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Home My WebLink About2016-01-18 - Agendas - Final - Canceled AGENDA ADVERTISING AND PROMOTION COMMISSION January 18, 2016 2:00 p.m. Fayetteville Town Center I. Call to Order—Ching Mong II. Election of Chairman for 2016 III. Approval of 2016 Budgets IV. Reports A. Approval of the Minutes—December 2015 B. Financial Report 1. HMR Revenues—Kym Hughes 2. Financial Statements— Sally Fisher 3. Approval of Financial Reports—Year End 2015 4. Delinquent tax collection efforts—Year End 2015 C. Department Reports 1. Town Center—Sandra Bennett 2. Visitor Bureau—Kym Hughes 3. Clinton House Museum—Kym Hughes D. Agency Report—Mike Sells V. Old Business— A. HR Consultant VI. New Business VII. Executive Session to Review Executive Director VIII. Adjourn 2015 Year in Review Marketing and Advertising At the request of the FVB and A&P Commission, several new goals were accomplished by the Sells Agency in 2015 — including creating a new advertising look and feel for Fayetteville A&P ads, increasing advertising messages, increasing digital advertising, producing and running new pre-roll TV spots in select markets, and increasing organic website traffic through improved SEO — all of which helped our efforts to increase tourism. From January through December 2015,we received 15,720 requests for our Insider's Guide. There was a 28% increase in requests over the 12,266 leads generated in 2014. That is good news indicating that things are back on the rise after the 10% decrease in the number of leads generated in 2013. Perhaps directly resulting from those efforts, the Welcome Center greeted over 14,567 visitors in 2015,which is up almost 10% from 2014. Electronic and Social Media continue to grow. From May to December 2015,with the hiring of our new Digital Marketing Manager, our Experience Fayetteville Facebook page boasted an average weekly reach of over 58,000 viewers with an average engagement of more than 1,700 people. Our Instagram had a 100% increase from 4,400 to 8,800 followers. During the 2015 calendar year, our website traffic grew around 31% with 244,717 total hits and 195,665 unique visitors (up 29%), over web stats in 2014. This significant growth in 2015 helped cover the 4% decrease in hits and unique visitors from 2014 vs. 2013. Our continued commitment to work with the NWA region offered a great opportunity to partner on an ad in the Arkansas Parks and Tourism coffee table book. This co-op has presented both great state and national exposure. Another notable 2015 partnership was with the Fayetteville Chamber of Commerce on an ad in the new celebrate Life in Northwest Arkansas. This beautiful publication is used by regional corporations as a recruitment tool for drawing candidates to Northwest Arkansas. Cooperative sales efforts with the Arkansas A-Team on sponsorships at NASC, TEAMS, and ABA conferences continue to bring new leads and opportunities for potential new business in 2016. Fayetteville participated, again this year, in the cooperative advertising program with Northwest Arkansas Tourism Association (nine cites/four counties in the region). These advertising partnerships allow us to extend our advertising efforts in a variety of magazines and multi-media strategies for limited dollars with a wider reach. With a $10,000 total investment in NATA, we are able to garner an additional $200,000 in marketing and advertising exposure. Sales The CVB Team attended 13 tradeshows and events in 10 states promoting Fayetteville as a meeting and convention destination,the best regional stop for group tour itineraries and the best location choice for hosting a sports event in Northwest Arkansas. These shows, in addition to a solid marketing and advertising strategy, are the foundation to bringing more meetings and events to Fayetteville in 2016. Recognition Being recognized by the industry and allowed to serve along with those working to make a difference in the industry is an honor. Kym Hughes has been elected to the Southeast Tourism Society Board of Directors as the Arkansas Co-Chair. She is privileged to serve along with Montine McNulty,Arkansas Hospitality Association Executive Director, and Joe David Rice, the Tourism Director of the Arkansas Dept. of Parks and Tourism. Hughes is also currently serving as the Vice-President of the newly formed NWA Film Commission. Hazel Hernandez completed the certification of Film Commission Fundamentals from the Association of Film Commissions International and serves on the NWA Film Commission Board. The CVB received a Southeast Tourism Society Shining Example Award for the best niche marketing for the Fayetteville Ale Trail in Arkansas, a project of the Fayetteville Visitors Bureau that promotes craft breweries. Progress and Changes The Fayetteville A&P Team has been instrumental as change agents for their positions, as well as the growth of the organization over the last year. It is an honor to work with the great talent and a group of people that asked for a change from the day I came on board. This smart and creative team has made suggestions, as well as accepted new opportunities to make our organization better in a number of areas. Here are a few: A&P Operations Identified areas that needed improvement in financial accountability. This is an area that needed more checks and balances. Many past purchases should have been made through invoicing and check for ease of accountability,but were often credit card charges. Historically,one person could approve the bills,handwrite checks,make deposits and be the single signature on those checks; procedures are now in place to avoid those practices. Discovered that there was not Directors and Officers Liability Insurance for the A&P and purchased a policy to implement coverage. Worked with the City Clerk's Office to get the 2007- 2014 A&P