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Home My WebLink About02-17 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 02-17 File Number: 2016-0649 PIERCE MANUFACTURING, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A 2017 ARROW XT FIRE ENGINE FROM PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF $540,618.00 PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A CONTINGENCY IN THE AMOUNT OF $54,061.80 WHEREAS, the Fire Department needs to replace a 2001 HME Fire Engine based on the recommendation of the Fleet Division; and WHEREAS, the Fire Department has spent nearly a year researching several available fire trucks to try to get the best fire truck and the best price; and WHEREAS, the Fire Department Equipment Committee and the City Council Equipment Committee recommend the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of $540,618.00, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, approves a contingency in the amount of $54,061.80, and authorizes Mayor Jordan to sign any contract or other document to exercise and pay for this approved contract. PASSED and APPROVED on 1/3/2017 Page 1 Printed on 114117 File Number: 2016-0649 Attest: Sandra E. Stith, City Clerk T`eq§mrerrr,,,��r' a: f AYi TTFVILL fih Int i, ,�, F�`.,,- olq qV ,VN",4 Page 2 Printed on 114117 y„ City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 I r Text File File Number: 2016-0649 Agenda Date: 1/3/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 PIERCE MANUFACTURING, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A 2017 ARROW XT FIRE ENGINE FROM PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF $540,618.00 PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A CONTINGENCY IN THE AMOUNT OF $54,061.80 WHEREAS, the Fire Department needs to replace a 2001 HME Fire Engine based on the recommendation of the Fleet Division; and WHEREAS, the Fire Department has spent nearly a year researching several available fire trucks to try to get the best fire truck and the best price; and WHEREAS, the Fire Department Equipment Committee and the City Council Equipment Committee recommend the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of $540,618.00, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, approves a contingency in the amount of $54,061.80, and authorizes Mayor Jordan to sign any contract or other document to exercise and pay for this approved contract. City of Fayetteville, Arkansas Page 1 Printed on 1/412017 David Dayringer Submitted By City of Fayetteville Staff Review Form 2016-0649 Legistar File ID 1/3/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/15/2016 Fire / _ Fire Department Submitted Date Division / Department Action Recommendation: Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin through the Houston -Galveston Area Council (HGAC) Contract # FS12- 15 Member #14-3975. The purchase amount will be $537,262 plus the performance and payment bond cost of $3,356.00 for a total of $540,618.00 using the bonded pre -pay net discount; And approval of a 10% Contingency in the amount of $54,061.80 Comments: The quote from Pierce Manufacturing through the HGAC Contract # FS12-15 is for one Pierce Arrow XT Fire Engine for $559,275.00 with pre -payment discount of $22,013.00 minus the cost of $3,356.00 for the Performance and Payment Bond. This makes the amount $540,618.00. With approval of 10% contingency funds of $54,061.80 added, the total funds needed will be $594,679.80. Budget Impact: 4470.300.8300-5802.00 Sales Tax Capital Account Number Fund 03019.1 Fire Apparatus Purchases Project Number Project Title Budgeted Item? Yes Current Budget $ 616,625.00 Funds Obligated Current Balance s $ 