HomeMy WebLinkAbout2015-10-19 - Agendas - Final Prior to the meeting, the A & P Commission will have an hour and a half to visit with the
26 applicants requesting funding from 12:30 to 1:45 p.m. in the
Mockingbird Room of the Town Center.
Requestors will be set up at tables and Commissioners will circulate among them and have
an opportunity to ask questions regarding their applications.
Funds will be awarded in November.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
The regularly scheduled A&P meeting will be at 2:OOpm at the Fayetteville Town Center
located at 15 West Mountain Street, Fayetteville, Arkansas.
October 19, 2015 2:00 p.m. Fayetteville Town Center
I. Call to Order—Ching Mong
II. Reports
A. Approval of the Minutes— September 2015
B. Financial Report
1. HMR Revenues—Kym Hughes
2. Financial Statements— Sally Fisher
3. Approval of Financial Reports— Sept. 2015
C. Department Reports
1. Town Center—Sandra Bennett
2. Visitor Bureau and Clinton House—Kym Hughes
D. Agency Report—Mike Sells
III. Old Business
A. Fayetteville A&P Commission By-laws
IV. New Business
V. Adjourn
Advertising and Promotion Commission
Regular Meeting
September 21, 2015
Commissioners Present: Ching Mong, Matt Behrend,Tim Freeman, Robert Rhoades, Hannah Withers, Adella Gray and
Matthew Petty
Staff Present: Kym Hughes, Sally Fisher
Attorney Vince Chadick present
Call to Order
Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on
September 21, 2015 at 2:06 pm
Approval of Minutes
Commissioner Hanna Withers moved to approve the August 2015 minutes; seconded by Commissioner Adella Gray.
Motion carried with a vote of 7:0.
Financial Reports
Total HMR revenue$240,915.77 HMR collection; Increase of 11%over last year. This includes previous month tax.
Balance sheet
Total cash ...............................................$695,557.84
Accounts Receivable ..............................$33,549.34
Prepaid expenses ...................................$8,145.97
Inventory Assets
CVB ......................................................................$13,780.26
CHM .....................................................................$4,878.44
Total Investments .............................................................$1,829,749.54
Total Current Assets .........................................................$2,588,595.80
Due to Other Funds ..........................................................$4,818.32—City Account
Unearned A&P Revenue 1,200.00—Days Inn double payment of ad refund.
Unearned Revenue 2015 .................................................$105,962.78-Town Center payments will be recognized as
earned income once collected. Some are 2016 revenue; that will be split in next month's report.
Net Revenue......................................................................$265,831.33
Total Liabilities and Equity ...............................................$3,935,567.39
Consolidated Statement of Budget
Revenue
2015 2014
Year to Date $2,755,138.00 vs. $2,233,392.00
Month to Date - revenue is up$241,869.00.
Expenditures
Year to Date expenditures are $220,976.00 less than 2014.
Month to Date expenditures are$170,689.00 more than 2014.
Net Income
The difference from 2014 vs 2015 Year to Date total net income is$742,722.00.
Month to date 2014 vs. 2015 total net income is up$17,180.00.
Commissioner Hanna Withers asked why Roots Festival is listed as a line item in the budget. There was a discussion
concerning removing it. Executive Director Kym Hughes stated there was income received from Roots Festival alcohol;
which may be why it's listed as a line item. At the next meeting Sandra can help explain why it's listed as it is.
A& P Revenue
2014 vs. 2015
$1,815,018 $1,993,464
Expenditures
2014 vs 2015
$1,987,484 $1,622,359
Commissioner Matthew Petty asked why we have not spent$370,000 of excess revenue. Executive Director Hughes
stated some of that money is what has not been moved into the Clinton House Museum and Visitors Bureau accounts.
Money from the A&P account is moved into the CVB and Clinton House Museum accounts, but it is not moved every
month.
Clinton House budget should have $99,031.00 revenue for August, but it only has $67,264.00 needing funds to be
transferred from the A&P account. Clinton House shows a $376.00 profit over a loss of$29,740.00 YTD for August.
$50,000.00 was transferred from the A&P account in 2015; $15,000.00 was transferred last year.
Commissioner Tim Freeman asked if this included the rent. The rent at the Clinton House is paid in January;
Commissioner Freeman asked if that was spread out. Executive Director Hughes stated that is how it should be, but she
was asked to pay upfront rather than follow the lease. Income last month was $2,500.00, $2,100.00 was admission.
Average income is$2,100.00 a month which would be $25,000.00 a year. Requires$100,000.00 to run the museum
when you look at salary, utilities, etc. When it shows an increase,that's because of money A&P has put in.
Commissioner Freeman asked if we rent out the space. Sally Fisher stated there has been one rental this year for
$400.00. Commissioner Freeman also asked if we advertise that space, so we can help out with expenses.
Executive Director Hughes stated Collin Brunner is working on renting Headquarters House and Clinton House space for
events. Commissioner Freeman commented that the Clinton House is a great asset that can be used more often. Julie
Pennington is looking into offering more group tours including the Clinton House Museum.
Commissioner Withers stated that the Clinton House Museum cost approximately$100,000.00 a year to run and brings
in approximately$25,000.00 in income. Executive Director Hughes stated that was correct, but less expenses of salary,
phone and $12,000.00 a year rent. Commissioner Withers then asked if it cost closer to $200,000.00 to run. Sally Fisher
stated they were only budgeted to bring in $20,000.00 in revenue. Commissioner Freeman asked the amount of rent,
which is$1,000.00 a month; $12,000.00 a year. Executive Director Hughes stated we also pay utilities, plumbing, etc.,
according to the lease. Commissioner Freeman asked why do we pay for that and why the University of Arkansas, the
landlord, is not responsible for repairs?
Executive Director Hughes announced they have started the renovations on the driveway today. Commissioner Petty
asked how much money is lost every year. Executive Director Hughes stated $83,000.00 is lost. Commissioner Petty
asked if that was because of capital improvements such as the driveway. Executive Director Hughes stated the
University is paying for that improvement. Attorney Vince Chadick stated the driveway is being paid for by the
University because of AHA compliance. Attorney Chadick also stated that without looking at the specifics of the lease,
the commission should not assume all capital improvements would be paid by the University.
Town Center
Year to Date Revenue
2015 2014
$394,402.00 vs. $298,202.00 -with no transfers from A&P
Month to day Revenue
2015 2014
$46,190.00 vs. $36,112.00
Expenditures
Year to Date 2015 2014
$420,162.00 vs $366, 536.00
Month to Date
2015 2014
$55,851.00 vs. $61,327.00
Executive Director Hughes commented that the HVAC and loading dock ramp is covered by the A&P budget.
