HomeMy WebLinkAbout2016-12-05 - Minutes -CITY OF
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Parks and Recreation Advisory Board Meeting
December 5, 2016 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck
Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, JL Jennings
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance
Superintendent; Alison Jumper, Park Planning Superintendent; Chanel
Pennington, Operations Assistant; John Crow, Recreation Superintendent
AGENDA for 5:30 pm:
1. Call to Order
Lamb called the meeting the meeting to order at 5:33 PM.
2. Roll Call
Members Present: Lamb, Priest, Colwell, Maxwell, McHan, and McKnight.
Members Absent: Proffitt, Jennings, and Lawson.
3. Approval of November 7, 2016 PRAB Meeting Minutes
Maxwell asked if a Kessler Trail update could be added to the agenda.
Edmonston said the update will be added to the end of the agenda.
MINUTES
PRAB Motion: Maxwell motioned to approve the minutes from the last
meeting, Lamb seconded the motion. Motion passed, 6-0-0.
4. Park Land Dedication Proposal - Alison Jumper, Park Planning
Superintendent
Development Name: Whitham St. Development
Engineer: Jorgensen and Associates
Owner: Justin Helms
Location: SE corner Whitham and Cleveland
Streets
Park Quadrant SW
Units: 10 multi -family
Total Acres: 1.25 acres
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Park Staff Recommendation:
Estimated Annual Maintenance
Justification:
0.17 acres
$5,600
Wilson Park, Scull Creek/Frisco Trail
Money -in -Lieu
Money -in -Lieu
N/A
The existing parks in this area will meet
the needs of the development. The park
land requirement is under the
recommended two acres.
PRAB Motion: Priest motioned to accept the park land dedication
Money -in -Lieu as outlined. McKnight seconded, motion passed, 6-0-0.
5. Park Land Dedication Proposal - Alison Jumper, Park Planning
Superintendent
** This item was tabled by the applicant at the November PRAB meeting
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Park Staff Recommendation:
Estimated Annual Maintenance
Justification:
Pines at Springwoods II
Morrison Shipley
RLP Investments
Deane Solomon Road
NW
85 single family lots
12.8 acres
1.96 acres
$78,200
Gary Hampton Softball Complex,
Clabber Creek Trail Corridor, Shiloh
Trail, Meadow Valley Trail, Lewis
Soccer Complex, Salem Park
Money -in -Lieu
Money -in -Lieu
N/A
The existing parks and trails in this area
will meet the needs of the development.
PRAB Motion: Lamb motioned to approve staff's recommendation for
Money -in -Lieu. McKnight seconded the motioned, motion passed, 6-0-0.
6. Lake Fayetteville Trail Proposal- Brannon Pack, OORC Executive Director
The Ozark Off Road Cyclists as well the Bicycle Coalition of the Ozarks are
proposing to make the Lake Fayetteville natural surface trail uni-directional for
Cyclists.
Brannon Pack was present and discussed the following:
• A unidirectional trail for cyclists using the soft surface single track
system at Lake Fayetteville, one way directional, based on the day of
the month. Odd days would be counter clockwise, even days would be
clockwise. Another option is M, W, F, or T, TH, Sat, Sun.
• Needs and safety concern for the need on a unidirectional on the soft
surface trail at Lake Fayetteville.
• Education to the other user groups that use the trail.
• The unidirectional route will increase safety for the riders and
accommodate increased usage.
• The OORC will supply temporary signage in the beginning before
going live. They will offer multi -language signage.
• Permanent signage will need to be installed before the temporary
signage is removed. The OORC will contribute $1,000.00 toward the
signage costs.
• Parks Staff has requested 30 days for public input.
Lamb stressed the importance on educating the public prior to the initiation of the
program.
Pack said the OORC emailed around 700 individuals and have received positive
feedback so far. They will also station volunteers on the high peak usage days to
help educate riders for the roll out period.
McKnight asked if staff could seek public input after the holidays. Maxwell added
the OORC can install signage at the trail informing the public about the public
input meetings.
Priest asked how the language would be written on the sign.
Jumper said they will have to work on the signs.
Pack said they can come January 9t" for a signage proposal.
Lamb asked for staff to go ahead now with the public input. Staff will assess the
input prior to the January meeting, if there is not enough, they will extend it to
February.