Commission Packets from only hard copy to digital files,which are now available in the City archives as well as on the A&P archives. Worked with the Facilities Manager to update our phones and internet service. The old phones were no longer available and were not replaceable when they stopped working. Having direct dial lines makes our organization more efficient,as well as more professional. We can now transfer calls from the CVB to the Town Center. Updated the credit card procedures. Instead of a generic CVB card, each staff member has a CVB card with their name on it. This has made a remarkable change in the accountability of expenditures and receipts on file for purchases. A missing receipt form has been created in case a receipt is lost. Detailed receipts are now also required. Implemented a new employee evaluation form that measures performance on a numeric scale and sets goals for the upcoming year. This format has been complimented by the team members that were evaluated by a fill in the blank form in the past. Implemented a Payroll Change Request(PCR) form to add to the employee files that will keep records of staff pay changes. Secured the staff employee files in a locked cabinet and will have those files maintained digitally in the coming months. Hired a firm to conduct a destination Brand Development study to more accurately define our visitor profile and begin the rebranding process requested by the Commission in my original interview. Identified the MAP program for the Clinton House Museum. This free assessment program has the potential to help improve the organization,increase opportunities for collection stewardship and improve community engagement. I think the biggest asset is the opportunity to create a long term interpretative plan. These exercises should be easily linked to an opportunity to grow the CHM and paid museum attendance. Fayetteville Town Center Operations Installed loading ramp at the east loading dock. Installed ladder with handles at west loading dock for safety. Repaired and sealed front entry steps. Applied tinting to front windows to block visibility into building. Applied tinting to east windows to block light/heat. Installed banners on the entrance plaza lampposts to identify building. Applied logo onto front doors to help identify building. Leased new copiers with higher functionality and lower operational costs. Removed board table from Directors room resulting in increased rental of that space. Installed QuickBooks Online at Town Center to streamline revenue entry. Installed emergency lighting in restrooms and service alley. Proposed a five year maintenance plan to be proactive for Town Center upkeep. Staffing The Facilities Manager restructured Sales/Event staff to include o Director of Sales - Corporate,University and Associations o Director of Sales -Social, Non-Profit and Educational o Event Management Coordinator- Corporate,University and Associations o Event Management Coordinator-Social,Non-Profit and Educational Facilities Manager was promoted to Operations Administrator,taking on operational duties throughout the organization. Convention &Visitors Bureau Operations Implemented weekly staff meetings to help encourage communications and create a network that keeps the team moving in the same direction. Contracted MailCo to handle our lead fulfilment,which has resulted in more professional and timely response and reporting. Assessed Info Trac (sales software system) and showed the sales staff how the system could assist them in the selling process. Partnered with Rogers CVB to split the cost of having Info Trac training on-site. Leased new copiers with higher functionality and lower operational costs. Hired part-time coverage for the Welcome Center to minimize staff scheduling issues. Cleaned loft space and added shelving to organize inventory and supplies. Hired the cleaning person at the Town Center to clean the CVB to remove those tasks from the staff work duties. Staffing Meeting with the staff early on revealed that some of the duties they performed were not suited to their positions or that there were duties they wanted to take on. o Group Tour Market Manager- No longer handles bulk mail No longer maintains postage permit and post office drop off No longer orders office supplies No longer gathers staff credit card receipts o Special Events Manager- No longer handling First Thursday Operations Took on Bikes, Blues and BBQ reservations that had previously handled by Sports Sales Manager Founding member of NWA Film Commission No longer responsible for billing and collection for banners o Finance Manager - Now actually handles writing up all deposits Researching past expenditures Transitioned our system from QB desktop to QB On-line Coding invoices to expense/class for Director approval Tracking A&P funding and ensuring backup on all files Creating better accountability and segregation of duties to promote transparency in financial reporting Now has a system in place for banner billing and collections o Sports/M&C Sales Manager- Combined positions Changed focus to outgoing calls rather than incoming Sending leads to all Fayetteville properties Added M&C shows to sales efforts Accolades It is an honor to help promote Fayetteville and to tell our story. While we do not claim that our efforts garnered these rankings, we just want to share some of the great accolades Fayetteville received in 2015: Named one of the 25 best cities to retire, Money Magazine, 2015 Ranked #23 out of the 200 best places for business and careers, Forbes Magazine, 2015 Named one of the best places to live in America, Men's Journal, 2015 13th in best places to launch a small business, CNN Money, 2015 #14 in job growth, Forbes Magazine, 2015 Haas Hall Academy#1 among best high schools in the state, 175th nationally, U.S. News and World Report, 