616,625.00 Does item have a cost? Yes Item Cost $ 594,679.80 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 21,945.20 V20140610 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: The quote from Pierce Manufacturing through the HGAC Contract # FS12-15 is for one Pierce Arrow XT Fire Engine for $559,275.00 with pre -payment discount of $22,013.00 minus the cost of $3,356.00 for the Performance and Payment Bond. This makes the amount $540,618.00. With approval of 10% contingency funds of $54,061.80 added, the total funds needed will be $594,679.80. CITY OF a e evIi le ARKANSAS MEETING OF JANUARY 3, 2017 TO: Mayor and City Council FROM: David Dayringer, Fire Chief DATE: December 15, 2016 CITY COUNCIL AGENDA MEMO SUBJECT: Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin through the Houston -Galveston Area Council (HGAC) Contract # FS12-15 Member #14- 3975. The purchase amount will be $537,262 plus the performance and payment bond cost of $3,356.00 for a total of $540,618.00 using the bonded pre -pay net discount; And Approval of a 10% Contingency in the amount of $54,061.80 RECOMMENDATION: Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin through the. Houston - Galveston Area Council (HGAC) Contract # FS12-15 Member #14-3975. The purchase amount will be $537,262 plus the performance and payment bond cost of $3,356.00 for a total of $540,618.00 using the bonded pre -pay net discount; And approval of a 10% Contingency in the amount of $54,061.80 BACKGROUND: We will be replacing (fleet recommendation) unit 31, a 2001 HME Fire Engine. The replacement will be a 2017 Arrow XT Fire Engine from Pierce Manufacturing of Appleton, Wisconsin. The Fire Department's internal equipment committee has spent almost a year in researching available units in order to get the best buy for the City. They have chosen a unit from Pierce Manufacturing. The Bid Price is $559,275.00. Pierce provides a prepay discount of $22,013.00 minus performance/payment bond costs of $3,356.00. This net discount amount is $18,657.00. With the prepay discount, the total amount is $540,618.00 The truck the Fire Department Equipment Committee has proposed to buy was approved by the Council Equipment Committee at their meeting of December 13, 2016. DISCUSSION: The Truck is designed and built to National Fire Protection Association (NFPA) 1901, Standard for Fire Apparatus. The unit proposed for purchase is a 2017 Arrow XT Fire Engine. NFPA standards spell out the necessary equipment required and the performance specifications for a certified fire apparatus. By adhering to these standards, the Fire Department is assured of getting the necessary required equipment. BUDGET/STAFF IMPACT: The quote from Pierce Manufacturing through the HGAC Contract # FS12-15 is for one Pierce Arrow XT Fire Engine for $559,275.00 with pre -payment discount of $22,013.00 minus the cost of $3,356.00 for the Performance and Payment Bond. This makes the amount $540,618.00. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 With approval of 10% contingency funds of $54,061.80 added, the total funds needed will be $594,679.80. Funds are budgeted and available in the Capital Project: Fire Apparatus Purchases Project #03019.1. ATTACHMENTS: Purchasing Documentation NW--' PE Olt 40K, Fayetteville Fire Department December 1, 2016 The undersigned is prepared to deliver, upon an order being placed by you, for final acceptance by Pierce Manufacturing, Inc., at its home office in Appleton, Wisconsin, the apparatus and equipment herein named and for the following prices: One (1) Pierce Pumper mounted on an Arrow XT Chassis per our proposal for a total price of: $ 559,275.00 to include all equipment in attached