Commissioner Freeman asked about the Town Center alcohol purchases. The Town Center purchases alcohol when an
event has a bar. Commissioner Freeman asked if that is also reflected in revenue; it is charged back to the customer. It
was not in the budget last year. It was included in room rental, not listed as a separate item. Sally Fisher will list it
separately in the future.
Net loss
2015 2014
$27,760.00 vs. $68,334.00
Visitors Center
YTD Revenue
2015 2014
$302,008.00 vs. $90,090.00
Transfers
2015 2014
$265,000.00 vs. $50,000.00
Commissioner Freeman asked why so much was transferred in? Sally Fisher- based on Year to Date expenditures
compared to 2014, a percentage of the total is to be transferred. It was transferred in August last year, but was budged
for July. Whatever was budgeted was moved,just a month later. Commissioner Withers asked if this amount was
normal. Yes, same amount,just a different month. Commissioner Adela Gray asked if that can we avoided next year?
Executive Director Hughes stated, yes,we can schedule that in the budget.
Expenditures
Year to Date
2015 2014
$337,789.00 vs. $254,331.00
Net Loss
2015 2014
$35,781.00 vs. $164,241.00
Commissioner Freeman asked if we're up$700,000.00 dollars how much actual money do we have. Because of funding
request, we need to let public know how much we have available for disbursements. We need to let the public know
how much we have for disbursements as compared to repairs to HVAC. Sally Fisher stated over$105,000.00 is still not
reimbursed. Commissioner Freeman asked how much extra money we have. Sally Fisher,that number is not available.
Commissioner Freeman asked do we know how much we have for disbursements for fall. Executive Director Hughes
suggested funding can be a line item in the budget to guarantee that money is there for funding. $700,000.00 is all
divisions, not just the A&P.
Approval of financials
Commissioner Withers moved to approve Financials; Commissioner Freeman seconded. Motion carried with a 7:0 vote.
City Attorney's Report
22 active hotel, motel and restaurant overdue tax collection cases. Four cases closed; Prosecutors office collected
$2,067.33 in August. Year to date collections total $28,510.90.
Departmental Reports
Town Center
Collected $70,717.17 in August, $350, 269.82 YTD.
Completed events 98 -2015 vs. 105-2014
Executed contracts up 22%
The front door tinting and banners have been completed.
Has received 2nd quote on HVAC.
Getting quotes on damaged door. We will need to replace both. Doors have been discontinued, so all doors will
need to be replaced.
The door cannot be repaired. Commissioner Gray asked how did it happen and will client pay for it. This event
was grant funded so not sure about the agreement. Executive Director-we're still working on it.
Chairman Ching commented on the beautiful art on plaza, could we paint the door? This is something to
consider.
Visitors Bureau
Sales Lead
Collin 1 meeting- 150 attendees
Julie 5 tours—217 attendees
Total value$82,395.00
Definite Bookings
Collin—1,150 attendees value $549,709.00
Julie—11 tours total attendance 529 value$65,347.00
Grand total definite bookings—$615,056.00
Completed meetings
Roots Festival—$494,120.00
No lost business
Materials Sent Out
978 Insiders Guides
451 Motorcycle guides
209 Ale Trail Passports
201 Clinton House Museum
Visitors Center
Year to Date
2014 2015
Total Quantity Sold 782 vs. 665
Ext. Cost $2,656.34 vs. $1,426.38
Clinton House Museum
Admission 165—$930.00
Sells Agency
Guide Requests-978 from advertising. Up 116%from 2014.
Organic Search Traffic-33% increase over 2014.
Book a Room button was moved on the website and has resulted in a 138% increase. Last website upgrade was 4 years
ago, it's time to make that investment.
Television Ad started running a couple of weeks ago in Tulsa, Springfield and Memphis. Traffic since that ad started
running increased Tulsa—140%, Springfield—107%and Memphis-63%traffic to website.
There is a +30% increase overall.
Texas Monthly Ad Leads 92—Parks and Rec Ad
Midwest Living Ad 749 Leads
Southern Living Ad 126 Leads
Executive Director Hughes, we don't have enough photography for Ads. We will include photoshoots in next year's
budget.
A shining Example Award for the best niche marketing went to the Fayetteville Ale Trail in Arkansas, a project of the
Fayetteville Visitors Bureau that promotes craft breweries.
Old Business
Attorney Vince Chadick
Bylaw Revisions-Freedom of Information Act
At last month's meeting the board considered some changes to the By-Laws, one of which was the handling of FOI
requests. Sec 5, 6 &7 Narrative, Open and Response of Operation. Since the last meeting,there was a comparison of
the city's policy. Vince proposes to use the city of Fayetteville's Open Records Policy. This would change our Open and
Response of Operations to new section 5. He also proposed removal of section 6 &7.
Chairman Ching stated this is much more precise and easier to understand. Commissioner Petty asked if it says in
bylaws that changes have to be on the agenda for 30 days before voted on. Attorney Chadick, that is correct; but, I will
look to be sure. Commissioner Behrend agreed bylaws state proposal shall be voted on at the next meeting. Attorney
Chadick will email the proposed changes to all commissioners.
Funding
Chairman Mong reminded the commission that they have discussed having certain monies to be set aside in the budget
for maintenance and other monies for entities who always get funding such as Lights of the Ozarks. Then the budget
would have a clear number of the amount we have for funding.
Commissioner Withers asked if the commission is considering making these a line item in the annual budget. Other
events to be considered.
Commissioner Freeman—General organizations that we fund each year.
o Lights of the Ozarks
o Last Night Fayetteville
o Underground
Commissioner Withers stated fireworks and Lights of the Ozarks are non-profiting, but good for the community. Some
events such as Last Night and Underground are paying employees who work for those organizations.
Commissioner Behrend it's difficult to add line items, we will need to determine what the criteria to follow for that
decision.
Executive Director Hughes-$15,000.00 funding to Lights of the Ozarks has gone for new lights each year.
Commissioner Withers—they have tried to expand the Lights of the Ozarks to Dickson and Block Street. Are there other
organizations that should be considered?
Commissioner Freeman, how can we say exactly how much we have for funding, if we don't know how much we have?
Executive Director Hughes- it can be a line item each year based on projections on tax collections.
Chairman Mong—we need to have a number for the budget on what we have for funding. Commissioner Behrend
based on projections. $85,330.00 has been awarded this year, $238,000.00 last year. Oct 2014 &April 2015 funding
was$254,556.00.
