HomeMy WebLinkAbout217-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 217-16
File Number: 2016-0522
FOUR SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS:
A RESOLUTION TO APPROVE THE RENEWAL OF FOUR SPECIAL NEEDS ASSISTANCE
PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT IN THE TOTAL AMOUNT OF $380,278.00 FOR THE CITY TO ADMINISTER
PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS, AND TO APPROVE A BUDGET
ADJUSTMENT.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
sign the four Special Needs Assistance Program grant agreements with the U.S. Department of Housing
and Urban Development in the total amount of $380,278.00 for the City to administer programs to assist
homeless Fayetteville residents.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution.
PASSED and APPROVED on 12/6/2016
Page 1
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Sondra E. Smith, City Clerk Treasurer
Printed on 12/7/16
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0522
Agenda Date: 12/6/2016 Version: 1 Status: Passed
In Control: City Council Meeting
Agenda Number: C. 1
File Type: Resolution
FOUR SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS:
A RESOLUTION TO APPROVE THE RENEWAL OF FOUR SPECIAL NEEDS ASSISTANCE
PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $380,278.00 FOR THE CITY TO
ADMINISTER PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS, AND TO
APPROVE A BUDGET ADJUSTMENT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign the four Special Needs Assistance Program grant agreements with the U.S. Department of
Housing and Urban Development in the total amount of $380,278.00 for the City to administer
programs to assist homeless Fayetteville residents.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 12/7/201 B
City of Fayetteville Staff Review Form
2016-0522
Legistar File ID
12/6/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Yolanda Fields 11/16/2016
Community Resources /
Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of grant agreement renewals for Special Needs Assistance Program (SNAP) grants
AR0038BL6F011402, AR0043136F011100, AR0044136F011100, and AR0039L6F011401; staff recommends approval of
a budget adjustment recognizing SNAP Grant 39 revenue and reconciling SNAP accounts to reflect new budget.
Budget Impact:
2180.642.4955 2180.642.4956
2180.642.4957 2180.642.4958
CDBG - Hearth
Account Number Fund
N/A N/A
Project Number . Project Title
Budgeted Item? Yes Current Budget $ 389,946.40
Funds Obligated $ -
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 33,513.00
Remaining Budget
V20140710
Previous Ordinance or Resolution # 143-15
Original Contract Number: Approval Date:
Comments:
CITY OF
7ay s
,01 T le
V
ARKANSAS
MEETING OF DECEMBER 6, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Jeremy Pate, Development Services Director
FROM: Yolanda Fields, Community Resources Director
DATE: November 16, 2016
SUBJECT: Renewed Special Needs Assistance Program Grant Agreements
RECOMMENDATION:
Staff recommends approval of the Special Needs Assistance Program (SNAP) grant agreement
renewals and the budget adjustment recognizing grant AR0039L6F011502 revenue.
BACKGROUND:
HUD Little Rock Field Office approached the City of Fayetteville to prevent the loss of grant
funds that support individuals, families, and veterans who are experiencing homelessness. The
grants were previously administered by Seven Hills Homeless Center.
On August 18, 2016, per resolution 143-15, -City Council approved the letter of intent to accept
grants 38, 39, 43, and 44. On September 15, 2015, City Council, by resolution 170-15,
approved the SNAP grant agreements for grants 38, 43 and 44 in an amount totaling $414,461.
Due to an administrative delay with HUD, grant 39 was not sent at that time but is now
available.
DISCUSSION:
In order to meet the grant program goals, SNAP Grant AR00381_61`011503 in the amount of
$115,271, SNAP Grant AR0043L6F011501 in the amount of $194,360, and SNAP Grant
AR0044L6F011501 in the amount of $37,134 must be executed so the funds may continue to
be drawn from the funding system.
Furthermore, the agreement for SNAP Grant AR0039L6F011502 in the amount of $33,513 will
need to be approved and the funds recognized per the attached budget adjustment.
BUDGET/STAFF IMPACT:
Hearth Grant Funding Budget net decrease $9,669.
Attachments:
Renewal Grant Agreements
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Tax ID No.: 71-6018462 RECEIVE;
CoC Program Grant Number: AR0038L6F011503
Effective Date: fEC 19 ?316
DUNS No.: 141310578 I
Component: TH
Recipient: City of Fayetteville
Official Contact Person and Title: Ms. Yolanda Fields, Community Resources Administrator
Telephone Number: (479) 575-8290
Fax Number: (479) 444-3445
E-mail Address: yfields @fayetteville-ar.gov
Operating Start Date: September 1, 2016
Project Location(s): Fayetteville, Arkansas and Northwest Arkansas CoC
CONTINUUM OF CARE PROGRAM
Grant Agreement
This Grant Agreement ("this Agreement") is made by and between the United States Department
of Housing and Urban Development ("HUD") and Cit,, o�yetteville (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act
42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program rule (the "Rule").
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The
term "Application" means the application submissions on the basis of which the Grant was approved by
HUD, including the certifications, assurances, and any information or documentation required to meet
any grant award condition. All other terms shall have the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only those projects
listed, and only in the amounts listed on a Scope of Work exhibit, are funded by this Agreement. In the
event of any conflict between any application provision and any provision contained in this Agreement,
this Agreement shall control.