2015k Advertising and Promotion Commission Regular Meeting December 21, 2015 Commissioners Present: Ching Mong, Matt Behrend,Tim Freeman, Robert Rhoades (arrived late), Hannah Withers, Adella Gray and Matthew Petty Staff Present: Kym Hughes, Sally Fisher, Hazel Hernandez Call to Order Chairman Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on November 16, 2015 at 2:06pm. By-Laws Attorney Vince Chadick—reviewed revisions made to by-laws which went into effect October 2015. The By- laws require Chairman Mong's signature and will be put on the Experience Fayetteville's website. They will be approved during January 2016 meeting. Approval of Minutes Commissioner Matthew Petty moved to approve the November 2015 minutes; seconded by Commissioner Adella Gray. Motion carried with a vote of 6:0. Robert Rhoades arrived late and not present to vote. Approval of October Financials Commissioner Petty moved to approve October financials; seconded by Chairman Mong. Motion carried with a vote of 6:0. Robert Rhoades was late and not present for this vote. Financial Reports Total HMR revenue$281, 292.87 HMR collection,the check to A&P was$281,317.87. HMR Tax collections show an increase of 9.67%YTD; 11.32% increase compared to November 2015. Balance sheet Total cash ...............................................$650,773.13 Accounts Receivable ..............................$60,713.32 Due from other Funds.............................$8,858.52 Prepaid Expenses....................................$9,599.38 Prepaid Rebranding Fees........................$11,740.00 Inventory Assets CVB .........................................................$10,569.93 CHM .......................................................$2,969.44 Total Investments .............................................................$1,864,698.48 Total Current Assets .........................................................$2,619,922.20 Total Assets.......................................................................$4,009,003.79 Accounts Payable..............................................................$3,932.07 Payroll Liabilities ...............................................................$7,391.56 Due to Other Funds ..........................................................$5,626.35—City Account Unearned Revenue 2015 .................................................$14,111.38 Unearned Revenue 2016 ..................................................$100,407.36 Net Revenue......................................................................$334,160.71 Consolidated Statement of Budget Revenue 2015 2014 Year to Date $3,471,951.00 vs. $3,114.548.00 Month to Date $358,910.00 $338,071 Expenditures Year to Date $3,139,809.00 vs. $3,229,576.00 Month to Date $273,960.00 vs. $147,616.00 Approval of financials Commissioner Gray moved to approve the minutes, motion seconded by Commissioner Matt Behrend. Motion carried with a vote of 6:0. Robert Rhoades was late and not present for this vote. City Attorney's Report Collected $50.00, closed 4 cases and currently have 23 open cases with the Prosecutors Office. Departmental Reports Town Center Collections YTD show an increase of 10%; executed contracts an increase of 33%. The 2015 sales goal has been met. Melissa Green, Event Coordinator has given her notice and will be gone at the end of the month. Allegra Hanson has been hired and will start full time January 11, 2016. Town Center was voted Cityscape's best Wedding Reception Venue 2015. Operations Items Doors Original quote-$1,600.00 first quote replacing doors, reusing original hardware. New quote -$5,926.00 replacing doors and more substantial hardware. Commissioner Tim Freeman moved to replace doors with substantial hardware. Motion seconded by Commissioner Behrend. Motion carried with a vote of 7:0. Town Center Report Cont. Event Break Down Social 20%, UA 20%, Corporate 32%and Non-Profit 28% Visitors Bureau Sales Leads 6 meetings, 1,659 attendees,value of$1,081,999. Definite Bookings 3 group tours, 109 attendees,value of$13,465.00. Completed meetings 2 groups, 44 attendees,value of$10,377.00. No lost business Visitors Center Sales Comparison 2015 vs. 2014 Items sold 506 501 Total Extended Price $3,360.27 $2,971.42 Clinton House Sales Comparison 2015 vs. 2014 Admission 276 129 Items sold 349 232 Total Extended Price $2,026.64 $1,097.22 Sells Agency Report Drew Finkbeiner reported on the 2015 results and highlights. Sessions and page views have increased. Social referrals and sessions by market both have increased. Charlie Gocio previewed the new TV spot and the new 4 Insider's Guide covers. He also discussed the cycling team that Fayetteville will be sponsoring. Executive Director Kym Hughes reviewed 2014 tourism numbers. Old Business No old business. New Business 2016 Budget Commission reviewed proposed budget presented by Kym Hughes, Executive Director. The Commission asked if a breakdown of all variances of 5%over/under be presented at the January meeting. The proposed budget for 2016 was tabled until January 2016 meeting. All requests for the 2016 budget can wait until after January Commission meeting. Commissioner Petty moved to table 2016 budget until January meeting, motion seconded by Commissioner Hanna Withers. Vote carried with a 7:0 vote. Human Resource Management Company Kym reported on outsourcing Human Resource firm to evaluate the staff, update the employee handbook and put standard Human Resource standards in place. Chairman Mong commented this would also protect the privacy of the employees. Commission Petty requested a budget proposal and formal description of deliverables before discussing the matter further. Attorney Vince Chadick reviewed the updated by-laws. Executive Session Commissioner Behrend moved to go into Executive session to discuss Communications Manager,Jessi Leonard's resignation. The motion was seconded by Commissioner Time Freeman. Motion carried with a vote of 6:1. 