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2016-05-16 - Agendas - Final
ADVERTISING AND PROMOTION COMMISSION May 16, 2016 12:30pm Location: Fayetteville Town Center, Director's Room 15 West Mountain Street, Fayetteville, Arkansas Members: Matthew Petty, Chairman; Matt Behrend; Tim Freeman; Adella Gray; Ching Mong; Robert Rhoads; Hannah Withers Staff: Kym Hughes, Executive Director Lunch will be served for A&P Commissioners at 12:00pm. A. Call to Order at 12:30pm B. Consent Agenda 1. Minutes of the April 2016 meeting. 2. Financial statements. — The distribution of monthly financial statements to the Commission is required by the Bylaws. C. Old Business 1. None. D. New Business 1. Spring 2016 funding requests. — The Commission received 21 applications for funding and may disburse up to $103,508. 2. Walker-Stone House sale contract. — Owners of the Walker-Stone House have offered to sell the landmark to the A&P Commission for $750,000. 3. Contract to develop a branding strategy. — A committee recommends a engaging Blkbox for services related to branding strategy. The proposed cost is $37,500. 4. Executive Session to consider the resignation of the Executive Director. — Kym Hughes has announced her last day will be July 1 . E. Reports and Presentations 1. None. F. Agenda Additions An item may be added to the agenda with a consensus of the majority of the Commission. G. Announcements Brief announcements of upcoming events, recent awards, etc. Advertising and Promotion Commission Marcy Meeting April 18, 2016 Commissioners Present: Ching Mong, Matt Behrend,Tim Freeman, Robert Rhoades, Hannah Withers, Matthew Petty and Adella Gray Staff Present: Kym Hughes, Sally Fisher and Sandra Bennett Call to Order Chairman Matthew Petty called the meeting of the Fayetteville Advertising and Promotion Commission to order on April 18, 2016 at 2:00 pm. Approval of Minutes Commissioner Matt Behrend moved to approve the March minutes, motion seconded by Commissioner Adella Gray. Motion carried with a vote of 7:0. Old Business No old business. New Business Walker-Stone House acquisition opportunity presented by Mr. Hugh Kincaid. Commissioners will tour the facility before the May meeting. Reports & Presentations Bike Share Program presentation given by Mr. Dane Eifling. Quarterly Reports Budget Consolidated Revenue - HMR revenue,Town Center Rental income, incidentals and alcohol all show an increase compared to last year. Clinton House Museum admissions has more than doubled compared to 2015. Consolidated Expenditures—There is an increase in Advertising& Marketing, but is still below budget. There is a decrease in insurance& health benefits and wages. Balance Sheet Total Cash $771,987.96 Prepaid Research (rebranding) $57,431.63 Total Liabilities $367,689.27 Total Assets $4,213,558.16 Departmental Reports Town Center- Lost Business is now being tracked; first quarter lost business is $149,575.00. Collections are up 17% compared to 2015 First Quarter. Event Breakdown: NP-41%, Corp-195, Social-10%, Ed-5%, UA-13%, CVB- 6% and Community-3%. Visitors Bureau—Social media is now being measured. Sales Leads—70 groups; economic impact - $31,976,482.00. Definite Bookings—26 Groups; economic impact- $5,074,118.00. Lost Business—5 Groups; economic impact- $1,260,006.00. Visitor's Center—Revenue is up$2,200.00 compared to First Quarter of 2015. The margin is up over 22%. Clinton House-Admissions are up 81% compared to 2015. Executive Session—Commissioner Ching Mong moved to go into Executive Session to discuss disciplining one or both Executive Director and the Clinton House Museum Director. Motion was seconded by Commissioner Tim Freeman. Motion carried with a vote of 7:0. Commissioner Tim Freeman moved to have Commission empower the chair to take discipline action, as recommended by SPMI, with regards to Kym Hughes and Kate Johnson on behalf of the Commission. Motion seconded by Commissioner Hanna Withers. Motion carried with a vote of 7:0. Chairman Petty announced another Executive Session scheduled for Tuesday, April 26 at 1:00 pm. Announcements Commissioner Freeman reported on the combined ticket option for several area museums. The combined ticket price would include the Botanical Gardens,Air Museum, Headquarters House and the Clinton House Museum. Formal request will be submitted by the June meeting. Urgent Business No urgent business. Chairman Petty adjourned the meeting at 3:44pm. Respectfully submitted, Sandra Bennett Operations Administrator �� �� ��� ��a ,a\ ��. �a �` Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date CONSOLIDATED A& P COMMISSION 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000 Hotel,Motel,Restaurant Taxes 2,941,944 980,648 1,017,901 927,618 1,924,043 245,162 277,792 257]50,784 491 40200 PY Hotel,Motel,Restaurant Tax 18,000 6,000 18,670 20,251 (670) 1,500 (74) 40600 Rental Income 557,331 185,777 146,528 158,619 