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HomeMy WebLinkAbout2015-09-21 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION The regularly scheduled A&P meeting will be at 2:OOpm at the Fayetteville Town Center located at 15 West Mountain Street, Fayetteville, Arkansas. September 21, 2015 2:00 p.m. Fayetteville Town Center I. Call to Order—Ching Mong II. Reports A. Approval of the Minutes—August 2015 B. Financial Report 1. HMR Revenues—Kym Hughes 2. Financial Statements— Sally Fisher 3. Approval of Financial Reports—August 2015 C. Department Reports 1. Town Center—Kym Hughes 2. Visitor Bureau and Clinton House—Kym Hughes D. Agency Report—Mike Sells III. Old Business A. Update on By-Laws—Vince Chadick B. Grant Funding - Commissioners Discussion IV. New Business V. Adjourn Advertising and Promotion Commission Regular Meeting August 17, 2015 Commissioners Present: Ching Mong, Matt Behrend,Tim Freeman, Robert Rhoades, Hannah Withers and Adella Gray Commissioners Not Present: Matthew Petty Staff Present: Kym Hughes, Sally Fisher, Sandra Bennett,Jessi Leonard Call to Order Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on August 17, 2015 at 2:08 pm Approval of Minutes Commissioner Hanna Withers moved to approve the June 2015 minutes; seconded by Commissioner Adella Gray. Motion carried with a vote of 6:0. Approval of Minutes -Special Public Art Meeting Commissioner Withers moved to approve the June 21, 2015 minutes; seconded by Commissioner Tim Freeman. Motion carried with a vote of 6:0. Financial Reports Total HMR Revenue $259,215.00 up 12% compared to July 2014. Balance Sheets Total cash ....................................$633,502.23 Accounts Receivable....................$18,843.07 Prepaid expenses ..............................$10,647.99—this is a rebate that the Town Center received from SWEPCO for LED light upgrade. Inventory Assets...........................$11,831.37 Total Investments ........................$1,842,411.36 Total Assets..................................$3,878,213.51 Accounts Payable.........................$6,251.30 Net Revenue.................................$249,104.37 Consolidated Statement of Budget 2015 2014 Year to Date Revenue $2,307,131.00 vs. $1,972,654.00 Revised excess of Revenues Expenditures $249,105.00 vs. ($443,819.00) Commissioner Ching Mong moved to approve financials, motion seconded by Commissioner Withers. Motioned carried with a vote of 6:0. Departmental Reports Town Center Sandra Bennett, reported that executed contracts are up 373% over July 2014. The ramp at East dock is finished, the Visitors Bureau and Town Center have been re-keyed. Door at Visitors Bureau to be repainted and repaired. Visitor Bureau Leads- all markets 37 groups 870 attendees 560 room nights Est. value $260,000.00 Definite bookings 7 groups 271 attendees 40 room nights $38,000.00 Completed meetings Go Ye Village—Group Tour 20 attendees $2,471.00 No lost business for the month. Lost Business will be tracked so issues resulting in lost business can be addressed. Visitors Center Sales Sales = $2,935.54 with a 48.48% profit margin Clinton House Museum 7/2015 vs. 7/2014 Sales $3,669.11 $3,161.66 Sales are at an 83.48% profit margin, this includes admission. Sells Agency All commercial spots are complete and will start running next week in surrounding areas. Facebook campaign is live. The agency is currently promoting the ale trail along with night life and restaurants. Also, there are a couple of ads for the air museum. Sells staff is working with Visitors Bureau staff on a landing page, rather than opening directly on the Experience Fayetteville home page. On that landing page will be itineraries including activities specifically created for various age groups and it includes a modified play list of local artist. The agency is also focused on highlighting the Insider's Guide and getting it out to the community. Old Business Public Art Table issue for one more month. Logo Brand Research Cost Presentation—Jessi Leonard, Communications Manager A. Subscription Base model.......