4:30pm Chairman Mong called meeting to order following executive session. Commissioner Robert Rhoades stated that during executive session they discussed with Jessi Leonard reasons for resigning and asked if she would consider staying at the Visitors Bureau, but she had already accepted another position with the University. Commissioner Grey moved to adjourn the meeting, Chairman Mong seconded the motion. Motioned carried with 7:0 vote. Meeting adjourned 4:40 pm Respectfully submitted, Sandra Bennett Operations Administrator Advertising and Promotion Commission For month of December 2015 Current Year HMR Collected (2120.0912.4101.00) $ 260,996.63 Prior Year Collected (2120.0912.4101.01) $ 75.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 978.09 Total Revenues $ 262,049.72 Annual Bond Audit Expense (2120.9120.5307.00) $ - Collection Expense (2120.9120.5333.00) $ (5,221.43) Town Center Bond Payment (2120.9120.5739.00) $ (58,185.63) 2014 Property Taxes on Town Center (2120.9120.5345.00) $ - Total Expenses $ (63,407.06) Total Check to A&P $ 198,642.66 This report represents HMR collections through the end of the month. These figures may include past due amounts. I have been asked to continue sending the total amount collected each month since the detail can no longer be provided. If you would like to be removed from this list, please reply to this email and let me know. The total amount collected during the month of December was$261,071.63. This total includes previous month tax amounts. Please remember that the amount listed represents only 1/2 of the total revenue generated. For November taxes collected in December-the Hotel/Motel collections were $29,426.80. The restaurant collections for November that were collected in December were $231,644.83. Thanks! Kristin Cavette Revenue Accountant City of Fayetteville 113 W. Mountain Fayetteville,AR 72701 479-575-8287 Phone 479-575-8273 fax kcavette @ fayetteville-ar.gov CITY OF sy4AP15AS www.layetteville-ar.gov City of Fayetteville, Arkansas Monthly HMR Tax Collections 2012 -2015 2012 2013 2013 2014 2014 2015 2015 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $205,939 211 ,138 2.52% 202,477 -4.10% 236,849 16.98% February $178,289 187,562 5.20% 203,022 8.24% 219,436 8.09% March $201 ,015 213,526 6.22% 213,212 -0.15% 233,277 9.41 % April $217,840 228,865 5.06% 230,939 0.91 % 258,307 11 .85% May $203,966 228,289 11 .93% 236,098 3.42% 258,362 9.43% June $222,062 218,829 -1 .46% 243,770 11 .40% 264,979 8.70% July $214,750 227,971 6.16% 230,624 1 .16% 259,215 12.40% August $202,624 206,873 2.10% 215,802 4.32% 240,916 11 .64% September $215,653 226,103 4.85% 233,695 3.36% 259,534 11 .06% October $241 ,017 243,129 0.88% 258,857 6.47% 278,956 7.76% November $210,335 231 ,456 10.04% 252,717 9.19% 281 ,318 11 .32% December $208,518 210,064 0.74% 236,549 12.61 % 261 ,072 10.37% Total $ $2,522,008 $2,633,805 4.43% $ 2,757,761 4.71% $3,052,221 10.68% \filename Fayetteville A&P Commission Balance Sheet As of December 31, 2015 ASSETS Current Assets Cash 10000 CVB Cash in Register 100.00 10050 TC Cash on Hand 300.00 10100 CHM Cash In Register 100.00 10200 Arvest A&P General #4856 778.50 10300 1st Security A&P#8714 165,340.95 10400 1st Security Fayetteville TC 324,322.13 10500 1st Security Clinton House 28,326.04 10600 1st Security CVB # 8730 98,266.89 10700 Arvest Payroll Account#4636 34,819.30 Total Cash 652,353.81 11000 Accounts Receivable 74,763.74 11400 Due From Other Funds 2,659.62 11500 Prepaid Expenses 10,212.28 11501 Prepaid Rebranding Fees 11,740.00 12100 Inventory Asset- CVB 6,595.03 12150 Inventory Asset- CHM 3,229.24 13000 Investments 1,857,020.13 13100 Investments: Adjust to Market (2,640.33) Total Investments 1,854,379.80 Total Current Assets 2,615,933.52 Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 34,550.01 15100 Equipment 199,231.61 15500 CVB Building 930,569.02 15510 CVB Land 198,621.00 15600 Building Additions 523,206.15 16600 Construction in Progress 9,373.80 17300 Accumulated Depreciation (506,470.00) Total Other Assets 1,389,081.59 TOTAL ASSETS 4,005,015.11 Fayetteville A&P Commission Balance Sheet As of December 31, 2015 LIABILITIES AND EQUITY Liabilities Current Liabilities 20000 Accounts Payable 4,219.95 23002 Colonial Life&Acc Ins. Payable 0.00 24000 Payroll Liabilities 5,807.65 24100 Employee Benefits Payable 0.00 24500 Due to Other Funds 5,226.43 24750 Unearned ABP Revenue 0.00 24900 Unearned Revenue 2015 0.00 24901 Unearned Revenue 2016 138,132.36 24950 Unearned Visitor Guide Revenue 1,500.00 Total Liabilities 154,886.39 Equity 39005 Fund Balance 3,543,374.36 Net Revenue 306,754.36 Total Equity 3,850,128.72 TOTAL LIABILITIES AND EQUITY 4,005,015.11 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 CONSOLIDATED A& P COMMISSION 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000- Hotel,Motel,Restaurant Taxes 2,775,419 2,775,419 3,029,117 2,717,974 (253,698) 216,366 260,997 236,449 40200• PY Hotel,Motel, Restaurant Tax 0 0 23,104 39,787 (23,104) 0 75 100 40600• Rental Income 427,061 427,061 449,213 455,794 (22,152) 32,150 27,111 89,362 40601 -Incidentals 47,978 47,978 48,773 55,422 (795) 2,010 2,515 0 40602-Alcohol Sales 33,663 33,663 57,494 0 (23,831) 1,804 2,660 0 40700• 1st Thursday Income 20,000 20,000 18,570 18,546 1,430 0 0 0 40800•Other Income 200 200 12,728 29,404 (12,528) 50 0 68 41000- Parking Revenue 16,936 16,936 14,270 10,895 2,666 3,890 1,596 (3,107) 41001 • Parking Lease 12,831 12,831 19,814 21,547 (6,983) 250 0 12,920 41200-Gift Shop Sales 6,150 6,150 6,107 6,320 43 200 139 341 41300 •Visitor Store 32,000 32,000 30,588 39,003 1,412 2,000 5,345 6,762 41400- Partership Income 4,000 4,000 4,855 2,125 (855) 0 2,755 0 41600•Admission Revenue 13,150 13,150 17,720 15,004 (4,570) 