Chairman Mong—best way to operate is to be flexible. I don't believe we should change the process. Commissioner
Freeman, with no solid projections, we don't have the information needed to make that decision.
Commissioner Petty, in the past funding has come from the overage in the budget. It should be put in the budget when
allocating other budget line items. Who is funded is about how we budget. How do we account for the numbers, how
do we plan for what we want to do? We can continue operating based on overage or we can plan for it in the budgeting
process. The Executive Director brings us a budget proposal and if you think we should budget for funding,then bring it
to us for approval or rejection.
Commissioner Petty recommends for 2015, based on cash basis, give away close to what we did last year.
Commissioner Behrend stated we do have reserves if we need them.
Commissioner Withers we also need to discuss pre-budget,the public art projects. We've discussed having a percentage
go directly to public art projects. We are working with the Arts Council on this issue.
The U of A Engineering Department is working with a group of researchers and has requested that they work with us on
a public policy platform for public art.
Commissioner Robert Rhoades requested an accurate document on past funding available to the Commission before
awarding funding. Executive Director Hughes will have a report as accurate as possible at the next meeting.
Chairman Mong moved to adjourn the meeting; meeting adjourned at 3:50 pm.
Respectfully submitted,
Sandra Bennett
Operations Administrator
Advertising and Promotion Commission
For month of September 2015
Current Year HMR Collected (2120.0912.4101.00) $ 258,998.79
Prior Year Collected (2120.0912.4101.01) $ 534.83
First Security Investment Interest Revenue (2120.0912.4708.00) $ 1,024.32
Total Revenues $ 260,557.94
Annual Bond Audit Expense (2120.9120.7602.60) $ -
Collection Expense (2120.9120.5333.00) $ (5,190.67)
Town Center Bond Payment (2120.9120.5739.00) $ (62,212.98)
2013 Property Taxes on Town Center (2120.9120.5712.00) $ -
Total Expenses $ (67,403.65)
Total Check to A&P $ 193,154.29
This report represents HMR collections through the end of the month.
These figures may include past due amounts.
The total amount collected during the month of September was $259,533.62•
This total includes previous month tax amounts that were received in September.
Please remember that the amount listed represents only 1/2 of the total revenue
generated.
For August taxes collected in September -the Hotel/Motel collections were $33,006.59•
The restaurant collections for August that were collected in September were
$219,399.41•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2010-2014
2012 2013 2013 2014 2014 2015 2015
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $205,939 211 ,138 2.52% 202,477 -4.10% 236,849 16.98%
February $178,289 187,562 5.20% 203,022 8.24% 219,436 8.09%
March $201 ,015 213,526 6.22% 213,212 -0.15% 233,277 9.41%
April $217,840 228,865 5.06% 230,939 0.91% 258,307 11 .85%
May $203,966 228,289 11 .93% 236,098 3.42% 258,362 9.43%
June $222,062 218,829 -1 .46% 243,770 11 .40% 264,979 8.70%
July $214,750 227,971 6.16% 230,624 1 .16% 259,215 12.40%
August $202,624 206,873 2.10% 215,802 4.32% 240,916 11 .64%
September $215,653 226,103 4.85% 233,695 3.36% 259,534 11 .06%
October $241 ,017 243,129 0.88% 258,857 6.47%
November $210,335 231 ,456 10.04% 252,717 9.19%
December $208,518 210,064 0.74% 236,549 12.61 %
Total $ $2,522,008 $2,633,805 4.43% $ 2,757,761 4.71% $2,230,875 11.00%
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Fayetteville A&P Commission
Balance Sheet
As of September 30, 2015
ASSETS
Current Assets
Cash
10000 CVB Cash in Register 100.00
10050 TC Cash on Hand 200.00
10100 CHM Cash In Register 100.00
10200 Arvest A&P General #4856 828.50
10300 1 st Security A&P#8714 71,128.91
10400 1st Security Fayetteville TC 259,426.16
10500 1st Security Clinton House 28,556.47
10600 1st Security CVB # 8730 142,824.51
10700 Arvest Payroll Account#4636 36,770.11
Total Cash 539,934.66
11000 Accounts Receivable 43,685.96
11400 Due From Other Funds 6,629.90
11500 Prepaid Expenses 9,029.21
12100 Inventory Asset- CVB 8,131.51
12150 Inventory Asset- CHM 3,365.38
13000 Investments 1,847,525.72
13100 Investments: Adjust to Market (2,640.33)
Total Investments 1,844,885.39
Total Current Assets 2,455,662.01
Other Assets
14500 Capital Assets
15000 Furniture and Fixtures 34,550.01
15100 Equipment 199,231.61
15500 CVB Building 930,569.02
15510 CVB Land 198,621.00
15600 Building Additions 523,206.15
16600 Construction in Progress 9,373.80
17300 Accumulated Depreciation (553,843.75)
Total Other Assets 1,341,707.84
TOTAL ASSETS 3,797,369.85
Fayetteville A&P Commission
Balance Sheet
As of September 30, 2015
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
20000 Accounts Payable 8,171.08
23002 Colonial Life&Acc Ins. Payable 24.36
24000 Payroll Liabilities 7,751.26
24100 Employee Benefits Payable 0.00
24500 Due to Other Funds 5,190.67