$4,800.00/yearly— basic B. Consumer Data .....................$36,00.00 - no brand identity C. Destination Research............$87,000.00 - 6-8 months to complete D. Reps ......................................$58,600.00—accelerated time frame. It would take less than a month. Can start late August, early September. Time frame would be as follows. August through October conduct research, October through November re-branding soft release. The new website would be ready by the beginning of 2016. There will be no print changes until research is done. Option D, including travel expense would be $65,000.00. There is currently 1.84 million in the reserve. Commissioner Tim Freeman moved to take the money out of the reserve to cover the cost of Option D brand research; Commissioner Robert Rhoades seconded. Motion carried by a vote of 6:0. Citizen, Marilyn Heifner asked if the commission was following the professional selection policy. Which requires an ad to be put in the paper asking for bids on any projects over$20,000.00. Kym Hughes will check with the city to find out how to proceed. By-Laws Last revision was April 9, 2012. The following revisions need to be made. Advertising and Promotion Commission meetings need to be revised to the 311 Monday of each month. The address of principal office of Commission should be changed to the Visitors Bureau. Also, change accounting firm to Accounting Manager. Section 5 through 7 will need to be changed from a narrative to guidelines for requesting information. Citizen, Marilyn Heifner, stated this is directly from the city's policy. Kym Hughes expressed that phone requests might be missed and requested that all FOI request be made in writing. Kym asked Attorney Vince Chadick to research how FO1's should be requested. Currently, it states that reports will be posted on the Experience Fayetteville website by the Wednesday before the Commission meeting. Kym Hughes, Executive Director-A&P, requested it be moved to the Friday before. Remove section 10—Tax Report. Because of changes in Freedom of Information Act, there cannot be a detailed report included in agenda packet. Commissioner Freeman moved to update the date of monthly Advertising and Promotion meetings, location of principle office of A&P, change accounting firm to Accounting Manager, reports posted by no later than the Friday before commission meetings and to delete Section 10. Commissioner Adella Gray seconded. Motioned carried by a vote of 6:0. Adopted September 9, 2013 - correct the misspelling of Fayetteville, change Advertising and Promotion Commission meetings from 2nd Monday to 3rd Monday of each month. Commissioner Gray moved to accept changes, Commissioner Withers seconded. Motion carried with a vote of 6:0. Chairman Mong moved to adjourn the meeting; meeting adjourned at 3:00 pm. Respectfully submitted, Sandra Bennett Operations Administrator Sells staff is working with Visitors Bureau staff on a landing page, rather than opening directly on the Experience Fayetteville home page. On that landing page will be itineraries including activities specifically created for various age groups and it includes a modified play list of local artist. The agency is also focused on highlighting the Insider's Guide and getting it out to the community. Old Business Public Art Table issue for one more month. Logo Brand Research Cost Presentation—Jessi Leonard, Communications Manager A. Subscription Base model.......