HomeMy WebLinkAbout210-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 210-16
File Number: 2016-0533
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT MAPLE STREET TO
FRISCO AVENUE:
A RESOLUTION TO APPROVE AN AGREEMENT OF UNDERSTANDING WITH THE ARKANSAS
STATE HIGHWAY AND TRANSPORTATION DEPARTMENT FOR THE ACCEPTANCE OF AN 80/20
ARKANSAS RECREATIONAL TRAILS PROGRAM GRANT IN THE AMOUNT OF $56,000.00 FOR
THE REPAIR OF A DAMAGED SECTION OF THE RAZORBACK REGIONAL GREENWAY FROM
MAPLE STREET TO FRISCO AVENUE, AND TO APPROVE A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an agreement of
understanding with the Arkansas State Highway and Transportation Department for the acceptance of an
80/20 Arkansas Recreational Trails Program Grant in the amount of $56,000.00 for the repair of a section of
the Razorback Regional Greenway from Maple Street to Frisco Avenue.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
.0EZ1�'�'T RF /7��i'
PASSED and APPROVED on 12/6/2016 G� (Y C c
-�FAYETIEVILLE,
Approv .d. _ _ Attest: -y' WAVlc�`'.';
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jilt i ui 10%
SondraE. Smith, City ClerkTreasurer
Page 1 Printed on 1217116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
., ,' (479) 575-8323
11 Text File
--- File Number: 2016-0533
Agenda Date: 12/6/2016 Version: 1 Status: Passed
In Control: City Council Meeting
Agenda Number: A. 5
File Type: Resolution
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT MAPLE
STREET TO FRISCO AVENUE:
A RESOLUTION TO APPROVE AN AGREEMENT OF UNDERSTANDING WITH THE
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT FOR THE
ACCEPTANCE OF AN 80/20 ARKANSAS RECREATIONAL TRAILS PROGRAM GRANT IN
THE AMOUNT OF $56,000.00 FOR THE REPAIR OF A DAMAGED SECTION OF THE
RAZORBACK REGIONAL GREENWAY FROM MAPLE STREET TO FRISCO AVENUE, AND
TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an agreement of
understanding with the Arkansas State Highway and Transportation Department for the acceptance of an
80/20 Arkansas Recreational Trails Program Grant in the amount of $56,000.00 for the repair of a
section of the Razorback Regional Greenway from Maple Street to Frisco Avenue.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 12!7/2016
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
2016-0533
Legistar File ID
12_/6/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/15/2016 Engineering /
Development Services Department
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of an Agreement of Understanding for Job 040685, Fayetteville Razorback Regional
Greenway Rehab. (RTP -16) (S) and authorizing the Mayor to sign additional contracts with the Arkansas Highway
and Transportation Department as necessary to utilize $56,000.00 in federal -aid funds through the Arkansas
Recreational Trails Program (RTP) for the repair of a damaged section of the Razorback Regional Greenway (Frisco
Trail) from Maple Street to Frisco Ave. and approving a budget adjustment to recognize the revenue. A willingness
to apply for this grant was approved on May 17th of 2016 by resolution 103-16.
4470.900.9470-5420.00
Account Number
02016.1602
Project Number
Budgeted Item? NA
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget Impact:
Sales Tax Capital Improvements
Fund
Razorback Greenway Rehab
Project Title
Current Budget
$
Funds Obligated
$
Current Balance
Item Cost
$
Budget Adjustment
$
Remaining Budget
Approval Date:
I
70,000.00
70,000.00
V20140610
CITY OF
Fay%
pp
ARKANSAS
MEETING OF DECEMBER 6Th, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Terry Gulley, Transportation Services Director
Chris Brown, City Engineer
FROM: Matt Mihalevich, Trails Coordinator
DATE: November 15th, 2016
SUBJECT: 2016-0533 Recreational Trails Grant Agreement — Trail Replacement
RECOMMENDATION:
Staff recommends approval of an Agreement of Understanding for Job 040685, Fayetteville
Razorback Regional Greenway Rehab. (RTP -16) (S) and authorizing the Mayor to sign
additional contracts with the Arkansas Highway and Transportation Department as necessary to
utilize $56,000.00 in federal -aid funds through the Arkansas Recreational Trails Program (RTP)
for the repair of a damaged section of the Razorback Regional Greenway (Frisco Trail) from
Maple Street to Frisco Ave. and approving a budget adjustment to recognize the revenue.
BACKGROUND:
A 670 foot long section of the Frisco Trail, now part of the Razorback Regional Greenway from
Maple Street to Frisco Avenue has degraded due to subgrade issues associated with the steep
cut along the Arkansas and Missouri Railroad. A geotechnical analysis was performed and
determined that the subgrade below the trail has shifted resulting in the large cracks on the trail
surface. Fortunately, the report also indicates solid shale approximately 3 feet below the trail
surface. The recommendation of the geotechnical analysis is to excavate the existing trail down
to the solid shale, then build back with select fill, base and a new concrete trail surface.
DISCUSSION:
A willingness to apply for funding for the Razorback Regional Greenway repair project was
approved on May 17th, 2016 by resolution 103-16. In September of 2016, the City was awarded
the full requested amount of $56,000 through the Recreational Trails Program which is
administered through the Arkansas State Highway and Transportation Department.
BUDGET/STAFF IMPACT:
The Recreational Trails Program requires the local municipality to provide 20% of the total
project cost, or $14,000. The labor costs for the city in-house trail construction crew is eligible
to count toward the 20% city match. Funding for the match has been budgeted through the Trail
Development Capital Improvement Program. The total cost of this trail replacement is
estimated at $70,000.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
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Existing Trail Condition — looking south toward Maple Street
Attachments:
Trail Replacement Cost Estimate
Razorback Regional Greenway Map
Agreement of Understanding — Job 040685
CITY OF
aye �vi1
ARKANSAS
Razorback Regional Greenway - Trail Replacement
Maple Street to Frisco Ave. - 670 LF
Cost Estimate (Based on 2016 City Bulk Bid Quotes)
May 9, 2016
ITEM #
DESCRIPTION
QUANTITY
UNIT
UNIT COST
TOTAL COST
1
4" Concrete Trail (Fiber Reinforced)
174
C.Y.