24750 Unearned ABP Revenue 0.00
24900 Unearned Revenue 2015 64,320.67
24901 Unearned Revenue 2016 44,757.36
Total Liabilities 130,215.40
Equity
39005 Fund Balance 3,543,374.36
Net Revenue 123,780.09
Total Equity 3,667,154.45
TOTAL LIABILITIES AND EQUITY 3,797,369.85
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
CONSOLIDATED A& P COMMISSION
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Revenue
40000 Hotel, Motel, Restaurant Taxes 2,775,419 2,070,231 2,208,519 1,971,640 566,900 240,706 258,999 233,140
40200 PY Hotel, Motel, Restaurant Tax 0 0 22,356 37,998 (22,356) 0 535 555
40600 Rental Income 427,061 315,995 323,264 275,562 103,797 58,575 25,800 47,056
40601 -Incidentals 47,978 35,104 34,255 55,422 13,723 3,259 220 0
40602-Alcohol Sales 33,663 23,570 40,449 0 (6,786) 1,790 0 0
40700 • 1st Thursday Income 20,000 18,000 16,841 16,516 3,159 2,000 691 2,186
40800 • Other Income 200 150 12,328 10,821 (12,128) 50 100 1,226
40900-Roots Festival 0 0 0 15,265 0 0 0 15,265
41000 • Parking Revenue 16,936 13,047 11,215 10,112 5,721 869 1,056 869
41001 • Parking Lease 12,831 10,156 14,230 61203 (1,399) 250 (492) 250
41200 • Gift Shop Sales 6,150 5,550 4,940 5,201 1,210 450 195 399
41300 •Visitor Store 32,000 26,000 20,433 27,160 11,567 4,000 2,033 4,151
41400 • Partership Income 4,000 4,000 1,650 850 2,350 0 0 850
41600 •Admission Revenue 13,150 11,450 13,408 10,786 (258) 1,000 1,560 902
41700 • Health Reimbursement 725 725 1,389 6,556 (664) 0 0 1,490
42000 • Special Projects 12,592 5,068 5,191 (1,465) 7,401 825 0 0
42600 • Interest Income Investments 11,850 8,910 9,627 7,868 2,223 990 1,024 1,258
42800 • Interest Income Checking 3,044 2,326 2,140 2,022 904 254 301 108
42900 •Visitor Guide Ad Income 30,000 30,000 0 21,981 18,381 0 0 2,400
43200 • LOTO Income 18,600 0 1,075 0 17,525 0 25 0
98000 •Transfer In
Total Revenue 3,466,199 2,580,282 2,743,310 2,480,498 711,270 315,018 292,047 312,105
Expenditures
61000 • Signage-Tourism 10,400 8,400 7,259 7,350 3,141 600 642 593
61500 Credit Card Fees 9,154 6,687 6,890 5,814 2,264 947 1,169 897
62500 Advertising&Marketing 526,000 411,000 518,188 287,241 7,812 50,000 213,440 23,784
Page 1 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
CONSOLIDATED A& P COMMISSION
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
62600 Printing/Brochures 150,000 135,000 54,535 126,290 95,465 15,000 6,540 12,514
62700 Website Update 12,000 9,000 5,085 4,000 6,915 11000 500 500
63000 Accounting&Legal Fees 6,000 4,500 1,945 1,347 4,055 500 0 0
63100 Audit Expense 11,000 11,000 9,100 9,000 1,900 2,000 0 0
64000 Office Expense 18,850 14,350 13,129 11,203 5,721 1,900 895 1,772
64100 Visitor Store Expense 18,000 13,500 14,413 12,458 3,587 1,500 9,020 3,383
64150-Clinton House Gift Shop 5,000 4,000 (1,028) 1,777 6,028 0 1,513 0
64500 • Insurance-Building 10,000 10,000 9,775 0 225 10,000 9,775 0
64501 -Insurance-Workers Comp 3,000 3,000 0 0 3,000 3,000 0 0
64502-Insurance-D&O 0 0 11991 0 (1,991) 0 0 0
65000 Insurance&Health Benefits 122,717 91,100 73,908 71,687 48,809 10,042 7,374 10,662
65501 Simple IRA Match 21,523 15,595 10,733 9,382 10,790 1,727 1,254 1,082
66000 Car Allowance 3,750 2,850 3,150 2,700 600 300 300 300
66500 Telephone Expense/Internet 17,604 13,121 14,838 12,414 2,766 1,762 2,650 1,851
67000 Postage&Shipping Expense 23,260 16,760 14,900 22,361 8,360 2,060 0 1,157
67100 Tracking Software 24,100 23,600 11,429 4,672 12,671 700 0 0
68100 Rent 12,000 12,000 12,000 12,000 0 0 0 0
68400 Maintenance/Lawn 10,500 6,900 6,626 575 3,874 200 395 300
68500 Repairs&Maintenance Expense 162,350 121,800 99,924 73,141 62,426 15,350 12,824 8,867
68600 Peace Fountain Maintenance 7,500 5,625 8,986 2,240 (1,486) 625 226 252
68700 Linens 28,524 21,393 18,983 16,932 9,541 2,377 2,028 1,343
69500 Publication&Dues 15,395 14,395 12,668 12,383 2,727 0 0 0
70000 Travel/Training Expense 69,901 57,323 50,396 41,719 19,505 9,287 1,063 2,958
70500 Taxes&Licenses 7,385 6,835 13,778 10,639 (6,393) 183 1,674 1,915
71000 Collections Expense 53,430 40,190 44,617 40,193 8,813 4,673 5,191 4,674
72000 Payroll Tax Expense 57,669 42,695 36,466 32,581 21,203 4,597 3,992 3,506
73000 Convention Development 58,900 44,172 47,823 40,196 11,077 4,908 2,480 2,988
76500 Contract Labor 48,800 35,844 45,934 43,118 2,866 3,916 5,282 8,146
Page 2 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
CONSOLIDATED A& P COMMISSION
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
77500 • Salaries Expense 659,610 475,133 449,624 396,457 209,986 51,476 50,928 44,446
77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0
78000 Electric Utilities 77,906 60,087 55,545 49,575 22,361 6,870 7,529 1,072
78100 Gas Utility 13,401 9,696 12,046 7,883 1,355 230 407 28
78200 Water Utilitiy 10,366 7,917 7,245 7,841 3,121 1,166 1,048 1,151
78500 Security 2,700 2,025 1,638 2,508 1,062 225 142 22
78600 Airport Advertising 9,000 6,750 6,375 9,000 2,625 0 750 2,250
78700 Minor Equipment 108,000 92,000 95,529 105,745 12,471 10,000 10,297 20
78800 Airport Info Booth 4,800 3,600 2,800 2,400 2,000 0 0 0
