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2015-12-21 - Agendas - Final
AGENDA ADVERTISING AND PROMOTION COMMISSION The regularly scheduled A&P meeting will be at 2:OOpm at the Fayetteville Town Center located at 15 West Mountain Street, Fayetteville, Arkansas. December 21, 2015 2:00 p.m. Fayetteville Town Center I. Call to Order—Ching Mong II. Reports A. Approval of the Minutes—November 2015 B. Financial Report 1. HMR Revenues—Kym Hughes 2. Financial Statements— Sally Fisher 3. Approval of Financial Reports—October & November 2015 C. Department Reports 1. Town Center—Sandra Bennett 2. Visitor Bureau and Clinton House—Kym Hughes D. Agency Report—Mike Sells III. Old Business IV. New Business A. Approval of 2016 Budget B. HR Appraisal Opportunity C. Executive Session—Organize Director Review D. Report of Executive Session V. Adjourn Advertising and Promotion Commission Regular Meeting November 16, 2015 Commissioners Present: Ching Mong, Matt Behrend,Tim Freeman, Robert Rhoades, Hannah Withers, Adella Gray and Matthew Petty Staff Present: Kym Hughes, Sally Fisher, Hazel Hernandez Call to Order Chairman Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on November 16, 2015 at 12:45 pm Funding Requests Kym Hughes, Executive Director, reviewed funding guidelines. The Executive Director's funding recommendation is $120,000.00. The Commission discussed funding and below is the report on approved funding. Funding approved by Commissioner Matthew Perry, seconded by Commissioner Hanna Withers. Motion carried with a vote of 7:0. Approval of Minutes Commissioner Withers moved to approve the October 2015 minutes; seconded by Commissioner Matt Behrend. Motion carried with a vote of 7:0. Financial Reports Total HMR revenue$279,925.25 HMR collection,the check to A&P was $209,028.23. Balance sheet Total cash ...............................................$585,341.40 Accounts Receivable ..............................$89,323.54 Prepaid expenses ...................................$9,441.89 Inventory Assets CVB .........................................................$7,520.90 CHM .......................................................$3,334.18 Total Investments .............................................................$1,857,751.59 Total Current Assets .........................................................$2,562,739.60 Account Payable................................................................$4,204.99 Payroll Liabilities ...............................................................$7,433.86 Due to Other Funds ..........................................................$5,579.13—City Account Unearned Revenue 2015 .................................................$51,245.17 Unearned Revenue 2016 ..................................................$91,482.36 Net Revenue......................................................................$246,791.81 Consolidated Statement of Budget Revenue 2015 2014 Year to Date $3,113.308.00 vs. $2,776,477.00 Month to Date $370,002.00 $295,979.00 Expenditures Year to Date $2,865,853.00 vs. $3,081,956.00 Month to Date $293,723.00 vs. $244,188.00 Approval of financials Chairman Ching Mong moved to approve Financials; Commissioner Tim Freeman seconded. Motion carried with a 7:0 vote. City Attorney's Report Collected $1,296.36. Closed 1 case and currently 28 open cases with the Prosecutors Office. Departmental Reports Town Center Have received quotes on new phones, should be live mid-December. Door estimates are a little more, we will discuss next month. Event Break Down 3%Social, UA 20%and Corporate 33.5% Visitors Bureau Sales Leads 13 meetings,4,378 attendees, 3,550 RN and value of$3,009,561. Definite Bookings 4 group tours, 183 attendees, value of$22,606.00. Completed meetings 5 groups, 194 attendees,value of 29,525.00. No lost business Visitors Center Sales Comparison 2015 vs. 2014 Items sold 543 501 Total Extended Price $1,779.30 $2,735.99 Clinton House Sales Comparison 2015 vs. 2014 Admission 306 134 Items sold 189 139 Total Extended Price $3,421.45 $3,160.74 Sells Agency Report Drew Finkbeiner reported they are working with the Visitors Bureau team on 2016 plans. Should have 2nd round of Visitors Guides proofs and did photoshoot for the 2016 covers. There will be 4 covers: family, razorback game, Bikes, Blues and BBQ and the trails. Deadline is early January. Old Business Commissioner Freeman moved to adjourn the meeting, Commissioner Adela Gray seconded the motion. Motioned carried with 7:0 vote. Meeting adjourned 3:05 pm Respectfully submitted, Sandra Bennett Operations Administrator Advertising and Promotion Commission For month of November 2015 Current Year HMR Collected (2120.0912.4101.00) $ 281,292.87 Prior Year Collected (2120.0912.4101.01) $ 25.