Staff Recommendation: Staff recommends tabling this item for 30 days to solicit
public input.
McKnight motioned to accept the staff's recommendation to solicit public
input for thirty days after the holidays.
Edmonston asked if staff could bring the item back at the January meeting.
3
McKnight said he would like to have all of the public input before the Board
approves the proposal.
Priest asked about the language on the signs.
Jumper replied that staff will have to work on that and they will have to
incorporate something that will work for all of the entry points.
Pack said they can come to the January meeting with a signage proposal.
McKnight withdrew his motion.
PRAB Motion: Lamb motioned to accept staff's recommendation to table
the item until the January meeting, during which time, staff will solicit
public input. Also at the January meeting, if staff has determined at the
January meeting that not enough input has been received, then the item
will be pushed back to the February meeting. Priest seconded the motion,
motion passed, 6-0-0.
7. Flying Q License Agreement Proposal — Byron Humphry, Parks
Maintenance Superintendent
Humphry explained the proposed agreement will allow Flying Q to offer guided
trail rides on the equestrian trails at Lake Sequoyah. Flying Q agrees to pay the
City $5 per horse, payable monthly. Flying Q also agrees to work with the Lake
Sequoyah riding club to maintain the trail. Staff has worked with the city attorney
and drafted an agreement. This agreement does not give Flying Q exclusive use
and is renewable annually for up to 5 years. The Flying Q will also help with
maintenance and carry liability insurance. There is a clause to revoke the permit
if needed. The payment would be to the city on a monthly basis.
Susan with Flying Q was present and available for questions. She added they
would not take more than eight horses on a single trip. Guides are provided by
Flying Q.
Priest asked how many rides per month do they anticipate.
Susan said she can provide around a 1,000 rides a year with access to the city
trails.
Edmonston added that this would be a great opportunity for the public and there
is a need for this.
Priest asked where the revenue will go.
0
Edmonston said it will go back into the city's revenue account. She also added
the Mayor will have to sign off on the agreement, and it may have to go before
council.
Humphry stated the permit would go into effect January, 2017 after it is approved
by the Mayor.
Staff Recommendation: Approve agreement with Flying Q.
PRAB Motion: McKnight motioned to approve the agreement with Flying Q,
Priest seconded the motion. The motion passed, 6-0-0.
8. Other Business:
Eastin gave an update on the Kessler Mountain Trail Status. He discussed the
following:
• Staff has applied for a grant for the construction of around 3'/2 miles of
new trail and to improve all of the existing trails and those points that were
specified in the trails plan. A new trail head site will be established as well.
Staff hopes to hear back by the beginning of 2017 and will advertise and
RFP for a professional trail builder. They will interpret the trails plan for
the Lower Bluff Trail and build the new trail.
Lamb asked if when the trail plan if there were dates listed for certain projects.
Eastin said there was a work plan as far as priorities, but no specific dates or
processes. This effort is to take two or three of the recommendations from the
plan and focus on them initially.
Lamb asked if the approved Kessler Mountain Trail Plan included dates for
certain projects.
Edmonston said it is scheduled for the end of 2017.
Lamb asked if the area staff is now focusing on is part of the Cato Springs trail
connection.
Eastin said no, it will be the connection to the Cato Springs Trail.
Colwell asked if the original plans had switchbacks planned for the route to the
water towers.
Eastin said yes.
Maxwell asked why the entire plan cannot be completed.
5
Jumper noted there is limited funding at this point in time.
Maxwell asked about any machinery being used for the construction of the trail.
Eastin said in putting the plans and specs together staff will not limit construction
to hand built only, but they will limit the size of the equipment being used. They
will work the NWA Land Trust for approval with the equipment.
9. Announcements
December 16: FPR Christmas Potluck
December 17: YRCC Christmas Potluck
Ongoing open registrations:
Frozen Toes Trail Run
Youth Soccer — Spring
Winter Adult Co -Ed Volleyball
Adjourn
Lamb adjourned the meeting at 6:36 PM.
PRAB minutes provides the basic discussions and motions of the PRAB meeting. For
more information, please refer to the PRAB meeting video provided on the city's website,
www.faVetteville-ar.gov.