Proposal A pre -pay discount of $22,013.00 is available with a payment bond cost of $3,356.00 with a final price of $540,618.00 This price is_good is anod until January 31, 2017 MustlavePOerred Cheek b},Jnu, M,31.2017 Said apparatus is to be built and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 300-330 calendar days or less after receipt of this order and the acceptance thereof at our Appleton, Wisconsin office, and to be delivered to you at the Fayetteville Fire Department. The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provide such alterations do not materially affect the cost of the construction of the apparatus. The proposal for fire apparatus conforms to all Federal Department of Transportation (DOT) rules and regulations in effect at the time of the bid and with all National Fire Protection Association (NFPA) Guidelines for Automotive Fire Apparatus as published at the time of bid, except as modified by customer specifications. Any increased costs incurred by first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customers as an addition to the price set forth above. Respectfully, Scott Jones Sales Representative Pierce Manufacturing, Inc. 0 CONTRACT PRICING WORKSHEET HGACBuy Contract Date For MOTOR VEHICLES Only No.: FS12-15 Prepared: 03/28/16 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC @ 713-993-4548. Therefore please type or print legibly. B"r'"g !City of Fayetteville Agency: Co"tractar: iEVS Contact - Person: Prepared :Scott Jones By: Phone: t Phone: Fax: Fex: Email: 1 _ Email: 'Product Code; TC06 Deserlptlon: i Pierce Enforcer Pumper A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $384,990.00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 103 Upgrade to 22,800# Front Axle $1,953.0011134 Exhaust Extension Plym , $282.00 svo rsuspension $12,723.00 135 Magnetic Grabber $3,634.0 11 Tire Chains -Rear Axle $4,110.00 139 Add Extended Bumper $2,498.0 113 Aluminum wheels, Front $1,951.00 141 Bumper Tray with Cover $1,636.0 115 Aluminum wheels Rear Single Axle $3,076.00 143 Mirrors -Change to Bus Style Cab Comer $2,732.00 118 Mud Flaps$573.00 156 upgrade SOBA Bracket to Hands Free 4@724 724 $2,896.00' 119 Wheel Chocks and Mounts $912.00 169 Upgrade Enforcer to Arrow $36,589.0 122 ABS Upgrade to EXC/ABS/ATC $4,223.00 178 weatherband Radio $1,191.0 123 Air Inlet - Outlet i $647.00 185 Camera System sides and rear mux $989.00 125a Brake Fittings Compression Type ------------ j $342.00 189 intercom System I $5,727.0 126 Cummins ISL9 350hp to 400hp $9,038.00Subtotal From Additional Sheet(s): $88,538.00 127 Cummins ISL9 400hp to 450hp ISL 9 $1,131.00 Subtotal B: $187,391.00 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost €'reformance Bond a $3,356.00'' Additional Hosebed Dividers 2 @ $500 each $1,000.00 Coating top of front bumper $345.00 Subtotal From Additinnnt Shoa(s)i Upgrade to 3/4 high compartment PS E $2,000.00 Subtotal C:`:, $6,701.0 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit: Price plus Published Options (A+B). For this transaction the percentage is: $0.01 13. Total Cost Before Any Applicable Trade -In / Other Allowances / Discounts (A+B+C) Quantity Ordered: E X Subtotal of A + B + C:579082 = Subtotal D: $579,082,00 E. H -GAC Order Processing Charge (Amount Per Current Policy) Subtotal E: $2,000.0 F. Trade -Ins / Other Allowances / Special Discounts / Freight / Installation Description Cost Description ;i Cost Chassis Pre -Payment Discount Aerial Pre -Payment Discount 100% Pre -Payment Discount -$22,013.00 Trade-in Allowance Preffered Customer Discount 1418,451.00 Subtotal F: ? 