$115.00
$ 20,010.00
2
4" Class 7 Base (SB-2)
77
Ton
$11.00
$ 847,00
3
Select Fill (Hillside Gravel)
1.369
C.Y.
$8.00
$ 10,952.00
4
B -Stone Sub Base
207
Ton
$11.00
$ 2,277.00
10
Trail Center Line Striping
670
L.F.
$0.50
$ 335.00
11
Truncated Domes
24
L.F.
$60.00
$ 1,440.00
17
Solid Slab Sod
1,000
S.Y.
$4.00
$ 4.000.00
18
Straw Wattles
700
L.F.
$2.00
$ 1.400.00
Expense:
Estimated Material Only Cost $41,261.00
10% Contingency $4,126.10
Contractor Cost $50,000/month 2 Weeks $25,000.00
Total Estimated Project Cost $70,387.10
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Razorback Regional Greenway Trail Replacement 9 - p �f-:
Maple Street to Frisco Avenue LL"
AGREEMENT OF UNDERSTANDING
BETWEEN
THE CITY OF FAYETTEVILLE
AND
THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
In Cooperation with the
U. S. Department of Transportation Federal Highway Administration
RELATIVE TO
Implementation of Job 040685, Fayetteville Razorback Regional Greenway Rehab. (RTP-
16) (S) (hereinafter called the "Project") as an Arkansas Recreational Trails NonMotorized
Program project.
WHEREAS, funding in the Fixing America's Surface Transportation (FAST) Act includes 80%
Federal -aid funds to be matched with 20% non-federal funds for approved Recreational Trails
Program projects; and
WHEREAS, the City of Fayetteville (hereinafter called "Sponsor") has expressed its desire to
use Federal -aid funds for the eligible Project and to provide necessary matching for such funds;
and
WHEREAS, the Sponsor has transmitted to the Arkansas State Highway and Transportation
Department (hereinafter called the "Department") a signed and sealed Resolution from the
Sponsor's governing body authorizing the Sponsor's CEO or their designated representative to
execute agreements and contracts with the Department for the Project; and
WHEREAS, funding participation will be as follows, subject to a limit of $56,000 maximum
Federal -aid approved for the Project:
Maximum Minimum
Federal % Sponsor %
Project Design: 0 100
Right-of-Way/Utilities: 0 100
Project Construction: 80 20
Project Construction Inspection: 0 100
WHEREAS, the Sponsor knows of no legal impediments to the completion of the Project; and
WHEREAS, it is understood that the Sponsor and the Department will adhere to the General
Requirements for Recipients and Sub -Recipients Concerning Disadvantaged Business
Enterprises (DBEs) (Attachment A) and that, as part of these requirements, the Department may
set goals for DBE participation in the Project ranging from 0% to 100% that are practical and
related to the potential availability of DBEs in desired areas of expertise; and
WHEREAS, it is specifically agreed between the parties executing this agreement that it is not
intended by any of the provisions of any part of the agreement to make the public or any member
-1-
thereof a third party beneficiary hereunder or to authorize anyone not a party to this agreement to
maintain a suit or action for injuries or damage of any nature pursuant to the terms or provisions
of this agreement. '
IT IS HEREBY AGREED that the Sponsor and the Department, in cooperation with the Federal
Highway Administration, will participate in a cooperative program for implementation of the
Project and will accept the responsibilities and assigned duties as described hereinafter.
THE SPONSOR WILL:
1. Notify the Department in writing who the Sponsor designates as its full-time employee to be
in responsible charge of the day to day oversight of the Project (Attachment B). The duties
and functions of this person are:
• Oversee project activities, including those dealing with cost, time, adherence to contract
requirements, construction quality and scope of Federal -aid projects;
• Maintains familiarity of day to day project operations, including project safety issues;
• Makes or participates in decisions about changed conditions or scope changes that require
change orders and/or supplemental agreements;
• During construction, visits and reviews the project on a daily basis;
• Reviews financial processes, transactions and documentation to ensure that safeguards
are in place to minimize fraud, waste, and abuse;
• Directs project staff, Sponsor or consultant, to carry out project administration and
contract oversight, including proper documentation;
• Be aware of the qualifications, assignments and on-the-job performance of the Sponsor
and consultant staff at all stages of the project.
2. Sponsors that require a reduction in the scope of their project will submit the Revision of
Project Scope and Budget (Attachment C) with the signed Agreement of Understanding.
3. Prepare plans, specifications, and a cost estimate for construction. A registered professional
engineer or licensed architect must sign the plans and specifications for the project if the
project includes design of structural components. Plans which include the design of only
non -infrastructure components will not require a registered stamp.
4. Comply with provisions of the Americans with Disabilities Act, Section 504 of the
Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, FHWA Recreational
Trails Program Guidance, and any other Federal, State, and/or local laws, rules and/or
regulations. (See Attachment D for items to be included in the bid proposal).
5. Before acquiring property or relocating utilities, contact the Department's Right of Way
Division to obtain the procedures for acquiring right-of-way and adjusting utilities in
conformance with federal regulations. NOTE: Failure to notify the Department prior to
initiating these phases of work may result in all project expenditures being declared
non -participating in federal funds.
6. Acquire property in accordance with the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended (commonly referred to as the "Uniform Act").
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7. Provide a copy of the registered deed or other approved documentation and an appropriate
certification stating the Sponsor's clear and unencumbered title to any right-of-way to be
used for the Project and the land is accessible to the general public for recreational purposes
(See Attachment E1). If property has been acquired for the Project, use Attachment E2 for
certification of the right-of-way.
8. Ensure the preparation of utility adjustment and right-of-way plans are in accordance with
Arkansas State Highway Commission Policy.
9. Submit a certification letter (Attachment F), including all items noted, to the Department
when requesting authority to advertise the Project for construction bids.
10. Refrain from any Project construction for which the Sponsor expects monetary
reimbursement until a Notice to Proceed is received from the Department.
11. If the project is to be advertised, it must be done in accordance with federal procedures as
shown in Attachment G. NOTE: FHWA authorization and Department approval must
be given prior to advertising for construction bids.