350 1,153 657 41700• Health Reimbursement 725 725 1,389 8,843 (664) 0 0 776 42000-Special Projects 12,592 12,592 18,269 (1,465) (5,677) 7,399 146 0 42600• Interest Income Investments 11,850 11,850 12,856 11,698 (1,006) 960 978 1,299 42610• Unrealized Gain/Loss 0 0 0 1,329 0 0 0 1,329 42800 • Interest Income Checking 3,044 3,044 2,999 2,431 45 246 320 181 42900•Visitor Guide Ad Income 30,000 30,000 0 20,781 30,000 0 0 (1,200) 43200• LOTO Income 18,600 18,600 10,125 5,605 8,475 600 450 555 98000•Transfer In Total Revenue 3,466,199 3,466,199 3,777,991 3,461,043 (311,792) 268,275 306,240 346,492 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 (3,229) 3,285 3,229 0 (260) 0 50001 -CVB Store-COGS 0 0 4,925 18,830 (4,925) 0 3,975 3,494 Total Cost of Goods Sold 0 0 1,696 22,115 (1,696) 0 3,715 3,494 Gross Profit 3,466,199 3,466,199 3,776,295 3,438,928 (310,096) 268,275 302,525 342,998 Page 1 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 CONSOLIDATED A& P COMMISSION 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000-Signage-Tourism 10,400 10,400 11,402 9,145 (1,002) 1,000 71 267 61500 •Credit Card Fees 9,154 9,154 10,094 8,822 (940) 529 877 1,293 62500-Advertising&Marketing 526,000 526,000 609,835 426,404 (83,835) 50,000 18,383 109,924 62600• Printing/Brochures 150,000 150,000 144,268 159,530 5,732 0 72,252 5,273 62700•Website Update 12,000 12,000 8,825 6,000 3,175 1,000 2,740 1,000 63000-Accounting&Legal Fees 6,000 6,000 4,510 1,727 1,490 500 1,229 380 63100•Audit Expense 11,000 11,000 10,300 9,000 700 0 0 0 64000•Office Expense 18,850 18,850 19,654 17,051 (804) 1,450 1,882 2,898 64100•Visitor Store Expense 18,000 18,000 17,632 2,720 368 1,500 2,788 1,737 64150-Clinton House Gift Shop 5,000 5,000 3,490 0 1,510 0 1,152 0 64500• Insurance-Building 10,000 10,000 9,775 9,775 225 0 0 0 64501 -Insurance-Workers Comp 3,000 3,000 1,705 1,705 1,295 0 0 0 64502-Insurance-D&O 0 0 1,991 0 (1,991) 0 0 0 65000• Insurance&Health Benefits 122,717 122,717 101,424 93,763 21,293 10,539 9,838 8,402 65501 -Simple IRA Match 21,523 21,523 14,678 13,418 6,845 2,474 1,282 1,741 66000-Car Allowance 3,750 3,750 4,050 3,600 (300) 300 300 300 66500-Telephone Expense/Internet 17,604 17,604 19,815 16,903 (2,211) 1,413 1,992 1,032 67000 • Postage&Shipping Expense 23,260 23,260 21,835 27,650 1,425 2,500 99 135 67100-Tracking Software 24,100 24,100 25,831 4,672 (1,731) 0 5,852 0 68100• Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400• Maintenance/Lawn 10,500 10,500 12,971 15,792 (2,471) 0 7,054 12,068 68500• Repairs&Maintenance Expense 162,350 162,350 135,995 92,529 26,355 12,350 12,225 5,154 68600• Peace Fountain Maintenance 7,500 7,500 10,579 2,899 (3,079) 625 487 259 68700• Linens 28,524 28,524 25,866 27,179 2,658 2,377 1,689 4,062 69500 • Publication&Dues 15,395 15,395 15,178 13,647 217 0 612 39 70000•Travel/Training Expense 69,901 69,901 63,068 57,404 6,833 4,194 6,205 4,889 70500•Taxes&Licenses 7,385 7,385 20,073 17,815 (12,688) 184 1,466 4,668 Page 2 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 CONSOLIDATED A& P COMMISSION 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 71000•Collections Expense 53,430 53,430 61,044 55,155 (7,614) 4,170 5,221 4,731 72000- Payroll Tax Expense 57,669 57,669 48,464 44,934 9,205 5,780 4,099 5,064 72500 • Depreciation Expense 0 0 0 63,165 0 0 0 63,165 73000-Convention Development 58,900 58,900 59,313 51,541 (413) 4,912 1,495 2,164 76500•Contract Labor 48,800 48,800 64,284 64,561 (15,484) 5,120 4,908 6,846 77500•Wages Expense 659,610 659,610 604,504 553,814 55,106 81,525 53,131 66,364 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000• Electric Utilities 77,906 77,906 70,496 73,341 7,410 5,565 4,601 5,704 78100•Gas Utility 13,401 13,401 14,668 11,614 (1,267) 2,097 1,247 2,092 78200•Water Utilitiy 10,366 10,366 10,258 10,278 108 735 894 729 78500•Security 2,700 2,700 1,703 3,443 997 225 22 22 78600•Airport Advertising 9,000 9,000 8,625 9,000 375 0 750 0 78700• Minor Equipment 108,000 108,000 105,639 55,587 2,361 0 9,691 (50,681) 78800•Airport Info Booth 4,800 4,800 3,600 3,100 1,200 0 0 400 94300• LOTO Special Project 10,000 10,000 7,242 7,381 2,758 10,000 0 354 95000- Misc.Special Projects-Other 267,148 267,148 250,834 909,553 16,314 7,399 33,473 52,211 95010- 1st Thursday 21,000 21,000 20,348 23,886 652 0 0 50 95026-Incidental Expenses 0 0 19,401 0 (19,401) 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 34,742 0 (34,742) 0 1,165 0 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 746,556 746,556 742,528 620,517 4,028 62,213 58,186 62,213 97100•Trustee Expense 6,000 6,000 0 4,500 6,000 0 0 0 99000•Transfer Out Total Expenditures 3,466,199 3,466,199 3,469,537 3,616,520 (3,338) 282,676 329,358 386,949 Excess of Revenues Over/(Under)Expenditures 0 0 306,758 (177,592) (306,758) (14,401) (26,833) (43,951) Page 3 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 FAYETTEVILLE A& P 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000- Hotel,Motel,Restaurant Taxes 2,775,419 2,775,419 3,029,117 2,717,974 (253,698) 216,366 260,997 236,449 40200• PY Hotel,Motel, Restaurant Tax 0 0 23,104 39,787 (23,104) 0 75 100 40600• Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700• 1st Thursday Income 0 0 0 0 0 0 0 0 40800•Other Income 0 0 10,612 7,407 (10,612) 0 0 (249) 41000- Parking Revenue 0 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 0 41200-Gift Shop Sales 0 0 0 0 0 0 0 0 41300 •Visitor Store 0 0 0 0 0 0 0 0 41400- Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700• Health Reimbursement 725 725 1,389 8,843 (664) 0 0 776 42000-Special Projects 0 0 0 0 0 0 0 0 42600• Interest Income Investments 11,850 11,850 12,856 11,698 (1,006) 960 978 1,299 42610• Unrealized Gain/Loss 0 0 0 1,329 0 0 0 1,329 42800 • Interest Income Checking 2,000 2,000 1,205 1,485 795 166 114 105 42900•Visitor Guide Ad Income 30,000 