HomeMy WebLinkAbout2017-01-31 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Tentative Agenda
Tuesday, January 31, 2017
4:30 PM
City Hall Room 326
City Council Agenda Session
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Agenda Session Meeting Agenda - Tentative January 31, 2017
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2017-0031
ORT-OZARK REGIONAL TRANSIT - SEMI-MONTHLY REPORT
2. 2017-0009
FAYETTEVILLE NATURAL HERITAGE ASSOCIATION CHECK PRESENTATION
3. 2017-0042
KESSLER MOUNTAIN REGIONAL PARK ROTARY PLAYGROUND PROJECT
PRESENTATION - PRESENTED BY ROTARY CLUB PRESIDENT HARRISON
PITTMAN
Agenda Additions
A. Consent:
A. 1 2016-0568
APPROVAL OF THE JANUARY 17, 2017 CITY COUNCIL MEETING MINUTES.
City of Fayetteville, Arkansas Page 2 Printed on 1/26/2017
City Council Agenda Session Meeting Agenda - Tentative January 31, 2017
Agenda
A.2 2017-0011
BID NO. 16-65 J.A. RIGGS TRACTOR COMPANY:
A RESOLUTION TO AWARD BID NO. 16-65 AND AUTHORIZE THE PURCHASE OF
A GENIE S-45 TELESCOPIC BOOM LIFT FROM J.A. RIGGS TRACTOR COMPANY OF
SPRINGDALE IN THE AMOUNT OF $64,710.96 FOR USE AT THE BIOSOLIDS
MANAGEMENT SITE
Attachments: BID NO. 16-65 J.A. RIGGS TRACTOR COMPANY
A.3 2017-0010
BID NO. 16-66 SCRUGGS EQUIPMENT COMPANY:
A RESOLUTION TO AWARD BID NO. 16-66 AND AUTHORIZE THE PURCHASE OF
AN ELGIN CROSSWIND STREET SWEEPER FROM SCRUGGS EQUIPMENT
COMPANY OF MEMPHIS, TENNESSEE IN THE AMOUNT OF $202,265.00 FOR USE
BY THE TRANSPORTATION SERVICES DEPARTMENT
Attachments: BID NO. 16-66 SCRUGGS EQUIPMENT COMPANY
A.4 2016-0639
BID NO. 16-67 SWEETSER CONSTRUCTION, INC.:
A RESOLUTION TO AWARD BID NO. 16-67 AND AUTHORIZE A CONTRACT WITH
SWEETSER CONSTRUCTION, INC. IN THE AMOUNT OF $158,422.00 FOR THE
CONSTRUCTION OF A BRIDGE ALONG SALEM ROAD FOR THE CLABBER CREEK
TRAIL, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$7,921.00
Attachments: BID 16-67 SWEETSER CONSTRUCTION, INC.
A.5 2017-0038
SANDERS CREST, INC.:
A RESOLUTION TO APPROVE A ONE YEAR LEASE AGREEMENT WITH AN
OPTION TO RENEW FOR THREE ADDITIONAL ONE YEAR TERMS WITH SANDERS
CREST, INC. FOR OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING IN THE
AMOUNT OF $780.16 PER MONTH FOR THE FIRST YEAR
Attachments: SANDERS CREST, INC.
City of Fayetteville, Arkansas Page 3 Printed on 1/26/2017
City Council Agenda Session Meeting Agenda - Tentative January 31, 2017
Agenda
A.6 2017-0043
FRANKLIN AND SON, INC.:
A RESOLUTION TO AWARD BID NO. 17-21 AND APPROVE A CONSTRUCTION
CONTRACT WITH FRANKLIN AND SON, INC. OF FARMINGTON, ARKANSAS FOR
THE AIRFIELD ROOF REHABILITATION PROJECT AT DRAKE FIELD IN THE
AMOUNT OF $378,253.00
Attachments: FRANKLIN AND SON. INC.
A.7 2017-0013
BANK OF FAYETTEVILLE DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$1,000.00 REPRESENTING DONATION REVENUE FROM THE BANK OF
FAYETTEVILLE TO THE FAYETTEVILLE FIRE DEPARTMENT FOR THE ANNUAL
EMPLOYEE SERVICE AWARDS EVENT
Attachments: BANK OF FAYETTEVILLE DONATION REVENUE
BA BANK OF FAYETTEVILLE DONATION REVENUE
A.8 2017-0007
C112M HILL ENGINEERS, INC. AMENDMENT NO. 7:
A RESOLUTION TO APPROVE A TWO MONTH EXTENSION OF AMENDMENT NO.