Exhibit 1, the FY2015 Scope of Work, is attached hereto and made a part hereof. If in the future
appropriations are made available for Continuum of Care grants; if Recipient applies under a Notice of
Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of Funds
Availability, HUD selects Recipient and one or more projects listed on Exhibit 1 for renewal, then
additional Scope of Work exhibits may be attached to this Agreement. Those additional exhibits, when
attached, will also become a part hereof.
The effective date of the Agreement shall be the date of execution by HUD and it is the date use
of funds under this Agreement may begin. Each project will have a performance period that will be listed
on the Scope of Work exhibit(s) to this Agreement. For renewal projects, the period of performance shall
begin at the end of the Recipient's final operating year for the project being renewed and eligible costs
incurred for a project between the end of Recipient's final operating year under the grant being renewed
and the execution of this Agreement may be paid with funds from the first operating year of this
Agreement.
For each new project funded under this Agreement, Recipient and HUD will set an operating start
date in eLOCCS, which will be used to track expenditures, to establish the project performance period
and to determine when a project is eligible for renewal. Recipient hereby authorizes HUD to insert the
project performance period for new projects into the exhibit without Recipient signature, after the
operating start date is established in eLOCCS.
This Agreement shall remain in effect until termination either: 1) by agreement of the parties; 2)
by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the final
performance period for all projects funded under this Agreement; or 4) upon the expiration of the period
of availability of funds for all projects funded under this Agreement.
Recipient agrees:
To ensure the operation of the project(s) listed on the Scope of Work in accordance
with the provisions of the Act and all requirements of the Rule;
2. To monitor and report the progress of the project(s) to the Continuum of Care and
HUD;
To ensure, to the maximum extent practicable, that individuals and families
experiencing homelessness are involved, through employment, provision of volunteer
services, or otherwise, in constructing, rehabilitating, maintaining, and operating
facilities for the project and in providing supportive services for the project;
4. To require certification from all subrecipients that:
a. Subrecipients will maintain the confidentiality of records pertaining to any
individual or family that was provided family violence prevention or treatment
services through the project;
b. The address or location of any family violence project assisted with grant funds
will not be made public, except with written authorization of the person
responsible for the operation of such project;
Subrecipients will establish policies and practices that are consistent with, and
do not restrict, the exercise of rights provided by subtitle B of title VII of the Act
and other laws relating to the provision of educational and related services to
individuals and families experiencing homelessness;
d. In the case of projects that provide housing or services to families, that
subrecipients will designate a staff person to be responsible for ensuring that
children being served in the program are enrolled in school and connected to
appropriate services in the community, including early childhood programs such
as Head Start, part C of the Individuals with Disabilities Education Act, and
programs authorized under subtitle B of title VII of the Act;
e. The subrecipient, it officers, and employees are not debarred or suspended from
doing business with the Federal Government; and
Subrecipients will provide information, such as data and reports, as required by
HUD; and
5. To establish such fiscal control and accounting procedures as may be necessary to
assure the proper disbursal of, and accounting for grant funds in order to ensure that
all financial transactions are conducted, and records maintained in accordance with
generally accepted accounting principles, if the Recipient is a Unified Funding
Agency;
6. To monitor subrecipient match and report on match to HUD;
7. To take the educational needs of children into account when families are placed in
housing and will, to the maximum extent practicable, place families with children as
close as possible to their school of origin so as not to disrupt such children's
education;
8. To monitor subrecipients at least annually;
9. To use the centralized or coordinated assessment system established by the
Continuum of Care as required by the Rule. A victim service provider may choose
not to use the Continuum of Care's centralized or coordinated assessment system,
provided that victim service providers in the area use a centralized or coordinated
assessment system that meets HUD's minimum requirements and the victim service
provider uses that system instead;
10. To follow the written standards for providing Continuum of Care assistance developed
by the Continuum of Care, including those required by the Rule;
11. Enter into subrecipient agreements requiring subrecipients to operate the project(s) in
accordance with the provisions of this Act and all requirements of the Rule; and
12. To comply with such other terms and conditions as HUD may have established in the
applicable Notice of Funds Availability.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the
HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder
may be assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties hereto, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they are
following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
I: 1
(Typed Name nd Titl4
(Date
RECIPIENT
BY:
(Typed Name and Title of Authorized Official)
I - +Le- ILe
(Date)
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0038L6F01 1503
Effective Date:
DUNS No.: 141310578
EXHIBIT 1
SCOPE OF WORK for FY2015 COMPETITION
The project listed on this Scope of Work is governed by the Continuum of Care Program
Interim Rule attached hereto and made a part hereof as Exhibit la. Upon publication for
effect of a Final Rule for the Continuum of Care program, the Final Rule will govern this
Agreement instead of the Interim Rule. The project listed on this Exhibit at 4 below, is
also subject to the terms of the Notice of Funds Availability for the fiscal year listed
above.
2. The Continuum that designated Recipient to apply for grant funds (has/has not) been
designated a high performing community by HUD for the applicable fiscal year.
3. Recipient is not the only Recipient for the Continuum of Care. HUD's total funding
obligation for this grant and project is $115,271, allocated between budget line items, as
indicated in 4. below.
4. HUD agrees, subject to the terms of this Agreement, to provide the Grant funds for the
project application listed below in the amount specified below to be used during the
performance period established below. However, no funds for new projects may be
drawn down by Recipient until HUD has approved site control pursuant to the Rule and
no funds for renewal projects may be drawn down by Recipient before the end date of the
project's final operating year under the grant that has been renewed.