410,803 46,444 58,283 40601 -Incidentals 30,740 10,247 21,780 16,245 8,960 2,562 8,029 40602-Alcohol Sales 50,000 16,667 12,597 18,122 37,403 4,167 5,658 14,587 40700 1 st Thursday Income 20,000 5,000 11,166 1,766 8,834 2,500 1,631 690 40800 Other Income 2,100 700 3,649 1,475 (1,549) 175 644 251 41000 Parking Revenue 13,561 4,520 2,844 3,400 10,717 1,130 508 3,400 41001 Parking Lease 19,815 6,604 0 5,398 19,815 1,651 0 4,648 41200 Gift Shop Sales 6,781 2,260 1,168 1,588 5,613 565 343 491 41300 Visitor Store 32,830 10,942 5,439 6,082 27,391 2,736 2,006 2,268 41400 Partership Income 2,750 0 0 600 2,750 0 0 300 41600 Admission Revenue 18,674 6,224 5,561 3,807 13,113 1,556 1,479 1,784 41700• Health Reimbursement 0 0 0 1,389 0 0 0 0 42000•Special Projects 21,365 7,120 2,414 4,268 18,951 1,780 1,420 175 42005•Security Income 1,800 720 0 0 1,800 240 0 0 42600• Interest Income Investments 12,000 4,000 4,575 4,656 7,425 1,000 984 1,040 42610• Unrealized Gain/Loss 0 0 0 0 0 0 0 0 42800• Interest Income Checking 3,075 1,023 1,284 787 1,791 256 293 214 42900•Visitor Guide Ad Income 22,000 18,800 17,400 0 4,600 3,200 3,100 0 43200• LOTO Income 10,300 0 0 0 10,300 0 0 0 98000•Transfer In 1,325,647 411,702 0 0 1,325,647 111,619 0 0 Total Revenue 5,110,713 1,678,954 1,272,976 1,176,071 3,837,737 428,243 362,096 344,033 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 435 0 (435) 0 257 0 50001 -CVB Store-COGS 0 0 1,647 71 (1,647) 0 560 0 Total Cost of Goods Sold 0 0 2,082 71 (2,082) 0 817 0 Gross Profit 5,110,713 1,678,954 1,270,894 1,176,000 3,839,819 428,243 361,279 344,033 Page 1 of 3 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date CONSOLIDATED A& P COMMISSION 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000 Signage-Tourism 12,000 4,000 1,498 1,708 10,502 1,000 499 1,066 61500 Credit Card Fees 10,950 3,650 2,096 2,411 8,854 913 378 944 62500 Advertising&Marketing 860,000 336,833 331,954 94,186 528,046 44,333 41,619 6,190 62600 Printing/Brochures 150,000 50,000 11,056 10,572 138,944 12,500 0 164 62700 Website Update 12,000 4,000 2,000 2,000 10,000 1,000 500 500 63000 Accounting&Legal Fees 6,500 2,168 1,814 0 4,686 542 0 0 63100 Audit Expense 11,000 0 8,493 0 2,507 0 8,493 0 64000 Office Expense 27,600 9,221 7,487 5,485 20,113 2,320 2,298 1,914 64100 Visitor Store Expense 15,000 5,000 856 2,946 14,144 1,250 302 470 64150-Clinton House Gift Shop 3,800 1,264 (62) 2,076 3,862 317 0 1,734 64500• Insurance-Building 10,000 0 0 0 10,000 0 0 0 64501 -Insurance-Workers Comp 1,750 0 0 0 1,750 0 0 0 64502-Insurance-D&O 2,000 0 0 0 2,000 0 0 0 65000 Insurance&Health Benefits 115,640 38,531 29,912 37,202 85,728 9,634 7,478 7,349 65501 Simple IRA Match 19,942 6,639 4,617 4,652 15,325 1,662 1,100 1,003 66000 Car Allowance 43,600 9,200 1,200 1,650 42,400 4,300 300 300 66500 Telephone Expense/Internet 19,460 6,485 4,373 5,930 15,087 1,621 1,918 2,021 67000 Postage&Shipping Expense 30,500 10,167 9,524 3,328 20,976 2,542 2,206 1,180 67100 Tracking Software 25,750 15,617 16,864 4,343 8,886 9,168 10,272 1,296 68100• Rent 12,000 4,000 4,000 12,000 8,000 1,000 1,000 0 68400• Maintenance/Lawn 17,500 2,000 806 39 16,694 1,000 806 39 68500• Repairs&Maintenance Expense 166,300 60,432 39,413 36,932 126,887 13,358 7,527 14,506 68600• Peace Fountain Maintenance 7,500 2,500 845 0 6,655 625 212 0 68700• Linens 28,000 10,635 10,692 8,720 17,308 4,000 3,652 2,257 69500• Publication&Dues 18,250 12,887 12,026 12,239 6,224 1,012 28 1,190 70000•Travel/Training Expense 95,500 31,086 27,147 26,519 68,353 7,958 4,168 2,327 70500•Taxes&Licenses 21,425 5,159 3,183 2,269 18,242 1,830 834 967 71000•Collections Expense 63,000 21,000 20,731 18,957 42,269 5,250 5,554 5,166 Page 2 of 3 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date CONSOLIDATED A& P COMMISSION 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 72000 Payroll Tax Expense 56,428 18,805 16,482 17,029 39,946 4,702 3,973 3,634 72500 Depreciation Expense 0 0 0 0 0 0 0 0 73000 Convention Development 58,500 24,983 23,894 26,900 34,606 4,208 5,829 1,189 76500 Contract Labor 106,228 34,853 19,916 19,506 86,312 8,875 5,369 5,963 77500 Wages Expense 719,873 239,954 200,732 201,679 519,141 59,989 49,892 45,056 77600-Relocation Expense 0 0 0 5,000 0 0 0 0 78000 Electric Utilities 72,600 20,475 17,638 19,744 54,962 4,860 3,925 4,299 78100 Gas Utility 16,110 9,255 6,187 9,934 9,923 1,215 506 1,051 78200 Water Utilitiy 10,934 3,005 3,205 2,699 7,729 765 781 728 78500 Security 1,700 900 898 928 802 265 262 262 78600 Airport Advertising 9,000 3,000 2,336 2,625 6,664 750 0 1,500 78700• Minor Equipment 112,500 39,007 6,562 81,414 105,938 9,158 453 6,170 78800•Airport Info Booth 5,000 1,600 1,600 1,200 3,400 400 800 0 89000•Other Expense 20,000 4,000 0 0 20,000 2,000 0 0 94300• LOTO Special Project 23,025 5,000 187 65 22,838 1,250 187 0 95000• Misc.Special Projects-Other 269,865 89,952 66,493 41,003 203,372 22,488 