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1,281.78 Total Revenues $ 282,599.65 Annual Bond Audit Expense (2120.9120.5307.00) $ - Collection Expense (2120.9120.5333.00) $ (5,626.35) Town Center Bond Payment (2120.9120.5739.00) $ (62,212.98) 2014 Property Taxes on Town Center (2120.9120.5345.00) $ - Total Expenses $ (67,839.33) Total Check to A&P $ 214,760.32 This report represents HMR collections through the end of the month. These figures may include past due amounts. From: Smallwood,Deborah To: abhiieet(c6ariposter.com;arch(cbflvinaburritoco.com; Bartelt,Nick; Becker. Paul;clavton(c greenhousegrille.com; colton614Casbcglobal.net;diane.knight(absbcalobal.net;dwilli7527(abaol.com;feltnerbrothers(a)gmail.com;Greer. dared;iedwards(o)experiencefavetteville.com.;)ones,Shay;khuahes(a)experiencefayetteville.com; kmlauahlin(d)earthlink.net; kreed(c thecitywire.com; Krushiker.Narrv; McKay.Grant; rest091W Goldencorral.net; Smart,Greg;Snyder,Auaie;Turberville,Shellv;Williams.Kit;wwd3245(absbcolobal.net Subject: HMR Totals for November(October taxes) Date: Wednesday,December 02,2015 12:03:42 PM Attachments: imaae002.pna I have been asked to continue sending the total amount collected each month since the detail can no longer be provided. If you would like to be removed from this list, please reply to this email and let me know. The total amount collected during the month of November was $281,317.87. Please remember that the amount listed represents only 1/2 of the total revenue generated. For October taxes collected in November-the Hotel/Motel collections were $39,020. The restaurant collections for October that were collected in November were $242,297.87 Thanks! Deborah Smallwood Accounts Payable City of Fayetteville,Arkansas 479.575-8284 Website I Facebook I Twitter I YouTube CITY OF SY74�le www,ffayettewi I le-a L g ow City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2014 2012 2013 2013 2014 2014 2015 2015 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $205,939 211 ,138 2.52% 202,477 -4.10% 236,849 16.98% February $178,289 187,562 5.20% 203,022 8.24% 219,436 8.09% March $201 ,015 213,526 6.22% 213,212 -0.15% 233,277 9.41 % April $217,840 228,865 5.06% 230,939 0.91 % 258,307 11 .85% May $203,966 228,289 11 .93% 236,098 3.42% 258,362 9.43% June $222,062 218,829 -1 .46% 243,770 11 .40% 264,979 8.70% July $214,750 227,971 6.16% 230,624 1 .16% 259,215 12.40% August $202,624 206,873 2.10% 215,802 4.32% 240,916 11 .64% September $215,653 226,103 4.85% 233,695 3.36% 259,534 11 .06% October $241 ,017 243,129 0.88% 258,857 6.47% 278,956 7.76% November $210,335 231 ,456 10.04% 252,717 9.19% 281 ,318 11 .32% December $208,518 210,064 0.74% 236,549 12.61% Total $ $2,522,008 $2,633,805 4.43% $ 2,757,761 4.71% $2,791,149 9.67% \filename Fayetteville A&P Commission Balance Sheet As of November 30, 2015 ASSETS Current Assets Cash 10000 CVB Cash in Register 100.00 10050 TC Cash on Hand 200.00 10100 CHM Cash In Register 100.00 10200 Arvest A&P General #4856 828.50 10300 1st Security A&P#8714 157,792.87 10400 1st Security Fayetteville TC 314,232.94 10500 1st Security Clinton House 30,437.23 10600 1st Security CVB # 8730 110,522.09 10700 Arvest Payroll Account#4636 36,559.50 Total Cash 650,773.13 11000 Accounts Receivable 60,713.32 11400 Due From Other Funds 8,858.52 11500 Prepaid Expenses 9,599.38 11501 Prepaid Rebranding Fees 11,740.00 12100 Inventory Asset- CVB 10,569.93 12150 Inventory Asset- CHM 2,969.44 13000 Investments 1,867,338.81 13100 Investments: Adjust to Market (2,640.33) Total Investments 1,864,698.48 Total Current Assets 2,619,922.20 Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 34,550.01 15100 Equipment 199,231.61 15500 CVB Building 930,569.02 15510 CVB Land 198,621.00 15600 Building Additions 523,206.15 16600 Construction in Progress 9,373.80 17300 Accumulated Depreciation (506,470.00) Total Other Assets 1,389,081.59 TOTAL ASSETS 4,009,003.79 Fayetteville A&P Commission Balance Sheet As of November 30, 2015 LIABILITIES AND EQUITY Liabilities Current Liabilities 20000 Accounts Payable 3,932.07 23002 Colonial Life&Acc Ins. Payable 0.00 24000 Payroll Liabilities 7,391.56 24100 Employee Benefits Payable 0.00 24500 Due to Other Funds 5,626.35 24750 Unearned ABP Revenue 0.00 24900 Unearned Revenue 2015 14,111.38 24901 Unearned Revenue 2016 100,407.36 Total Liabilities 131,468.72 Equity 39005 Fund Balance 3,543,374.36 Net Revenue 334,160.71 Total Equity 3,877,535.07 TOTAL LIABILITIES AND EQUITY 4,009,003.79 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 