12. Forward a copy of all addenda to the Project during the advertisement to the Department.
13. After bids are opened and reviewed, submit a certification (Attachment H), including all
items noted, to the Department and request concurrence in award of the contract.
14. Prior to issuing the notice to proceed to the Contractor, the Sponsor must hold a pre -
construction meeting with the Contractor and must invite the Department's Resident
Engineer assigned to the Project.
15. Prior to executing the work, submit change orders to the contract to the Department's
Resident Engineer assigned to the Project for review and approval for program eligibility.
16. Construct the Project in accordance to plans and specifications that were developed by the
Sponsor, or the Sponsor's representative, and were reviewed and approved by the
Department prior to the issuance of the Notice to Proceed.
17. Perform construction inspection in accordance with Attachment I.
18. Make payments to the contractor for work accomplished in accordance with the plans and
specifications and then request reimbursement from the Department on the Construction
Certification and Reimbursement Request (CCRR) form (Attachment J). Requests for
reimbursement must be made at least once every six months that construction projects are
active in order to avoid being put on the FHWA inactive project list.
19. Attach Report of Daily Work Performed (Attachment K) for all days that correspond with
each CCRR submittal.
20. Upon project completion hold a final acceptance meeting for the Project and submit the Final
Acceptance Report form certifying that the Project was accomplished in accordance with the
plans and specifications (Attachment L). This form must be signed by the engineer/architect
performing construction inspection on the Project, the Department's Resident Engineer
,3_
assigned to the project, the Sponsor's full-time employee in responsible charge, and the
Sponsor's CEO.
21. Maintain accounting records to adequately support reimbursement with Federal -aid funds
and be responsible for the inspection, measurement and documentation of pay items, and
certification of all work in accordance with the plans and specifications for the Project and
for monitoring the Contractor and subcontractor(s) for compliance with the provisions of
FHWA-1273, Required Contract Provisions, Federal -aid Construction Contracts, and
Supplements.
22. Pay all unpaid claims for all materials, labor, and supplies entered into contingent or
incidental to the construction of said work or used in the course of said work including but
not limited to materials, labor, and supplies described in and provided for in Act Nos. 65 - and
368 of 1929, Act No. 82 of 1935, and Acts amendatory thereof.
23. Agree that any and all claims for damages to property or injury to persons caused by any act
or omission, negligence, or misconduct from the performance of work by the Sponsor's
contractor on the Project shall be the sole responsibility of the Sponsor's contractor and in
this regard the Sponsor shall require the contractor on the Project to procure and maintain a
General Public Liability Insurance Policy during the duration of the Project which shall be
endorsed to include broad form general liability and complete operations coverage on the
Project. The contractor shall furnish the Sponsor with documentation of proof of liability
insurance coverage with submission of the signed contract.
24. Agree that any claims, liability, costs, expenses, demands, settlements, or judgments arising
from misconduct or the negligent acts or omissions of the Sponsor, its employees, agents or
contractors in the performance of the Project and this Agreement must be presented to the
Sponsor. Further, the Sponsor by acceptance of this grant, agrees that the Department and
the Arkansas State Highway Commission, as the pass -through entity, have no duty or
responsibility for the design, construction, maintenance or operation of the Project that is the
subject of this grant, and, therefore shall have no liability related to the design, construction,
maintenance or operation of the Project. The Sponsor also agrees to assume all risks
associated with the work to be performed by its agents, employees, and contractors under this
grant and Agreement and the Department and the Arkansas State Highway Commission, as
the pass -through entity, shall not be responsible or liable for any damages whatsoever from
the actions of the Sponsor, its employees, agents and contractors.
25. Assure that its policies and practices with regard to its employees, any part of whose
compensation is reimbursed from federal funds, will be without regard to race, color,
religion, sex, national origin, age, or disability in compliance with the Civil Rights Act of
1964, the Age Discrimination in Employment Act of 1967, The Americans with Disabilities
Act of 1990, as amended, and Title 49 of the Code of Federal Regulations Part 21 (49 CFR
21), Nondiscrimination in Federally -Assisted Programs of the Department of Transportation.
26. Retain all records relating to inspection and certification, the Contractor's billing statements,
and any other files necessary to document the performance and completion of the work in
accordance with requirements of 49 CFR 18.42 - Retention and access requirements for
records (Attachment M).
-4-
27. Grant the right of access to Sponsor's records pertinent to this Project and the right to audit
by the Department and Federal Highway Administration officials.
28. Be responsible for 100% of all project costs incurred should the Project not be completed as
specified.
29. Be responsible for 100% of any and all expenditures which are declared non -participating in
federal funds, including awards by the State Claims Commission.
30. Sign and transmit to the Department the Certification for Grants, Loans, and Cooperative
Agreements (Attachment N), which is necessary for Project participation.
31. Repay to the Department the federal share of the cost of any portion of this Project if, for any
reason, federal participation is removed due to actions or inactions of the Sponsor, its agents,
its employees, or its assigns or the Sponsor's consultants or contractors or their agents. Such
actions or inactions shall include, but are not limited to, federal non -participation arising
from problems with design plans, specifications, construction, change orders, construction
inspection, or contractor payment procedures. The Sponsor understands and agrees that the
Department may cause necessary funds to be withheld from the Sponsor's Motor Fuel Tax
allotment should the Sponsor fail to pay to the Department any required funds, fail to
complete the Project as specified, or fail to adequately maintain or operate the Project.
32. Repay all federal funds if this is determined necessary for any reason.
33. Retain total, direct control over the Project throughout the life of the improvements and not,
without prior approval from the Department:
• sell, transfer, or otherwise abandon any portion of the Project;
• change the intended use of the Project as approved;
• make significant alterations to any improvements constructed with Federal -aid funds; or
• cease maintenance or operation of a project due to the Project's obsolescence.
34. Be responsible for satisfactory maintenance and operation of all improvements and for
adopting regulations and ordinances as necessary to ensure this. Failure to adequately
maintain and operate the Project in accordance with Federal -aid requirements may result in
the Sponsor's repayment of Federal funds and may result in the withholding of all future
Federal -aid funds.