36,221 14,759 95010• 1st Thursday 20,000 9,000 10,483 5,603 9,517 2,600 4,067 4,353 95026-Incidental Expenses 0 0 0 7,401 0 0 0 2,251 95027-Alcohol&Bar Supply Purchases 30,000 10,000 3,041 11,423 26,959 2,500 2,113 7,552 95028-Public Arts Program 105,000 0 0 0 105,000 0 0 0 95050-Clinton Activities 450 75 0 125 450 0 0 0 96000-Annual Improvements 234,950 54,990 0 0 234,950 22,495 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 746,556 248,852 232,743 248,852 513,813 62,213 58,186 62,213 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 685,027 208,774 0 0 685,027 88,375 0 0 Total Expenditures 5,110,713 1,678,954 1,164,922 999,294 3,945,791 428,243 273,708 213,563 Excess of Revenues Over/(Under)Expenditures 0 0 105,972 176,706 (105,972) 0 87,571 130,470 Page 3 of 3 Fayetteville A&P Commission Balance Sheet As of April 30, 2016 ASSETS Current Assets Cash 10000 CVB Cash in Register 100.00 10050 TC Cash on Hand 300.00 10100 CHM Cash In Register 100.00 10200 Arvest A&P General #4856 778.50 10300 1st Security A&P#8714 169,909.63 10400 1st Security Fayetteville TC 354,629.58 10500 1st Security Clinton House 20,983.17 10600 1st Security CVB # 8730 25,799.94 10700 Arvest Payroll Account#4636 57,318.31 Total Cash 629,919.13 11000 Accounts Receivable 71,805.36 11001 Accounts Receivable - City 2,844.20 11400 Due From Other Funds 32,178.05 11500 Prepaid Expenses 38,308.59 11501 Prepaid Research Fees 57,431.63 12100 Inventory Asset- CVB 5,575.07 12150 Inventory Asset- CHM 2,794.36 13000 Investments 1,846,408.58 13100 Investments: Adjust to Market (9,990.00) Total Investments 1,836,418.58 Total Current Assets 2,677,274.97 Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 34,550.01 15100 Equipment 262,117.44 15500 CVB Building 930,569.02 15510 CVB Land 198,621.00 15600 Building Additions 567,178.25 16600 Construction in Progress 0.00 17300 Accumulated Depreciation (584,990.00) Total Other Assets 1,408,045.72 TOTAL ASSETS 4,085,320.69 Fayetteville A&P Commission Balance Sheet As of April 30, 2016 LIABILITIES AND EQUITY Liabilities Current Liabilities 20000 Accounts Payable 4,446.29 23002 Colonial Life&Acc Ins. Payable 0.00 24000 Payroll Liabilities 0.00 24100 Employee Benefits Payable 0.00 24500 Due to Other Funds 5,556.98 24750 Unearned ABP Revenue 0.00 24900 Unearned Revenue 2015 0.00 24901 Unearned Revenue 2016 136,119.61 24902 Unearned Revenue 2017 3,150.00 Total Liabilities 149,272.88 Equity 39005 Fund Balance 3,830,076.51 Net Revenue 105,971.30 Total Equity 3,936,047.81 TOTAL LIABILITIES AND EQUITY 4,085,320.69 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date FAYETTEVILLE A& P 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000 Hotel, Motel,Restaurant Taxes 2,941,944 980,648 1,017,901 927,618 1,924,043 245,162 277,792 257,491 40200 PY Hotel, Motel,Restaurant Tax 18,000 6,000 18,670 20,251 (670) 1,500 (74) 816 40600 Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700 1st Thursday Income 0 0 0 0 0 0 0 0 40800 Other Income 2,100 700 1,650 360 450 175 300 0 41000 Parking Revenue 0 0 0 0 0 0 0 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300 Visitor Store 0 0 0 0 0 0 0 0 41400 Partership Income 0 0 0 0 0 0 0 0 41600 Admission Revenue 0 0 0 0 0 0 0 0 41700• Health Reimbursement 0 0 0 1,389 0 0 0 0 42000•Special Projects 0 0 0 0 0 0 0 0 42005•Security Income 0 0 0 0 0 0 0 0 42600• Interest Income Investments 12,000 4,000 4,575 4,656 7,425 1,000 984 1,040 42610• Unrealized Gain/Loss 0 0 0 0 0 0 0 0 42800• Interest Income Checking 1,250 417 524 347 726 104 117 85 42900•Visitor Guide Ad Income 22,000 18,800 17,400 0 4,600 3,200 3,100 0 43200• LOTO Income 2,100 0 0 0 2,100 0 0 0 98000•Transfer In 405,670 115,238 0 0 405,670 24,608 0 0 Total Revenue 3,405,064 1,125,803 1,060,720 954,621 2,344,344 275,749 282,219 259,432 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 0 0 0 0 0 0 Gross Profit 1 3,405,064 1 1,125,803 1,060,720 1 954,621 1 2,344,344 1 275,749 282,219 1 259,432 Page 1 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date FAYETTEVILLE A& P 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000 Signage-Tourism 12,000 4,000 1,498 1,641 10,502 1,000 499 999 61500 Credit Card Fees 0 0 0 0 0 0 0 0 62500 Advertising&Marketing 850,000 333,500 331,407 93,782 518,593 43,500 41,544 6,190 62600 Printing/Brochures 150,000 50,000 11,056 10,572 138,944 12,500 0 164 62700 Website Update 12,000 4,000 2,000 2,000 10,000 1,000 500 500 63000 Accounting&Legal Fees 6,500 2,168 1,814 0 4,686 542 0 0 63100 Audit Expense 11,000 0 8,493 0 2,507 0 8,493 0 64000 Office Expense 4,250 1,418 904 958 3,346 354 259 99 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 10,000 0 0 0 10,000 0 0 0 64501 -Insurance-Workers Comp 1,750 0 0 0 1,750 0 0 0 64502-Insurance-D&O 2,000 0 0 0 2,000 0 0 0 65000 Insurance&Health Benefits 16,520 5,506 2,719 3,422 13,801 1,377 680 668 65501 Simple IRA Match 4,350 1,446 886 459 3,464 