CONSOLIDATED A& P COMMISSION 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000• Hotel,Motel,Restaurant Taxes 2,775,419 2,559,053 2,768,120 2,481,525 7,299 238,399 281,293 251,128 40200• PY Hotel,Motel, Restaurant Tax 0 0 23,029 39,687 (23,029) 0 25 1,589 40600• Rental Income 427,061 394,911 422,101 366,431 4,960 35,101 40,211 66,129 40601 -Incidentals 47,978 45,968 46,159 55,422 1,819 4,033 5,600 0 40602-Alcohol Sales 33,663 31,859 54,834 0 (21,171) 5,130 4,367 0 40700• 1st Thursday Income 20,000 20,000 18,570 18,546 1,430 0 1,714 40 40800•Other Income 200 150 14,828 14,071 (14,628) 0 450 3,100 40900-Roots Festival 0 0 0 15,265 0 0 0 0 41000• Parking Revenue 16,936 13,046 12,674 14,002 4,262 0 584 3,890 41001 Parking Lease 12,831 12,581 19,814 8,628 (6,983) 2,175 0 2,175 41200 Gift Shop Sales 6,150 5,950 5,968 5,978 182 200 593 295 41300•Visitor Store 32,000 30,000 25,243 32,241 6,757 2,000 2,873 2,180 41400• Partership Income 4,000 4,000 0 2,125 4,000 0 0 0 41600•Admission Revenue 13,150 12,800 16,567 14,347 (3,417) 350 1,674 811 41700• Health Reimbursement 725 725 1,389 8,066 (664) 0 0 755 42000•Special Projects 12,592 5,193 18,123 (1,465) (5,531) 0 10,614 0 42600• Interest Income Investments 11,850 10,890 11,878 10,400 (28) 990 1,282 1,154 42800 • Interest Income Checking 3,044 2,798 2,679 2,248 365 224 280 125 42900•Visitor Guide Ad Income 30,000 30,000 300 21,981 29,700 0 300 0 43200• LOTO Income 18,600 18,000 9,675 5,050 8,925 13,000 7,050 4,700 98000•Transfer In Total Revenue 3,466,199 3,197,924 3,471,951 3,114,548 (5,752) 301,602 358,910 338,071 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 (2,969) 3,285 2,969 0 365 1,508 50001 -CVB Store-COGS 0 0 950 15,336 (950) 0 (3,049) 2,583 Total Cost of Goods Sold 0 0 (2,019) 18,621 2,019 0 (2,684) 4,091 Gross Profit 3,466,199 3,197,924 3,473,970 3,095,927 (7,771) 301,602 361,594 333,980 Page 1 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 CONSOLIDATED A& P COMMISSION 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000-Signage-Tourism 10,400 9,400 11,331 8,878 (931) 500 3,679 261 61500 •Credit Card Fees 9,154 8,625 9,218 7,530 (64) 1,092 871 969 62500-Advertising&Marketing 526,000 476,000 591,452 316,481 (65,452) 25,000 41,547 10,164 62600• Printing/Brochures 150,000 150,000 72,016 154,257 77,984 15,000 17,364 13,032 62700•Website Update 12,000 11,000 6,085 5,000 5,915 1,000 0 500 63000-Accounting&Legal Fees 6,000 5,500 3,281 1,347 2,719 500 0 0 63100•Audit Expense 11,000 11,000 10,300 9,000 700 0 0 0 64000•Office Expense 18,850 17,400 17,608 14,155 1,242 1,400 982 1,154 64100•Visitor Store Expense 18,000 16,500 14,845 983 3,155 1,500 1,352 0 64150-Clinton House Gift Shop 5,000 5,000 2,338 0 2,662 0 0 0 64500• Insurance-Building 10,000 10,000 9,775 9,775 225 0 0 0 64501 -Insurance-Workers Comp 3,000 3,000 1,705 1,705 1,295 0 0 0 64502-Insurance-D&O 0 0 1,991 0 (1,991) 0 0 0 65000• Insurance&Health Benefits 122,717 112,178 91,586 85,359 31,131 10,539 8,838 4,971 65501 -Simple IRA Match 21,523 19,049 13,397 11,676 8,126 1,727 1,333 1,125 66000-Car Allowance 3,750 3,450 3,750 3,300 0 300 300 300 66500-Telephone Expense/Internet 17,604 16,191 17,824 15,871 (220) 1,413 1,321 1,419 67000 • Postage&Shipping Expense 23,260 20,760 21,736 27,515 1,524 2,000 2,787 3,240 67100-Tracking Software 24,100 24,100 19,979 4,672 4,121 500 3,642 0 68100• Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400• Maintenance/Lawn 10,500 10,500 5,917 3,724 4,583 3,500 (709) 0 68500• Repairs&Maintenance Expense 162,350 150,000 123,783 87,376 38,567 13,350 8,254 6,475 68600• Peace Fountain Maintenance 7,500 6,875 10,092 2,640 (2,592) 625 186 220 68700• Linens 28,524 26,147 24,177 23,117 4,347 2,377 1,528 2,857 69500 • Publication&Dues 15,395 15,395 14,566 13,608 829 500 1,742 725 70000•Travel/Training Expense 69,901 65,707 56,862 52,515 13,039 4,192 3,975 3,510 70500•Taxes&Licenses 7,385 7,201 18,382 13,147 (10,997) 184 1,524 613 Page 2 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 CONSOLIDATED A& P COMMISSION 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 71000•Collections Expense 53,430 49,260 55,823 50,424 (2,393) 4,207 5,626 5,054 72000- Payroll Tax Expense 57,669 51,889 44,366 39,870 13,303 4,597 3,911 3,651 73000 •Convention Development 58,900 53,988 57,818 49,377 1,082 4,908 5,632 4,714 76500-Contract Labor 48,800 43,680 59,375 57,715 (10,575) 3,920 5,867 6,930 77500•Salaries Expense 659,610 578,085 551,374 487,452 108,236 51,476 50,521 45,676 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000- Electric Utilities 77,906 72,341 65,893 67,637 12,013 5,364 4,845 5,071 78100•Gas Utility 13,401 