440,464.0 Delivery Dated G. Total Purchase Price (D+E+F): $540,619 60, 6;t,1-7 Bond No. 9241133 Fidelity and Deposit Company of Maryland HOME OFFICE 3910 KESWICK ROAD BALTIMORE, MARYLAND 21211 PERFORMANCE AND PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS, THAT, Pierce Manufacturing Inc. 2600 American Drive PO Box 2017 Appleton, WI 54913-2017 i e ity and Deposit Company of Maryland (hereinafter called Principal), as Principal and 1299 Zurich Way, Sch mburg, IL 60196-1056 a corporation organized and existing under the laws of the State of� with its principal office in the City of Schaumburg, IL , (hereinafter called Surety) as Surety are held and firmly bound unto City of Fayetteville (hereinafter called the Owner) and to all persons who furnish labor or material directly to the Principal for use in the prosecution of the work hereinafter named, in the just and full sum of Five Hundred Fifty Nine Thousand Two Hundred Seventy Five Dollars and 00/100 Dollars ($559,275.00 to the payment of which sum well and truly to be made, the said Principal and Surety bind themselves, and their respective heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Owner, dated the dayof '��fi Wf —, ZOQ for One (1) Pierce Arrow -XT Pumper which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall fully indemnify the Owner from and against any failure on his/her part faithfully to perform the obligations imposed upon him/her under the terms of said contract free and clear of all liens arising out of claims for labor and material entering into the work, and if the said Principal shall pay all persons who shall have furnished labor or material directly to the Principal for use in the prosecution of the aforesaid work, each of which said persons shall have a direct right of action on this instrument in his/her own name and for his/her own benefit, subject, however, to the Owner's priority, then this obligation to be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that no action, suit or proceeding shall be had or maintained against the Surety on this instrument unless the same be brought or instituted and process served upon the Surety within two years after completion of the work mentioned in said contract, whether such work be completed by the Principal, Surety or Owner; but if there is any maintenance or warranty period provided in the contract for which said Surety is liable, an action for such maintenance or warranty may be brought within two years from the expiration of said maintenance or warranty period, but not afterwards. IN WITNESS WHEREOF the said Principal and Surety have signed and sealed this instrument this day of !SA^JMAJ I ll Pierce Manufacturing Inc. Witness: Katherine Pischke Angla E. Riedy Principal DEP, p OEP�s� - idelit and Deposit Company of Ma land Witness: � �� ® � Surety tttney-In Sarah E. DeYoung ct Bond Number 9241133 Obligee: City of Fayetteville ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation of the State of New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Maryland, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Maryland (herein collectively called the "Companies"), by Michael P. Bond, Vice President, in pursuance of authority granted by Article V, Section 8, of the By -Laws of said Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate, constitute, and appoint Sarah E. DeYoung its true and lawful agent and Attorney -in -Fact, to make, execute, seal and deliver, for, and on its behalf as surety, and as its act and deed: any and all bonds and undertakings, and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York, New York., the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons. The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of the By -Laws of said Companies, and