30,000 0 20,781 30,000 0 0 (1,200) 43200• LOTO Income 10,000 10,000 2,100 0 7,900 0 350 0 98000•Transfer In 0 0 0 50,000 0 0 0 0 Total Revenue 2,829,994 2,829,994 3,080,383 2,859,304 (250,389) 217,492 262,514 238,609 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 0 0 0 0 0 0 Gross Profit 2,829,994 2,829,994 3,080,383 2,859,304 (250,389) 217,492 262,514 238,609 Page 4 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 FAYETTEVILLE A& P 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000-Signage-Tourism 10,400 10,400 11,335 9,145 (935) 1,000 71 267 61500 •Credit Card Fees 0 0 0 0 0 0 0 0 62500-Advertising&Marketing 525,000 525,000 607,136 424,822 (82,136) 50,000 18,100 109,299 62600• Printing/Brochures 150,000 150,000 143,665 159,530 6,335 0 72,252 5,273 62700•Website Update 12,000 12,000 8,825 6,000 3,175 1,000 2,740 1,000 63000-Accounting&Legal Fees 6,000 6,000 4,510 1,727 1,490 500 1,229 380 63100•Audit Expense 11,000 11,000 10,300 9,000 700 0 0 0 64000•Office Expense 2,400 2,400 2,975 1,961 (575) 200 231 45 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 10,000 10,000 9,775 9,775 225 0 0 0 64501 -Insurance-Workers Comp 3,000 3,000 1,705 1,705 1,295 0 0 0 64502-Insurance-D&O 0 0 1,991 0 (1,991) 0 0 0 65000• Insurance&Health Benefits 8,861 8,861 8,445 24,350 416 703 680 2,058 65501 -Simple IRA Match 6,182 6,182 2,231 4,292 3,951 795 222 419 66000-Car Allowance 3,750 3,750 4,050 3,600 (300) 300 300 300 66500-Telephone Expense/Internet 0 0 0 85 0 0 0 0 67000 • Postage&Shipping Expense 23,000 23,000 21,737 27,215 1,263 2,500 99 89 67100-Tracking Software 0 0 489 0 (489) 0 0 0 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 9,500 9,500 6,834 15,217 2,666 0 6,834 12,068 68500• Repairs&Maintenance Expense 75,000 75,000 52,180 11,984 22,820 6,250 2,181 0 68600• Peace Fountain Maintenance 7,500 7,500 10,579 2,899 (3,079) 625 487 259 68700• Linens 0 0 0 77 0 0 0 0 69500 • Publication&Dues 14,000 14,000 13,989 12,883 11 0 612 39 70000•Travel/Training Expense 13,595 13,595 4,136 5,796 9,459 0 311 2,562 70500•Taxes&Licenses 0 0 3,261 2,434 (3,261) 0 0 0 Page 5 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 FAYETTEVILLE A& P 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 71000•Collections Expense 53,430 53,430 61,044 55,155 (7,614) 4,170 5,221 4,731 72000- Payroll Tax Expense 11,786 11,786 11,360 12,894 426 872 901 862 72500 • Depreciation Expense 0 0 0 63,165 0 0 0 63,165 73000-Convention Development 0 0 2,534 35 (2,534) 0 52 0 76500•Contract Labor 0 0 0 5,088 0 0 0 0 77500•Wages Expense 138,650 138,650 140,210 162,002 (1,560) 15,888 11,479 13,671 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000• Electric Utilities 0 0 0 0 0 0 0 0 78100•Gas Utility 0 0 0 0 0 0 0 0 78200•Water Utilitiy 0 0 0 0 0 0 0 0 78500•Security 0 0 0 0 0 0 0 0 78600•Airport Advertising 9,000 9,000 8,625 9,000 375 0 750 0 78700• Minor Equipment 100,000 100,000 101,147 54,157 (1,147) 0 9,691 (51,848) 78800•Airport Info Booth 4,800 4,800 3,600 3,100 1,200 0 0 400 94300• LOTO Special Project 10,000 10,000 732 354 9,268 10,000 0 354 95000- Misc.Special Projects-Other 254,556 254,556 234,410 821,927 20,146 0 32,524 51,267 95010- 1st Thursday 0 0 0 2,200 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 746,556 746,556 742,528 620,517 4,028 62,213 58,186 62,213 97100•Trustee Expense 6,000 6,000 0 4,500 6,000 0 0 0 99000•Transfer Out 599,028 599,028 315,000 115,000 284,028 0 0 0 Total Expenditures 2,829,994 2,829,994 2,556,338 2,663,591 273,656 157,016 225,153 278,873 Excess of Revenues Over/(Under)Expenditures 0 0 524,045 195,713 (524,045) 60,476 37,361 (40,264) Page 6 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 CLINTON HOUSE 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000- Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200• PY Hotel,Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600• Rental Income 350 350 550 0 (200) 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700• 1st Thursday Income 0 0 0 0 0 0 0 0 40800•Other Income 200 200 250 460 (50) 50 0 10 41000- Parking Revenue 0 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 0 41200-Gift Shop Sales 6,150 6,150 6,107 6,320 43 200 139 341 41300 •Visitor Store 0 0 0 0 0 0 0 0 41400- Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 13,150 13,150 17,720 15,004 (4,570) 350 1,153 657 41700• Health Reimbursement 0 0 0 0 0 0 0 0 42000-Special Projects 0 0 1,715 0 (1,715) 0 0 0 42600• Interest Income Investments 0 0 0 0 0 0 0 0 42610• Unrealized Gain/Loss 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 73 73 97 69 (24) 6 13 4 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 0 0 0 0 0 0 0 0 98000•Transfer In 83,082 83,082 50,000 15,000 33,082 0 0 0 Total Revenue 103,005 103,005 76,439 36,853 26,566 606 1,305 1,012 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 (3,229) 3,285 3,229 0 (260) 0 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 (3,229) 3,285 3,229 0 (260) 0 Gross Profit 103,005 103,005 79,668 33,568 23,337 606 1,565 1,012 Page 7 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 CLINTON HOUSE 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures 61000-Signage-Tourism 0 0 0 0 0 0 0 0 61500 •Credit Card Fees 1,200 1,200 755 703 445 100 49 41 62500-Advertising&Marketing 0 0 0 0 0 0 0 0 62600• Printing/Brochures 0 0 0 0 0 0 0 0 62700•Website Update 0 0 0 0 0 0 0 0 63000-Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000.Office Expense 3,550 3,550 1,924 3,584 1,626 300 39 1,095 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 5,000 5,000 3,490 0 1,510 0 1,152 0 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000• Insurance&Health Benefits 8,139 8,139 7,915 8,648 224 703 680 1,168 65501 -Simple IRA Match 1,297 1,297 1,233 1,173 64 164 107 149 66000-Car Allowance 0 0 0 0 0 0 0 0 66500-Telephone Expense/Internet 1,270 11270 1,498 