363 222 0 66000 Car Allowance 3,600 1,200 1,200 1,650 2,400 300 300 300 66500 Telephone Expense/Internet 0 0 0 0 0 0 0 0 67000 Postage&Shipping Expense 30,000 10,000 9,524 3,246 20,476 2,500 2,206 1,180 67100 Tracking Software 750 285 282 204 468 85 40 49 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 7,500 0 0 0 7,500 0 0 0 68500• Repairs&Maintenance Expense 75,000 25,000 5,920 5,749 69,080 6,250 1,120 4,609 68600• Peace Fountain Maintenance 7,500 2,500 845 0 6,655 625 212 0 68700• Linens 0 0 0 0 0 0 0 0 69500• Publication&Dues 15,000 11,970 11,381 11,619 3,619 970 28 1,190 70000•Travel/Training Expense 10,000 3,336 3,747 853 6,253 833 1,642 287 70500•Taxes&Licenses 3,000 0 0 225 3,000 0 0 0 71000•Collections Expense 63,000 21,000 20,731 18,957 42,269 5,250 5,554 5,166 Page 2 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date FAYETTEVILLE A& P 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 0 0 0 0 72000 Payroll Tax Expense 11,261 3,752 3,604 4,615 7,657 938 877 889 72500 Depreciation Expense 0 0 0 0 0 0 0 0 73000 Convention Development 2,500 833 751 1,594 1,749 208 0 76500 Contract Labor 35,000 11,667 1,419 0 33,581 2,917 378 0 77500 Wages Expense 145,000 48,332 43,507 54,448 101,493 12,083 10,833 11,190 77600-Relocation Expense 0 0 0 5,000 0 0 0 0 78000• Electric Utilities 0 0 0 0 0 0 0 0 78100•Gas Utility 0 0 0 0 0 0 0 0 78200•Water Utilitiy 0 0 0 0 0 0 0 0 78500•Security 0 0 0 0 0 0 0 0 78600•Airport Advertising 9,000 3,000 2,336 2,625 6,664 750 0 1,500 78700• Minor Equipment 100,000 33,332 3,099 80,247 96,901 8,333 453 5,800 78800•Airport Info Booth 5,000 1,600 1,600 1,200 3,400 400 800 0 89000•Other Expense 0 0 0 0 0 0 0 0 94300• LOTO Special Project 15,000 5,000 187 65 14,813 1,250 187 0 95000• Misc.Special Projects-Other 250,000 83,332 62,869 33,994 187,131 20,833 35,126 9,408 95010• 1st Thursday 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 0 95028-Public Arts Program 105,000 0 0 0 105,000 0 0 0 95050-Clinton Activities 0 0 0 0 0 0 0 0 96000-Annual Improvements 0 0 0 0 0 0 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 746,556 248,852 232,743 248,852 513,813 62,213 58,186 62,213 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 685,027 208,774 0 160,000 685,027 88,375 0 0 Total Expenditures 3,405,064 1,125,803 766,522 747,977 2,638,542 275,749 170,139 112,401 Excess of Revenues Over/(Under)Expenditures 0 0 294,198 206,644 (294,198) 0 112,080 147,031 Page 3 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date CLINTON HOUSE 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000 Hotel, Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel, Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 750 250 325 0 425 62 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700 1st Thursday Income 0 0 0 0 0 0 0 0 40800 Other Income 0 0 515 0 (515) 0 44 0 41000 Parking Revenue 0 0 0 0 0 0 0 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 6,781 2,260 1,168 1,588 5,613 565 343 491 41300 Visitor Store 0 0 0 0 0 0 0 0 41400 Partership Income 0 0 0 0 0 0 0 0 41600 Admission Revenue 18,674 6,224 5,561 3,807 13,113 1,556 1,479 1,784 41700 Health Reimbursement 0 0 0 0 0 0 0 0 42000 Special Projects 1,500 500 0 175 1,500 125 0 175 42005 Security Income 0 0 0 0 0 0 0 0 42600 Interest Income Investments 0 0 0 0 0 0 0 0 42610• Unrealized Gain/Loss 0 0 0 0 0 0 0 0 42800• Interest Income Checking 100 33 43 21 57 8 10 5 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 0 0 0 0 0 0 0 0 98000•Transfer In 84,639 27,133 0 25,000 84,639 6,919 0 0 Total Revenue 112,444 36,400 7,612 30,591 104,832 9,235 1,876 2,455 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 435 0 (435) 0 257 0 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 435 0 (435) 0 257 0 Gross Profit 1 112,444 1 36,400 7,177 1 30,591 1 105,267 1 9,235 1,619 1 2,455 Page 4 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date CLINTON HOUSE 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000 Signage-Tourism 0 0 0 0 0 0 0 0 61500 Credit Card Fees 1,150 383 195 152 955 96 40 53 62500 Advertising&Marketing 0 0 0 0 0 0 0 0 62600 Printing/Brochures 0 0 0 0 0 0 0 0 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 3,550 1,203 1,204 605 2,346 316 501 87 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 3,800 1,264 (62) 2,076 3,862 317 0 1,734 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 8,260 2,738 2,719 2,672 5,541 685 680 668 65501 Simple IRA Match 1,330 442 428 410 902 111 107 102 66000 Car Allowance 0 0 0 0 0 0 0 0 66500 Telephone Expense/Internet 1,560 520 508 505 1,052 130 127 163 67000 Postage&Shipping Expense 0 0 0 0 0 0 0 0 67100 Tracking Software 0 0 0 0 0 0 0 0 68100• Rent 12,000 4,000 4,000 12,000 8,000 1,000 1,000 0 68400• Maintenance/Lawn 10,000 2,000 806 39 9,194 1,000 806 39 68500• Repairs&Maintenance Expense 1,800 600 484 65 1,316 150 293 0 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 