CITY OF
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Parks and Recreation Advisory Board Meeting
January 9, 2017 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
Members: Richie Lamb, Wade Colwell, JL Jennings, Chuck Maxwell, Kyle McHan,
Phillip McKnight, David Profit, Bill Putnam, Dana Smith
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance
Superintendent; Alison Jumper, Park Planning Superintendent; John Crow,
Recreation Superintendent; Chanel Pennington, Operations Assistant
AGENDA
AGENDA for 5:30 pm.:
1. Call to Order
2. Roll Call
3. Wecome to new PRAB members: Dana Smith and Bill Putnam and the reappointment of
Wade Colwell.
4. Election of Officers
Nomination Committee Recommendation: Richie Lamb
PRAB Chairman Nominee:
PRAB Motion:
PRAB Vice Chairman Nominee:
PRAB Motion:
Appointment to Botanical Gardens of the Ozarks: Meets every other month on the second
Tuesdays at 6 pm starting in January.
PRAB Motion:
Appointment to Active Transportation Advisory Committee: Meets the first Wednesday of
every month at 5:30 pm.
PRAB Motion:
5. Approval of December 5, 2016 PRAB Meeting Minutes
PRAB Motion:
6. Lake Fayetteville Trail Proposal- Alison Jumper, Park Planning Superintendent
The Ozark Off Road Cyclists as well the Bicycle Coalition of the Ozarks are proposing to
make the Lake Fayetteville natural surface trail uni-directional for cyclists.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Staff recommended tabling this item for 30 days to solicit public input at the December 51
meeting.
PRAB Motion December 5, 2016: Lamb motioned to accept staff's recommendation to
table the item until the January meeting, during which time, staff will solicit public input. Also
at the January meeting, if staff has determined that not enough input has been received,
then the item will be pushed back to the February meeting. Priest seconded the motion,
motion passed, 6-0-0.
Staff Recommendation: Staff recommends designating the soft surface trail at Lake
Fayetteville as unidirectional for cyclists only based on date of the month on a trial
basis until the end of 2017, at which time staff will evaluate the result. Cyclists using
the trail would be directed clockwise on even dates and counter clockwise on odd
dates. OORC will commit $1,000 towards temporary signage as part of a public
education campaign.
PRAB Motion:
7. Skills Park Proposal at Gregory Park: Alison Jumper, Park Planning Superintendent
The Ozark Off -Road Cyclists are proposing to seek funding to construct a bicycle skills park
and pump track at Gregory Park in the northeast corner of the park. They are requesting the
City contribute towards the project by improving the existing parking area.
Staff Recommendation: Staff recommends approval of the skills park and pump track.
Final design and layout must minimize impact to the tree canopy and must be
approved by Park Staff. Approximately $58,000 is available in parking improvements
to contribute to the project. Staff will incorporate this into the project schedule as
reasonably as possible. Final contract for parking improvements is subject to City
Council approval.
PRAB Motion:
8. PRAB Orientation: Connie Edmonston, Parks & Recreation Director
Parks and Recreation Staff will be conducting an Orientation for PRAB. Please bring your
calendars so we can choose a date. Orientation will take approximately 2 hours. We will
also have discussion on subjects you would like to have included in the orientation and if
you would prefer a digital or paper copy of the orientation information.
9. Recreation Programs Update: John Crow, Recreation Superintendent
Update of the spring programs including girls softball and startup of a youth ultimate Frisbee
league and spring kickball league.
10. Other Business:
11. Announcements
January
10th -12th Adult Volleyball Tournament (YRCC)
14th Frozen Toes 15K — Kessler Mountain
16th Martin Luther King Jr. Day — City Offices Closed
17th Adult Volleyball Winter League Starts
12. Adjourn
Attachments
1. December 5th, 2016 PRAB Meeting Minutes
2. Lake Fayetteville Trail Signage Proposal
3. OORC Gregory Park Proposal
Reports:
HMR Monthly Report
BETTERING YOUR TRAIL EXPERIENCE
at Lake Fayetteville
STARTING MONTH 1, 2017
The natural or'soft surface' trail will be directional FOR
CYCLISTS ONLY based on the date of the month. Cyclists
using the natural trail will be directed CLOCKWISE ON
EVEN DATES and COUNTER CLOCKWISE ON ODD DATES
VEN
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For full program details please visit www.fayetteville-ar.gov
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