1,259 (228) 105 129 105 67000 • Postage&Shipping Expense 0 0 0 0 0 0 0 0 67100-Tracking Software 0 0 0 0 0 0 0 0 68100• Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400• Maintenance/Lawn 1,000 1,000 6,137 575 (5,137) 0 220 0 68500• Repairs&Maintenance Expense 1,500 1,500 700 162 800 0 0 0 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 0 0 0 0 0 0 0 0 69500 • Publication&Dues 210 210 210 210 0 0 0 1 0 70000•Travel/Training Expense 2,000 2,000 1,085 821 915 0 0 363 70500•Taxes&Licenses 1,200 1,200 529 561 671 100 53 57 Page 8 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 CLINTON HOUSE 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 71000•Collections Expense 0 0 0 0 0 0 0 0 72000- Payroll Tax Expense 3,868 3,868 3,253 3,135 615 491 273 380 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 73000-Convention Development 0 0 0 1,083 0 0 0 56 76500•Contract Labor 11,400 11,400 9,986 9,350 1,414 2,000 794 1,560 77500•Wages Expense 43,015 43,015 41,112 39,095 1,903 5,461 3,568 4,964 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000• Electric Utilities 1,483 1,483 1,272 1,175 211 100 82 157 78100•Gas Utility 1,119 1,119 1,080 878 39 145 96 140 78200•Water Utilitiy 1,454 11454 1,016 1,395 438 46 55 42 78500•Security 300 300 263 263 37 25 22 22 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700• Minor Equipment 2,000 2,000 980 1,167 1,020 0 0 1,167 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300• LOTO Special Project 0 0 0 0 0 0 0 0 95000- Misc.Special Projects-Other 0 0 730 1,306 (730) 0 79 0 95010- 1st Thursday 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 0 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 103,005 103,005 97,168 88,543 5,837 9,740 7,398 11,466 Excess of Revenues Over/(Under)Expenditures 0 0 (17,500) (54,975) 17,500 (9,134) (5,833) (10,454) Page 9 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 TOWN CENTER 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000- Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200• PY Hotel,Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600• Rental Income 426,711 426,711 448,663 455,794 (21,952) 32,150 27,111 89,362 40601 -Incidentals 47,978 47,978 48,773 55,422 (795) 2,010 2,515 0 40602-Alcohol Sales 33,663 33,663 57,494 0 (23,831) 1,804 2,660 0 40700• 1st Thursday Income 0 0 0 0 0 0 0 0 40800•Other Income 0 0 1,692 18,442 (1,692) 0 0 150 41000- Parking Revenue 16,936 16,936 14,270 10,895 2,666 3,890 1,596 (3,107) 41001 • Parking Lease 12,831 12,831 19,814 21,547 (6,983) 250 0 12,920 41200-Gift Shop Sales 0 0 0 0 0 0 0 0 41300 •Visitor Store 0 0 0 0 0 0 0 0 41400- Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700• Health Reimbursement 0 0 0 0 0 0 0 0 42000-Special Projects 12,592 12,592 16,554 (1,465) (3,962) 7,399 146 0 42600• Interest Income Investments 0 0 0 0 0 0 0 0 42610• Unrealized Gain/Loss 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 721 721 1,182 722 (461) 54 143 54 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 0 0 0 0 0 0 0 0 98000•Transfer In 0 0 0 0 0 0 0 0 Total Revenue 551,432 551,432 608,442 561,357 (57,010) 47,557 34,171 99,379 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 0 0 0 0 0 0 Gross Profit 551,432 551,432 608,442 561,357 (57,010) 47,557 34,171 99,379 Page 10 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 TOWN CENTER 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000-Signage-Tourism 0 0 0 0 0 0 0 0 61500 •Credit Card Fees 5,814 5,814 8,131 6,266 (2,317) 229 655 1,068 62500-Advertising&Marketing 1,000 1,000 621 0 379 0 0 0 62600• Printing/Brochures 0 0 0 0 0 0 0 0 62700•Website Update 0 0 0 0 0 0 0 0 63000-Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000•Office Expense 5,400 5,400 8,761 5,940 (3,361) 450 647 1,360 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000• Insurance&Health Benefits 40,695 40,695 38,373 28,626 2,322 3,515 3,399 2,504 65501 -Simple IRA Match 5,796 5,796 4,821 4,043 975 483 407 513 66000-Car Allowance 0 0 0 0 0 0 0 0 66500-Telephone Expense/Internet 7,684 7,684 7,174 7,419 510 658 661 401 67000 • Postage&Shipping Expense 260 260 15 0 245 0 0 0 67100-Tracking Software 0 0 3,100 0 (3,100) 0 3,100 0 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 0 0 0 0 0 0 0 0 68500• Repairs&Maintenance Expense 84,000 84,000 80,972 78,549 3,028 6,000 9,817 5,022 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 28,524 28,524 25,866 27,102 2,658 2,377 1,689 4,062 69500 • Publication&Dues 0 0 0 0 0 0 0 0 70000•Travel/Training Expense 4,000 4,000 6,026 9,240 (2,026) 0 157 0 70500•Taxes&Licenses 5,000 5,000 13,310 10,704 (8,310) 84 1,161 3,763 Page 11 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 TOWN CENTER 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 71000•Collections Expense 0 0 0 0 0 0 0 0 72000- Payroll Tax Expense 17,246 17,246 15,075 14,301 2,171 1,318 1,265 1,798 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 73000-Convention Development 0 0 1,400 0 (1,400) 0 32 0 76500•Contract Labor 37,400 37,400 54,298 48,715 (16,898) 3,120 4,114 5,286 77500•Wages Expense 202,784 202,784 187,839 175,457 14,945 25,750 16,492 22,479 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000• Electric Utilities 70,298 70,298 63,258 66,281 7,040 4,965 4,002 4,965 78100•Gas Utility 12,282 12,282 13,588 10,736 (1,306) 1,952 1,151 1,952 78200•Water Utilitiy 8,257 81257 8,635 8,255 (378) 639 784 639 78500•Security 2,400 2,400 1,440 3,060 960 200 0 0 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700• Minor Equipment 0 0 370 0 (370) 0 0 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300• LOTO Special Project 0 0 0 0 0 0 0 0 95000- Misc.Special Projects-Other 12,592 12,592 15,153 85,268 (2,561) 7,399 870 944 95010- 1st Thursday 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 19,401 0 (19,401) 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 