94300 LOTO Special Project 10,000 0 4,515 0 5,485 0 0 0
95000 Misc.Special Projects-Other 267,148 259,624 151,676 813,193 115,472 825 13,497 33,030
95010 1st Thursday 21,000 18,000 17,350 23,770 3,650 3,000 3,144 4,930
95020-Roots Festival 0 0 0 12,428 0 0 0 12,428
95026-Incidental Expenses 0 0 5,321 0 (5,321) 0 0 0
95027-Alcohol Purchases 0 0 29,130 0 (29,130) 0 (224) 0
96500 Special Funding 0 0 0 0 0 0 0 0
97000 Bond Payments-Town Center 746,556 559,917 559,917 502,214 186,639 62,213 62,213 55,802
97100 Trustee Expense 6,000 4,500 0 3,375 6,000 0 0 0
99000 Transfer Out
Total Expenditures 3,466,199 2,706,884 2,572,152 2,851,802 894,047 285,159 439,958 248,623
Excess of Revenues Over/(Under)Expenditures 0 (126,602) 171,158 (371,304) (182,777) 29,859 (147,911) 63,482
72500 • Depreciation Expense 0 0 1 47,374 1 0 1 (47,374) 0 1 5,264 1 0
Revised Excess of Revenues Over/(Under)
Expenditures 0 (126,602) 123,784 (371,304) (230,151) 29,859 (153,175) 63,482
Page 3 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
FAYETTEVILLE A& P
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Revenue
40000 Hotel, Motel, Restaurant Taxes 2,775,419 2,070,231 2,208,519 1,971,640 566,900 240,706 258,999 233,140
40200 PY Hotel, Motel, Restaurant Tax 0 0 22,356 37,998 (22,356) 0 535 555
40600 Rental Income 0 0 0 0 0 0 0 0
40601 -Incidentals 0 0 0 0 0 0 0 0
40602-Alcohol Sales 0 0 0 0 0 0 0 0
40700 • 1st Thursday Income 0 0 0 0 0 0 0 0
40800 • Other Income 0 0 10,612 7,656 (10,612) 0 0 1,076
40900-Roots Festival 0 0 0 0 0 0 0 0
41000 • Parking Revenue 0 0 0 0 0 0 0 0
41001 • Parking Lease 0 0 0 0 0 0 0 0
41200 • Gift Shop Sales 0 0 0 0 0 0 0 0
41300 •Visitor Store 0 0 0 0 0 0 0 0
41400 • Partership Income 0 0 0 0 0 0 0 0
41600 •Admission Revenue 0 0 0 0 0 0 0 0
41700 • Health Reimbursement 725 725 1,389 6,556 (664) 0 0 1,490
42000 • Special Projects 0 0 0 0 0 0 0 0
42600 • Interest Income Investments 11,850 8,910 9,627 7,868 2,223 990 1,024 1,258
42800 • Interest Income Checking 2,000 1,502 931 1,277 1,069 166 112 39
42900 •Visitor Guide Ad Income 30,000 30,000 0 21,981 18,381 0 0 2,400
43200 • LOTO Income 10,000 0 700 0 9,300 0 0 0
98000 •Transfer In 0 0 0 0 0 0 0 0
Total Revenue 2,829,994 2,111,368 2,254,134 2,054,976 564,241 241,862 260,670 239,958
Expenditures
61000 • Signage-Tourism 10,400 8,400 7,192 7,350 3,208 600 642 593
61500 Credit Card Fees 0 0 0 0 0 0 0 0
62500 Advertising&Marketing 525,000 410,000 516,417 286,284 8,583 50,000 212,655 23,336
Page 4 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
FAYETTEVILLE A& P
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
62600 Printing/Brochures 150,000 135,000 54,049 126,290 95,951 15,000 6,540 12,514
62700 Website Update 12,000 9,000 5,085 4,000 6,915 11000 500 500
63000 Accounting&Legal Fees 6,000 4,500 1,945 1,347 4,055 500 0 0
63100 Audit Expense 11,000 11,000 9,100 9,000 1,900 2,000 0 0
64000 Office Expense 2,400 1,800 2,008 1,693 392 200 387 493
64100 Visitor Store Expense 0 0 0 0 0 0 0 0
64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0
64500 • Insurance-Building 10,000 10,000 9,775 0 225 10,000 9,775 0
64501 -Insurance-Workers Comp 3,000 3,000 0 0 3,000 3,000 0 0
64502-Insurance-D&O 0 0 11991 0 (1,991) 0 0 0
65000 Insurance&Health Benefits 8,861 6,752 6,405 18,756 2,456 670 311 2,936
65501 Simple IRA Match 6,182 4,417 1,567 3,132 4,615 485 222 348
66000 Car Allowance 3,750 2,850 3,150 2,700 600 300 300 300
66500 Telephone Expense/Internet 0 0 1,206 0 (1,206) 0 150 0
67000 Postage&Shipping Expense 23,000 16,500 14,802 22,021 8,198 2,000 0 1,098
67100 Tracking Software 0 0 381 0 (381) 0 0 0
68100 Rent 0 0 0 0 0 0 0 0
68400 Maintenance/Lawn 9,500 6,000 0 0 9,500 0 0 0
68500 Repairs&Maintenance Expense 75,000 56,250 27,889 11,600 47,111 6,250 2,861 0
68600 Peace Fountain Maintenance 7,500 5,625 8,986 2,240 (1,486) 625 226 252
68700 Linens 0 0 0 77 0 0 0 0
69500 Publication&Dues 14,000 13,000 11,944 11,619 2,056 0 0 0
70000 Travel/Training Expense 13,595 13,595 3,673 1,052 9,922 5,095 0 551
70500 Taxes&Licenses 0 0 1,037 2,391 (1,037) 0 0 1,905
71000 Collections Expense 53,430 40,190 44,617 40,193 8,813 4,673 5,191 4,674
72000 Payroll Tax Expense 11,786 9,170 8,833 10,257 2,953 872 850 887
73000 Convention Development 0 0 2,354 35 1 (2,354) 0 1 98 1 0
76500 Contract Labor 0 0 0 3,744 0 0 0 2,625
Page 5 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
FAYETTEVILLE A& P
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
77500 • Salaries Expense 138,650 102,596 108,083 125,730 30,567 10,083 10,815 11,301
77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0
78000 Electric Utilities 0 0 0 0 0 0 0 0
78100 Gas Utility 0 0 0 0 0 0 0 0
78200 Water Utilitiy 0 0 0 0 0 0 0 0
78500 Security 0 0 0 0 0 0 0 0
78600 Airport Advertising 9,000 6,750 6,375 9,000 2,625 0 750 2,250
78700 Minor Equipment 100,000 84,000 91,456 105,482 8,544 10,000 9,450 20
78800 Airport Info Booth 4,800 3,600 2,800 2,400 2,000 0 0 0
94300 LOTO Special Project 10,000 0 65 0 9,935 0 0 0
95000 Misc.Special Projects-Other 254,556 254,556 132,201 755,519 122,355 0 13,413 26,830