is now in force. IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 22nd day of July, A.D. 2015. By: Michael P. Bond Vice President By. Eric D. Barnes Secretary State of Maryland County of Baltimore ATTEST: ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND Npamt,N { �r ^VBSAL of `wopDDUp,/ v r �4i O S it* 4ti^� On this 22nd day of July, A.D. 2015, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, Michael P. Bond, Vice President and Eric D. Barnes, Secretary of the Companies, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and acknowledged the execution of same, and being by me duly swom, deposeth and saith, that he/she is the said officer of the Company aforesaid, and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above written. Constance A. Dunn, Notary Public My Commission Expires: July 9, 2019 EXTRACT FROM BY-LAWS OF THE COMPANIES "Article V, Section 8, Attorneys -in -Fact. The Chief Executive Officer, the President, or any Executive Vice President or Vice President may, by written instrument under the attested corporate seal, appoint attomeys-in-fact with authority to execute bonds, policies, recognizances, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such attorney-in-fact to affix the corporate seal thereto; and may with or without cause modify of revoke any such appointment or authority at any time." CERTIFICATE I, the undersigned, Vice President of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that Article V, Section 8, of the By -Laws of the Companies is still in force. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 15th day of December 1998. RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary and the Seal of the Company may be affixed by facsimile on any Power of Attorney... Any such Power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the Company." This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of May, 1994, and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 10th day of May, 1990. RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice -President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seals of the said Companies, this J_Q day of SiE RhAV 20j_�__. C 8$AL __ v ..�. RO �o� -�? A44,, Gerald F. Haley, Vice President TO REPORT A CLAIM WITH REGARD TO A SURETY BOND, PLEASE SUBMIT ALL REQUIRED INFORMATION TO: Zurich American Insurance Co. Attn: Surety Claims 1299 Zurich Way Schaumburg, IL 60196-1056 Pierce Manufacturing, Inc. ..-s 02-17 City of Fayetteville Staff Review Form 2017-0665 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item David Dayringer 11/14/2017 Fire / Fire Department Submitted By Submitted Date Division / Department Action Recommendation: Staff requests the Mayor's approval of change order items connected to Resolution #02 -17 --Pierce Fire Apparatus Purchase (Engine 4) to allow for payment of Change Order #38684 in the amount of $3,593.75. Budget Impact: 4470.300.8300-5802.00 Sales Tax Capital Account Number Fund 03019.1 Fire Apparatus Purchases Project Number Project Title Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? NA Budget Adjustment $ 608,625.00 $ 542,236.16 r$ — 66,388.84 $ 3,593.75 Remaining Budget r$ 62,795.09 IVIU i—L-1 IwniN�cic� uuuyc��uou uc�n: V20140710 Previous Ordinance or Resolution # #02-17 Original Contract Number: FS -12-15 Approval Date: I'- I q - Comments: The total amount of $540,618 was paid by Purchase Order #2017-00000051 in January,2017. Change Orders were made to the apparatus adding an additional amount of $3,593.75 which is covered in the contingency amount approved by Resolution #02-17. N CITY OF W111�- FAYETTEVILLE ARKANSAS TO: Mayor Jordan FROM: David Dayringer, Fire Chief DATE: November 