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HomeMy WebLinkAbout2015-06-01 - MinutesCITY OF Rvor*ellte—vi le ARKANSAS Parks and Recreation Advisory Board June 1, 2015 at 5:30 p.m. City Administration Building, Room 326 113 West Mountain Street Fayetteville, AR 72701 ITAIIZ Vj1:1.1 Members: Kyle McHan, Wade Colwell, Richie Lamb, Chuck Maxwell, David Priest, David Proffitt City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Parks Planning Superintendent; Tiffany Gaulke; Special Event Coordinator, Chanel Pennington; Operations Assistant 1. Call to Order 2. Roll Call Parks and Recreation Advisory Board members present were Priest, McHan, Maxwell, Lamb, Colwell and Proffit. Members absent were Watson, Lawson, and McKnight 3. Approval of May 411, 2015 PRAB Meeting Minutes PRAB Motion: Maxwell motioned to accept the minutes as written, and Lamb seconded it. Motion passed 6-0-0. 4. Introduction of Special Events Coordinator: Tiffany Gaulke, Special Events Gaulke introduced herself and gave an overview of her position as special events coordinator. She said she is working on bringing new events to the area such as the Square to Square bike ride, Splash & Dash, Run for the Parks, and many more. Gaulke is working on finalizing details regarding sponsorship and marketing for these upcoming events. She also gave a brief preview for some of the summer park programs. • Be Active Summer Camps • Gulley Park Concert Series • YRCC Programs • Adult Kickball Gaulke also mentioned that all of the program information can be found on the parks website. Mailing Address: 113 W. Mountain Street w Fayetteville-argov Fayetteville, AR 72701 5. Sequoyah Designated Equestrian Horse Trail: Byron Humphry, Recreation Superintendent Lynn Yandell, president of the Lake Sequoyah Riding Club, requested designated bridle trails along Lake Sequoyah. He gave a brief history of the club and went into details regarding the potential partnership with Fayetteville Parks and Recreation in his proposal. He mentioned how his organization would help to clean the trails, conduct trash pickups, and report safety concerns with the help of their volunteers. He proposed four potential designated trails for equestrian use along Lake Sequoyah. He concluded his proposal by commenting how this would be good for the area and offer more opportunities for equine users. Staff Recommendation: To approve the Lake Sequoyah Riding Club partnership proposal to improve and designate equestrian use on multi -use trails at Lake Sequoyah Park for a one year trial period. Humphry added that there were pros and cons to equestrian use on the trail. He said the trails would remain open and clear with the help from the club. Humphry did mention that he was concerned about horses using the trails during periods of wet weather. He concluded that he was in favor of the partnership providing that the Riding Club provide labor and the city will provide materials. Lamb asked when the trial period would begin. Humphry said it would begin after the improvements had been made to the trail and approved by city staff. Priest asked how this would benefit the city. One member of the Sequoyah Riding Club reported using the trail for guided tours and that it would bring more equine riders to the area. Edmonston commented that currently vendors are not allowed to conduct business in the city parks, but they could if a partnership was established with the parks. Priest mentioned that he would like to see tourism marketing in the proposal. Lamb asked if the partnership agreement would be a signed document or a letter from the club. Humphry said that they could arrange a signed document. Lamb stressed how important it was for the riding club to follow through with the trail work in order for this partnership and trial period to be a success. He also mentioned that he was looking forward to seeing the trail established. Edmonston added that the trail cannot be used until it is officially established and approved by park staff for public use as a designated equestrian trail. PRAB Motion: Maxwell motioned to approve the proposal from the Lake Sequoyah Riding Club, and Colwell seconded it. Motion passed 6-0-0 by voice vote. 7. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Developer: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Justification: Razorback Apartments & Golf Course Blew & Associates, Inc. JEL Land Acquisition, LLC West of Deane Solomon Road, east of Salem Road, south of Vanike Drive and north of Mount Comfort Road NW 668 multi -family and 233 single family 125 acres 14.71 acres $588,440 Salem Park, Gary Hampton Softball Complex, Clabber Creek Trail, Shiloh Trail and Meadow Valley Trail are located within a one mile radius. Dedicate approximately 8 acres of park land north of Clabber Creek and pay money in lieu for the balance Accept approximately 8 acres of park land north of Clabber Creek and money in lieu for the balance (approximately $265,000) 668 multi -family and 233 single family homes are proposed for this site. Pedestrian connections to existing parks are very limited and cross major streets. A future trail is shown along the north side of the creek on the Active Transportation Plan. Jumper clarified this meeting was for the park land dedication. There will be more meetings about the development with the planning commission. Jumper introduced the developer and informed the public that he would be available for questions. Members of the public expressed their concern about the loss of green space, how the area is currently underserved, and how it would be an error to take the money in lieu of green space. They also expressed their desire to keep more green space for wildlife habitat. Lamb asked the staff to explain how they about the current recommendation. Jumper noted how the master plan and service area map were evaluated for current amenities available in the area. They also have to take the amount of maintenance that will be required into consideration as well. There were questions about what amenities would be offered by the developer. The developer listed various amenities that would be free to the individuals living in the development and available to the public for a fee. There were other comments regarding parking and flooding. Lamb noted those questions would need to be directed to the engineering and planning departments. He asked if the public felt that the eight acres currently being recommended would be adequate for the area. The public said no and expressed their desire for more green space from the developer. They asked if the land being dedicated be designated as green space or a park. Edmonston added that it would be green space that includes a trail. Lamb commented how this would primarily be a trail corridor and connect the existing trail system. Edmonston added that this has been on the trail master plan for a number of years and that it is available to the public. There were further comments regarding the green space, trail, and concerns about it being the flood plain. The question was also asked if the city could take more land instead of money in lieu. Many members of the public expressed their desire for the acquisition of additional land. Maxwell asked if there were chances for development in the open areas next to the proposed trail corridor. He also asked if it was in a flood plain. The developer responded by defining the difference between a flood way and a flood plain. He explained how you can only develop in the flood plain and not the flood way which is next to the creek line. Colwell asked the developer for the plan regarding the flood way and flood plain. Developer noted that they could extend the lots into the flood plain. There were various questions from the public regarding the road development. Lamb advised them to ask the planning commission. The public asked if there were any other easements offered for this section of trail in the past. Jumper said she would have to check with the trails coordinator. The developer stated that he would reach out to the community regarding upcoming meetings where the public could ask more questions. Priest asked if it would be possible to request more green space from the developer. Jumper said the staff could request for the corridor to be widened or acquire additional land not adjoining the creek.