Project No. Performance Period
(AR0038L6F011503) (09- 1- 2016 - 08-31-2017)
allocated between budget line items as follows:
a. Continuum of Care planning activities $0
b. UFA costs $0
c. Acquisition $0
d. Rehabilitation $0
e. New construction $0
f. Leasing $0
g. Rental assistance $104,660
(of which $ is for short-term and medium -term rental assistance for persons at risk
of homelessness)
h. Supportive services $6,000
i. Operating costs $0
j. Homeless Management Information System $0
k. Administrative costs $4,611
1. Relocation costs
m. Housing relocation and stabilization services $0 In accordance with the Rule,
Recipient is prohibited from moving more than 10% from one budget line item in a
project's approved budget to another without written amendment to this Agreement.
5. If grant funds will be used for payment of indirect costs, pursuant to 2 CFR 200, Subpart
E - Cost Principles, the Recipient is authorized to insert the Recipient's federally
recognized indirect cost rates (including if the de minimis rate is charged per 2 CFR
§200.414) on the attached Federally Recognized Indirect Cost Rates Schedule, which
Schedule shall be incorporated herein and made a part of the Agreement. No indirect
costs may be charged to the grant by the Recipient if their federally recognized cost rate
is not listed on the Schedule. Do not include indirect cost rates for Subrecipients,
however, Subrecipients may not charge indirect costs to the grant if they do not also have
a federally recognized indirect cost rate.
6. The project has not been awarded project -based rental assistance for a term of fifteen (15)
years. Funding is provided under this Scope of Work for the performance period stated
in paragraph 4. Additional funding is subject to the availability of annual appropriations.
7. Program income earned during the grant term shall be retained and may either be 1)
added to funds committed to the project by HUD and the recipient and used for eligible
activities; or 2) used as match.
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0038L6F011503
Effective Date:
DUNS No.: 141310578
FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE
Grant No. Recipient Name Indirect cost rate Cost Base
UNITED STATES OF AMERICA,
Secretary of Pousii�and Ujban, Development
BY:
(Signature)
Clinton E. Johnson, Community Planning and Development Director
(Type1 te
amand Title r -ti
(Date)
RECIPIENT
(Name r� Organ
ure of AL(thoed Official)
Honorable Lioneld Jordan, Mayor
(Typed Name and Title of Authorized Official)
lo, -1 0 � lio
(Date)
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0043L6F011501
Effective Date:
DUNS No.: 141310578
Component: PSH
Recipient: City of Fayetteville
Official Contact Person and Title: Ms. Yolanda Fields, Community Resources Administrator
Telephone Number: (479) 575-8290
Fax Number: (479) 444-3445
E-mail Address: yfields@fayetteville-ar.gov
Operating Start Date: June 1, 2016
Project Location(s): Fayetteville, Arkansas and Northwest Arkansas CoC
CONTINUUM OF CARE PROGRAM
Grant Agreement
This Grant Agreement ("this Agreement") is made by and between the United States Department
of Housing and Urban Development ("HUD") and City of Fayetteville (the "Recipient").
This Agreement is governed by title N of the McKinney-Vento Homeless Assistance Act
42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program rule (the "Rule").
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The
term "Application" means the application submissions on the basis of which the Grant was approved by
HUD, including the certifications, assurances, and any information or documentation required to meet
any grant award condition. All other terms shall have the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only those projects
listed, and only in the amounts listed on a Scope of Work exhibit, are funded by this Agreement. In the
event of any conflict between any application provision and any provision contained in this Agreement,
this Agreement shall control.
Exhibit 1, the FY2015 Scope of Work, is attached hereto and made a part hereof. If in the future
appropriations are made available for Continuum of Care grants; if Recipient applies under a Notice of
Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of Funds
Availability, HUD selects Recipient and one or more projects listed on Exhibit 1 for renewal, then
additional Scope of Work exhibits may be attached to this Agreement. Those additional exhibits, when
attached, will also become a part hereof.
The effective date of the Agreement shall be the date of execution by HUD and it is the date use
of funds under this Agreement may begin. Each project will have a performance period that will be listed
on the Scope of Work exhibit(s) to this Agreement. For renewal projects, the period of performance shall
begin at the end of the Recipient's final operating year for the project being renewed and eligible costs
incurred for a project between the end of Recipient's final operating year under the grant being renewed
and the execution of this Agreement may be paid with funds from the first operating year of this
Agreement.
For each new project funded under this Agreement, Recipient and HUD will set an operating start
date in eLOCCS, which will be used to track expenditures, to establish the project performance period
and to determine when a project is eligible for renewal. Recipient hereby authorizes HUD to insert the
project performance period for new projects into the exhibit without Recipient signature, after the
operating start date is established in eLOCCS.
This Agreement shall remain in effect until termination either: 1) by agreement of the parties; 2)
by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the final
performance period for all projects funded under this Agreement; or 4) upon the expiration of the period
of availability of funds for all projects funded under this Agreement.
