HomeMy WebLinkAbout2015-05-01 - MinutesCITY OF
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Parks and Recreation Advisory Board
May 4, 2015 at 5:30 p.m.
City Administration Building, Room 326
113 West Mountain Street
Fayetteville, AR 72701
MINUTES
Members: Phillip Watson, Kyle McHan, Wade Colwell, Richie Lamb, Terry Lawson, Chuck
Maxwell, Phillip McKnight, David Priest, David Proffitt
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison
Jumper, Parks Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie
Thomas, Senior Secretary
1. Call to Order
2. Roll Call
Parks and Recreation Advisory Board members present were Priest, McHan, Maxwell,
Lamb, and Proffitt. Colwell came in later. Members absent were Watson, Lawson, and
McKnight.
3. Approval of April 6, 2015 PRAB Meeting Minutes
PRAB Motion: Maxwell motioned to accept the minutes as written, and Priest seconded it.
Motion passed 4-0-1 with McHan abstaining.
4. Park Land Dedication: Alison Jumper, Park Planning Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
Huntingdon Heights Lot 25
Community by Design
Darryl S. Riddell
West of Crossover Road (AR Hwy. 265),
east of Old Missouri Road, south of Joyce
Boulevard and north of Old Wire Road
NE
12 multi -family
1.13 acres
0.17 acres
$6,720
Gulley Park, Sweetbriar Park, Braden Park,
Rocky Branch, Mud Creek Trail and Raven
Trail are located within a one mile radius.
Money -in -lieu
www.fayetteville-ar.gov
Staff Recommendation:
Estimated Annual Maintenance:
Justification:
Jumper gave the details of the development.
Money in lieu
N/A
The existing parks in the area will meet the
recreational needs of this development.
Lamb asked if the development was part of the POA.
Brian Teague, a representative for Huntingdon Heights, said yes, it was. He added that
the school located behind the development is the common area for the POA.
Proffitt wanted to know the amenities for Sweetbriar Park.
Jumper said Sweetbriar has a playground, picnic tables, sidewalks, basketball courts, and
access to the creek. Eventually the trail will connect with Mud Creek.
PRAB Motion: Colwell motioned to accept the $6,720 money -in -lieu, and Priest seconded
it. Motion passed 6-0-0 by voice vote.
5. Lake Fayetteville Trail Improvements: Alison Jumper, Park Planning
Superintendent
Informational item.
Jumper said switchbacks were built several years ago to address erosion problems. The
trail will be rerouted and fencing added. Some new trail will be built and some trails will be
blocked off. It will help clean the area up. Jumper said she's not sure of the time frame.
Maxwell said they are looking for funding. He said it would take about a year.
Lamb commented that the project needs to be done.
Maxwell said that they will look at it so they can decide how to help make the area a little
cleaner.
Lamb wanted to know if there used to be a trail that went to the parking lot.
Maxwell said yes, but it had to be removed.
Colwell asked what the yellow lines were on the map.
Jumper said they are bridges or boardwalks.
Priest asked if the project could be done now.
Jumper said no funding is available. She said Parks has applied for a grant for the
boardwalk and is waiting to hear back.
6. Naming Rights Proposal: Connie Edmonston, Parks & Recreation Director
Friends for Parks received s $5,000 donation from Ozarks Electric to develop promotional
material and donor packages to raise funds for the Regional Park. In order to solicit
requests for donations including naming rights of a park amenity, a policy needed to be
developed. Friends for Parks has proposed the attached policy for Donations for Naming
Rights for New Facilities that are not built yet, as well as for Existing Facilities. Donors
would have the opportunity for naming rights as well as naming rights for a ten year
period. The existing policy in Ordinance No. 5535 that would need to be amended is
included in the attachments.
In addition to this proposal, staff is recommending to amend Attachment B of the Naming
Park Facilities Policy included in Ordinance No. 5535 by omitting the requirement to table
a proposed park facility name until the next scheduled monthly meeting. The reason why
this is requested to be omitted is because the item must go before City Council at their
agenda session as well as scheduled meetings. The public would have three
opportunities to give input as to the name of a facility. In addition, this is a long process
and we would not want a donor to have to wait an additional month for approval.
Edmonston said the naming rights needs to be revised, since funding is being solicited for
the Regional Park. There are different categories for donors, such as the bronze, silver,
platinum and gold levels.
Priest wanted to know how PRAB needs to solicit.
Edmonston said to be watching and listening for possible donors. She said a packet can
be offered to them if they seem interested.
Lamb said the Friends of Parks is also raising money.
Edmonston commented that this proposal has to be approved next by City Council.
Maxwell said Frank Sharp isn't a funder, but was very active in promoting Kessler
Mountain and getting donations.
Lamb asked if the City Council would always have the final say-so.
Edmonston said yes. She said PRAB will make a recommendation and the City Council
will have final approval.
Lamb wanted to know if PRAB would need to recommend this proposal and then it will go
to Council.
Edmonston said yes.
Maxwell said that the funding will go to Friends of Parks, and then PRAB.
Edmonston added that the Friends of Parks is a non-profit. Their mission is to raise
money. Their first priority right now is Regional Park.
Priest asked if Parks would have a way to oversee the donations.
Edmonston said yes, because Parks staff attend the meetings.
Jumper added that McKnight is on the board.
Edmonston said a PRAB member could be added if the PRAB members were interested.
Colwell asked if a park could be named after someone if that person didn't fit any of the
criteria.
Jumper said yes, that option is still open.
Lamb wanted to know if PRAB's recommendation is what PRAB decides.
Edmonston said yes, and Parks will help guide.
Colwell commented that he has never liked the name Southpass Park.
Edmonston said the Regional Park has not been named yet.
Parks & Recreation Staff Recommendation: Approval of the above proposal and
amendment to Ordinance No. 5535.
PRAB Motion: Proffitt motioned to approve the proposal and amendment to Ordinance
No. 5535, and Lamb seconded it. Motion passed 6-0-0 by voice vote.
7. Announcements
Lamb read the upcoming events.
Meeting was adjourned at 6:13 pm.
Minutes taken by Melanie Thomas.
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