35. Submit to the Department a Single Audit in accordance with the Office of Management and
Budget (OMB) Circular A-133 each fiscal year that the Sponsor expends more than $500,000
of Federal -aid from any federal source including, but not limited to, the U.S. Department of
Transportation. The fiscal year used for the reporting is based on the Sponsor's fiscal year.
The $500,000 threshold is subject to change after OMB periodic reviews.
36. Promptly notify the Department if the Project is rendered unfit for continued use by natural
disaster or other cause.
37. Complete and transmit to the Department both pages of the Federal Funding Accountability
and Transparency Act (FFATA) Reporting Requirements (Attachment O).
-5-
38. Private or Non -Profit Organizations must review and submit Attachment P with all
documents requested to the Department. A Notice to Proceed will not be granted to these
organizations without the documents being submitted in full.
THE DEPARTMENT WILL:
1. Maintain an administrative file for the Project and be responsible for administering
Federal -aid funds.
2. Request review from the Arkansas Historic Preservation Program (AHPP).
3. Provide routine environmental documentation for the Project.
4. Notify the Sponsor when right-of-way and/or utility plans are approved and the Sponsor
may proceed with right-of-way acquisition and/or utility adjustments.
5. Upon receipt of the Sponsor's certification of right-of-way (property) ownership, provide
the appropriate documentation to the file.
6. Review plans and specifications for project/program eligibility.
7. Ensure substantial compliance with federal contracting requirements through review of the
bidding proposal for inclusion of required federal forms, review of the administration of the
DBE program provisions, and general compliance with 23 CFR 635.
8. Advise the Sponsor when to proceed with Project construction or advertisement of the
Project for construction bids.
9. Review bid tabulations and concur in award of the construction contract for the Project.
10. Participate in the Sponsor's preconstruction and final acceptance meetings.
11. Visually verify (insofar as is reasonably possible) that the work meets contract requirements
before reimbursement is made to the Sponsor.
12. Review and approve any necessary change orders for project/program eligibility.
13. Reimburse the Sponsor 80% (Federal -aid share) for eligible costs up to the maximum
Federal -aid amount as approved in the CCRR form (Attachment J). This reimbursement
will be limited to the maximum Federal -aid amount and to the federal amount available at
the time payment is requested. If the payment requested exceeds the Federal -aid available at
the time, the difference will be reimbursed as additional Federal -aid for the Project becomes
available.
14. Subject to the availability of Federal -aid allocated for the Project, pay the Sponsor the
remaining amount due upon completion of the Project and submittal of the certified Final
Acceptance Report form (Attachment L).
15. Reserve the right to cancel the Project if there is an unreasonable delay in project
development or completion of the project, there is a lack of progression toward project
development or completion of the project, the Sponsor is unable to provide an audit -worthy
reason for the substantial delay in the project development or completion process or the
Sponsor is unresponsive to Department requests.
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IT IS FURTHER AGREED that should the Sponsor fail to fulfill its responsibilities and assigned
duties as related in this Agreement, such failure may disqualify the Sponsor from receiving all
future Federal -aid funds administered by the Department.
IT IS FURTHER AGREED that should the Sponsor fail to pay to the Department any required
funds due for implementation of the Project or fail to complete the Project as specified in this
Agreement, or fail to adequately maintain or operate the Project, the Department may cause such
funds as may be required to be withheld from the Sponsor's Motor Fuel Tax allotment.
IN WITNESS WHEREOF, the parties thereto have executed this Agreement on this
day of p
ARKANSAS STATE HIGHWAY AND
TRANSPORTATION DEPARTMENT
/LL�!
Scott E. Bennett, P.E.
irector of Highways and Transportation
a
ARKANSAS STATE HIGHWAY
AND TRANSPORTATION DEPARTMENT
NOTICE OF NONDISCRIMINATION
ITY OF FAYETTEVILLE
teld Jordan
Mayor
illiams
Attorney Signature
The Arkansas State Highway and Transportation Department (Department) complies with all civil rights provisions of federal statutes and
related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, the Department
does not discriminate on the basis of race, sex, color, age, national origin, religion (not applicable as a protected group under the Federal
Motor Carrier Safety Administration Title VI Program), disability, Limited English Proficiency (LEP), or low-income status in the admission,
access to and treatment in the Department's programs and activities, as well as the Department's hiring or employment practices. Complaints
of alleged discrimination and inquiries regarding the Department's nondiscrimination policies maybe directed to Joanna P. McFadden Section
Head - EEO/DBE (ADA/504/Title VI Coordinator), P. O. Box 2261, Little Rock, AR 72203, (501) 569-2298, (Voice/TTY 711), or the
following email address: ioanna.mcfadden(c�ahtd.ar.gov
Free language assistance for Limited English Proficient individuals is available upon request.
This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape and in Braille.
-8-
Attachment A
GENERAL REQUIREMENTS
FOR
RECIPIENTS AND SUB -RECIPIENTS
CONCERNING DISADVANTAGED BUSINESS ENTERPRISES
It is the policy of the U. S. Department of Transportation that disadvantaged
business enterprises (DBEs) as defined in 49 CFR Part 26 shall have the maximum
opportunity to participate in the performance of contracts financed in whole or in part
with Federal funds under this Agreement. Consequently, the DBE requirements of 49
CFR Part 26 apply to this Agreement.
The recipient or its contractor agrees to ensure that DBEs as defined in 49 CFR
Part 26 have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with Federal funds provided under this
Agreement. In this regard all recipients or contractors shall take all necessary and
reasonable steps in accordance with 49 CFR Part 26 to ensure that DBEs have the
maximum opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color, national origin, or sex in the
award and performance of DOT -assisted contracts.
If as a condition of assistance the recipient has submitted and the Department has
approved a disadvantaged business enterprise affirmative action program, which the
recipient agrees to carry out, this program is incorporated into this financial assistance
agreement by reference. This program shall be treated as a legal obligation and failure to
carry out its terms shall be treated as a violation of this financial assistance agreement.
Upon notification to the recipient of its failure to carry out the approved program, the
Department shall impose such sanctions as noted in 49 CFR Part 26, Subpart F, which
sanctions may include termination of the Agreement or other measures that may affect
the ability of the recipient to obtain future DOT financial assistance.