7 TO THE CONTRACT WITH CH2M HILL ENGINEERS, INC. BEGINNING JANUARY
1, 2017 AND ENDING FEBRUARY 28, 2017 AT A COST OF $656,019.58 PER MONTH
FOR OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES
Attachments: CH2M HILL ENGINEERS, INC. AMENDMENT NO. 7:
A.9 2017-0032
DAVIS LAW FIRM WATER DAMAGE CLAIM:
A RESOLUTION PURSUANT TO FAYETTEVILLE CODE OF ORDINANCES SECTION
39.10(C)(4) TO AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $26,759.34 TO
DAVIS, CLARK, BUTT, CARITHERS & TAYLOR, PLC FOR A WATER DAMAGE
CLAIM AT 15 AND 19 EAST MOUNTAIN STREET
Attachments: DAVIS LAW FIRM WATER DAMAGE CLAIM
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City Council Agenda Session Meeting Agenda - Tentative January 31, 2017
Agenda
A.10 2017-0045
DANIEL AND MEGAN KELSEY SEWER DAMAGE CLAIM:
A RESOLUTION PURSUANT TO FAYETTEVILLE CODE OF ORDINANCES SECTION
39.10(C)(4) TO AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $13,903.57 TO
DANIEL AND MEGAN KELSEY AS REIMBURSEMENT FOR DAMAGE TO THEIR
REAL AND PERSONAL PROPERTY IN ADDITION TO PREVIOUS PAYMENTS OF
$6,587.78 TO SERVPRO FOR WATER DAMAGE MITIGATION SERVICES, $350.00 TO
WFC, INC. FOR BATHROOM REPAIR WORK, AND $396.04 TO HILTON HOTELS
FOR DISLOCATION EXPENSES
Attachments: DANIEL AND MEGAN KELSEY SEWER DAMAGE CLAIM
A.11 2017-0014
LAKE SEQUOYAH DREDGING FACILITIES:
A RESOLUTION TO APPROVE A NEW CAPITAL PROJECT FOR CONTINUED
CONSTRUCTION OF DREDGING FACILITIES AT LAKE SEQUOYAH, AND TO
APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $503,242.00 TO FUND
THE PROJECT
Attachments: LAKE SEQUOYAH DREDGING FACILITIES
BA LAKE SEQUOYAH DREDGING FACILITIES
A.12 2017-0048
FAYETTEVILLE RENTALS, LLC:
A RESOLUTION TO APPROVE A 50150 COST SHARE AGREEMENT WITH
FAYETTEVILLE RENTALS, LLC FOR CONSTRUCTION OF A SEWER MAIN ALONG
A PORTION OF SOUTH STREET BETWEEN SOUTH COLLEGE AVENUE AND
SOUTH WASHINGTON AVENUE AT A TOTAL ESTIMATED COST OF $10,174.86
INCLUDING A 20% PROJECT CONTINGENCY
Attachments: FAYETTEVILLE RENTALS, LLC
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City Council Agenda Session Meeting Agenda - Tentative January 31, 2017
Agenda
A.13 2017-0040
BID NO. 17-22 BLUE RIBBON LAWNS, INC.:
A RESOLUTION TO AWARD BID NO. 17-22 AND AUTHORIZE A CONTRACT WITH
BLUE RIBBON LAWNS, INC. IN THE AMOUNT OF $169,810.24 FOR THE
INSTALLATION OF TREES AND SHRUBS WITHIN THE MEDIAN OF RUPPLE ROAD
BETWEEN WEST PERSIMMON STREET AND WEST MARTIN LUTHER KING, JR.
BOULEVARD, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$15,000.00
Attachments:
B. Unfinished Business:
B.1 2016-0674
BLUE RIBBON LAWNS, INC.
PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT
APPEAL:
A RESOLUTION TO GRANT THE APPEAL OF CITY COUNCIL MEMBER ADELLA
GRAY AND TO DENY PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA
SUBDIVISION) BECAUSE SUCH DEVELOPMENT WOULD CREATE OR COMPOUND
A DANGEROUS TRAFFIC CONDITION IN VIOLATION OF § 166.02 (C)(2)(a)(iv) OF
THE UNIFIED DEVELOPMENT CODE
Attachments: PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT APP
At the January 3, 2017 City Council Meeting this resolution was tabled to the Febuary 7,