0 0 0 0 0 0 0 0 69500• Publication&Dues 250 250 220 210 30 0 0 0 70000•Travel/Training Expense 2,000 1,000 768 1,047 1,232 0 643 628 70500•Taxes&Licenses 1,200 400 99 124 1,101 100 64 27 71000•Collections Expense 0 0 0 0 0 0 0 0 Page 5 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date CLINTON HOUSE 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 0 0 0 0 72000 Payroll Tax Expense 3,474 1,159 1,474 1,152 2,000 290 419 277 72500 Depreciation Expense 0 0 0 0 0 0 0 0 73000 Convention Development 0 0 0 0 0 0 0 0 76500•Contract Labor 11,500 3,836 967 3,325 10,533 958 0 915 77500•Wages Expense 44,306 14,770 17,849 13,652 26,457 3,692 5,211 3,413 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000• Electric Utilities 1,450 395 316 367 1,134 75 66 73 78100•Gas Utility 1,110 755 506 758 604 90 69 88 78200•Water Utilitiy 1,454 235 179 183 1,275 75 46 47 78500 Security 300 100 88 88 212 25 22 22 78600 Airport Advertising 0 0 0 0 0 0 0 0 78700 Minor Equipment 1,500 275 0 435 1,500 125 0 0 78800 Airport Info Booth 0 0 0 0 0 0 0 0 89000 Other Expense 0 0 0 0 0 0 0 0 94300 LOTO Special Project 0 0 0 0 0 0 0 0 95000 Misc.Special Projects-Other 0 0 0 0 0 0 0 11 95010 1st Thursday 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 0 95028-Public Arts Program 0 0 0 0 0 0 0 0 95050-Clinton Activities 450 75 0 125 450 0 0 0 96000-Annual Improvements 0 0 0 0 0 0 0 0 96500 Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 Trustee Expense 0 0 0 0 0 0 0 0 99000 Transfer Out 0 0 0 0 0 0 0 A8,347 Total Expenditures 112,444 36,400 32,748 39,990 79,696 9,235 10,094 Excess of Revenues Over/(Under)Expenditures 0 0 (25,571) (9,399) 25,571 0 (8,475) Page 6 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date TOWN CENTER 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000 Hotel, Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel, Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 556,581 185,527 146,203 158,619 410,378 46,382 58,283 50,784 40601 -Incidentals 30,740 10,247 21,780 16,245 8,960 2,562 8,029 5,094 40602-Alcohol Sales 50,000 16,667 12,597 18,122 37,403 4,167 5,658 14,587 40700 1 st Thursday Income 20,000 5,000 9,936 155 10,064 2,500 1,631 0 40800 Other Income 0 0 1,184 1,241 (1,184) 0 0 1 41000 Parking Revenue 13,561 4,520 2,844 3,400 10,717 1,130 508 3,400 41001 Parking Lease 19,815 6,604 0 5,398 19,815 1,651 0 4,648 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300 Visitor Store 0 0 0 0 0 0 0 0 41400 Partership Income 0 0 0 0 0 0 0 0 41600 Admission Revenue 0 0 0 0 0 0 0 0 41700• Health Reimbursement 0 0 0 0 0 0 0 0 42000•Special Projects 19,865 6,620 2,414 4,093 17,451 1,655 1,420 0 42005•Security Income 1,800 720 0 0 1,800 240 0 0 42600• Interest Income Investments 0 0 0 0 0 0 0 0 42610• Unrealized Gain/Loss 0 0 0 0 0 0 0 0 42800• Interest Income Checking 1,200 400 604 301 596 100 149 84 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 0 0 0 0 0 0 0 0 98000•Transfer In 234,950 63,537 0 0 234,950 22,859 0 0 Total Revenue 948,512 299,842 197,562 207,574 750,950 83,246 75,678 78,598 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 0 0 0 0 0 0 Gross Profit 1 948,512 1 299,842 197,562 1 207,574 1 750,950 1 83,246 1 75,678 78,598 Page 7 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date TOWN CENTER 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000 Signage-Tourism 0 0 0 0 0 0 0 0 61500 Credit Card Fees 7,600 2,534 1,491 1,974 6,109 634 262 803 62500 Advertising&Marketing 0 0 0 0 0 0 0 0 62600 Printing/Brochures 0 0 0 0 0 0 0 0 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 10,000 3,334 2,951 2,948 7,049 834 922 1,711 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 41,300 13,767 10,877 14,544 30,423 3,442 2,719 1,398 65501 Simple IRA Match 6,074 2,023 1,508 1,643 4,566 506 322 411 66000 Car Allowance 0 0 0 0 0 0 0 0 66500 Telephone Expense/Internet 7,900 2,633 1,617 2,766 6,283 658 539 765 67000 Postage&Shipping Expense 500 167 0 0 500 42 0 0 67100 Tracking Software 0 0 1,300 0 (1,300) 0 1,300 0 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 0 0 0 0 0 0 0 0 68500• Repairs&Maintenance Expense 85,000 33,332 31,084 30,686 53,916 6,583 6,114 9,897 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 28,000 10,635 10,692 8,720 17,308 4,000 3,652 2,257 69500• Publication&Dues 500 167 0 0 500 42 0 0 70000•Travel/Training Expense 10,000 2,250 1,735 2,608 8,265 1,000 0 360 70500•Taxes&Licenses 14,025 3,500 1,975 941 12,050 1,500 611 794 71000•Collections Expense 0 0 0 0 0 0 0 0 Page 8 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date TOWN CENTER 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 0 0 0 0 72000 Payroll Tax Expense 20,215 6,736 5,321 5,212 14,894 1,684 1,211 1 1,124 72500 Depreciation Expense 0 0 0 0 0 0 0 0 73000 Convention Development 0 0 131 0 (131) 0 131 0 76500 Contract Labor 59,728 19,350 17,530 16,181 42,198 5,000 4,991 5,048 77500 Wages