The recipient shall advise each sub -recipient, contractor or subcontractor that
failure to carry out the requirements set forth in 49 CFR Part 26, Subsections 26.101 and
26.107 shall substitute a breach of contract and after the notification of the Department,
may result in termination of the agreement or contract by the recipient or such remedy as
the recipient deems appropriate.
(NOTE: Where appropriate, the term "recipient" may be modified to mean
"sub -recipient", and the term "contractor" modified to include "subcontractor".)
Attachment B
Sponsor Letterhead
(Designating Full -Time Employee
in Responsible Charge)
DATE
Mr. Jared D. Wiley
Division Engineer — Program Management
Arkansas State Highway and Transportation Department
P. O. Box 2261
Little Rock, AR 72203
Re: Job #
Job Name
County
Dear Mr. Wiley:
The full-time employee in responsible charge of the day to day oversight for the referenced
project will be . This letter certifies that the employee is aware of the
duties and functions they are in charge of as outlined in the Agreement of Understanding. This
employee may be reached by phone at (INSERT PHONE NUMBER) or by email at (INSERT
EMAIL ADDRESS).
Sincerely,
NAME & OFFICE
(Sponsor's CEO)
December 12, 2016
OFFICE OF THE MAYOR
LIONELD JORDAN
Jared D. Wiley
Division Engineer — Program Management
Arkansas State Highway and Transportation Department
P.O. Box 2261
Little Rock, Arkansas 72203
Re: Job 040685
Fayetteville Razorback Greenway Rehab.
(RTP-16) (S)
Washington County
Dear Mr. Wiley:
Attachment B
The full-time employee in responsible charge of the day to day oversight for the
referenced project will be Maft Mihalevich, Trails Coordinator. This letter certifies
that the employee is aware of the duties and functions they are in charge of as outlined
in the Agreement of Understanding. This employee may be reached by phone at (479)
444-3416 or by email at mmihalevichCcD-fayetteville-ar.gov.
Sin erely,
Lioneta Jordan
Fayetteville Mayor
CITY OF FAYETTEVILLE I 113 W. MOUNTAIN STREET I FAYETTEVILLE, AR 727O1 1479.575.8330 I WWWFAYETTEVILLE-AR.GOV
Attachment C
Sponsor Letterhead
Revision of Project Scope and Budget
Mr. Jared D. Wiley
Division Engineer — Program Management
Arkansas State Highway and Transportation Department
P. O. Box 2261
Little Rock, AR 72203
Re: Job#
Job Name
County
Dear Mr. Wiley:
The scope and/or budget for the project has/have been revised. I certify that:
1) The length of the project will be feet and be feet wide with a/an
surface.
2) Other project changes are as follows:
3) Two maps are attached. One is the project location map, and the other is a close up map
that shows the project termini.
4) The revised budget is $ Federal -aid and $ Sponsor funds for a total
project budget of $_______
Any substantial changes to the above information will be submitted in writing to AHTD.
Sincerely,
NAME & OFFICE
(Sponsor's CEO)
Attachments
Attachment D
REQUIRED CONTENTS OF BIDDING PROPOSALS
FEDERAL -AID PROJECTS
1) FHWA-1273
Each set of contract documents shall include FHWA-1273, "Required Contract Provisions,
Federal -aid Construction Contracts," and such supplements that may modify the FHWA-
1273. Copies of FHWA-1273 and supplements will be provided by the Department.
2) Anti -Collusion and Debarment Certification
The certification shall either be in the form of an affidavit executed and sworn to by the bidder
before a person who is authorized by the laws of the State to administer oaths or in the form of
an unsworn declaration executed under penalty of perjury of the law of the United States. The
required form for the Anti -Collusion and Debarment Certification will be provided by the
Department. The certification includes:
• Anti -collusion - A statement executed by, or on behalf of the person, firm, association, or
corporation submitting the bid certifying that such person, firm, association, or
corporation has not, either directly or in -directly, entered into any agreement, participated
in any collusion, or otherwise taken any action, in restraint of free competitive bidding in
connection with the submitted bid.
Debarment - A statement regarding debarment, suspension, ineligibility and voluntary
exclusion as required by Title 49 of the Code of Federal Regulations, Part 29 (49 CFR 29).
Failure to submit the executed Certification as part of the bidding documents will make
the bid nonresponsive and not eligible for award consideration.
3) Lobbying Certification
This certification is required by 49 CFR 20. The form for this certification will be provided
by the Department.
4) Davis -Bacon Pre -determined Minimum Wage Rates
Davis -Bacon requirements apply to all projects greater than $2,000 that are physically located
within the existing right-of-way of a functionally classified city street. The Davis -Bacon
wage rates will be provided by the Department.
Attachment El
CITY / COUNTY LETTERHEAD
JOB NUMBER
JOB NAME
COUNTY
Title to the right of way necessary for the construction of this project has been acquired, or will be
acquired, in accordance with applicable Federal Highway Administration procedures.
J indicate total number in each category here. Delete any categories not used in this job.
Tract(s)
Options(s)
Paid
Donation(s)
Negotiation Pending* - include tract number(s) and statement: "It is anticipated that
this/these tract(s) will be acquired by (date). "
Condemnation(s) — (include Order of Possession date or date the Court Order was filed)
Condemnation(s) Pending* - include tract number(s) and anticipated filing date
* If applicable
J,delete the statement in each pair that does not apply
There are no displacees on this project.
-Or-
Relocation Assistance has been provided in accordance with applicable Federal Highway
Administration procedures and all displacees have moved from this project. There was/were #
displaced (residence(s)/business(es)/personal property/etc) on the project.
There are no structures located within the right of way area.
-Or-
All structures have been removed from this project, except for those to be included as demolition
items in the highway contract.
No conflicting utilities are known to exist in the right of way area.
-Or-
Necessary utility relocation has been, or will be, completed as shown in the attached Utility Status
Report.
There are no railroads involved on this project
-OR-
Tract(s) # shown above include(s) # (Permanent/Temporary Construction Easements) for
Railroad.
No right of way in excess of that needed for construction or future maintenance of this project was
acquired.