Recipient agrees:
To ensure the operation of the project(s) listed on the Scope of Work in accordance
with the provisions of the Act and all requirements of the Rule;
2. To monitor and report the progress of the project(s) to the Continuum of Care and
HUD;
To ensure, to the maximum extent practicable, that individuals and families
experiencing homelessness are involved, through employment, provision of volunteer
services, or otherwise, in constructing, rehabilitating, maintaining, and operating
facilities for the project and in providing supportive services for the project;
4. To require certification from all subrecipients that:
a. Subrecipients will maintain the confidentiality of records pertaining to any
individual or family that was provided family violence prevention or treatment
services through the project;
b. The address or location of any family violence project assisted with grant funds
will not be made public, except with written authorization of the person
responsible for the operation of such project;
c. Subrecipients will establish policies and practices that are consistent with, and
do not restrict, the exercise of rights provided by subtitle B of title VII of the Act
and other laws relating to the provision of educational and related services to
individuals and families experiencing homelessness;
d. In the case of projects that provide housing or services to families, that
subrecipients will designate a staff person to be responsible for ensuring that
children being served in the program are enrolled in school and connected to
appropriate services in the community, including early childhood programs such
as Head Start, part C of the Individuals with Disabilities Education Act, and
programs authorized under subtitle B of title VII of the Act;
e. The subrecipient, it officers, and employees are not debarred or suspended from
doing business with the Federal Government; and
f. Subrecipients will provide information, such as data and reports, as required by
HUD; and
5. To establish such fiscal control and accounting procedures as may be necessary to
assure the proper disbursal of, and accounting for grant funds in order to ensure that
all financial transactions are conducted, and records maintained in accordance with
generally accepted accounting principles, if the Recipient is a Unified Funding
Agency;
6. To monitor subrecipient match and report on match to HUD;
7. To take the educational needs of children into account when families are placed in
housing and will, to the maximum extent practicable, place families with children as
close as possible to their school of origin so as not to disrupt such children's
education;
8. To monitor subrecipients at least annually;
9. To use the centralized or coordinated assessment system established by the
Continuum of Care as required by the Rule. A victim service provider may choose
not to use the Continuum of Care's centralized or coordinated assessment system,
provided that victim service providers in the area use a centralized or coordinated
assessment system that meets HUD's minimum requirements and the victim service
provider uses that system instead;
10. To follow the written standards for providing Continuum of Care assistance developed
by the Continuum of Care, including those required by the Rule;
11. Enter into subrecipient agreements requiring subrecipients to operate the project(s) in
accordance with the provisions of this Act and all requirements of the Rule; and
12. To comply with such other terms and conditions as HUD may have established in the
applicable Notice of Funds Availability.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the
HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder
may be assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties hereto, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they are
following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
BY:
(Signatuihe)
Clinton E. Johnson, Community Planning and Development Director
(Date)
RECIPIENT
BY:
(Typed Name and Title of Authorized Official)
(Date)
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0043L6F011501
Effective Date:
DUNS No.: 141310578
EXHIBIT 1
SCOPE OF WORK for FY2015 COMPETITION
The project listed on this Scope of Work is governed by the Continuum of Care program
Interim Rule attached hereto and made a part hereof as Exhibit la. Upon publication for
effect of a Final Rule for the Continuum of Care program, the Final Rule will govern this
Agreement instead of the Interim Rule. The project listed on this Exhibit at 4 below, is
also subject to the terms of the Notice of Funds Availability for the fiscal year listed
above.
2. The Continuum that designated Recipient to apply for grant funds (has/has not) been
designated a high performing community by HUD for the applicable fiscal year.
3. Recipient is not the only Recipient for the Continuum of Care. HUD's total funding
obligation for this grant and project is $194,360, allocated between budget line items, as
indicated in 4. below.
4. HUD agrees, subject to the terms of this Agreement, to provide the Grant funds for the
project application listed below in the amount specified below to be used during the
performance period established below. However, no funds for new projects may be
drawn down by Recipient until HUD has approved site control pursuant to the Rule and
no funds for renewal projects may be drawn down by Recipient before the end date of the
project's final operating year under the grant that has been renewed.
Project No. Performance Period
(AR0043L6F011501) (06-1- 2016-05-31-2017)
allocated between budget line items as follows:
a. Continuum of Care planning activities
$0
b. UFA costs
$0
c. Acquisition
$0
d. Rehabilitation
$0
e. New construction
$0
f. Leasing
$0
g. Rental assistance
$178,586
(of which $ is for short-term and medium -term rental assistance for persons at risk
of homelessness)
h. Supportive services
$8,000
i. Operating costs
$0
j. Homeless Management Information System
$0
k. Administrative costs
$7,774
1. Relocation costs
$0
m. Housing relocation and stabilization services $0 In accordance with the Rule,
Recipient is prohibited from moving more than 10% from one budget line item in a
project's approved budget to another without written amendment to this Agreement.
5. If grant funds will be used for payment of indirect costs, pursuant to 2 CFR 200, Subpart
E - Cost Principles, the Recipient is authorized to insert the Recipient's federally
recognized indirect cost rates (including if the de minimis rate is charged per 2 CFR
§200.414) on the attached Federally Recognized Indirect Cost Rates Schedule, which
Schedule shall be incorporated herein and made a part of the Agreement. No indirect
costs may be charged to the grant by the Recipient if their federally recognized cost rate
is not listed on the Schedule. Do not include indirect cost rates for Subrecipients,
however, Subrecipients may not charge indirect costs to the grant if they do not also have
a federally recognized indirect cost rate.