$4,800.00/yearly— basic B. Consumer Data .....................$36,00.00 - no brand identity C. Destination Research............$87,000.00 - 6-8 months to complete D. Reps ......................................$58,600.00—accelerated time frame. It would take less than a month. Can start late August, early September. Time frame would be as follows. August through October conduct research, October through November re-branding soft release. The new website would be ready by the beginning of 2016. There will be no print changes until research is done. Option D, including travel expense would be $65,000.00. There is currently 1.84 million in the reserve. Commissioner Tim Freeman moved to take the money out of the reserve to cover the cost of Option D brand research; Commissioner Robert Rhoades seconded. Motion carried by a vote of 6:0. Citizen, Marilyn Heifner asked if the commission was following the professional selection policy. Which requires an ad to be put in the paper asking for bids on any projects over$20,000.00. Kym Hughes will check with the city to find out how to proceed. By-Laws Last revision was April 9, 2012. The following revisions need to be made. Advertising and Promotion Commission meetings need to be revised to the 311 Monday of each month. The address of principal office of Commission should be changed to the Visitors Bureau. Also, change accounting firm to Accounting Manager. Section 5 through 7 will need to be changed from a narrative to guidelines for requesting information. Citizen, Marilyn Heifner, stated this is directly from the city's policy. Kym Hughes expressed that phone requests might be missed and requested that all FOI request be made in writing. Kym asked Attorney Vince Chadick to research how FO1's should be requested. Currently, it states that reports will be posted on the Experience Fayetteville website by the Wednesday before the Commission meeting. Kym Hughes, Executive Director-A&P, requested it be moved to the Friday before. Remove section 10—Tax Report. Because of changes in Freedom of Information Act, there cannot be a detailed report included in agenda packet. Commissioner Freeman moved to update the date of monthly Advertising and Promotion meetings, location of principle office of A&P, change accounting firm to Accounting Manager, reports posted by no later than the Friday before commission meetings and to delete Section 10. Commissioner Adella Gray seconded. Motioned carried by a vote of 6:0. Adopted September 9, 2013 - correct the misspelling of Fayetteville, change Advertising and Promotion Commission meetings from 2nd Monday to 3rd Monday of each month. Commissioner Gray moved to accept changes, Commissioner Withers seconded. Motion carried with a vote of 6:0. Chairman Mong moved to adjourn the meeting; meeting adjourned at 3:00 pm. Respectfully submitted, Sandra Bennett Operations Administrator Advertising and Promotion Commission For month of August 2015 Current Year HMR Collected (2120.0912.4101.00) $ 240,415.77 Prior Year Collected (2120.0912.4101.01) $ 500.