Certified by:
Date:
(Type name)
(Type title)
Attachment E2
CITY / COUNTY LETTERHEAD
JOB NUMBER
JOB NAME
COUNTY
Title to the right of way necessary for the construction of this project was in public ownership prior
to project development. No additional right of way was acquired.
There are no displacees on this project.
There are no structures located within the right of way area.
There are no railroads involved on this project.
No known conflicting utilities exist within the right of way area.
Certified by:
(Type name)
(Type title)
Date:
Attachment F
CERTIFICATION LETTER
REQUESTING AUTHORITY TO ADVERTISE
Mr. Emanuel Banks
Deputy Director and Chief Engineer
Arkansas State Highway and Transportation Department
P. O. Box 2261
Little Rock, AR 72203
Re: Job #
Job Name
County
Dear Mr. Banks:
The following documents are submitted concerning the referenced project:
1. One set of plans and specifications.
2. A copy of the preliminary estimate of cost.
3. An unexecuted copy of the bid proposal form.
I certify that the plans, specifications and estimate were prepared by or under the direct
supervision of a Professional Engineer/Architect licensed to practice in the State of Arkansas and
that the plans and specifications comply with the Americans with Disabilities Act (ADA), the
American Association of State Highway and Transportation Officials (AASHTO) design
standards, and all other applicable state and federal regulations, including airport clearance when
necessary, for the type of work involved.
I understand that if any project items are declared non -participating in federal funds due to
failure to comply with any State or federal requirements, the Sponsor will promptly repay such
funds to the Arkansas State Highway and Transportation Department (AHTD). Further, I hereby
authorize the Director of the Arkansas State Department of Finance and Administration to
transfer such funds from the Sponsor's Motor Fuel Tax allotment to the AHTD's RRA Fund
upon notification by the Director of Highways and Transportation that such funds are due AHTD
and have not been paid by the Sponsor.
Approval to proceed with advertisement of the project for bids is requested.
Sincerely,
NAME & OFFICE
(Sponsor's CEO)
Enclosures
Attachment G
GUIDELINES FOR ADVERTISING AND OPENING BIDS
FEDERAL -AID PROJECTS
Upon receipt of written authorization from the Arkansas State Highway and
Transportation Department, the project may be advertised for bids. The following
minimum guidelines for advertising must be met:
• The minimum advertising period is three weeks (21 days).
• In addition to meeting the State requirements for advertising for construction projects, the
project must be advertised a minimum of two times in a statewide newspaper.
• The notice must contain: (1) the time, date, and place that sealed bids are to be accepted,
opened, and publicly read; (2) a brief description of the kind or type of work contemplated;
and (3) the place at which prospective bidders may obtain plans and specifications.
• The Sponsor will forward a copy of the approved advertisement to the Department once
advertisement starts. Any addenda will also be sent to the Department during the
advertisement period.
• The Sponsor will include the following language in the solicitation for bids:
"The Sponsor hereby notifies all bidders that this contract is subject to applicable
labor laws, non-discrimination provisions, wage rate laws and other federal laws
including the Fair Labor Standards Acts of 1938. The Work Hours Act of 1962
and Title VI of the Civil Rights Act of 1964 also apply."
• All bids received in accordance with the terms of the advertisement shall be publicly opened
and at a minimum, the total amount bid must be read aloud (the sponsor may choose to read
the bids item by item).
If any bid received is not read aloud, the name of the bidder and the reason for not reading
the bid aloud shall be publicly announced at the letting.
• Negotiation with contractors during the period following the opening of bids and before
the award of the contract is strictly prohibited.
Attachment H
CERTIFICATION LETTER
REQUESTING CONCURRENCE IN AWARD OF THE CONTRACT
DATE
Mr. Emanuel Banks
Deputy Director and Chief Engineer
Arkansas State Highway and Transportation Department
P. O. Box 2261
Little Rock, AR 72203
Re: Job #
Job Name
County
Dear Mr. Banks:
The following documents are submitted concerning the referenced project:
1. One set of bid tabulations.
2. A check in the amount of 1% of the low bid as the AHTD administration fee.
3. Justification of award (if low bid amount is greater than 10% over the estimate).
I certify that the referenced project was advertised and bids were received in accordance with the
regulations governing Federal -aid projects and all other applicable state and federal regulations,
and that this process has been reviewed and approved by the Sponsor's Attorney. Additionally, I
certify that the bid is being awarded to the lowest responsive and qualified bidder and that there
has not been, nor will there be, any negotiations with the contractor or other bidders regarding
the amount bid.
Your concurrence in the award of this contract to (INSERT CONTRACTOR NAME) is
requested.
Sincerely,
Sponsor's CEO
Sponsor's Attorney
Enclosures
Attachment I
GUIDELINE FOR INSPECTION OF LOCALLY ADMINISTERED
CONSTRUCTION CONTRACTS FOR
TRANSPORTATION ALTERNATES PROGRAM (TAP) PROJECTS AND
RECREATIONAL TRAILS PROGRAM (RTP) PROJECTS
Upon receipt of written concurrence from the Arkansas State Highway and Transportation
Department in the award of the construction contract, the construction contract may be executed.
The following minimum guidelines for inspection must be met:
1) Project must be inspected by a Professional Engineer, Architect, or Landscape Architect
registered to practice in the State of Arkansas.
2) Project must be inspected using best practices for the type of work and the Sponsor is not
required to use Department inspection procedures.
3) Prior to beginning construction activities, the Sponsor must hold a pre -construction meeting
and must invite the Department's Resident Engineer (RE) assigned to the project. At the
meeting:
a) The Sponsor will provide the RE two sets of plans and two copies of the construction
contract. (One for RE's records and one to be sent to Program Management Division)
b) The RE will provide a packet of posters and notices required by the FHWA-1273
supplemental specifications.
4) Submit the Construction Certification and Reimbursement Request (CCRR) form to the RE
for review and handling. RE to check:
a) Maximum federal funding available.
b) Signed by Sponsor's Chief Elected Official (CEO).
c) RE to review for math errors and compare to previously submitted CCRRs.
d) Page 2 must be submitted.
e) Copy of check(s) from the Sponsor to the Sponsor's Contractor and LPA Report(s) of
Daily Worked Performed.