11,304 13,421 9,522 (20) 1,070 880 1,105 78200•Water Utilitiy 10,366 9,631 9,365 9,549 1,001 735 1,024 733 78500•Security 2,700 2,475 1,681 3,421 1,019 225 22 502 78600•Airport Advertising 9,000 9,000 7,875 9,000 1,125 0 750 0 78700• Minor Equipment 108,000 108,000 95,948 106,269 12,052 5,000 0 0 78800•Airport Info Booth 4,800 4,800 3,600 2,700 1,200 0 0 300 94300• LOTO Special Project 10,000 0 7,242 7,027 2,758 0 2,727 7,027 95000• Misc.Special Projects-Other 267,148 259,749 217,525 846,193 49,623 0 17,592 14,193 95010- 1st Thursday 21,000 21,000 20,336 23,836 664 0 46 0 95020-Roots Festival 0 0 3,667 11,149 0 0 0 0 95026-Incidental Expenses 0 0 19,251 0 (19,251) 0 10,614 0 95027-Alcohol&Bar Supply Purchases 0 0 29,910 0 (29,910) 0 1,174 0 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 746,556 684,343 684,343 558,304 62,213 62,213 62,213 0 97100•Trustee Expense 6,000 6,000 0 4,500 6,000 0 0 1,125 99000•Transfer Out Total Expenditures 3,466,199 3,183,523 3,139,809 3,229,576 330,057 230,914 273,960 147,616 Excess of Revenues Over/(Under)Expenditures 0 14,401 334,161 1 (133,649) (337,828) 70,688 87,634 186,364 Page 3 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 FAYETTEVILLE A& P 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000• Hotel,Motel,Restaurant Taxes 2,775,419 2,559,053 2,768,120 2,481,525 7,299 238,399 281,293 251,128 40200• PY Hotel,Motel, Restaurant Tax 0 0 23,029 39,687 (23,029) 0 25 1,589 40600• Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700• 1st Thursday Income 0 0 0 0 0 0 0 0 40800•Other Income 0 0 10,612 7,656 (10,612) 0 0 0 40900-Roots Festival 0 0 0 0 0 0 0 0 41000• Parking Revenue 0 0 0 0 0 0 0 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300•Visitor Store 0 0 0 0 0 0 0 0 41400• Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700• Health Reimbursement 725 725 1,389 8,066 (664) 0 0 755 42000•Special Projects 0 0 0 0 0 0 0 0 42600• Interest Income Investments 11,850 10,890 11,878 10,400 (28) 990 1,282 1,154 42800 • Interest Income Checking 2,000 1,834 1,091 1,380 909 166 80 70 42900•Visitor Guide Ad Income 30,000 30,000 300 21,981 29,700 0 300 0 43200• LOTO Income 10,000 10,000 1,750 0 8,250 5,000 700 0 98000•Transfer In 0 0 0 50,000 0 0 0 0 Total Revenue 2,829,994 2,612,502 2,818,169 2,620,695 11,825 244,555 283,680 254,696 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 0 0 0 0 0 0 Gross Profit 2,829,994 2,612,502 2,818,169 2,620,695 11,825 244,555 283,680 254,696 Page 4 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 FAYETTEVILLE A& P 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000-Signage-Tourism 10,400 9,400 11,264 8,878 (864) 500 3,679 261 61500 •Credit Card Fees 0 0 0 0 0 0 0 0 62500-Advertising&Marketing 525,000 475,000 589,036 315,524 (64,036) 25,000 41,457 10,164 62600• Printing/Brochures 150,000 150,000 71,413 154,257 78,587 15,000 17,364 13,032 62700•Website Update 12,000 11,000 6,085 5,000 5,915 1,000 0 500 63000-Accounting&Legal Fees 6,000 5,500 3,281 1,347 2,719 500 0 0 63100•Audit Expense 11,000 11,000 10,300 9,000 700 0 0 0 64000•Office Expense 2,400 2,200 2,745 1,916 (345) 200 167 178 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 10,000 10,000 9,775 9,775 225 0 0 0 64501 -Insurance-Workers Comp 3,000 3,000 1,705 1,705 1,295 0 0 0 64502-Insurance-D&O 0 0 1,991 0 (1,991) 0 0 0 65000• Insurance&Health Benefits 8,861 8,158 7,765 22,291 1,096 703 680 1,569 65501 -Simple IRA Match 6,182 5,387 2,010 3,873 4,172 485 222 348 66000-Car Allowance 3,750 3,450 3,750 3,300 0 300 300 300 66500-Telephone Expense/Internet 0 0 0 85 0 0 0 0 67000 • Postage&Shipping Expense 23,000 20,500 21,638 27,126 1,362 2,000 2,787 3,224 67100-Tracking Software 0 0 489 0 (489) 0 0 0 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 9,500 9,500 0 3,149 9,500 3,500 0 0 68500• Repairs&Maintenance Expense 75,000 68,750 35,299 11,984 39,701 6,250 86 0 68600• Peace Fountain Maintenance 7,500 6,875 10,092 2,640 (2,592) 625 186 220 68700• Linens 0 0 0 77 0 0 0 0 69500 • Publication&Dues 14,000 14,000 13,377 12,844 623 500 1,273 725 70000•Travel/Training Expense 13,595 13,595 3,824 3,234 9,771 0 151 959 70500•Taxes&Licenses 0 0 3,036 2,434 (3,036) 0 94 0 Page 5 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 FAYETTEVILLE A& P 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 71000•Collections Expense 53,430 49,260 55,823 50,424 (2,393) 4,207 5,626 5,054 72000- Payroll Tax Expense 11,786 10,914 10,459 12,032 1,327 872 794 887 73000 •Convention Development 0 0 2,482 35 (2,482) 0 128 0 76500-Contract Labor 0 0 0 5,088 0 0 0 0 77500•Salaries Expense 138,650 122,762 128,731 148,332 9,919 10,083 10,083 