No preview available
HomeMy WebLinkAbout2015-10-05 - MinutesCITY OF a e evl jqY ARKANS Parks and Recreation Advisory Board Meeting October 5th , 2015 at 4:00 p.m. City Administration Building Room 326 113 West Mountain Street Fayetteville, AR 4:00 pm: Meet at Regional Park, 2600 West Judge Cummings Road for a tour. Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, Phillip Watson City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Park Planning Superintendent; Alan Spann, Recreation Superintendent; Chanel Pennington, Operations Assistant AGENDA for 5:30 pm.: 1. Call to Order 2. Roll Call Members present were Lawson, Priest, Maxwell, Colwell, Watson, and McKnight. 3. Approval of September 14, 2015 PRAB Meeting Minutes AGENDA PRAB Motion: McKnight motioned to accept the minutes, Lawson seconded the motion. 4. Bike Station Donation by Signature Bank of Arkansas: Connie Edmonston, Parks & Recreation Director Edmonston informed PRAB that Signature Bank of Arkansas has been donating bike stations along the Razorback Greenway. Currently Springdale, Rogers, Bentonville, and Fayetteville have the donated stations. McKnight asked where the station would be located. Edmonston said it would be located near the kiosk on the NW corner of Lake Fayetteville by the marina and softball fields. She added that it will be very beneficial for cyclists that utilize the trail. 5. Kessler Mountain Trails Master Plan Update: Alison Jumper, Park Planning Superintendent Jumper explained that there have been two stakeholder meetings and one public meeting for the Kessler Mountain Trails Master Plan. Progressive Trail Design is Mailing Address: 113 W. Mountain Street www.fayetteville-argov Fayetteville, AR 72701 currently working on putting together some concepts for the trails. There will be another public meeting in early November. She will notify the board when the date has been confirmed. McKnight asked if there would be improvements to trails, new trails, or both. Jumper said there would be improvements to existing trails that would try to direct users to the east side by the Regional Park. There could be new trails added that would accommodate users of different skill levels. Edmonston noted that these updates will have to be approved by PRAB and then City Council. McKnight asked if the access near "Rock City" at the top of the mountain would be eliminated. Jumper noted that currently there is no plan for additional parking in that area Maxwell noted that the usage in that area needs to be reduced. He asked if there was an online public comment forum for public input regarding the Kessler Mountain trails. Jumper noted that there is a PDF available on the Parks and Recreation website where public comments can be forwarded to staff. An online survey will be available soon and a press release will be sent out once it is finalized. McKnight voiced the need for more trails 6. 2016 Proposed Budget Presentation: Park & Recreation Staff According to City Ordinance, PRAB is to recommend an annual budget to the Mayor and City Council. Staff will present a proposed budget for 2016. Edmonston noted that the presentation was not ready. She said that once it is ready that it must be approved by PRAB. It will be on the agenda for the November meeting. 7. Regional Park Update Alison Jumper, Park Planning Superintendent: Jumper said that the park is coming along as planned. The dirt work is ninety percent complete. The soccer fields are filled with sand and a top soil mixture and will be seeded soon. The baseball fields will be sprayed in the spring and hope to be open in the fall of 2016. McKnight asked when our lease with Lewis Soccer Fields would be over. Edmonston noted in August of 2018, however the program would be moved to the Regional Park in 2016. 8. Other Business: Alan Spann gave an update regarding the following events for summer and fall. • Summer Adult Softball = 1,400 players • Fall Adult Softball = 1,000 players • Summer Camp = 514 campers • Soccer is currently at 1,525 players • Splash and Dash = 118 participants • Square to Square = 722 participants McKnight asked about the increase in soccer registration from last year Spann replied that there was an increase of 100 plus registrations. He added that there is more of a spike in the spring. He also noted that the State Soccer Association has recommended shrinking the field size and expanding the roster size to help accommodate players and field time. Spann mentioned that they are working on increasing adult participation for the programs. He informed the board that the Fayetteville Race Series was going very well with 122 participants for the Splash and Dash, and 722 for the Square to Square bike ride. McKnight asked about the dates for next year's Square to Square ride. Spann said the ride from Fayetteville to Bentonville would be on May 121h, 2015. The fall ride would be determined at a later date. Priest encouraged staff to contact the local bike publications to help spread the word about the Square to Square bike rides and race series. Spann mentioned that staff has met with the Trail Mix coordinators regarding a partnership for next year. Priest asked how far marketing was expanded beyond social media. Spann noted that the Square to Square ride brought riders in from Missouri, Central Arkansas, Oklahoma, Texas, and Kansas. Priest asked if the department could partner with the Northwest Arkansas Development Council regarding a festival to help generate HMR. Spann did mention that a potential festival would have to be spread out over a few days and areas in order accommodate the high number of participants in the area. Colwell asked if staff could comment on the status of the houses for sale at Gulley Park Edmonston said that two bids have been received. Real Assets is the broker for both houses. The larger house sold to Apple Seeds along with a lease agreement for two acres of land for an educational farm. They must go through a conditional use permit process with planning. The smaller home received three bids and was sold for $111,500.00. Both bids must be approved by City Council. 9. Announcements October gth Fall Volleyball Registration ends 12th -15th Fall Kickball Tournament 14th Trail Trekker Public Meeting 17th Fall Soccer & First Touch ends 17th 17th Annual Celebration of Trees 1 gth-22nd Fall Adult Softball Tournament 22nd YRCC Annual Fundraiser 27th Fall Volleyball Season begins 29th Glow in the Park McKnight asked if the YRCC fundraiser would be at the Fayetteville Town Center. Spann said that the event has been moved this year to the home of Arkansas Basketball coach Mike Anderson. It will save the YRCC and the board money. The money saved from the event can then go back to programming. McKnight asked about tickets. Spann noted that tickets and information for the event would be sent out to the board. 10. Adjourn Attachments 1. September 15, 2015 PRAB Meeting Minutes Reports: HMR Monthly Report