Expense 257,655 85,884 64,648 62,060 193,007 21,471 14,991 13,977 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000 Electric Utilities 65,000 17,675 15,282 16,923 49,718 4,400 3,506 3,859 78100 Gas Utility 15,000 8,500 5,681 9,176 9,319 1,125 437 963 78200 Water Utilitiy 8,800 2,545 2,822 2,320 5,978 635 686 630 78500 Security 1,400 800 810 840 590 240 240 240 78600 Airport Advertising 0 0 0 0 0 0 0 0 78700• Minor Equipment 5,000 3,400 3,463 370 1,537 200 0 370 78800•Airport Info Booth 0 0 0 0 0 0 0 0 89000•Other Expense 0 0 0 0 0 0 0 0 94300• LOTO Special Project 0 0 0 0 0 0 0 0 95000• Misc.Special Projects-Other 19,865 6,620 3,624 6,780 16,241 1,655 1,095 5,340 95010• 1st Thursday 20,000 9,000 10,483 0 9,517 2,600 4,067 0 95026-Incidental Expenses 0 0 0 7,401 0 0 0 2,251 95027-Alcohol&Bar Supply Purchases 30,000 10,000 3,041 11,423 26,959 2,500 2,113 7,552 95028-Public Arts Program 0 0 0 0 0 0 0 0 95050-Clinton Activities 0 0 0 0 0 0 0 0 96000-Annual Improvements 234,950 54,990 0 0 234,950 22,495 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 948,512 299,842 198,066 205,516 750,446 83,246 49,909 59,750 Excess of Revenues Over/(Under)Expenditures 0 0 (504) 2,058 504 0 25,769 18,848 Page 9 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date VISITOR CENTER 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000 Hotel, Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel, Motel,Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700 1 st Thursday Income 0 0 1,230 1,611 (1,230) 0 0 690 40800 Other Income 0 0 300 (126) (300) 0 300 250 41000 Parking Revenue 0 0 0 0 0 0 0 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300 Visitor Store 32,830 10,942 5,439 6,082 27,391 2,736 2,006 2,268 41400 Partership Income 2,750 0 0 600 2,750 0 0 300 41600 Admission Revenue 0 0 0 0 0 0 0 0 41700 Health Reimbursement 0 0 0 0 0 0 0 0 42000 Special Projects 0 0 0 0 0 0 0 0 42005 Security Income 0 0 0 0 0 0 0 0 42600 Interest Income Investments 0 0 0 0 0 0 0 0 42610• Unrealized Gain/Loss 0 0 0 0 0 0 0 0 42800• Interest Income Checking 525 173 113 118 412 44 17 40 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 8,200 0 0 0 8,200 0 0 0 98000•Transfer In 600,388 205,794 0 135,000 600,388 57,233 0 0 Total Revenue 644,693 216,909 7,082 143,285 637,611 60,013 2,323 3,548 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 1,647 71 (1,647) 0 560 0 Total Cost of Goods Sold 0 0 1,647 71 (1,647) 0 560 0 Gross Profit 1 644,693 1 216,909 5,435 1 143,214 1 639,258 1 60,013 1,763 1 3,548 Page 10 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date VISITOR CENTER 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000 Signage-Tourism 0 0 0 67 0 0 0 67 61500 Credit Card Fees 2,200 733 410 285 1,790 183 76 88 62500 Advertising&Marketing 10,000 3,333 547 404 9,453 833 75 0 62600 Printing/Brochures 0 0 0 0 0 0 0 0 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 9,800 3,266 2,428 974 7,372 816 616 17 64100 Visitor Store Expense 15,000 5,000 856 2,946 14,144 1,250 302 470 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 49,560 16,520 13,597 16,564 35,963 4,130 3,399 4,615 65501 Simple IRA Match 8,188 2,728 1,795 2,140 6,393 682 449 490 66000 Car Allowance 40,000 8,000 0 0 40,000 4,000 0 0 66500 Telephone Expense/Internet 10,000 3,332 2,248 2,659 7,752 833 1,252 1,093 67000 Postage&Shipping Expense 0 0 0 82 0 0 0 0 67100 Tracking Software 25,000 15,332 15,282 4,139 9,718 9,083 8,932 1,247 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 0 0 0 0 0 0 0 0 68500• Repairs&Maintenance Expense 4,500 1,500 1,925 432 2,575 375 0 0 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 0 0 0 0 0 0 0 0 69500• Publication&Dues 2,500 500 425 410 2,075 0 0 0 70000•Travel/Training Expense 73,500 24,500 20,897 22,011 52,603 6,125 1,883 1,052 70500•Taxes&Licenses 3,200 1,259 1,109 979 2,091 230 159 !146 71000•Collections Expense 0 0 0 0 0 0 0 0 Page 11 of 12 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense April 2016 Year-to-Date VISITOR CENTER 2016 April 2016 Year-to-Date 2015 2016 April 2016 Month 2015 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 0 0 0 0 72000 Payroll Tax Expense 21,478 7,158 6,083 6,050 15,395 1,790 1,466 1,344 72500 Depreciation Expense 0 0 0 0 0 0 0 0 73000 Convention Development 56,000 24,150 23,012 25,306 32,988 4,000 5,698 1,189 76500•Contract Labor 0 0 0 0 0 0 0 0 77500•Wages Expense 272,912 90,968 74,728 71,519 198,184 22,743 18,857 16,476 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000• Electric Utilities 6,150 2,405 2,040 2,454 4,110 385 353 367 78100•Gas Utility 0 0 0 0 0 0 0 0 78200•Water Utilitiy 680 225 204 196 476 55 49 51 78500•Security 0 0 0 0 0 0 0 0 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700• Minor Equipment 6,000 2,000 0 362 6,000 500 0 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 89000•Other Expense 20,000 4,000 0 0 20,000 2,000 0 0 94300• LOTO