11,301 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000- Electric Utilities 0 0 0 0 0 0 0 0 78100•Gas Utility 0 0 0 0 0 0 0 0 78200•Water Utilitiy 0 0 0 0 0 0 0 0 78500•Security 0 0 0 0 0 0 0 0 78600•Airport Advertising 9,000 9,000 7,875 9,000 1,125 0 750 0 78700• Minor Equipment 100,000 100,000 91,456 106,006 8,544 5,000 0 0 78800•Airport Info Booth 4,800 4,800 3,600 2,700 1,200 0 0 300 94300• LOTO Special Project 10,000 0 732 0 9,268 0 667 0 95000• Misc.Special Projects-Other 254,556 254,556 201,886 770,660 52,670 0 17,246 11,040 95010- 1st Thursday 0 0 0 2,200 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 746,556 684,343 684,343 558,304 62,213 62,213 62,213 0 97100•Trustee Expense 6,000 6,000 0 4,500 6,000 0 0 1,125 99000•Transfer Out 599,028 599,028 315,000 115,000 284,028 0 0 0 Total Expenditures 2,829,994 2,672,978 2,316,262 2,384,720 513,732 138,938 165,953 61,187 Excess of Revenues Over/(Under)Expenditures 0 (60,476) 501,907 235,975 (501,907) 105,617 117,727 193,509 Page 6 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 CLINTON HOUSE 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000• Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200• PY Hotel,Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600• Rental Income 350 350 550 0 (200) 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700• 1st Thursday Income 0 0 0 0 0 0 0 0 40800•Other Income 200 150 250 450 (50) 0 0 100 40900-Roots Festival 0 0 0 0 0 0 0 0 41000• Parking Revenue 0 0 0 0 0 0 100 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 6,150 5,950 5,968 5,978 182 200 593 295 41300•Visitor Store 0 0 0 0 0 0 0 0 41400• Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 13,150 12,800 16,567 14,347 (3,417) 350 1,674 811 41700• Health Reimbursement 0 0 0 0 0 0 0 0 42000•Special Projects 0 0 1,715 0 (1,715) 0 0 0 42600• Interest Income Investments 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 73 67 84 64 (11) 6 13 5 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 0 0 0 0 0 0 0 0 98000•Transfer In 83,082 83,082 50,000 15,000 33,082 0 0 0 Total Revenue 103,005 102,399 75,134 35,839 27,871 556 2,380 1,211 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 (2,969) 3,285 2,969 0 365 1,508 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 (2,969) 3,285 2,969 0 365 1,508 Gross Profit 103,005 102,399 78,103 32,554 24,902 556 2,015 (297) Page 7 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 CLINTON HOUSE 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures 61000-Signage-Tourism 0 0 0 0 0 0 0 0 61500 •Credit Card Fees 1,200 1,100 706 662 494 100 65 63 62500-Advertising&Marketing 0 0 0 0 0 0 0 0 62600• Printing/Brochures 0 0 0 0 0 0 0 0 62700•Website Update 0 0 0 0 0 0 0 0 63000-Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000•Office Expense 3,550 3,250 1,885 2,489 1,665 250 87 0 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 5,000 5,000 2,338 0 2,662 0 0 0 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000• Insurance&Health Benefits 8,139 7,436 7,235 7,480 904 703 680 668 65501 -Simple IRA Match 1,297 1,133 1,126 1,024 171 103 102 93 66000-Car Allowance 0 0 0 0 0 0 0 0 66500-Telephone Expense/Internet 1,270 1,165 1,369 1,154 (99) 105 134 102 67000 • Postage&Shipping Expense 0 0 0 0 0 0 0 0 67100-Tracking Software 0 0 0 0 0 0 0 0 68100• Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400• Maintenance/Lawn 1,000 1,000 5,917 575 (4,917) 0 (709) 0 68500• Repairs&Maintenance Expense 1,500 1,500 700 162 800 0 27 0 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 0 0 0 0 0 0 0 0 69500 • Publication&Dues 210 210 210 210 0 0 0 0 70000•Travel/Training Expense 2,000 2,000 1,085 458 915 0 0 0 70500•Taxes&Licenses 1,200 1,100 476 504 724 100 41 41 Page 8 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 CLINTON HOUSE 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 71000•Collections Expense 0 0 0 0 0 0 0 0 72000- Payroll Tax Expense 3,868 3,377 2,980 2,755 888 307 261 237 73000 •Convention Development 0 0 0 1,027 0 0 0 514 76500-Contract Labor 11,400 9,400 9,191 7,790 2,209 800 720 640 77500•Salaries Expense 43,015 37,554 37,544 34,131 5,471 3,414 3,413 3,103 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000- Electric Utilities 1,483 1,383 1,190 1,018 293 100 77 60 78100•Gas Utility 1,119 974 984 738 135 30 42 65 78200•Water Utilitiy 1,454 1,408 961 1,353 493 46 133 46 78500•Security 300 275 241 241 59 25 22 22 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700• Minor Equipment 2,000 2,000 980 0 1,020 0 0 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300• LOTO Special Project 0 0 0 0 0 0 0 0 95000• Misc.Special