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 810.83 Total Revenues $ 241,726.60 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (4,818.32) Town Center Bond Payment (2120.9120.5739.00) $ (62,212.98) 2013 Property Taxes on Town Center (2120.9120.5712.00) $ - Total Expenses $ (67,031.30) Total Check to A&P $ 174,695.30 This report represents HMR collections through the end of the month. These figures may include past due amounts. The total amount collected during the month of August was$240,915.77. This total includes previous month tax amounts that were received in August. Please remember that the amount listed represents only 1/2 of the total revenue generated. For July taxes collected in August— Hotel/Motel collections were $26,650.10 Restaurant collections were $205,844.63 City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2014 2012 2013 2013 2014 2014 2015 2015 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $205,939 211 ,138 2.52% 202,477 -4.10% 236,849 16.98% February $178,289 187,562 5.20% 203,022 8.24% 219,436 8.09% March $201 ,015 213,526 6.22% 213,212 -0.15% 233,277 9.41 % April $217,840 228,865 5.06% 230,939 0.91 % 258,307 11 .85% May $203,966 228,289 11 .93% 236,098 3.42% 258,362 9.43% June $222,062 218,829 -1 .46% 243,770 11 .40% 264,979 8.70% July $214,750 227,971 6.16% 230,624 1 .16% 259,215 12.40% August $202,624 206,873 2.10% 215,802 4.32% 240,916 11 .64% September $215,653 226,103 4.85% 233,695 3.36% October $241 ,017 243,129 0.88% 258,857 6.47% November $210,335 231 ,456 10.04% 252,717 9.19% December $208,518 210,064 0.74% 236,549 12.61% Total $ $2,522,008 $2,633,805 4.43% $ 2,757,761 4.71% $1,971,341 11.00% \filename Fayetteville A&P Commission Balance Sheet As of August 31, 2015 ASSETS Current Assets Cash 10000 CVB Cash in Register 100.00 10050 TC Cash on Hand 200.00 10100 CHM Cash In Register 100.00 10200 Arvest A&P General #4856 828.50 10300 1 st Security A&P#8714 211,617.57 10400 1st Security Fayetteville TC 258,690.76 10500 1st Security Clinton House 29,010.32 10600 1st Security CVB # 8730 158,634.87 10700 Arvest Payroll Account#4636 36,375.82 Total Cash 695,557.84 11000 Accounts Receivable 33,549.34 11400 Due From Other Funds 2,934.41 11500 Prepaid Expenses 8,145.97 12100 Inventory Asset- CVB 13,780.26 12150 Inventory Asset- CHM 4,878.44 13000 Investments 1,832,389.87 13100 Investments: Adjust to Market (2,640.33) Total Investments 1,829,749.54 Total Current Assets 2,588,595.80 Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 34,550.01 15100 Equipment 199,231.61 15500 CVB Building 930,569.02 15510 CVB Land 198,621.00 15600 Building Additions 523,206.15 16600 Construction in Progress 9,373.80 17300 Accumulated Depreciation (548,580.00) Total Other Assets 1,346,971.59 TOTAL ASSETS 3,935,567.39 Fayetteville A&P Commission Balance Sheet As of August 31, 2015 LIABILITIES AND EQUITY Liabilities Current Liabilities 20000 Accounts Payable 6,968.91 23002 Colonial Life&Acc Ins. Payable 24.36 24000 Payroll Liabilities 7,387.33 24100 Employee Benefits Payable 0.00 24500 Due to Other Funds 4,818.32 24750 Unearned ABP Revenue 1,200.00 24900 Unearned Revenue 2015 105,962.78 Total Liabilities 126,361.70 Equity 39005 Fund Balance 3,543,374.36 Net Revenue 265,831.33 Total Equity 3,809,205.69 TOTAL LIABILITIES AND EQUITY 3,935,567.39 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 CONSOLIDATED A& P COMMISSION 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 Hotel, Motel, Restaurant Taxes 2,775,419 1,829,525 1,949,520 1,738,500 825,899 222,276 240,416 214,920 40200 PY Hotel, Motel, Restaurant Tax 0 0 21,822 37,443 (21,822) 0 500 881 40600 Rental Income 427,061 257,420 286,746 228,506 140,315 29,000 26,834 22,930 40601 -Incidentals 47,978 31,845 33,412 55,422 14,566 3,612 5,984 5,278 40602-Alcohol Sales 33,663 21,780 40,668 0 (7,005) 