6. The project has not been awarded project -based rental assistance for a term of fifteen (15)
years. Funding is provided under this Scope of Work for the performance period stated
in paragraph 4. Additional funding is subject to the availability of annual appropriations.
7. Program income earned during the grant term shall be retained and may either be 1)
added to funds committed to the project by HUD and the recipient and used for eligible
activities; or 2) used as match.
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0043L6F011501
Effective Date:
DUNS No.: 141310578
FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE
Grant No. Recipient Name Indirect cost rate Cost Base
UNITED STATES OF AMERICA,
Secretary Hous nd Urban Development
BY:
(Signature)
linton E. Johnson, ommunity-Planning and Development Di
(Typed Name and T
(Date)
RECIPIENT
City of Fayetteville
(Nameyi Organ
BY:
re of ►ftho`ed Official)
Honorable Lioneld Jordan, Mayor
(Typed Name and Title of Authorized Official)
(Date)
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0044L6F011501
Effective Date:
DUNS No.: 141310578
Component: PSH
Recipient: City of Fayetteville
Official Contact Person and Title: Ms. Yolanda Fields, Community Resources Administrator
Telephone Number: (479) 575-8290
Fax Number: (479) 444-3445
E-mail Address: yfields@fayetteville-ar.gov
Operating Start Date: September 1, 2016
Project Location(s): Fayetteville, Arkansas and Northwest Arkansas CoC
CONTINUUM OF CARE PROGRAM
Grant Agreement
This Grant Agreement ("this Agreement") is made by and between the United States Department
of Housing and Urban Development ("HUD") and City of Fayetteville (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act
42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program rule (the "Rule").
The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The
term "Application" means the application submissions on the basis of which the Grant was approved by
HUD, including the certifications, assurances, and any information or documentation required to meet
any grant award condition. All other terms shall have the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only those projects
listed, and only in the amounts listed on a Scope of Work exhibit, are funded by this Agreement. In the
event of any conflict between any application provision and any provision contained in this Agreement,
this Agreement shall control.
Exhibit 1, the FY2015 Scope of Work, is attached hereto and made a part hereof. If in the future
appropriations are made available for Continuum of Care grants; if Recipient applies under a Notice of
Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of Funds
Availability, HUD selects Recipient and one or more projects listed on Exhibit 1 for renewal, then
additional Scope of Work exhibits may be attached to this Agreement. Those additional exhibits, when
attached, will also become a part hereof.
The effective date of the Agreement shall be the date of execution by HUD and it is the date use
of funds under this Agreement may begin. Each project will have a performance period that will be listed
on the Scope of Work exhibit(s) to this Agreement. For renewal projects, the period of performance shall
begin at the end of the Recipient's final operating year for the project being renewed and eligible costs
incurred for a project between the end of Recipient's final operating year under the grant being renewed
and the execution of this Agreement may be paid with funds from the first operating year of this
Agreement.
For each new project funded under this Agreement, Recipient and HUD will set an operating start
date in eLOCCS, which will be used to track expenditures, to establish the project performance period
and to determine when a project is eligible for renewal. Recipient hereby authorizes HUD to insert the
project performance period for new projects into the exhibit without Recipient signature, after the
operating start date is established in eLOCCS.
This Agreement shall remain in effect until termination either: 1) by agreement of the parties; 2)
by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the final
performance period for all projects funded under this Agreement; or 4) upon the expiration of the period
of availability of funds for all projects funded under this Agreement.
Recipient agrees:
To ensure the operation of the project(s) listed on the Scope of Work in accordance
with the provisions of the Act and all requirements of the Rule;
2. To monitor and report the progress of the project(s) to the Continuum of Care and
HUD;
To ensure, to the maximum extent practicable, that individuals and families
experiencing homelessness are involved, through employment, provision of volunteer
services, or otherwise, in constructing, rehabilitating, maintaining, and operating
facilities for the project and in providing supportive services for the project;
4. To require certification from all subrecipients that:
a. Subrecipients will maintain the confidentiality of records pertaining to any
individual or family that was provided family violence prevention or treatment
services through the project;
b. The address or location of any family violence project assisted with grant funds
will not be made public, except with written authorization of the person
responsible for the operation of such project;
c. Subrecipients will establish policies and practices that are consistent with, and
do not restrict, the exercise of rights provided by subtitle B of title VII of the Act
and other laws relating to the provision of educational and related services to
individuals and families experiencing homelessness;
d. In the case of projects that provide housing or services to families, that
subrecipients will designate a staff person to be responsible for ensuring that
children being served in the program are enrolled in school and connected to
appropriate services in the community, including early childhood programs such
as Head Start, part C of the Individuals with Disabilities Education Act, and
programs authorized under subtitle B of title VII of the Act;
e. The subrecipient, it officers, and employees are not debarred or suspended from
doing business with the Federal Government; and
f. Subrecipients will provide information, such as data and reports, as required by
HUD; and
5. To establish such fiscal control and accounting procedures as may be necessary to
assure the proper disbursal of, and accounting for grant funds in order to ensure that
all financial transactions are conducted, and records maintained in accordance with
generally accepted accounting principles, if the Recipient is a Unified Funding
Agency;
6. To monitor subrecipient match and report on match to HUD;
7. To take the educational needs of children into account when families are placed in
housing and will, to the maximum extent practicable, place families with children as
close as possible to their school of origin so as not to disrupt such children's
education;
8. To monitor subrecipients at least annually;
9. To use the centralized or coordinated assessment system established by the
Continuum of Care as required by the Rule. A victim service provider may choose
not to use the Continuum of Care's centralized or coordinated assessment system,
provided that victim service providers in the area use a centralized or coordinated
assessment system that meets HUD's minimum requirements and the victim service
provider uses that system instead;
10. To follow the written standards for providing Continuum of Care assistance developed
by the Continuum of Care, including those required by the Rule;
11. Enter into subrecipient agreements requiring subrecipients to operate the project(s) in
accordance with the provisions of this Act and all requirements of the Rule; and
12. To comply with such other terms and conditions as HUD may have established in the
applicable Notice of Funds Availability.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the
HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder
may be assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties hereto, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they are
following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housiµg and Urban Development
BY:
(Signature)')
Clinton E. Johnson, Community Planning and Development Director
RECIPIENT
City of F et
(Name Orl
BY:
/ (Si nature of
(Typed Nan4e-ax l Title of Authorized Official)
(Date)
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0044L6F011501
Effective Date:
DUNS No.: 141310578
EXHIBIT 1
SCOPE OF WORK for FY2015 COMPETITION
The project listed on this Scope of Work is governed by the Continuum of Care program
Interim Rule attached hereto and made a part hereof as Exhibit 1 a. Upon publication for
effect of a Final Rule for the Continuum of Care program, the Final Rule will govern this
Agreement instead of the Interim Rule. The project listed on this Exhibit at 4 below, is
also subject to the terms of the Notice of Funds Availability for the fiscal year listed
above.