14, 2017 STAFF MEMO SUBJECT: Approval of Change Order Items for Pierce Apparatus Purchase per Resolution #02-17. RECOMMENDATION: Staff requests the Mayor's approval of change order items connected to Resolution #02 -17 -- Pierce Fire Apparatus Purchase (Engine 4) to allow for payment of Change Order #38684 in the amount of $3,593.75. BACKGROUND: The new unit is a 2017 Arrow XT Fire Engine from Pierce Manufacturing of Appleton, Wisconsin. The total amount of $540,618 was paid by Purchase Order #2017-00000051 in January,2017. Change Orders were made to the apparatus adding an additional amount of $3,593.75 which is covered in the contingency amount approved by Resolution #02-17. DISCUSSION: The Truck is designed and built to National Fire Protection Association (NFPA) 1901, Standard for Fire Apparatus. The unit purchased is a 2017 Arrow XT Fire Engine. NFPA standards spell out the necessary equipment required and the performance specifications for a certified fire apparatus. By adhering to these standards, the Fire Department is assured of getting the necessary required equipment. The Fire Department's internal equipment committee reviewed the specifications from Pierce manufacturing and modified some of these specifications which create the Change Order #38684. BUDGET/STAFF IMPACT: The funds for the Apparatus change order items are budgeted and available in the Fire Apparatus Purchases Account 4470.300.8300-5802.00 Project #03019.1 ATTACHMENTS: Change Order Summary Sheets, Resolution #02-17 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ew�� 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 02-17 File Number: 2016-0649 PIERCE MANUFACTURING, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A 2017 ARROW XT FIRE ENGINE FROM PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF $540,618.00 PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A CONTINGENCY IN THE AMOUNT OF $54,061.80 WHEREAS, the Fire Department needs to replace a 2001 HME Fire Engine based on the recommendation of the Fleet Division; and WHEREAS, the Fire Department has spent nearly a year researching several available fire trucks to try to get the best fire truck and the best price; and WHEREAS, the Fire Department Equipment Committee and the City Council Equipment Committee recommend the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a 2017 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of $540,618.00, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, approves a contingency in the amount of $54,061.80, and authorizes Mayor Jordan to sign any contract or other document to exercise and pay for this approved contract. PASSED and APPROVED on 1/3/2017 Page 1 Printed on 114117 File Number. 2016-0649 Approved: Attest: Sondra E. Smith, City Clerk Trepprori,,, ttYi:llf: i. . Page 2 Printed on IM7 1 t itsel.Sennces, Inc 892 [Games Street 1400 E.W. Martin Drive Memphis, TN 38106 Conway, AR 72032 Phone 901-948-1625 Phone 501-327-4450 Fax 901.946-7433 Res 501-327-3208 Bill To: FAYETTEVILLE FIRE DEPT (AR) 303 WEST CENTER ST FAYETTEVILLE AR 72701 INVOICE Remit To: G&W Diesel P.O. Box 257 Memphis, TN 38101 Ship To: FAYETTEVILLE FIRE DEPT (AR) 303 WEST CENTER ST FAYETTEVILLE AR 72701 nvolce #'_ Or,der # 4 � Customer # Customer, P O. # Terms. Salesperson' vol I�" OrYWr 130381 38684 138 TRUCK ITEMS NET 10TH PROX UPS 11/08/17 11/08/17 ITL Units U/N Item Description isc Unit Price Amount 1 EA 'PF 1283.50 1,283.50 ADDED 1 STEP TO REAR OF TRUCK SHIPPED TWO ADDITONAL STEPS LOOSE 1 A "PF 1990.99 1,990.99 ADDITIONAL EQUIPMENT ADDED TO TRUCK Subtotal 3,274.49 Sales Tax 319.26 ARKANSAS STATE SALES 212.84 AR -WASHINGTON COUNT' 40.93 AR-FAYETTEVILLE CITY 65.49 Total Due 3,593.75 No returns on special orders. 