Projects-Other 0 0 650 1,306 (650) 0 318 0 95010- 1st Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 0 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 103,005 93,265 89,768 77,077 13,237 6,083 5,413 5,654 Excess of Revenues Over/(Under)Expenditures 0 9,134 (11,665) (44,523) 11,665 1 (5,527) (3,398) (5,951) Page 9 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 TOWN CENTER 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000• Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200• PY Hotel,Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600• Rental Income 426,711 394,561 421,551 366,431 5,160 35,101 40,211 66,129 40601 -Incidentals 47,978 45,968 46,159 55,422 1,819 4,033 5,600 0 40602-Alcohol Sales 33,663 31,859 54,834 0 (21,171) 5,130 4,367 0 40700• 1st Thursday Income 0 0 0 0 0 0 0 0 40800.Other Income 0 0 1,692 3,027 (1,692) 0 300 3,000 40900-Roots Festival 0 0 0 15,265 0 0 0 0 41000• Parking Revenue 16,936 13,046 12,674 14,002 4,262 0 484 3,890 41001 Parking Lease 12,831 12,581 19,814 8,628 (6,983) 2,175 0 2,175 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300•Visitor Store 0 0 0 0 0 0 0 0 41400• Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700• Health Reimbursement 0 0 0 0 0 0 0 0 42000•Special Projects 12,592 5,193 16,408 (1,465) (3,816) 0 10,614 0 42600• Interest Income Investments 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 721 667 1,039 667 (318) 32 132 32 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 0 0 0 0 0 0 0 0 98000•Transfer In 0 0 0 0 0 0 0 0 Total Revenue 551,432 503,875 574,171 461,977 (22,739) 46,471 61,708 75,226 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 0 0 0 0 0 0 Total Cost of Goods Sold 0 0 0 0 0 0 0 0 Gross Profit 551,432 503,875 574,171 461,977 (22,739) 46,471 61,708 75,226 Page 10 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 TOWN CENTER 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000-Signage-Tourism 0 0 0 0 0 0 0 0 61500 •Credit Card Fees 5,814 5,585 7,477 5,199 (1,663) 792 666 792 62500-Advertising&Marketing 1,000 1,000 621 0 379 0 0 0 62600• Printing/Brochures 0 0 0 0 0 0 0 0 62700•Website Update 0 0 0 0 0 0 0 0 63000-Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000•Office Expense 5,400 4,950 7,949 4,581 (2,549) 450 482 546 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000• Insurance&Health Benefits 40,695 37,180 34,974 26,122 5,721 3,515 3,399 62 65501 -Simple IRA Match 5,796 5,313 4,414 3,529 1,382 483 475 321 66000-Car Allowance 0 0 0 0 0 0 0 0 66500-Telephone Expense/Internet 7,684 7,026 6,513 7,019 1,171 658 588 658 67000 • Postage&Shipping Expense 260 260 15 0 245 0 0 0 67100-Tracking Software 0 0 0 0 0 0 0 0 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 0 0 0 0 0 0 0 0 68500• Repairs&Maintenance Expense 84,000 78,000 85,856 73,527 (1,856) 7,000 8,141 6,381 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 28,524 26,147 24,177 23,040 4,347 2,377 1,528 2,857 69500 • Publication&Dues 0 0 0 0 0 0 0 0 70000•Travel/Training Expense 4,000 4,000 5,869 9,240 (1,869) 0 158 0 70500•Taxes&Licenses 5,000 4,916 12,149 6,941 (7,149) 84 1,225 318 Page 11 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 TOWN CENTER 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 71000•Collections Expense 0 0 0 0 0 0 0 0 72000- Payroll Tax Expense 17,246 15,928 13,811 12,503 3,435 1,448 1,266 1,252 73000 •Convention Development 0 0 1,368 0 (1,368) 0 644 0 76500-Contract Labor 37,400 34,280 50,184 43,429 (12,784) 3,120 5,147 6,290 77500•Salaries Expense 202,784 177,034 171,348 152,978 31,436 16,094 16,298 15,362 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000- Electric Utilities 70,298 65,333 59,255 61,316 11,043 4,764 4,356 4,764 78100•Gas Utility 12,282 10,330 12,437 8,784 (155) 1,040 838 1,040 78200•Water Utilitiy 8,257 7,618 7,852 7,616 405 639 841 639 78500•Security 2,400 2,200 1,440 3,060 960 200 0 480 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700• Minor Equipment 0 0 370 0 (370) 0 0 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300• LOTO Special Project 0 0 0 0 0 0 0 0 95000• Misc.Special Projects-Other 12,592 5,193 14,448 73,175 (1,856) 0 15 3,153 95010- 1st Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 3,667 11,149 0 0 0 0 95026-Incidental Expenses 0 0 19,251 0 (19,251) 0 10,614 0 95027-Alcohol&Bar Supply Purchases 0 0 29,910 0 (29,910) 0 1,174 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 50,000 0 0 0 0 Total Expenditures 551,432 492,293 575,355 583,208 (20,256) 42,664 57,855 44,915 Excess of Revenues Over/(Under)Expenditures 0 11,582 (1,184) (121,231) (2,483) 3,807 3,853 1 30,311 Page 12 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 VISITOR CENTER 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Revenue 40000• Hotel,Motel,Restaurant Taxes 0 0 0 0 0 0 0 0 40200• PY Hotel,Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600• Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700. 