Special Project 8,025 0 0 0 8,025 0 0 0 95000• Misc.Special Projects-Other 0 0 0 229 0 0 0 0 95010• 1st Thursday 0 0 0 5,603 0 0 0 4,353 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 0 95028-Public Arts Program 0 0 0 0 0 0 0 0 95050-Clinton Activities 0 0 0 0 0 0 0 0 96000-Annual Improvements 0 0 0 0 0 0 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 644,693 216,909 167,586 165,811 477,107 60,013 43,566 33,065 Excess of Revenues Over/(Under)Expenditures 0 0 (162,151) (22,597) 162,151 0 (41,803) (29,517) Page 12 of 12 Fayetteville • • • Advertising , • and Promotion Commission Memo To: Members,Advertising and Promotion Commission From:Kym Hughes,Executive Director cc: Matthew Petty, Chairman Date: April 13,2016 Re: Disbursement funds available for Spring 2016 SUBJECT: Spring 2016 Funding Submitted by A&P EXECUTIVE DIRECTOR KYM HUGHES RECOMMENDATION: Total funding available for Spring 2016 is $103,508 BACKGROUND: Total Grant Funding per approved 2016 Budget 250,000 Funding awarded Fall 2015 for 2016 138,492 Budgeted Funds not awarded 111,508 Plus two events cancelled 17,000 Minus added Joe Martin funding 25,000 Total available for Spring 2016 grants 103,508 DISCUSSION: TBD BUDGET/STAFF IMPACT: TBD Mailing Address: 21 S. Block Avenue Fayetteville, AR 72701 www.ExperienceFayetteville.com Organization Commission Prior Awards #of years Approx. Potential overall Budget Organization/Event Event Date Expected Attendance Amount Requested Approved Funding Total funded Overnight Stays Economic Impact Enhance Overall Image Submitted Directors Recommendation Artist's Laboratory Theatre - Secret Life of Downtown Fayetteville Ongoing $7,500 $10,500 3 Enhance Visitor Exp yes $7,500 All Sports Production - Fayetteville Half Marathon October 29 - 30, 2016 1,750 $7,500 $39,500 5 Local appeal yes $1,500 Arkansas Forestry Association October 4 - 6, 2016 250+/- $7,500 $0 0 500 Meetings&Conventions yes $3,200 Arts Live Theatre - Summer & Fall 2016 Season August 1 - November 1, 2016 5,000 - 7,000 $5,000 $8,000 5 Arts&Culture yes $5,000 City of Fayetteville - Keep Fayetteville Beautiful Year-round $5,000 $0 0 Art Fundng Project$5k yes City of Fayetteville - Square 2 Square Bike Ride September 10,2016 900 $6,650 $500 1 Local appeal yes $750 Fayetteville Disc Assn - Harvest Moon Ultimate Tournament October 29 - 30, 2016 750 $5,000 $500 1 no Fayetteville Film Fest September 6-10, 2016 2,500 $12,500 $12,000 2 Ehance Film image yes $5,400 Fayetteville Firefighters' Assn - Hero Half Marathon October 9 -10, 2016 300-500 $5,000 $7,500 2 250 Local Charities yes $632 Fayetteville Oldtime Music and Dance - Square Dance Monthly - Year round 60 $1,050 $600 1 Local appeal yes $1,050 Folk School of Fayetteville August 25 - 28, 2016 1500-2000 $41,500 $0 0 no Institute of Electrical and Electronics Engineers (IEEE)/4th Workshop on Wide Bandgap Power Devices and Applications November 6 - Novembr 9, 2016 150-200 $8,300 $0 0 525 M&C and tourism image yes $8,300 Natural State Burial Association - Death Fest October 27 - November 1, 2016 1,000 $5,000 $0 0 New Event yes $1,755 NWA Creative Arts Network - Last Night Fayetteville December 31, 2016 - January 1, 2017 2000+ $14,000 $52,500 5 Local Appeal abd Tourist op yes $7,500 NWA Creative Arts Network - Last Saturday Fayetteville Monthly - Last Saturday of the Month $8,256 $1,000 1 Local appeal yes $1,000 Oktoberfest September 18, 2016 500 - 3,500 $9,600 $9,000 2 no Phat Tire Cycling Club - Junior Diabetes Research Foundation - Banded Suffering October 1 ,2016 900-1000 $6,000 $1,500 0 Outdoor cycling yes $2,300 Project Teacher NWA - Game It Forwarding March 3-4, 2017 $9,000 $0 0 Local Charities yes $6,900 Soldier ON Service Dogs, Inc. Dickson Street Slide Sunday, August 28, 2016 25,000 $27,110 $0 0 Event and Tourism yes $5,600 Terra Studios Year-round 50,000 $43,839 $0 0 Enhance Tourism and GT Mkting yes $11,634 Walton Arts Center - 2016 Holiday Programming Series November 19 - December 31, 2016 $25,000 $188,675 12 Enhance Visitor and event draw yes $14,000 $260,305 $0 $331,775 84,021 i BARGAIN AND SALE AGREMENT WHEREAS, KHT Company, a Partnership of Hugh R. Kincaid, David B. Horne, and Bass Trumbo, hereinafter called the Seller is the owner of the Walker-Stone House, situated at 207 W. Center, Fayetteville,AR,and more fully described in the attached Exhibit A, and WHEREAS, said property has been appraised by real estate appraiser, Mark Risk as having a value of$975,000.00, and WHEREAS,the Fayetteville Advertising and Promotion C omission, hereinafter called Buyer, a governmental agency established by Ordinance No. 2310 of the City of Fayetteville, pursuant to Arkansas Law (Ark. Stat. Ann. Sec 26-75-605), and WHEREAS, the Buyer desires to acquire the Walker-Stone House in order to preserve the historic edifice for the community, maintaining it as museum and city visitor's center as well as for community meeting