20% restocking tee on items returned for credlt. PO w,v mnses on tbeso twos EVU !hn mCxmAKhrar' ; 'I tw sM!e:, f-.3�.v lhosca?emcs, Mc rierrty irEAWs;); 6isrtzms oa wnnnmmn, e1tRC* r4✓e= , a+!nlrion; pu;aucnq oM �mp$00 PWndAy U!n9rrjWfaablS:y 6r hhHri'3(dSp:YUSU'.7 INN{ibo, orrlG�'f: q�co1 V)n:ro,u!c nc�Onrossm�we nw msho:ans erg o:h�a po:ca+to essu :c icu!ar:r Rabib;yin c.nnuCvWW.MOb So!e of ulc-peas 11li4+1t5d6impr W 010'o!!".4!. ?•4VDose[Sereco. he inno-mcilecis the to sot Ole rnm:Aochcer'Sr:arrN�' 2e�olffv TM EMERGENCY VEHICLE SPECIALISTS CONWAY, AR OLIVE BRANCH, MS SALES QUOTE Toll Free: 800-233-5053 Fax: 501-327-3208 www.gwevs.com MEMPHIS, TN BILL TO: SHIP TO: Fayetteville Fire Telephone:1 Attention Fax: Salesperson: S 8/8/2017 N Date: 30Pa nt Quote Num ber JonSJ-170232 B E4 Ship Complete: Freight: Customer Purchase Order Yes I I To Be Added On Order •TY. PARTNUMBER / DESCRIPTION UNITS TOTAL 1 Initial Equipment Ordered with Truck $ 58,067.16 $ 58,067.16 1 Amount Paid on Equipment with Order of Truck $ (58,067.16) $ (58,067.16) $ $ - 1 Amount of Credit From Equipment Removed From Original Order $ (14,403.38) $ (14,403.38) Ordered With Truck (Hose, Spanner/Hydrant Wrenches, 2 Zico Bracket $ $ 8 1010 US Coupling 1.5" Female x 2.5" Male $ 12.73 $ 101.84 1018 US Coupling, 2.5" female cap and Chain, C25 $ 15.45 $ - 7 1019 US Coupling 2.5" Female x 1.5" Male $ 12.73 $ 89.11 7 1026 US Coupling 2.5" Rigid Female x 5" Storz $ 84.09 $ 588.63 1020 Kochek 2.5" Female Rigid NH x 5" Storz x 2.5" Male, 2N1 $ 212.63 $ - 2 1022 US Coupling 2.5" Rocker Lug Cap and Chain $ 15.45 $ 30.90 9 1038 Flamefighter Axe Flat Head 61b Rubber Grip $ 31.14 $ 280.26 2 1128 R&B Hydrant Bag Red 442RD $ 88.52 $ 177.04 1 1090 Chemguard 3%x 6%AR-AFFF, 5 Gallon Pail (C363P7) $ 100.00 $ 100.00 7 1092 Chemguard Class A Plus, 5 Gallon Pail $ 60.23 $ 421.61 1 1110 Firehooks Unlimited 6' Roof Hook $ 85.23 $ 85.23 1 1111 Firehooks Unlimited 8' Roof Hook $ 93.18 $ 93.18 1126 Boston Leather Hose Jacket $ 50.51 $ - 1127 Kochek Hose Roller 2 Man, KHR-2 $ 135.00 $ - 1130 hydrant wrench wwa $ - $ - 1 1155 Ladder Pad Skull Saver $ 79.03 $ 79.03 1156 Home Depot Life Vest Adult $ 27.55 $ - 1157 Home Depot Life Vest Child $ 23.03 $ 1087 Streamlight Fire Vulcan LED Truck Mount $ 139.46 $ - 5 1088 Streamlight flashlight Survivor, 90500 $ 109.94 $ 549.70 5 1041 R&B Cervical Collar Bag Medical Back Board Bag 6850R $ 23.98 $ 119.90 2 1165 Henery Schein Medical Bag Kit With 02, MS -75165 $ 252.52 $ 505.04 2 1167 Henery Schein 02 Regulator $ 59.17 $ 118.34 SALES QUOTE Toll Free: 800-233-5053 Fax: 501-327-3208 EMERGENCY VEHICLE SPECIALISTS www.pwevs.com CONWAY, AR OLIVE BRANCH, MS MEMPHIS, TN BILL TO: SHIP TO: Fayetteville Fire Telephone: Attention: Brad Hardin Fax: Salesperson: Date: Payment Quote Number Jones, S 8/8/2017 Net 30 SJ -170232 B E4 Ship Complete: Freight: Customer Purchase Order Yes To Be Added On Order 4 DESCRIPTION 1166 Henery Schein Red Medical Bag Pediatric, 4997120 $ 35.35 $ 141.40 1185 medical oxygen mask feline $ - $ - 1186 oxygen mask large canine $ $ 1187 oxygen mask small canine $ $ 1177 nozzle 1.5" fog 95 gpm yellow foam tip $ - $ _ 1 1506 TFT Foam Nozzle, 1.5", 20 & 95 GPM @ 100 PSI, FS2095BCP $ 298.30 $ 298.30 11 1179 TFT 1.5" Stack Tips, 1.25", 11/0", V. $ 76.70 $ 843.70 1 1180 TFT Metro 2 Tip Only nozzle 2.5" fog, ME2-TO $ 386.36 $ 386.36 1183 TFT Vit Nozzle 2.5" shut off Pistol Grip, 13/8" Bore, HVITG26 $ 340.91 $ - 1249 Elkhart Step gun (Ram) 8296 $ 1,794.32 $ 1250 Elkhart step gun smooth nozzle, 125" Tip, 181 $ 170.45 $ TFT BlitzForce Monitor, Fog Nozzle 500 GPM, Storage Bracket, $ 1,595.00 $ XXLG-32 $ $ 1200 rabbit tool $ $ 4 