2. The Continuum that designated Recipient to apply for grant funds (has/has not) been
designated a high performing community by HUD for the applicable fiscal year.
3. Recipient is not the only Recipient for the Continuum of Care. HUD's total funding
obligation for this grant and project is $37,134 allocated between budget line items, as
indicated in 4. below.
4. HUD agrees, subject to the terms of this Agreement, to provide the Grant funds for the
project application listed below in the amount specified below to be used during the
performance period established below. However, no funds for new projects may be
drawn down by Recipient until HUD has approved site control pursuant to the Rule and
no funds for renewal projects may be drawn down by Recipient before the end date of the
project's final operating year under the grant that has been renewed.
Project No. Performance Period
(AR0044L6F011501) (09-1-2016
- 08-31-2017)
allocated between budget line items as follows:
a. Continuum of Care planning activities
$0
b. UFA costs
$0
c. Acquisition
$0
d. Rehabilitation
$0
e. New construction
$0
f. Leasing
$0
g. Rental assistance
$34,149
(of which $ is for short-term and medium -term rental assistance for persons at risk
of homelessness)
h. Supportive services
$1,500
i. Operating costs
$0
j. Homeless Management Information System
$0
k. Administrative costs
$1,485
1. Relocation costs
$0
m. Housing relocation and stabilization services $0 In accordance with the Rule,
Recipient is prohibited from moving more than 10% from one budget line item in a
project's approved budget to another without written amendment to this Agreement.
5. If grant funds will be used for payment of indirect costs, pursuant to 2 CFR 200, Subpart
E - Cost Principles, the Recipient is authorized to insert the Recipient's federally
recognized indirect cost rates (including if the de minimis rate is charged per 2 CFR
§200.414) on the attached Federally Recognized Indirect Cost Rates Schedule, which
Schedule shall be incorporated herein and made a part of the Agreement. No indirect
costs may be charged to the grant by the Recipient if their federally recognized cost rate
is not listed on the Schedule. Do not include indirect cost rates for Subrecipients,
however, Subrecipients may not charge indirect costs to the grant if they do not also have
a federally recognized indirect cost rate.
6. The project has not been awarded project -based rental assistance for a term of fifteen (15)
years. Funding is provided under this Scope of Work for the performance period stated
in paragraph 4. Additional funding is subject to the availability of annual appropriations.
7. Program income earned during the grant term shall be retained and may either be 1)
added to funds committed to the project by HUD and the recipient and used for eligible
activities; or 2) used as match.
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0044L6F011501
Effective Date:
DUNS No.: 141310578
FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE
Grant No. Recipient Name Indirect cost rate Cost Base
UNITED STATES OF AMERICA,
Secretary ofjFVs) r4UrbaDevelopment
r
BY:
(Signature)
Clinton E. Johnson, Community Planning and Development Director
(Ty ad Name and Titl
(Date)
RECIPIENT
BY:
ignature of Authprr r official)
Honorable Lioneld Jordan, Mayor
(Typed Name and Title of Authorized Official)
(Date)
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0039L6F01 1502
Effective Date:
DUNS No.: 141310578
Component: PSH
Recipient: City of Fayetteville
Official Contact Person and Title: Ms. Yolanda Fields, Community Resources Administrator
Telephone Number: (479) 575-8290
Fax Number: (479) 444-3445
E-mail Address: yfields@fayetteville-ar.gov
Operating Start Date: September 1, 2016
Project Location(s): Fayetteville, Arkansas and Northwest Arkansas CoC
CONTINUUM OF CARE PROGRAM
Grant Agreement
CIV
OUD
This Grant Agreement ("this Agreement") is made by and between the United States Department
of Housing and Urban Development ("HUD") and City of Fayetteville (the "Recipient").
This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act
42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program rule (the "Rule").