spaces, and the Buyer's Offices, and WHEREAS, it is the intent of the parties to consummate a bargain Sale transaction, by which Sellers will sell in part and gift in part to Buyer the described property herein as an income tax deductible charitable contribution, the sale portion to be the payment by the Buyer to the Seller of the sum of$750,000.00 and Seller's gift as a charitable contribution to Buyer of the sum of$225,000.00, representing the difference between the sales portion and the appraised value of$975,000.00. NOW THEREFORE IT IS AGREED BETWEEN THE PARTIES AS FOLLOWS: 1. Seller agrees to sell and gift said property to Buyer for the slum of$750,000.00 to be paid to Sellers at the closing of this transaction. i 2. Buyer agrees to pay said sum of$750,000.00 to Sellers and provide Sellers at closing with a l proper gift receipt, acknowledging receipt of the charitable gift portion of$225,000.00 from Sellers and acknowledging that no other goods or services were provided by Buyer to Seller. 3. Seller agrees to convey to Buyer by special warranty deed, subject only to easements and restrictions of record. 4. The current tenant, NCAT, that occupies the downstairs offices in the Walker-Stone House, has given notice to terminate their lease as of July, 1, 2016. . 5.The property is being sold "as is" however Buyer shall have the right of inspection prior to closing and may rescind the contract at Buyer's option if defects that materially affect the value of the property are deemed to exist. 6. Sellers will provide evidence of merchantable titleeither by Abstract of Title certified to current date or title insurance. Buyer shall have the right at its own expense to have a survey of the property performed. 7.Taxes due on or before closing shall be paid by Sellers; taxes for 2016 shall be pro-orated between the parties as of the date of closing. 8. The following items of personal property shall be gifted by Sellers to Buyer, and Buyer agrees to provide a proper gift receipt therefor. Seller may have the same appraised for appropriate values. a. 2 blue chairs in entrance foyer (reproductions) b. 1 tan sofa in entrance foyer(reproduction) c. battle of Pea Ridge print and antique picture light d. print of Walker-Stone House e grandmother clock in entrance foyer f. drop-leaf coffee table (reproduction ) g. antique hob-nail glass light fixture in entrance foyer h. 4 sets of fire tools and andirons and fire screens i. antique Walker family tea service dated 1836 in library k. antique secretary in entrance foyer I. large stone ware jug in entrance foyer m. framed photograph of Stephen and Amanda Stone. 9. Closing and delivery of possession shall be on July 1, 2016. i ii I 10. This document contains the entire agreement of the parties. IN WITNESS WHEREOF,the parties hereto have executed this agreement on this day of May, 2016. KHY Company, Seller By Hugh R. Kincaid, Partner David B. Horne, Partner Bass Trumbo, Partner Fayetteville Advertising and Promotion Commission, Buyer By Mathew Petty, Chairman Secretary i I I I Fayetteville Advertising and Promotion • • Memo To: Members, Advertising and Promotion Commission From: Kym Hughes, Executive Director c c: Matthew Petty, Chairman Date: March 14, 2016 Re: Branding Committee Recommendation The Branding RFP Committee met and scored the proposals. Four very impressive proposals were submitted, but the Blkbox score was far ahead of the other submissions. While there were a few variances in deliverables among the submissions, costs for the project ranged from $24,500 to $68,500. The Blkbox quote came in at$37,500. Blkbox is a holistic branding agency located in Northwest Arkansas that has an impressive resume including the Walton Family Foundation, Ozark Beer Company and Onyx Coffee Lab. Deliverables will include the mapping strategy and the final brand guide that will involve creating a new logo and supporting components for the brand. The proposed timeline is between 90 and 120 days from the kickoff meeting. The committee respectfully requests that the Commission support this recommendation by voting Blkbox as the agency of choice for the Fayetteville rebranding project. The committee remains open to any suggestions. ��� �O Qi r��� �� �o Advertising and Promotion Commission For month of April 2016 Current Year HMR Collected (2120.0912.4101.00) $ 277,792.25 Prior Year Collected (2120.0912.4101.01) $ (74.21) First Security Investment Interest Revenue (2120.0912.4708.00) $ 984.27 Total Revenues $ 278,702.31 Annual Bond Audit Expense (2120.9120.5307.00) $ - Collection Expense (2120.9120.5333.00) $ (5,554.36) Town Center Bond Payment (2120.9120.5739.00) $ (58,185.63) 2015 Property Taxes on Town Center (2120.9120.5345.00) $ - Total Expenses $ (63,739.99) Total Check to A&P $ 214,962.32 This report represents HMR collections through the end of the month. These figures may include past due amounts.