2017 City Council Meeting.
C. New Business:
C. 1 2017-0034
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A RESOLUTION TO ACCEPT A WALTON FAMILY FOUNDATION MATCHING
GRANT IN THE AMOUNT OF $210,000.00 FOR THE IMPLEMENTATION OF A
PORTION OF THE KESSLER MOUNTAIN MASTER TRAILS PLAN, TO AUTHORIZE
MAYOR JORDAN TO SIGN THE GRANT AGREEMENT, AND TO APPROVE A
BUDGET ADJUSTMENT
Attachments: WALTON FAMILY FOUNDATION MATCHING GRANT
BA WALTON FAMILY FOUNDATION MATCHING GRANT
City of Fayetteville, Arkansas Page 6 Printed on 1/26/2017
City Council Agenda Session Meeting Agenda - Tentative January 31, 2017
Agenda
C.2 2017-0033
2017 ENERGY ACTION PLAN:
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S SUPPORT FOR THE STUDY
AND DEVELOPMENT OF AN ENERGY ACTION PLAN IN 2017
Attachments: 2017 ENERGY ACTION PLAN
C.3 2017-0029
C112M HILL ENGINEERS, INC. AMENDMENT NO. 8:
A RESOLUTION TO APPROVE AMENDMENT NO. 8 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE
CITY OF FAYETTEVILLE, ARKANSAS AND C112M HILL ENGINEERS, INC. IN THE
AMOUNT OF $7,807,453.00 FOR SERVICES IN 2017
Attachments: CH2M HILL ENGINEERS, INC. AMENDMENT NO. 8
C.4 2017-0030
21 WEST, LLC COST SHARE:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A COST SHARE AGREEMENT WITH 21 WEST, LLC FOR
THE INSTALLATION OF SEWER MAIN ALONG A PORTION OF MEADOW STREET
BETWEEN WEST AVENUE AND GREGG AVENUE, WITH THE ESTIMATED
AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED
$36,128.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$7,225.60
Attachments: 21 WEST LLC
City of Fayetteville, Arkansas Page 7 Printed on 1/26/2017
City Council Agenda Session Meeting Agenda - Tentative January 31, 2017
Agenda
C.5 2017-0012
CRUSE UNIFORMS AND EQUIPMENT, INC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING THROUGH DECEMBER 31, 2018 AND AUTHORIZE THE PURCHASE OF
POLICE SERVICE WEAPONS AND HOLSTERS FROM CRUSE UNIFORMS AND
EQUIPMENT, INC. IN THE AMOUNT OF $109,237.00, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: CRUSE UNIFORMS AND EQUIPMENT, INC.
BA CRUSE UNIFORMS AND EQUIPMENT, INC.
C.6 2017-0017
RZN 16-5677 (3535 E. HUNTSVILLE RD./HARRIS):
AN ORDINANCE TO REZONE ABOUT 1.27 ACRES DESCRIBED IN REZONING
PETITION 16-5677 LOCATED AT 3535 EAST HUNTSVILLE ROAD FROM RSF-4,
RESIDENTIAL SINGLE FAMILY -FOUR UNITS PER ACRE TO R -A, RESIDENTIAL
AGRICULTURE.
Attachments: RZN 16-5677 (3535 E. HUNTSVILLE RDJHARRIS)
C.7 2016-0524
AMEND §164.02 ACCESSORY STRUCTURES AND USES:
AN ORDINANCE TO AMEND §164.02 ACCESSORY STRUCTURES AND USES OF
THE UNIFIED DEVELOPMENT CODE TO ALLOW THE CONSTRUCTION OF
SHARED ACCESSORY STRUCTURES
Attachments: AMEND § 164.02 ACCESSORY STRUCTURES AND USES
C.8 2017-0015
AMEND §151.01 DEFINITIONS AND §174.09 SIGN ILLUMINATION:
AN ORDINANCE TO AMEND §151.01 DEFINITIONS AND §174.09 SIGN
ILLUMINATION OF THE UNIFIED DEVELOPMENT CODE TO REPEAL UNNEEDED
DEFINITIONS AND TO REMOVE A REQUIREMENT THAT SIGN ILLUMINATION IN
THE I-540 OVERLAY DISTRICT BE INDIRECT
Attachments: AMEND § 151.01 DEFINITIONS AND § 174.09 SIGN ILLUMINATION
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City Council Agenda Session Meeting Agenda - Tentative January 31, 2017
Agenda
D. City Council Agenda Session Presentations:
D. 1 2017-0041
AGENDA SESSION PRESENTATION - DEMONSTRATION OF EVENT PERMIT
APPLICATION PRESENTED BY AUGUSTA BRANHAM
E. City Council Tour: FEBRUARY 6, 2017 4:30 PM - PRELIMINARY PLAT 16-5574
(MOUNTAIN VISTA SUBDIVISION) GRANT APPEAL
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to
the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, of
others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being
considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an
agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by
the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda
applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this
presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council
members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation
of the agenda item.
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