34,742 0 (34,742) 0 1,165 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 50,000 0 0 0 0 Total Expenditures 551,432 551,432 612,369 639,962 (60,937) 59,139 51,568 56,756 Excess of Revenues Over/(Under)Expenditures 0 0 (3,927) (78,605) 3,927 1 (11,582) (17,397) 42,623 Page 12 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 VISITOR CENTER 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000- Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200• PY Hotel,Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600• Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700• 1st Thursday Income 20,000 20,000 18,570 18,546 1,430 0 0 0 40800•Other Income 0 0 174 3,095 (174) 0 0 157 41000- Parking Revenue 0 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 0 41200-Gift Shop Sales 0 0 0 0 0 0 0 0 41300 •Visitor Store 32,000 32,000 30,588 39,003 1,412 2,000 5,345 6,762 41400- Partership Income 4,000 4,000 4,855 2,125 (855) 0 2,755 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700• Health Reimbursement 0 0 0 0 0 0 0 0 42000-Special Projects 0 0 0 0 0 0 0 0 42600• Interest Income Investments 0 0 0 0 0 0 0 0 42610• Unrealized Gain/Loss 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 250 515 155 (265) 20 50 18 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 8,600 8,600 8,025 5,605 575 600 100 555 98000•Transfer In 515,946 515,946 265,000 100,000 250,946 0 0 0 Total Revenue 580,796 580,796 327,727 168,529 253,069 2,620 8,250 7,492 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 4,925 18,830 (4,925) 0 3,975 3,494 Total Cost of Goods Sold 0 0 4,925 18,830 (4,925) 0 3,975 3,494 Gross Profit 580,796 580,796 322,802 149,699 257,994 2,620 4,275 3,998 Page 13 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 VISITOR CENTER 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000-Signage-Tourism 0 0 67 0 (67) 0 0 0 61500 •Credit Card Fees 2,140 2,140 1,208 1,853 932 200 173 184 62500-Advertising&Marketing 0 0 2,078 1,582 (2,078) 0 283 625 62600• Printing/Brochures 0 0 603 0 (603) 0 0 0 62700•Website Update 0 0 0 0 0 0 0 0 63000-Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000•Office Expense 7,500 7,500 5,994 5,566 1,506 500 965 398 64100•Visitor Store Expense 18,000 18,000 17,632 2,720 368 1,500 2,788 1,737 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000• Insurance&Health Benefits 65,022 65,022 46,691 32,139 18,331 5,618 5,079 2,672 65501 -Simple IRA Match 8,248 8,248 6,393 3,910 1,855 1,032 546 660 66000-Car Allowance 0 0 0 0 0 0 0 0 66500-Telephone Expense/Internet 8,650 8,650 11,143 8,140 (2,493) 650 1,202 526 67000 • Postage&Shipping Expense 0 0 83 435 (83) 0 0 46 67100-Tracking Software 24,100 24,100 22,242 4,672 1,858 0 2,752 0 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 0 0 0 0 0 0 0 0 68500• Repairs&Maintenance Expense 1,850 1,850 2,143 1,834 (293) 100 227 132 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 0 0 0 0 0 0 0 0 69500 • Publication&Dues 1,185 1,185 979 554 206 0 0 0 70000•Travel/Training Expense 50,306 50,306 51,821 41,547 (1,515) 4,194 5,737 1,964 70500•Taxes&Licenses 1,185 1,185 2,973 4,116 (1,788) 0 252 848 Page 14 of 15 Fayetteville A P Commission Modified Accrual Statement of Budget, Revenue and Expense PRELIMINARY December YTD 2015 VISITOR CENTER 2015 December 2015 Year-to-Date 2014 2015 December 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 71000•Collections Expense 0 0 0 0 0 0 0 0 72000- Payroll Tax Expense 24,769 24,769 18,776 14,604 5,993 3,099 1,660 2,024 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 73000-Convention Development 58,900 58,900 55,379 50,423 3,521 4,912 1,411 2,108 76500•Contract Labor 0 0 0 1,408 0 0 0 0 77500•Wages Expense 275,161 275,161 235,343 177,260 39,818 34,426 21,592 25,250 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000• Electric Utilities 6,125 6,125 5,966 5,885 159 500 517 582 78100•Gas Utility 0 0 0 0 0 0 0 0 78200•Water Utilitiy 655 655 607 628 48 50 55 48 78500•Security 0 0 0 120 0 0 0 0 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700• Minor Equipment 6,000 6,000 3,142 263 2,858 0 0 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300• LOTO Special Project 0 0 6,510 7,027 (6,510) 0 0 0 95000- Misc.Special Projects-Other 0 0 541 1,052 (541) 0 0 0 95010- 1 st Thursday 21,000 21,000 20,348 21,686 652 0 0 50 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 0 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 580,796 580,796 518,662 389,424 62,134 56,781 45,239 39,854 Excess of Revenues Over/(Under)Expenditures 0 0 (195,860) (239,725) 195,860 1 (54,161) (40,964) (35,856) Page 15 of 15 f-L ' DEPARTMENTAL CORRESPONDENCE" _ s OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney City Council Patti Mulford A&P Commissioners Paralegal CC: Casey Jones, City Prosecutor FROM: Kit Williams, City Attorney . DATE: January 7, 2016 RE: Overdue HMR collection efforts The City Prosecutor reported on 34 active Hotel, Motel and Restaurant overdue tax collection cases for December 2015 as shown on his attached report. Seven of these cases were closed. The City Prosecutor's Office collected $4,683.17 in overdue HMR taxes in December. The total collected in 2015 is $36,228.75. The total amount of overdue HMR taxes since I became Fayetteville City Attorney in 2001 and asked City Prosecutor Casey Jones to prosecute nonpayers of HMR taxes more vigorously now totals over $890,000.00. With good help from the City's Accounting Department, our City Prosecutor's Office has collected $890,861.23 from businesses which collected these HMR taxes from their customers, but initially failed to remit them to the City for use by the A&P Commission and the City Parks Department. The City Prosecutor's Office accomplished this recovery of $890,861.23 in customer payments with no additional staff for over a dozen years. 7