95010 1st Thursday 0 0 0 2,200 0 0 0 0
95020-Roots Festival 0 0 0 0 0 0 0 0
95026-Incidental Expenses 0 0 0 0 0 0 0 0
95027-Alcohol Purchases 0 0 0 0 0 0 0
96500 Special Funding 0 0 0 0 0 0 0 0
97000 Bond Payments-Town Center 746,556 559,917 559,917 502,214 186,639 62,213 62,213 55,802
97100 Trustee Expense 6,000 4,500 0 3,375 6,000 0 0 0
99000 Transfer Out 599,028 599,028 315,000 65,000 284,028 0 0 0
Total Expenditures 2,829,994 2,386,996 1,965,303 2,136,701 864,691 185,566 337,349 149,215
Excess of Revenues Over/(Under)Expenditures 0 (275,628) 288,831 (81,725) (300,450) 56,296 (76,679) 90,743
72500 • Depreciation Expense 0 0 1 47,374 1 0 1 (47,374) 0 1 5,264 1 0
Revised Excess of Revenues Over/(Under)
Expenditures 0 (275,628) 241,457 (81,725) (347,824) 56,296 (81,942) 90,743
Page 6 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
CLINTON HOUSE
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Revenue
40000 Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0
40200 PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0
40600 Rental Income 350 250 550 0 (200) 0 150 0
40601 -Incidentals 0 0 0 0 0 0 0 0
40602-Alcohol Sales 0 0 0 0 0 0 0 0
40700 • 1st Thursday Income 0 0 0 0 0 0 0 0
40800 . Other Income 200 150 150 350 50 50 100 0
40900-Roots Festival 0 0 0 0 0 0 0 0
41000 • Parking Revenue 0 0 0 0 0 0 0 0
41001 • Parking Lease 0 0 0 0 0 0 0 0
41200 • Gift Shop Sales 6,150 5,550 4,940 5,201 1,210 450 195 399
41300 •Visitor Store 0 0 0 0 0 0 0 0
41400 • Partership Income 0 0 0 0 0 0 0 0
41600 •Admission Revenue 13,150 11,450 13,408 10,786 (258) 1,000 1,560 902
41700 • Health Reimbursement 0 0 0 0 0 0 0 0
42000 • Special Projects 0 0 175 0 (175) 0 0 0
42600 • Interest Income Investments 0 0 0 0 0 0 0 0
42800 • Interest Income Checking 73 55 60 53 13 6 13 7
42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 0
43200 • LOTO Income 0 0 0 0 0 0 0 0
98000 •Transfer In 83,082 83,082 50,000 15,000 33,082 0 0 0
Total Revenue 103,005 100,537 69,283 31,390 33,722 1,506 2,018 1,308
Expenditures
61000 • Signage-Tourism 0 0 0 0 0 0 0 0
61500 Credit Card Fees 1,200 1 900 1 596 1 542 1 604 1 100 1 57 1 51
62500 Advertising&Marketing 0 0 0 0 0 0 0 0
Page 7 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
CLINTON HOUSE
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
62600 Printing/Brochures 0 0 0 0 0 0 0 0
62700 Website Update 0 0 0 0 0 0 0 0
63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0
63100 Audit Expense 0 0 0 0 0 0 0 0
64000 Office Expense 3,550 2,500 1,360 2,078 2,190 250 57 348
64100 Visitor Store Expense 0 0 0 0 0 0 0 0
64150-Clinton House Gift Shop 5,000 4,000 (1,028) 1,777 6,028 0 1,513 0
64500 • Insurance-Building 0 0 0 0 0 0 0 0
64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0
64502-Insurance-D&O 0 0 0 0 0 0 0 0
65000 Insurance&Health Benefits 8,139 6,030 5,875 6,175 2,264 670 531 714
65501 Simple IRA Match 1,297 927 922 838 375 103 102 93
66000 Car Allowance 0 0 0 0 0 0 0 0
66500 Telephone Expense/Internet 1,270 955 1,090 948 180 105 134 106
67000 Postage&Shipping Expense 0 0 0 0 0 0 0 0
67100 Tracking Software 0 0 0 0 0 0 0 0
68100 Rent 12,000 12,000 12,000 12,000 0 0 0 0
68400 Maintenance/Lawn 1,000 900 6,626 575 (5,626) 200 395 300
68500 Repairs&Maintenance Expense 1,500 1,000 592 162 908 0 0 0
68600 Peace Fountain Maintenance 0 0 0 0 0 0 0 0
68700 Linens 0 0 0 0 0 0 0 0
69500 Publication&Dues 210 210 210 210 0 0 0 0
70000 Travel/Training Expense 2,000 2,000 1,085 458 915 0 0 0
70500 Taxes&Licenses 1,200 900 418 379 782 100 59 0
71000 Collections Expense 0 0 0 0 0 0 0 0
72000 Payroll Tax Expense 3,868 2,763 2,458 2,280 1,410 307 261 237
73000 Convention Development 0 0 0 0 0 0 0 0
76500 Contract Labor 11,400 7,800 7,711 6,430 3,689 800 720 800
Page 8 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
CLINTON HOUSE
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
77500 • Salaries Expense 43,015 30,726 30,718 27,926 12,297 31414 3,413 3,103
77600-Relocation Expense 0 0 0 0 0 0 0 0
78000 Electric Utilities 1,483 1,083 1,014 871 469 180 151 173
78100 Gas Utility 1,119 914 915 648 204 30 26 28
78200 Water Utilitiy 1,454 1,187 665 1,132 789 223 132 214
78500 Security 300 225 198 198 102 25 22 22
78600 Airport Advertising 0 0 0 0 0 0 0 0
78700 Minor Equipment 2,000 2,000 772 0 1,228 0 0 0
78800 Airport Info Booth 0 0 0 0 0 0 0 0
94300 LOTO Special Project 0 0 0 0 0 0 0 0
95000 Misc.Special Projects-Other 0 0 332 1,154 (332) 0 69 770
95010 1st Thursday 0 0 0 0 0 0 0 0
95020-Roots Festival 0 0 0 0 0 0 0 0
95026-Incidental Expenses 0 0 0 0 0 0 0 0
95027-Alcohol Purchases 0 0 0 0 0 0 0 0
96500 Special Funding 0 0 0 0 0 0 0 0
97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0
97100 Trustee Expense 0 0 0 0 0 0 0 0
99000 Transfer Out 0 0 0 0 0 0 0 0
Total Expenditures 103,005 79,020 74,529 66,781 28,476 6,507 7,642 6,959
Excess of Revenues Over/(Under)Expenditures 0 21,517 (5,246) (35,391) 5,246 (5,001) (5,624) (5,651)
72500 • Depreciation Expense 0 0 0 0 0 0 0 0
Revised Excess of Revenues Over/(Under)