1216 Elkhart rope hose tool, Ladder Strap, 632 $ 45.45 $ 181.80 11 1217 Rescue Tech 3/8" Poly 50',Rope Throw Bag 598301050 $ 36.82 $ 405.02 1218 rope utility $ $ _ 1219 Safety Glass $ 2.56 $ 4 1220 Ergodyne Safety Vest Public Safety Orange, 8245PSV $ 17.68 $ 70.72 1222 Home Depot, Salvage Cover Disposable $ 14.30 $ - 1058 Home Depot, Chainsaw Bar Oil $ 13.64 $ 1059 Home Depot, Chainsaw Safety chaps $ 68.15 $ 1060 Chainsaw Stihl MS -192 $ 397.67 $ 5 1244 Akron Quickfit Sprinkler Shutoff 1078 $ 38.41 $ 192.05 1258 Bullard Thermal Imager, Truck Charger, Thermal Throttle, $ 7,329.95 $ - Temperature Measurement, Colorization, Retractable Strap, LDX $ - $ Bullard Thermal Imager, Truck Charger, Thermal Throttle, Temp. $ 7,913.30 $ Measurement, Colorization, Retractable Strap, QXT $ $ _ 3 1259 TNT 11.51-6 Tool, 35" Long, Yellow $ 222.44 $ 667.32 1 1064 Cones Set of 5, 31-B Cones, with Tote $ 153.75 $ 153.75 TfA EMERGENCY VEHICLE SPECIALISTS CONWAY, AR OLIVE BRANCH, MS SALES QUOTE Toll Free: 800-233-5053 Fax: 501-327-3208 www.gwevs.com MEMPHIS, TN BILL TO: SNIP TO: Fayetteville Fire Telephone: Attention: Brad Hardin Fax: Salesperson: Jones, S Ship Complete: Yes Date: Payment 8/8/2017 Net 30 Freight: To Be Added On Order Quote Number SJ -170232 B E4 Customer Purchase Order • •TOTAL 1102 Flamefighter Halogen Tool 30" Grey $ 101.19 $ Elkhart Tip 1.2S" 181 $ 170.45 $ 1 1250 TFT 2.5" Stack Tips, 1.75", 1.5", 1.375" $ 252.84 $ 252.84 1009 Air Tool Regulator For SCBA $ 400.00 $ - 7 10315" Storz by 4.5" Female Rocker $ 113.64 $ 795.48 3 1035 2.5" FNH x 2.5" MNH High Rise Gauge, 228-A-2.5 $ 241.48 $ 724.44 4 1036 Kocheck 2 Way Siamese Single Clappered 5"Storz x 2.5" Female $ 181.50 $ 726.00 1108 R&BHigh Rise Bag Red 423RD $ 72.10 $ 1 1120 Swifwater 2-1/2" Hose Inflation Device $ 479.94 $ 479.94 1125 Herbert Hose Clamp Up To 6" $ 313.58 $ - 7 1141 Infection Control Kit $ 6.79 $ 47.53 2 1040 Backboard with Pins $ 173.30 $ 346.60 2 1161 Lock out kit $ 146.59 $ 293.18 1 1229 Matrix Seat Belt Cutters 499-1939 $ 3.95 $ 3.95 1241 Spanner Storz Wrench 4" or 5" $ 62.45 $ - 1272 TFt Intake Valve (Ordered with Truck) $ - $ 1273 Tempest PPV Fan, 16", 120V, 6o Hz, 11,125 CFM, VS -16-G-1.5 $ 1,748.86 $ 1427 R&B Tool Bag (Drag) Yellow 443YL $ 67.50 $ 6 1441 Rescue Tech USAR Knee Pads, Pair $ 23.18 $ 139.08 20 1442 Rescue Tech Confined Space Chem Lights White, EA $ 1.99 $ 39.80 1258 Bullard Thermal Imager, Ordered With Truck $ - $ - 1467 Petzl Avao Body Fast Harness With Croll, XL $ 405.04 $ - 16 1505 Leader SAR Helmet $ 170.00 $ 2,720.00 1478 Rope Croll Ascender CMC/Petzl 345016/201981 $ 79.45 $ 1252 CMC Sked Rescue System 752001 $ 600.05 $ 1480 CMC, Rope Vertical Lift Utter Harness, 724133 $ 221.83 $ 5 1488 Rescue Tech, Swifwater Knife, 6301201 $ 23.27 $ 116.35 3 1489 Resuce Tech, Swiftwater Whistle, 22824692 $ 5.76 $ 17.28 6 1490 Rescue Tech, Swiftwater Lght Meridian Strobe, 488307 $ 25.36 $ 152.16 3 1242 Spanner Wrench 1" Booster Hose $ 8.00 $ 24.00 SALES QUOTE Toll Free: 800-233-5053 f Fax: 501-327-3208 EMERGENCY VEHICLE SPECIALISTS www.ewevs.com CONWAY, AR OLIVE BRANCH, MS MEMPHIS, TN BILL TO: SHIP TO: Fayetteville Fire Telephone: Attention Fax: Salesperson: Date: Payment Quote Number Jones, S 8/8/2017 Net 30 SJ -170232 B E4 Ship Complete: Freight: Customer Purchase Order Yes I To Be Added On Order • • 1 1251 Elhart 2.5" Mini stream shaper, 282-A Mini $ 125.57 $ • 125.57 1160 Streamllght Scene Light $ 570.21 $ - 1 1191 Pike Pole 12' $ 50.89 $ 50.89 16 1377 Rescue Tech Rapid Rescuer PFD Red, 208421494 $ 166.19 $ 2,659.04 $ $ QUOTED BY: Scott Jones Sco}H-J cell (479) 422-6800 sjones@gwevs.com $ $ $ FREIGHT: TAX: $ TOTAUI $ 1,990.99 - 1,990.99 Dim a erv" vices lncI 1 •