5) Prior to implementing change orders, the Sponsor must submit fully executed change orders
to the Department's RE for Department review and approval. The change order form must
include:
a) The Sponsor's CEO (or designated representative), Engineer/Architect's, and
Contractor's signature.
b) Description of the change and why the change was necessary.
c) For unit price contracts, any changes in quantities.
d) For new pay items, the pay item name, quantities, units, and unit price.
e) Time extensions.
f) All change orders must be reviewed and approved before beginning work except for
reconciliation change orders at the end of the project.
g) Reconciliation changes are required for project underruns greater than 20% and for all
projects greater than 10% over.
6) Upon completion of the Project:
a) Submit a CCRR form showing the work completed as the final contract amount.
i) This form must be submitted even if the Sponsor has been reimbursed 100% of the
Federal -aid available for the Project.
b) Hold a final acceptance meeting in which the Sponsor's engineer/architect, the designated
full-time employee and the Department's RE must attend.
c) Submit the LPA Final Acceptance Report form to the RE at the final acceptance meeting.
CONSTRUCTION CERTIFICATION AND REIMBURSEMENT REQUEST
Job No.: Payee/Sponsor:
Faddress
AP: __
County:
Job Name.:
Federal Tax ID No.:
1 Maximum Approved Federal -aid Amount
2 Original Contract Amount
3 Net Changes by Change Orders
4 Present Contract Total
5 Present Federal -aid Amount (80% of Line 4
or Amount on Line 1, whichever is less)
6 Work Completed to Date
7 Federal Match (80% of Line 6 or amount
on Line 5, whichever is less)
8 Previous Reimbursements (Federal)
9 Amount Due this Estimate
(subtract Line 8 from Line 7)
• - s -
Total changes previously approved
ADDITIONS
DEDUCTIONS
Total approved this Request Period
TOTALS
NET CHANGES by Change Order
{Line 3 above)
By.
Title:.
Revised: 12/19/13
PAGE 1 OF 2 PAGES
DATE:
PAY REQUEST #
FROM: TO.
The information provided in this document is true and correct and I
recommend that payment be made to the Contractor for this work.
Date:
Payment is requested from the Arkansas State Highway and
Transportation Department for the Amount Due. I certify that the
Contractor and/or subcontractor(s) are complying with the provisions
of FHWA-1273, Required Contract Provisions, Federal -aid Construction
Contracts, and Supplements; that the work has been completed by the
Contractor in accordance with the plans and specifications; and that
the Contractor has been paid for this work.
By Date:
Title:
DEPARTMENT USE ONLY
Recommended for Payment in Approved for Payment PAID
Accordance with Project Agreement
Rescdenl. Engineer
State Construction Engineer
Voucher No
Date:
AttaCrlment J
CONSTRUCTION CERTIFICATION AND REIMBURSEMENT REQUEST
FAP:
JOB NAME:
SPONSOR:
REQUEST NO:
FROM:
CONTRACTOR:
Revised: 12/19/13
PAGE 2 OF 2 PAGES
DATE:
TO:
A
ITEM
NO
B
DESCRIPTION OF WORK
C
SCHEDULED
VALUE
I] L E
WORK COMPLETED
F
MATERIALS
PRESENTLY
STOCKPILED
(NOT IN D or E
G
TOTAL
COMPLETED &
STOCKPILED
TO DATED+E+F
H
%
COMPLETED
(G s C)
BALANCE
TO FINISH
(C - G)
PREVIOUS
REQUESTS
THIS PERIOD
GRAND TOTALS
Attachment J
Attachment K
Sponsor
LPA Report of Daily Work Performed
Job Name: Job No.:
FAP No.: Contractor:
Date: Hours Worked: — Report No.:
Project Conditions
Number of Contractor's
Site Conditions
Weather
Personnel
Useable
Sunny
Laborers
Partly Useable
Partly Cloudy
Carpenters
Not Useable
Rain
Rainfall Amt. (in.)
Concrete Laborers
Equip. Operators
Min Temp. (F)
Max Temp. (F)
Electricians
Comments
Plumbers
Foreman
Other
Other
Location and Description of Work Performed
Special Instructions and/or Conversations
Signed:
Designated Full-time Employee
Attachment L
SPONSOR
LPA Final Acceptance Report
Job Name: 1 Date:
Job No: FAP No:
County: Route:
Contractor:
Date Work Began: Date Work Completed:
Attendees:
Remarks:
Project Completed in Substantial
Compliance with Plans and Specifications
and Recommended for Final Acceptance by
Sponsor
Engineer/Architect
Recommended for Acceptance in
Accordance with Project Agreement
AHTD Resident Engineer
Proiect Recommended for Acceptance
Designated Full-time Employee:
I certify that the Contractor and/or subcontractor(s) have complied with the provisions of
FHWA-1273, Required Contract Provisions, Federal -aid Construction Contracts, and
Supplements; that the project has been completed by the Contractor in accordance with
the plans and specifications; that the Contractor has been paid for this work, and the
project is hereby accepted.
SPONSOR's CEO
Attachment M
Required Sub-Awardee Information
(A) Sub-Awardee — DUNS Number: 075657742
Parent (if applicable) — DUNS Number: jwA
(B) In the preceding completed Federal fiscal year, did your business or organization (the legal
entity to which the DUNS number entered above belongs) receive (1) 80 percent or more of
its annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from
U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative
agreements?
Yes / No (Circle one)
If "Yes" is selected, answer (C).
(C) Does the public have access to information about the compensation of the executives in your
business or organization (the legal entity to which the DUNS number entered above belongs)
through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986?
Yes / No (Circle one)
If "Yes" is selected, visit http://www.sec.gov/edgar.shtml for reference.
If "No"is selected, answer (D).
(D) If "No" was selected in Question "C", complete the following information for the five (5)
most highly compensated executives in your business or organization (the legal entity to
which the DUNS number entered above belongs). Amount should reflect the Total
Compensation Amount in the preceding completed Federal fiscal year in U.S. whole dollars.