The terms "Grant " or "Grant Funds" mean the funds that are provided under this Agreement.
The term "Application" means the application submissions on the basis of which the Grant was approved
by HUD, including the certifications, assurances, and any information or documentation required to meet
any grant award condition. All other terms shall have the meanings given in the Rule.
The Application is incorporated herein as part of this Agreement, except that only those projects
listed, and only in the amounts listed on a Scope of Work exhibit, are funded by this Agreement. In the
event of any conflict between any application provision and any provision contained in this Agreement,
this Agreement shall control.
Exhibit 1, the FY2015 Scope of Work, is attached hereto and made a part hereof. If in the future
appropriations are made available for Continuum of Care grants; if Recipient applies under a Notice of
Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of Funds
Availability, HUD selects Recipient and one or more projects listed on Exhibit 1 for renewal, then
additional Scope of Work exhibits may be attached to this Agreement. Those additional exhibits, when
attached, will also become a part hereof.
The effective date of the Agreement shall be the date of execution by HUD and it is the date use
of funds under this Agreement may begin. Each project will have a performance period that will be listed
on the Scope of Work exhibit(s) to this Agreement. For renewal projects, the period of performance shall
begin at the end of the Recipient's final operating year for the project being renewed and eligible costs
incurred for a project between the end of Recipient's final operating year under the grant being renewed
and the execution of this Agreement may be paid with funds from the first operating year of this
Agreement.
For each new project funded under this Agreement, Recipient and HUD will set an operating start
date in eLOCCS, which will be used to track expenditures, to establish the project performance period
and to determine when a project is eligible for renewal. Recipient hereby authorizes HUD to insert the
project performance period for new projects into the exhibit without Recipient signature, after the
operating start date is established in eLOCCS.
This Agreement shall remain in effect until termination either: 1) by agreement of the parties; 2)
by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the final
performance period for all projects funded under this Agreement; or 4) upon the expiration of the period
of availability of funds for all projects funded under this Agreement.
Recipient agrees:
1. To ensure the operation of the project(s) listed on the Scope of Work in accordance
with the provisions of the Act and all requirements of the Rule;
2. To monitor and report the progress of the project(s) to the Continuum of Care and
HUD;
3. To ensure, to the maximum extent practicable, that individuals and families
experiencing homelessness are involved, through employment, provision of volunteer
services, or otherwise, in constructing, rehabilitating, maintaining, and operating
facilities for the project and in providing supportive services for the project;
4. To require certification from all subrecipients that:
a. Subrecipients will maintain the confidentiality of records pertaining to any
individual or family that was provided family violence prevention or treatment
services through the project;
b. The address or location of any family violence project assisted with grant funds
will not be made public, except with written authorization of the person
responsible for the operation of such project;
c. Subrecipients will establish policies and practices that are consistent with, and
do not restrict, the exercise of rights provided by subtitle B of title VII of the Act
and other laws relating to the provision of educational and related services to
individuals and families experiencing homelessness;
d. In the case of projects that provide housing or services to families, that
subrecipients will designate a staff person to be responsible for ensuring that
children being served in the program are enrolled in school and connected to
appropriate services in the community, including early childhood programs such
as Head Start, part C of the Individuals with Disabilities Education Act, and
programs authorized under subtitle B of title VII of the Act;
e. The subrecipient, it officers, and employees are not debarred or suspended from
doing business with the Federal Government; and
f. Subrecipients will provide information, such as data and reports, as required by
HUD; and
5. To establish such fiscal control and accounting procedures as may be necessary to
assure the proper disbursal of, and accounting for grant funds in order to ensure that
all financial transactions are conducted, and records maintained in accordance with
generally accepted accounting principles, if the Recipient is a Unified Funding
Agency;
6. To monitor subrecipient match and report on match to HUD;
7. To take the educational needs of children into account when families are placed in
housing and will, to the maximum extent practicable, place families with children as
close as possible to their school of origin so as not to disrupt such children's
education;
8. To monitor subrecipients at least annually;
9. To use the centralized or coordinated assessment system established by the
Continuum of Care as required by the Rule. A victim service provider may choose
not to use the Continuum of Care's centralized or coordinated assessment system,
provided that victim service providers in the area use a centralized or coordinated
assessment system that meets HUD's minimum requirements and the victim service
provider uses that system instead;
10. To follow the written standards for providing Continuum of Care assistance developed
by the Continuum of Care, including those required by the Rule;
11. Enter into subrecipient agreements requiring subrecipients to operate the project(s) in
accordance with the provisions of this Act and all requirements of the Rule; and
12. To comply with such other terms and conditions as HUD may have established in the
applicable Notice of Funds Availability.
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the
HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder
may be assigned without prior written approval of HUD.
The Agreement constitutes the entire agreement between the parties hereto, and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they are
following a current HUD approved CHAS (Consolidated Plan).
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
BY:
Clinton E. Johnson, Community Planning and Development Director
(Typed Name and Title)
ih ._- I.`t.. nI I
(Date
RECIPIENT
City of Fayetteville
(Name ofjorganization)
BY:
ofKuthy'ized Official)
(Typed Name and Title of Authorized Official)
(Date)
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0039L6F011502
Effective Date:
DUNS No.: 141310578
EXHIBIT 1
SCOPE OF WORK for FY2015 COMPETITION
The project listed on this Scope of Work is governed by the Continuum of Care program
Interim Rule attached hereto and made a part hereof as Exhibit 1 a. Upon publication for
effect of a Final Rule for the Continuum of Care program, the Final Rule will govern this
Agreement instead of the Interim Rule. The project listed on this Exhibit at 4 below, is
also subject to the terms of the Notice of Funds Availability for the fiscal year listed
above.