Expenditures 0 21,517 (5,246) (35,391) 5,246 (5,001) (5,624) (5,651)
Page 9 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
TOWN CENTER
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Revenue
40000 Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0
40200 PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0
40600 Rental Income 426,711 315,745 322,714 275,562 103,997 58,575 25,650 47,056
40601 -Incidentals 47,978 35,104 34,255 55,422 13,723 3,259 220 0
40602-Alcohol Sales 33,663 23,570 40,449 0 (6,786) 1,790 0 0
40700 • 1st Thursday Income 0 0 0 0 0 0 0 0
40800 • Other Income 0 0 1,392 27 (1,392) 0 0 0
40900-Roots Festival 0 0 0 15,265 0 0 0 15,265
41000 • Parking Revenue 16,936 13,047 11,215 10,112 5,721 869 1,056 869
41001 • Parking Lease 12,831 10,156 14,230 6,203 (1,399) 250 (492) 250
41200 • Gift Shop Sales 0 0 0 0 0 0 0 0
41300 •Visitor Store 0 0 0 0 0 0 0 0
41400 • Partership Income 0 0 0 0 0 0 0 0
41600 •Admission Revenue 0 0 0 0 0 0 0 0
41700 • Health Reimbursement 0 0 0 0 0 0 0 0
42000 • Special Projects 12,592 5,068 5,016 (1,465) 7,576 825 0 0
42600 • Interest Income Investments 0 0 0 0 0 0 0 0
42800 • Interest Income Checking 721 579 798 579 (77) 62 110 62
42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 0
43200 • LOTO Income 0 0 0 0 0 0 0 0
98000 •Transfer In 0 0 0 0 0 0 0 0
Total Revenue 551,432 403,269 430,069 361,705 121,363 65,630 26,544 63,502
Expenditures
61000 • Signage-Tourism 0 0 0 0 0 0 0 0
61500 Credit Card Fees 5,814 4,247 1 5,457 1 3,860 1 357 1 657 1 1,048 1 657
62500 Advertising&Marketing 1,000 1,000 1 621 1 0 379 1 0 500 1 0
Page 10 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
TOWN CENTER
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
62600 Printing/Brochures 0 0 0 0 0 0 0 0
62700 Website Update 0 0 0 0 0 0 0 0
63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0
63100 Audit Expense 0 0 0 0 0 0 0 0
64000 Office Expense 5,400 4,050 6,145 3,350 (745) 450 274 182
64100 Visitor Store Expense 0 0 0 0 0 0 0 0
64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0
64500 • Insurance-Building 0 0 0 0 0 0 0 0
64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0
64502-Insurance-D&O 0 0 0 0 0 0 0 0
65000 Insurance&Health Benefits 40,695 30,150 28,175 23,511 12,520 3,350 2,973 2,854
65501 Simple IRA Match 5,796 4,347 3,465 2,888 2,331 483 396 321
66000 Car Allowance 0 0 0 0 0 0 0 0
66500 Telephone Expense/Internet 7,684 5,716 5,185 5,709 2,499 657 591 657
67000 Postage&Shipping Expense 260 260 15 0 245 60 0 0
67100 Tracking Software 0 0 0 0 0 0 0 0
68100 Rent 0 0 0 0 0 0 0 0
68400 Maintenance/Lawn 0 0 0 0 0 0 0 0
68500 Repairs&Maintenance Expense 84,000 63,000 69,606 59,869 14,394 9,000 9,446 8,837
68600 Peace Fountain Maintenance 0 0 0 0 0 0 0 0
68700 Linens 28,524 21,393 18,983 16,855 9,541 2,377 2,028 1,343
69500 Publication&Dues 0 0 0 0 0 0 0 0
70000 Travel/Training Expense 4,000 4,000 5,691 9,240 (1,691) 0 150 1,726
70500 Taxes&Licenses 5,000 4,750 9,942 5,683 (4,942) 83 1,365 10
71000 Collections Expense 0 0 0 0 0 0 0 0
72000 Payroll Tax Expense 17,246 13,032 11,257 9,992 5,989 1,448 1,262 1,230
73000 Convention Development 0 0 177 0 1 (177) 0 1 177 1 0
76500 Contract Labor 37,400 28,044 38,223 1 31,656 1 (823) 3,116 1 4,562 1 4,701
Page 11 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
TOWN CENTER
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
77500 • Salaries Expense 202,784 144,846 138,708 122,255 64,076 16,094 16,354 15,528
77600-Relocation Expense 0 0 0 0 0 0 0 0
78000 Electric Utilities 70,298 54,229 49,961 43,997 20,337 6,340 6,900 127
78100 Gas Utility 12,282 8,782 11,131 7,235 1,151 200 381 0
78200 Water Utilitiy 8,257 6,225 6,130 6,224 2,127 893 865 893
78500 Security 2,400 1,800 1,440 2,190 960 200 120 0
78600 Airport Advertising 0 0 0 0 0 0 0 0
78700 Minor Equipment 0 0 370 0 (370) 0 0 0
78800 Airport Info Booth 0 0 0 0 0 0 0 0
94300 LOTO Special Project 0 0 0 0 0 0 0 0
95000 Misc.Special Projects-Other 12,592 5,068 18,614 55,468 (6,022) 825 15 4,378
95010 1st Thursday 0 0 0 0 0 0 0 0
95020-Roots Festival 0 0 0 12,428 0 0 0 12,428
95026-Incidental Expenses 0 0 5,321 0 (5,321) 0 0 0
95027-Alcohol Purchases 0 0 29,130 0 (29,130) 0 (224)
96500 Special Funding 0 0 0 0 0 0 0 0
97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0
97100 Trustee Expense 0 0 0 0 0 0 0 0
99000 Transfer Out 0 0 0 0 0 0 0 0
Total Expenditures 551,432 404,939 463,747 422,410 87,685 46,233 49,183 55,872
Excess of Revenues Over/(Under)Expenditures 0 (1,670) (33,678) (60,705) 33,678 19,397 (22,639) 7,630
72500 • Depreciation Expense 0 0 0 0 0 0 0 0
Revised Excess of Revenues Over/(Under)
Expenditures 0 (1,670) (33,678) (60,705) 33,678 19,397 (22,639) 7,630
Page 12 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
VISITOR CENTER
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Revenue
40000 Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0
40200 PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0
40600 Rental Income 0 0 0 0 0 0 0 0
40601 -Incidentals 0 0 0 0 0 0 0 0
40602-Alcohol Sales 0 0 0 0 0 0 0 0
