HomeMy WebLinkAboutORDINANCE 5941113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 5941
File Number: 2016-0602
ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
DURING 2017 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES.
WHEREAS, the crude oil market continues to experience price volatility; and
WHEREAS, this volatility makes normal competitive bidding procedures unworkable, impractical and not
feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a quarterly basis without
the need for further approval of the City Council through 2017.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where formal competitive bidding is not feasible or
practical, and therefore through calendar year 2017, waives the requirements of formal competitive bidding
for the purchase of asphalt materials, and authorizes the Transportation Division to solicit informal bids or
quotes on a quarterly basis without the need for further approval of the City Council.
PASSED and APPROVED on 1/3/2017
Page 1 Printed on 114117
Ordinance: 5941
File Number.' 2016-0602
Attest:
Sondra E. Smith, City Clerk Treasurer
Page 2 Printed on 114117
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0602
Agenda Date: 1/3/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 1
ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
DURING 2017 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR
QUOTES
WHEREAS, the crude oil market continues to experience price volatility; and
WHEREAS, this volatility makes normal competitive bidding procedures unworkable, impractical and
not feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a quarterly basis
without the need for further approval of the City Council through 2017.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where formal competitive bidding is not feasible or
practical, and therefore through calendar year 2017, waives the requirements of formal competitive
bidding for the purchase of asphalt materials, and authorizes the Transportation Division to solicit
informal bids or quotes on a quarterly basis without the need for further approval of the City Council.
City of Fayetteville, Arkansas Page 1 Printed on 11412017
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2016-0602
Legistar File ID
1/3/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/16/2016 Transportation Services/
_ Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
An ordinance waiving the requirements of formal competitive bidding during calendar year 2017 for the purchase
of asphalt materials for use by the Transportation Division but requiring informal quarterly bids or quotes.
Budget Impact:
Various Various
Account Number Fund
Various
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Various
Project Title
V20140710
Previous Ordinance or Resolution # 5839
Original Contract Number:
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation Division's fluctuating needs based on citizen service requests
received, construction projects approved, and other variable factors.
CITY OF
7lile �'ay%
ARKANSAS
MEETING OF JANUARY 3, 2017
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Terry Gulley, Transportation Services Director
DATE: December 16, 2016
SUBJECT: Bid Waiver for Asphalt Materials
RECOMMENDATION:
Staff recommends an ordinance waiving the requirements of formal competitive bidding during
calendar year 2017 for the purchase of asphalt materials for use by the Transportation Division
but requiring informal quarterly bids or quotes.
BACKGROUND:
Due to the fluctuations in the price of crude oil, local asphalt suppliers cannot feasibly guarantee
a fixed price over a twelve month period.
DISCUSSION:
Staff recommends bidding asphalt materials on a quarterly basis without the need for further
approval of the City Council, awarding the respective low bidder, and allowing for price adjustment
requests based on the current bid language.
BUDGET/STAFF IMPACT:
Funds for the acquisition of these materials have been budgeted in the Street and Sales Tax
Capital Improvement Funds.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
NORTHWEST ARKANSAS
Democrat V Onette
T
AFFIDAVIT OF PUBLICATION
I Karen Caler, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of.
CITY OF FAYETTEVILLE
Ord. 5941
Was inserted in the Regular Edition on:
January 13, 2017
Publication Charges: $ 85.80
Karen Caler
Subscribed and sworn to before me
This I � day of�`, 2017.
&tk,
w
Notary Public
My Commission Expires: Zj1Z11b'C-4-
CATHY VVIt r.S
rl ( 2 I ril i fl O0u11i 1
t
iNU ll i i i)TIC � OTl'1 I '12,�57'� 1 � •�
iir ai,eb 20, 2024 'a
**NOTE**a RECEIVED
Please do not pay from Affidavit.
Invoice will be sent. SAN 207
CI fYC OF FAYETTEVILLE
OFFICE
Ordinance: 5941
File Number: 2016-0602
ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING DURING
2017 FOR THE PURCHASE OF
ASPHALT MATERIALS FOR USE BY
THE TRANSPORTATION DIVISION,
BUT TO REQUIRE INFORMAL
QUARTERLY BIDS OR QUOTES.
WHEREAS, the crude oil market
continues to experience price volatility;
and
WHEREAS, this volatility makes normal
competitive bidding procedures
unworkable, impractical and not feasible;
and
WHEREAS, the Transportation Division
proposes to solicit and accept bids on a
quarterly basis without the need for
further approval of the City Council
through 2017.
NOW, THEREFORE, BE IT
ORDAINED BY THE CITY COUNCIL
OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the
City of Fayetteville, Arkansas hereby
finds that such circumstances constitute
an exceptional situation where formal
competitive bidding is not feasible or
practical, and therefore through calendar
year 2017, waives the requirements of
formal competitive bidding for the
purchase of asphalt materials, and
authorizes the Transportation Division to
solicit informal bids or quotes on a
quarterly basis without the need for
further approval of the City Council.
PASSED and APPROVED on 1/3/2017
Approved:
Lioneld Jordan, Mayor
Attest:
Sondra E. Smith, City Clerk Treasurer
73987781 Jan 13, 2017