1stThursday Income 20,000 20,000 18,570 18,546 1,430 0 1,714 40 40800•Other Income 0 0 2,274 2,938 (2,274) 0 150 0 40900-Roots Festival 0 0 0 0 0 0 0 0 41000• Parking Revenue 0 0 0 0 0 0 0 0 41001 Parking Lease 0 0 0 0 0 0 0 0 41200 Gift Shop Sales 0 0 0 0 0 0 0 0 41300•Visitor Store 32,000 30,000 25,243 32,241 6,757 2,000 2,873 2,180 41400• Partership Income 4,000 4,000 0 2,125 4,000 0 0 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700• Health Reimbursement 0 0 0 0 0 0 0 0 42000•Special Projects 0 0 0 0 0 0 0 0 42600• Interest Income Investments 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 230 465 137 (215) 20 55 18 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200• LOTO Income 8,600 8,000 7,925 5,050 675 8,000 6,350 4,700 98000•Transfer In 515,946 515,946 265,000 100,000 250,946 0 0 0 Total Revenue 580,796 578,176 319,477 161,037 261,319 10,020 11,142 6,938 Cost of Goods Sold 50000-CHM Gift Shop-COGS 0 0 0 0 0 0 0 0 50001 -CVB Store-COGS 0 0 950 15,336 (950) 0 (3,049) 2,583 Total Cost of Goods Sold 0 0 950 15,336 (950) 0 (3,049) 2,583 Gross Profit 580,796 578,176 318,527 145,701 262,269 10,020 14,191 4,355 Page 13 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 VISITOR CENTER 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures 61000-Signage-Tourism 0 0 67 0 (67) 0 0 0 61500 •Credit Card Fees 2,140 1,940 1,035 1,669 1,105 200 140 114 62500-Advertising&Marketing 0 0 1,795 957 (1,795) 0 90 0 62600• Printing/Brochures 0 0 603 0 (603) 0 0 0 62700•Website Update 0 0 0 0 0 0 0 0 63000-Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000•Office Expense 7,500 7,000 5,029 5,169 2,471 500 246 430 64100•Visitor Store Expense 18,000 16,500 14,845 983 3,155 1,500 1,352 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500• Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000• Insurance&Health Benefits 65,022 59,404 41,612 29,466 23,410 5,618 4,079 2,672 65501 -Simple IRA Match 8,248 7,216 5,847 3,250 2,401 656 534 363 66000-Car Allowance 0 0 0 0 0 0 0 0 66500-Telephone Expense/Internet 8,650 8,000 9,942 7,613 (1,292) 650 599 659 67000 • Postage&Shipping Expense 0 0 83 389 (83) 0 0 16 67100-Tracking Software 24,100 24,100 19,490 4,672 4,610 500 3,642 0 68100• Rent 0 0 0 0 0 0 0 0 68400• Maintenance/Lawn 0 0 0 0 0 0 0 0 68500• Repairs&Maintenance Expense 1,850 1,750 1,928 1,703 (78) 100 0 94 68600• Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700• Linens 0 0 0 0 0 0 0 0 69500 • Publication&Dues 1,185 1,185 979 554 206 0 469 0 70000•Travel/Training Expense 50,306 46,112 46,084 39,583 4,222 4,192 3,666 2,551 70500•Taxes&Licenses 1,185 1,185 2,721 3,268 (1,536) 0 164 254 Page 14 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense November YTD 2015 VISITOR CENTER 2015 November 2015 Year-to-Date 2014 2015 November 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Actual Budget Expenditures(cont.) 71000•Collections Expense 0 0 0 0 0 0 0 0 72000- Payroll Tax Expense 24,769 21,670 17,116 12,580 7,653 1,970 1,590 1,275 73000 •Convention Development 58,900 53,988 53,968 48,315 4,932 4,908 4,860 4,200 76500-Contract Labor 0 0 0 1,408 0 0 0 0 77500•Salaries Expense 275,161 240,735 213,751 152,011 61,410 21,885 20,727 15,910 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000- Electric Utilities 6,125 5,625 5,448 5,303 677 500 412 247 78100•Gas Utility 0 0 0 0 0 0 0 0 78200•Water Utilitiy 655 605 552 580 103 50 50 48 78500•Security 0 0 0 120 0 0 0 0 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700• Minor Equipment 6,000 6,000 3,142 263 2,858 0 0 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300• LOTO Special Project 0 0 6,510 7,027 (6,510) 0 2,060 7,027 95000• Misc.Special Projects-Other 0 0 541 1,052 (541) 0 13 0 95010- 1stThursday 21,000 21,000 20,336 21,636 664 0 46 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol&Bar Supply Purchases 0 0 0 0 0 0 0 0 96500-Special Funding 0 0 0 0 0 0 0 0 97000• Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 580,796 524,015 473,424 349,571 107,372 43,229 44,739 35,860 Excess of Revenues Over/(Under)Expenditures0 54,161 (154,897) (203,870) 154,897 (33,209) (30,548) (31,505) Page 15 of 15 DEPARTMENTAL CORRESPONDENCE41 it 01IF]ICE OF THE / Cni1 ATTOMNEYI ICidt Wllliamisi C ityl All k inn q BI ale PEinnington A ss isk nt C ity E d torn ey 110: MayciYi Jordan A&P Cc imimi