1,249 9,547 0 40700 • 1st Thursday Income 20,000 16,000 16,149 14,330 3,851 2,000 15 600 40800 • Other Income 200 100 12,228 9,594 (12,028) 0 160 577 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 • Parking Revenue 16,936 12,178 10,159 9,243 6,777 7,577 1,096 7,577 41001 • Parking Lease 12,831 9,906 14,722 5,953 (1,891) 250 250 250 41200 • Gift Shop Sales 6,150 5,100 4,744 4,802 1,406 600 667 547 41300 •Visitor Store 32,000 22,000 18,400 23,008 13,600 4,500 2,809 4,865 41400 • Partership Income 4,000 4,000 1,650 0 2,350 0 150 0 41600 •Admission Revenue 13,150 10,450 11,848 9,884 1,302 1,100 1,871 1,091 41700 • Health Reimbursement 725 725 1,389 5,066 (664) 0 0 0 42000 • Special Projects 12,592 4,243 5,190 (1,465) 7,402 1,025 2,216 0 42600 • Interest Income Investments 11,850 7,920 8,602 6,610 3,248 990 811 1,126 42800 • Interest Income Checking 3,044 2,072 1,839 1,915 1,205 242 281 96 42900 •Visitor Guide Ad Income 30,000 30,000 0 19,581 18,381 0 0 0 43200 • LOTO Income 18,600 0 1,050 0 17,550 0 0 0 98000 •Transfer In 599,028 599,028 315,000 65,000 284,028 15,946 155,000 0 Total Revenue 4,065,227 2,864,292 2,755,138 2,233,392 1,298,470 290,367 448,607 260,738 Expenditures 61000 • Signage-Tourism 10,400 7,800 6,617 6,757 3,783 300 499 220 61500 Credit Card Fees 9,154 5,740 5,723 4,918 3,431 549 356 508 62500 Advertising&Marketing 526,000 361,000 304,748 263,457 221,252 40,000 38,130 30,212 Page 1 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 CONSOLIDATED A& P COMMISSION 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 Printing/Brochures 150,000 120,000 47,996 113,776 102,004 5,000 10,072 5,017 62700 Website Update 12,000 8,000 4,585 3,500 7,415 11000 0 500 63000 Accounting&Legal Fees 6,000 4,000 1,945 1,347 4,055 500 0 0 63100 Audit Expense 11,000 11,000 9,100 9,000 1,900 2,000 0 0 64000 Office Expense 18,850 12,450 12,233 9,430 6,617 1,650 862 405 64100 Visitor Store Expense 18,000 12,000 5,392 9,075 12,608 1,500 (1,565) 0 64150-Clinton House Gift Shop 5,000 4,000 (2,541) 1,777 7,541 1,000 (4,878) 0 64500 • Insurance-Building 10,000 0 0 0 10,000 0 0 0 64501 -Insurance-Workers Comp 3,000 0 0 0 3,000 0 0 0 64502-Insurance-D&O 0 0 1,991 0 (1,991) 0 0 0 65000 Insurance&Health Benefits 122,717 81,058 66,536 61,024 56,181 10,042 7,956 8,272 65501 Simple IRA Match 21,523 13,868 9,478 8,299 12,045 1,727 1,253 1,037 66000 Car Allowance 3,750 2,550 2,850 2,400 900 300 300 300 66500 Telephone Expense/Internet 17,604 11,359 12,188 10,562 5,416 1,664 1,709 1,604 67000 Postage&Shipping Expense 23,260 14,700 14,899 21,204 8,361 1,500 589 2,307 67100 Tracking Software 24,100 22,900 11,429 4,672 12,671 0 0 0 68100 Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400 Maintenance/Lawn 10,500 6,700 6,231 275 4,269 200 5,733 0 68500 Repairs&Maintenance Expense 162,350 106,450 88,981 64,273 73,369 13,500 8,961 6,922 68600 Peace Fountain Maintenance 7,500 5,000 8,760 1,988 (1,260) 625 8,532 840 68700 Linens 28,524 19,016 16,956 15,589 11,568 2,377 2,403 1,282 69500 Publication&Dues 15,395 14,395 12,668 12,383 2,727 1,000 178 325 70000 Travel/Training Expense 69,901 48,036 51,478 38,761 18,423 4,192 11,752 40 70500 Taxes&Licenses 7,385 6,651 12,104 8,724 (4,719) 183 1,077 1,207 71000 Collections Expense 53,430 35,517 39,427 35,519 14,003 4,316 4,818 4,316 72000 Payroll Tax Expense 57,669 38,098 32,475 29,074 25,194 4,597 3,917 3,431 73000 Convention Development 58,900 39,264 43,198 37,208 15,702 4,908 5,637 0 76500 Contract Labor 48,800 31,928 40,652 34,971 8,148 4,116 5,225 7,423 Page 2 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 