40700 • 1st Thursday Income 20,000 18,000 16,841 16,516 3,159 2,000 691 2,186
40800 • Other Income 0 0 174 2,788 (174) 0 0 150
40900-Roots Festival 0 0 0 0 0 0 0 0
41000 • Parking Revenue 0 0 0 0 0 0 0 0
41001 • Parking Lease 0 0 0 0 0 0 0 0
41200 • Gift Shop Sales 0 0 0 0 0 0 0 0
41300 •Visitor Store 32,000 26,000 20,433 27,160 11,567 4,000 2,033 4,151
41400 • Partership Income 4,000 4,000 1,650 850 2,350 0 0 850
41600 •Admission Revenue 0 0 0 0 0 0 0 0
41700 • Health Reimbursement 0 0 0 0 0 0 0 0
42000 • Special Projects 0 0 0 0 0 0 0 0
42600 • Interest Income Investments 0 0 0 0 0 0 0 0
42800 • Interest Income Checking 250 190 351 113 (101) 20 66 0
42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 0
43200 • LOTO Income 8,600 0 375 0 8,225 0 25 0
98000 •Transfer In 515,946 515,946 265,000 50,000 250,946 0 0 0
Total Revenue 580,796 564,136 304,824 97,427 275,972 6,020 2,815 7,337
Expenditures
61000 • Signage-Tourism 0 0 67 0 (67) 0 0 0
61500 Credit Card Fees 2,140 1 1,540 1 837 1 1,412 1 1,303 1 190 1 64 1 189
62500 Advertising&Marketing 0 0 1,150 1 957 1 (1,150) 0 285 1 448
Page 13 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
VISITOR CENTER
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
62600 Printing/Brochures 0 0 486 0 (486) 0 0 0
62700 Website Update 0 0 0 0 0 0 0 0
63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0
63100 Audit Expense 0 0 0 0 0 0 0 0
64000 Office Expense 7,500 6,000 3,616 4,082 3,884 1,000 177 749
64100 Visitor Store Expense 18,000 13,500 14,413 12,458 3,587 1,500 9,020 3,383
64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0
64500 • Insurance-Building 0 0 0 0 0 0 0 0
64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0
64502-Insurance-D&O 0 0 0 0 0 0 0 0
65000 Insurance&Health Benefits 65,022 48,168 33,453 23,245 31,569 5,352 3,559 4,158
65501 Simple IRA Match 8,248 5,904 4,779 2,524 3,469 656 534 320
66000 Car Allowance 0 0 0 0 0 0 0 0
66500 Telephone Expense/Internet 8,650 6,450 7,357 5,757 1,293 1,000 1,775 1,088
67000 Postage&Shipping Expense 0 0 83 340 (83) 0 0 59
67100 Tracking Software 24,100 23,600 11,048 4,672 13,052 700 0 0
68100 Rent 0 0 0 0 0 0 0 0
68400 Maintenance/Lawn 0 0 0 0 0 0 0 0
68500 Repairs&Maintenance Expense 1,850 1,550 1,837 1,510 13 100 517 30
68600 Peace Fountain Maintenance 0 0 0 0 0 0 0 0
68700 Linens 0 0 0 0 0 0 0 0
69500 Publication&Dues 1,185 1,185 514 554 671 0 0 0
70000 Travel/Training Expense 50,306 37,728 39,947 30,969 10,359 4,192 913 681
70500 Taxes&Licenses 1,185 1,185 2,381 2,186 (1,196) 0 250 0
71000 Collections Expense 0 0 0 0 0 0 0 0
72000 Payroll Tax Expense 24,769 17,730 13,918 10,052 10,851 1,970 1,619 1,152
73000 Convention Development 58,900 44,172 45,292 40,161 13,608 4,908 2,205 2,988
76500 Contract Labor 0 0 0 1,288 0 0 0 20
Page 14 of 15
Modified Accrual Fayetteville A P Commission
Statement of Budget, Revenue and Expense
September YTD 2015
VISITOR CENTER
2015 September 2015 Year-to-Date 2014 2015 September 2015 Month 2014
Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month
Budget
Expenditures(cont.)
77500 • Salaries Expense 275,161 196,965 172,115 120,546 103,046 21,885 20,346 14,514
77600-Relocation Expense 0 0 0 0 0 0 0 0
78000 Electric Utilities 6,125 4,775 4,570 4,707 1,555 350 478 772
78100 Gas Utility 0 0 0 0 0 0 0 0
78200 Water Utilitiy 655 505 450 485 205 50 51 44
78500 Security 0 0 0 120 0 0 0 0
78600 Airport Advertising 0 0 0 0 0 0 0 0
78700 Minor Equipment 6,000 6,000 2,931 263 3,069 0 847 0
78800 Airport Info Booth 0 0 0 0 0 0 0 0
94300 LOTO Special Project 0 0 4,450 0 (4,450) 0 0 0
95000 Misc.Special Projects-Other 0 0 529 1,052 (529) 0 0 1,052
95010 1st Thursday 21,000 18,000 17,350 21,570 3,650 3,000 3,144 4,930
95020-Roots Festival 0 0 0 0 0 0 0 0
95026-Incidental Expenses 0 0 0 0 0 0 0 0
95027-Alcohol Purchases 0 0 0 0 0 0 0 0
96500 Special Funding 0 0 0 0 0 0 0 0
97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0
97100 Trustee Expense 0 0 0 0 0 0 0 0
99000 Transfer Out 0 0 0 0 0 0 0 0
Total Expenditures 580,796 434,957 383,573 290,910 197,223 46,853 45,784 36,577
Excess of Revenues Over/(Under)Expenditures 0 129,179 (78,749) (193,483) 78,749 (40,833) (42,969) (29,240)
72500 • Depreciation Expense 0 0 0 0 0 0 0 0
Revised Excess of Revenues Over/(Under)
Expenditures 0 129,179 (78,749) (193,483) 78,749 (40,833) (42,969) (29,240)
Page 15 of 15
Y ti
DEPARTMENTAL CORRESPONDENCE
OFFICE OF THE
CITY ATTORNEY Kit Williams
City Attorney
Blake Pennington
TO: Mayor Jordan Assistant City Attorney
A&P Commissioners Patti Mulford
Paralegal
CC: City Council
Casey Jones, Prosecuting Attorney
FROM: Kit Williams, City Attorney
DATE: October 5, 2015
RE: Overdue HMR collection efforts
The City Prosecutor reported on 28 active Hotel, Motel and
Restaurant overdue tax collection cases for September 2015 as shown on his
attached report. One of these cases was closed. The City Prosecutor's
Office collected $1,296.36 in overdue HMR taxes in September. Year to
date collections total $29,807.26 which equals more than $3,300.00 per
month.
i