2. The Continuum that designated Recipient to apply for grant funds (has/has not) been
designated a high performing community by HUD for the applicable fiscal year.
3. Recipient is not the only Recipient for the Continuum of Care. HUD's total funding
obligation for this grant and project is $33,513, allocated between budget line items, as
indicated in 4. below.
4. HUD agrees, subject to the terms of this Agreement, to provide the Grant funds for the
project application listed below in the amount specified below to be used during the
performance period established below. However, no funds for new projects may be
drawn down by Recipient until HUD has approved site control pursuant to the Rule and
no funds for renewal projects may be drawn down by Recipient before the end date of the
project's final operating year under the grant that has been renewed.
Project No. Performance Period
(AR0039L6F011502) (02-1- 2016-01-31-2017)
allocated between budget line items as follows:
a. Continuum of Care planning activities
$0
b. UFA costs
$0
c. Acquisition
$0
d. Rehabilitation
$0
e. New construction
$0
f. Leasing
$0
g. Rental assistance
$30,648
(of which $ is for short-term and medium -term
rental assistance for persons at risk
of homelessness)
h. Supportive services
$1,500
i. Operating costs
$0
j. Homeless Management Information System
$0
k. Administrative costs
$1,365
1. Relocation costs
$0
m. Housing relocation and stabilization services $0 . In accordance with the Rule,
Recipient is prohibited from moving more than 10% from one budget line item in a
project's approved budget to another without written amendment to this Agreement.
5. If grant funds will be used for payment of indirect costs, pursuant to 2 CFR 200, Subpart
E - Cost Principles, the Recipient is authorized to insert the Recipient's federally
recognized indirect cost rates (including if the de minimis rate is charged per 2 CFR
§200.414) on the attached Federally Recognized Indirect Cost Rates Schedule, which
Schedule shall be incorporated herein and made a part of the Agreement. No indirect
costs may be charged to the grant by the Recipient if their federally recognized cost rate
is not listed on the Schedule. Do not include indirect cost rates for Subrecipients,
however, Subrecipients may not charge indirect costs to the grant if they do not also have
a federally recognized indirect cost rate.
6. The project has not been awarded project -based rental assistance for a term of fifteen (15)
years. Funding is provided under this Scope of Work for the performance period stated
in paragraph 4. Additional funding is subject to the availability of annual appropriations.
7. Program income earned during the grant term shall be retained and may either be 1)
added to funds committed to the project by HUD and the recipient and used for eligible
activities; or 2) used as match.
Tax ID No.: 71-6O18462
CoC Program Grant Number: ARO039L6FO11502
Effective Date:
DUNS No.: 141310578
FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE
Grant No. Recipient Name Indirect cost rate Cost Base
°ia
UNITED STATES OF AMERICA,
Secretary of Hou�g a rban EveIopment
BY:
(Signature)
Clinton E. Johnson, Community Planning and Development Director
(Typed N m� e and Title)
(Date)
RECIPIENT
City of Fayetteville
(Name Organi
BY: ''-----`_
Signature of Pout)drived Official)
Honorable Lioneld Jordan, Mayor
(Typed Name and Title of Authorized Official)
(Date)
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division
COMMUNITY RESOURCES (642)
/Org2
Adjustment Number
2016
Requestor: Cherrell Lee
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment recognizing Special Needs Assistance Program (SNAP) grant AR0039 revenue in the amount of
$33,513 and reconciling SNAP grant budget to reflect the amount available in HUD's electronic Line of Credit Control
System (eLOCCS)
RESOLUTION/ORDINANCE
COUNCIL DATE: 12/6/201 6
LEGISTAR FILE ID#: 2016-0522
'13 G{4YCU' Gii Fat/
11/4/2016 10:11 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL
Account Number
(9,669) (9,669)
Increase / (Decrease) Project.Sub#
Expense -Revenue Project Sub
AT
v.20161021
Account Name
2180.642.4958-4333.39
33,513
RE
HEARTH Grant Funding AR0039
2180.642.4958-5308.90
30,648
-
EX
**Rental - Rent Assistance
2180.642.4958-5310.90
2,865
-
EX
**Utilities - Utility Assistance
2180.642.4955-5308.90
(1,611)
-
EX
Rental - Rent Assistance
2180.642.4955-5310.90
1,611
-
EX
Utilities - Utility Assistance
2180.642.4956-5308.90
(29,710)
-
EX
Rental - Rent Assistance
2180.642.4956-5310.90
8,224
-
EX
Utilities - Utility Assistance
2180.642.4957-5308.90
(18,681)
-
EX
Rental - Rent Assistance
2180.642.4957-5310.90
(3,015)
-
EX
Utilities - Utility Assistance
2180.642.4956-4333.43
-
(21,486)
RE
HEARTH Grant Funding - AR0043
2180.642.4957-4333.44
-
(21,696)
RE
HEARTH Grant Funding - AR0044
C:\Users\lsmith\AppData\Roaming\L5\Temp\ 17768164-5244-4041-82c7-b3a6b76296444