s si uneris Pail ti Mull ord Paralegal CC: Car..Ey Join es, Piicl.,lecutiing AttorniEy FRCM: Nitl Williamis„ City Attcirney DATE: December 3, 210]9 RE: Cvlerdue HMR ceilleiction effortls ThE Ciityl Plrosecutlor reportled on 213 aictilve HcitlEl„ Motlel amid Restaumairlit civerdu]E taxa callllectilon casES fors November 210119 as shown on his attached rEportl. Fours cif tlhlese cases wEme closed. The Ciltyl Brosecutom"s C fl ice colleck d $50.0 in cive rdU]E HMR taIXE 9 in Novemiberl. Y ea im to dak co11E ctilcins tlotlal J31,9419.98. f ;iil$€9ri K. Jones - City Prosecutor � %21r'dv Pink(iai 411f[ice Adminirtrat=r.aii 9 ° t , I?riaan`lhr,mas De lutN Ci9y P'Ia:`ecubl:r � t prorer.LtciiiCi ayet teviIle-aingc11v Oi-vi.,icAi oi- 'r iNfE (.. l"Y PROS£{+l Ul"I 41:).112 MEMO TO: Al yi'lilliams Fayetteville City Attorney FROM- Casey Jones Flay a Me vffle City Pk secutor DATE. Decemher 1, X015 RE: Status of Active HMR cases 1. Collected.• $50.00; 2. Gcsed 4 cases and 3. Chrrently 23 open cases wiithl thle Presecuicrs Office. C:,r°rry cir-FAYviTIEVIL LEI 1176 S.C;HuRCrs AVI,;r IrE,STL. 2 ( }'ArYFT'FHV]LLH,AR 727ciz �� .r al di` rIsY:Ir.i.E A.rt.GCV F 1i0NF.': 719.6 X15.5'1171 .ACT 4"HEICA DIVISION: ti 719•.`.1 i 5.�:I�4 �e�: �7fI•;1i15•8371:1 Fayetteville Town Center, Manager's Activity Report November 1, 2015 - November 30, 2015 Sales: November November Month YTD YTD YTD 2014(base) 2015 %Change 2014 2015 % Change Sales (#returned contracts by log date—GL) 13 17 31% 149 158 6% Complete Events(Paid/Sponsored) 25 25 -0- 227 255 12% Sales ($returned contracts by log date—GL) $27,975.00 $36,699.38 31% $368,956.50 $384,212.31 4% Collections ($-Payment Log) $40,549.52 $61,789.12 52% $460,598.32 $504,621.21 10% Executed Contracts $32,273.13 $43,792.50 36% $429,509.51 $569,835.40 33% Average per event ($Sales/#Sales) $2,151.92 $2,158.79 .3% $2,476.22 $2,431.72 (2%) 98% of annual sales goal has been collected as of 12/8/15 Operations Items: Doors—new quote Minor repairs and maintenance Clinton House Landscape—Clean up FTC &CHM irrigation winterizing Phone upgrades Fire Alarm Inspection Internet upgrades Passenger Elevator Repairs Coordination—Corp/Assoc./UA Fred Pryor Seminars VA AOP Taste of Africa Pacific Vet Group Regions Insurance University of Arkansas Chemistry Banquet Hanson Pipe &Precast University of Arkansas Student Affairs Coordination—Social/NP/Ed Best Pageant Systems Katie Russell Reception Monica Russell Reception Theatre Squared NWA Equality Ball Briney/Pagliani Reception Event List: November 1 —New Life Church November 16—Veterans Administration November 2—Fred Pryor November 17—Veterans Administration November 6—UA Chemistry November 18—Veterans Administration November 7—Best Pageant System November 19—TheatreSquared November 7—Russell Reception November 20—Fred Pryor November 8—New Life Church November 20—Regions Insurance November 9—AOP Chapter November 21 —UA Taste of Africa November 10—Hanson Pipe November 22—New Life Church November 11 —Superior Linen November 28—Briney Reception November 12—UA Student Affairs November 29—New Life Church November 13—NWA Equality Ball November 30—AOP Chapter November 14—Russell Reception November 15—New Life Church Event Breakdown Social—20% UA—20% Corporate—32% Non-profit—28% Convention Sales Department Detail Report From 11/1/2015 To 11/30/2015 Sales Leads Dates Attendance Peak Rm Nts Ec.Impact COLLIN UA Women's Athletics 03/16/2016 1,000 200 1,200 864,710 2016 NCAA Women's Basketball 1st&2nd Rounds 03/22/2016 Garver,LLC 10/12/2016 250 150 300 92,648 Nortwest Arkansas Corporate Meeting 2016 10/14/2016 Delta Sigma Theta Sorority Inc. 03/10/2017 300 250 500 111,177 2017 NWA Chapter Meeting 03/12/2017 Total Sales Leads-COLLIN: 3 1,550 2,000 $1,068,535 JULIE Purpose Driven Tours 11/05/2015 24 0 0 2,965 11/05/2015 Trips Unlimited 11/06/2015 50 0 0 6,177 11/06/2015 Village Tours 05/03/2016 35 0 0 4,324 Mystery Tour 05/03/2016 Total Sales Leads-JULIE: 3 109 0 $13,465 Total Sales Leads Issued 6 1,659 2,000 $1,081,999 Printed: 12/8/2015 4:36PM Page 1 of 3 Convention Sales Department Detail Report From 11/1/2015 To 11/30/2015 Definite Bookings Dates Attendance Peak Rm Nts Ec.Impact JULIE Purpose Driven Tours 11/05/2015 24 0 0 2,965 11/05/2015 Trips Unlimited 11/06/2015 50 0 0 6,177 11/06/2015 Village Tours 05/03/2016 35 0 0 4,324 Mystery Tour 05/03/2016 Total Definite Bookings-JULIE: 3 109 0 $13,465 Total Definite Bookings: 3 109 0 $13,465 Printed: 12/8/2015 4:36PM Page 2 of 3 Convention Sales Department Detail Report From 11/1/2015 To 11/30/2015 Dates Attendance Peak Rm Nts Ec.Impact Total Lost Business- Total Printed: 12/8/2015 4:36PM Page 3 of 3