Sub-Awardee Names and Compensation of Most Highly Compensated Officers
1. Name:
2. Name:
3, Name:
4. Name:
5, Name:
Amount: $_
Amount: $�
Amount: $_
Amount:
Amount: $__
Page 2 of 2
040685 - Attachment O
Federal Funding Accountability and Transparency Act (FFATA)
Reporting Requirements
(For more information go to https.//www.fsrs,gov/
FFATA was signed on September 26, 2006. The intent is to empower every American with
the ability to hold the government accountable for each spending decision. The end result is to
reduce wasteful spending in the government. The FFATA legislation requires information on
federal awards (federal financial assistance and expenditures) be made available to the public via
a single, searchable website, which is www.USASpendinq.gov.
A Prime Grant Recipient (hereinafter called AHTD (the Arkansas State Highway and
Transportation Department)) awarded a new Federal grant greater than or equal to $25,000 as of
October 1, 2010 is subject to FFATA sub -award reporting requirements as outlined in the Office of
Management and Budget guidance issued August 27, 2010. AHTD is required to file a FFATA
sub -award report for any sub -grant awarded to a sub•awardee greater than or equal to
25 000. As a sub-awardee,
provide the following information to AHTD in order to fulfill FFATA reporting requirements:
shall
V A unique identifier (Dun & Bradstreet DUNS Number) of the sub-awardee receiving the
award and the parent entity of the recipient, should the sub-awardee be owned by another
entity;
V The names and total compensation of the five most highly compensated officers of the
sub-awardee if the sub-awardee in the preceding Federal fiscal year received 80 percent
or more of its annual gross revenues in Federal awards; and $25,000,000 or more in
annual gross revenues from Federal awards; and the public does not have access to
information about the compensation of the senior executives of the sub-awardee through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934
(15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. See
FFATA § 2(b)(1).
Page 1 of 2
Attachment N
CERTIFICATION FOR GRANTS. LOANS. AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his knowledge and belief that:
1, No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any Federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
Federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract, grant,
loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions.
3. The undersigned shall require that the language of this certification be included in
the award documents for all sub awards at all tiers (including sub grants, and
contracts and subcontracts under grants, sub grants, loans and cooperative
agreements) which exceed $100,000, and that all such sub recipients shall certify
and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352,
Title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
City of Fayetteville
Lioneld Jordan, Mayor
Name:
(Sponsor's CEO)
040685 - Attachment O
Federal Funding Accountability and Transparency Act (FFATA)
Reporting Requirements
(For more information go to https://www,fsrs,gov/)
FFATA was signed on September 26, 2006. The intent is to empower every American with
the ability to hold the government accountable for each spending decision. The end result is to
reduce wasteful spending in the government. The FFATA legislation requires information on
federal awards (federal financial assistance and expenditures) be made available to the public via
a single, searchable website, which is www.USASpending gov.
A Prime Grant Recipient (hereinafter called AHTD (the Arkansas State Highway and
Transportation Department)) awarded a new Federal grant greater than or equal to $25,000 as of
October 1, 2010 is subject to FFATA sub -award reporting requirements as outlined in the Office of
Management and Budget guidance issued August 27, 2010. AHTD is required to file a FFATA
sub -award report for any sub -grant awarded to a sub•awardee greater than or equal to
25 000. As a sub-awardee, shall
provide the following information to AHTD in order to fulfill FFATA reporting requirements:
A unique identifier (Dun & Bradstreet DUNS Number) of the sub-awardee receiving the
award and the parent entity of the recipient, should the sub-awardee be owned by another
entity;
The names and total compensation of the five most highly compensated officers of the
sub-awardee if the sub-awardee in the preceding Federal fiscal year received 80 percent
or more of its annual gross revenues in Federal awards; and $25,000,000 or more in
annual gross revenues from Federal awards; and the public does not have access to
information about the compensation of the senior executives of the sub-awardee through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934
(15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. See
FFATA § 2(b)(1),
Page 1 of 2
Attachment M
Required Sub-Awardee Information
(A) Sub-Awardee — DUNS Number: 075657742
Parent (if applicable) — DUNS Number: N/A
(B) In the preceding completed Federal fiscal year, did your business or organization (the legal
entity to which the DUNS number entered above belongs) receive (1) 80 percent or more of
its annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from
U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative
agreements?
Yes / No (Circle one)
If "Yes" is selected, answer (C).
(C) Does the public have access to information about the compensation of the executives in your
business or organization (the legal entity to which the DUNS number entered above belongs)
through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986?
Yes / No (Circle one)
If "Yes" is selected, visit http✓/www.sec.gov/edgar.shtml for reference.
If "No" is selected, answer (D).
(D) If "No" was selected in Question "C", complete the following information for the five (5)
most highly compensated executives in your business or organization (the legal entity to
which the DUNS number entered above belongs). Amount should reflect the Total
Compensation Amount in the preceding completed Federal fiscal year in U.S. whole dollars.
Sub-Awardee Names and Compensation of Most Highly Compensated Officers
Name:
Name:
Name:
Name:
Name:
Amount:
Amount: $
Amount: $
Amount: $
Amount: $
Page 2 of 2
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division
ENGINEERING (621)
/0rg2
2016
Adjustment Number
Requestor: Matt Mihalevich [
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
This budget adjustment is to recognize federal -aid funds through the Arkansas Recreational Trails Program (RTP) and to
create a project budget for the repair of a damaged section of the Razorback Regional Greenway (Frisco Trail) between
Maple Street and Frisco Avenue.
A willingness to apply for grant funds was approved on May 17, 2016 (Res. No. 103-16).
RESOLUTION/ORDINANCE
TOTAL
Account Number
4470.900.9470-5420.00
4470.900.9470-5420.00
4470.900.9470-4309.00
56,000 56,000
Increase / (Decrease)
Expense Revenue
70,000 -
(14, 000)
56,000
COUNCIL DATE: 12/6/2016
LEGISTAR FILE ID#: 2016-0533
13 "b-cwcv f UU
11/18/2016 4:03 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
v.20161021
Project.Sub#
Project
Sub
AT
Account Name
02016
1602
EX
Trail Maintenance - Trail Maintenance
02016
1301
EX
Trail Maintenance - Trail Maintenance
02016
1602
RE
Federal Grants - Capital
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