CONSOLIDATED A& P COMMISSION 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 • Salaries Expense 659,610 423,657 398,696 352,011 260,914 51,476 49,999 43,736 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000 Electric Utilities 77,906 53,217 48,016 48,503 29,890 6,814 8,411 6,459 78100 Gas Utility 13,401 9,466 11,640 7,855 1,761 230 351 220 78200 Water Utilitiy 10,366 6,751 6,198 6,690 4,168 989 983 976 78500 Security 2,700 1,800 1,496 2,486 1,204 225 262 502 78600 Airport Advertising 9,000 6,750 5,625 6,750 3,375 0 750 0 78700 Minor Equipment 108,000 82,000 83,349 105,725 24,651 3,500 1,087 263 78800 Airport Info Booth 4,800 3,600 2,800 2,400 2,000 0 800 0 94300 LOTO Special Project 10,000 0 4,515 0 5,485 0 0 0 95000 Misc.Special Projects-Other 267,148 258,799 138,179 780,162 128,969 1,025 19,620 66,050 95010 1st Thursday 21,000 15,000 14,206 18,840 6,794 3,000 2,692 400 95020-Roots Festival 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 5,321 0 (5,321) 0 0 0 95027-Alcohol Purchases 0 0 29,354 0 (29,354) 0 6,706 0 96500 Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 746,556 497,704 497,704 446,413 248,852 62,213 62,213 55,802 97100 Trustee Expense 6,000 4,500 0 3,375 6,000 0 0 1,125 99000 Transfer Out 599,028 599,028 315,000 65,000 284,028 15,946 155,000 0 Total Expenditures 4,065,227 3,022,752 2,447,197 2,668,173 1,618,029 254,164 422,390 251,701 Excess of Revenues Over/(Under)Expenditures 0 (158,460) 307,941 (434,781) (319,559) 36,203 26,217 9,037 72500 • Depreciation Expense 0 0 42,110 0 (42,110) 0 5,264 0 Revised Excess of Revenues Over/(Under) Expenditures 0 (158,460) 265,831 (434,781) (361,669) 36,203 20,952 9,037 Page 3 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 FAYETTEVILLE A& P 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 Hotel, Motel, Restaurant Taxes 2,775,419 1,829,525 1,949,520 1,738,500 825,899 222,276 240,416 214,920 40200 PY Hotel, Motel, Restaurant Tax 0 0 21,822 37,443 (21,822) 0 500 881 40600 Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700 • 1st Thursday Income 0 0 0 0 0 0 0 0 40800 • Other Income 0 0 10,612 6,580 (10,612) 0 0 0 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 • Parking Revenue 0 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 0 41300 •Visitor Store 0 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 0 41600 •Admission Revenue 0 0 0 0 0 0 0 0 41700 • Health Reimbursement 725 725 1,389 5,066 (664) 0 0 0 42000 • Special Projects 0 0 0 0 0 0 0 0 42600 • Interest Income Investments 11,850 7,920 8,602 6,610 3,248 990 811 1,126 42800 • Interest Income Checking 2,000 1,336 819 1,238 1,181 166 94 31 42900 •Visitor Guide Ad Income 30,000 30,000 0 19,581 18,381 0 0 0 43200 • LOTO Income 10,000 0 700 0 9,300 0 0 0 98000 •Transfer In 0 0 0 0 0 0 0 0 Total Revenue 2,829,994 1,869,506 1,993,464 1,815,018 824,911 223,432 241,821 216,958 Expenditures 61000 • Signage-Tourism 10,400 7,800 6,550 6,757 3,850 300 499 220 61500 Credit Card Fees 0 0 0 0 0 0 0 0 62500 Advertising&Marketing 525,000 360,000 1 303,762 1 262,948 1 221,238 40,000 37,915 30,212 Page 4 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 FAYETTEVILLE A& P 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 Printing/Brochures 150,000 120,000 47,510 113,776 102,490 5,000 10,072 5,017 62700 Website Update 12,000 8,000 4,585 3,500 7,415 11000 0 500 63000 Accounting&Legal Fees 6,000 4,000 1,945 1,347 4,055 500 0 0 63100 Audit Expense 11,000 11,000 9,100 9,000 1,900 2,000 0 0 64000 Office Expense 2,400 1,600 1,621 1,199 779 200 119 40 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500 • Insurance-Building 10,000 0 0 0 10,000 0 0 0 64501 -Insurance-Workers Comp 3,000 0 0 0 3,000 0 0 0 64502-Insurance-D&O 0 0 1,991 0 (1,991) 0 0 0 65000 Insurance&Health Benefits 8,861 6,082 6,094 15,819 2,767 670 668 1,363 65501 Simple IRA Match 6,182 3,932 1,345 2,784 4,837 485 221 348 66000 Car Allowance 3,750 2,550 2,850 2,400 900 300 300 300 66500 Telephone Expense/Internet 0 0 1,056 0 (1,056) 0 150 0 67000 Postage&Shipping Expense 23,000 14,500 14,802 20,923 8,198 1,500 589 2,307 67100 Tracking Software 0 0 381 0 (381) 0 0 0 68100 Rent 0 0 0 0 0 0 0 0 68400 Maintenance/Lawn 9,500 6,000 0 0 9,500 0 0 0 68500 Repairs&Maintenance Expense 75,000 50,000 20,950 11,600 54,050 6,250 3,194 0 68600 Peace Fountain Maintenance 7,500 5,000 8,760 1,988 (1,260) 625 8,532 840 68700 Linens 0 0 0 77 0 0 0 0 69500 Publication&Dues 14,000 13,000 11,944 11,619 2,056 500 150 175 70000 Travel/Training Expense 13,595 8,500 3,673 501 9,922 0 1,524 0 70500 Taxes&Licenses 0 0 1,037 486 (1,037) 0 0 0 71000 Collections Expense 53,430 35,517 39,427 35,519 14,003 4,316 4,818 4,316 72000 Payroll Tax Expense 11,786 8,298 7,983 9,369 3,803 872 820 927 73000 Convention Development 0 0 2,256 35 1 (2,256) 0 1 101 1 0 76500 Contract Labor 0 0 0 1,119 0 0 0 1,119 Page 5 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 FAYETTEVILLE A& P 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 • Salaries Expense 138,650 92,513 97,269 114,429 41,381 10,083 10,414 11,813 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000 Electric Utilities 0 0 0 0 0 0 0 0 78100 Gas Utility 0 0 0 0 0 0 0 0 78200 Water Utilitiy 0 0 0 0 0 0 0 0 78500 Security 0 0 0 0 0 0 0 0 78600 Airport Advertising 9,000 6,750 5,625 6,750 3,375 0 750 0 78700 Minor Equipment 100,000 74,000 80,486 105,462 19,514 0 1,087 0 78800 Airport Info Booth 4,800 3,600 2,800 2,400 2,000 0 800 0 94300 LOTO Special Project 10,000 0 65 0 9,935 0 0 0 95000 Misc.Special Projects-Other 254,556 254,556 118,788 728,689 135,768 0 15,900 45,208 95010 1st Thursday 0 0 0 2,200 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 96500 Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 746,556 497,704 497,704 446,413 248,852 62,213 62,213 55,802 97100 Trustee Expense 6,000 4,500 0 3,375 6,000 0 0 1,125 99000 Transfer Out 599,028 599,028 315,000 65,000 284,028 15,946 155,000 0 Total Expenditures 2,829,994 2,203,430 1,622,359 1,987,484 1,207,635 152,760 315,836 161,632 Excess of Revenues Over/(Under)Expenditures 0 (333,924) 371,105 (172,466) (382,724) 70,672 (74,015) 55,326 72500 • Depreciation Expense 0 0 1 42,110 1 0 1 (42,110) 0 1 5,264 1 0 Revised Excess of Revenues Over/(Under) Expenditures 0 (333,924) 328,995 1 (172,466) (424,834) 70,672 1 (79,280) 55,326 Page 6 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 CLINTON HOUSE 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 350 250 400 0 (50) 250 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700 • 1st Thursday Income 0 0 0 0 0 0 0 0 40800 . Other Income 200 100 50 350 150 0 0 250 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 • Parking Revenue 0 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 0 41200 • Gift Shop Sales 6,150 5,100 4,744 4,802 1,406 600 667 547 41300 •Visitor Store 0 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 0 41600 •Admission Revenue 13,150 10,450 11,848 9,884 1,302 1,100 1,871 1,091 41700 • Health Reimbursement 0 0 0 0 0 0 0 0 42000 • Special Projects 0 0 175 0 (175) 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 73 49 47 46 26 6 14 6 42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 0 98000 •Transfer In 83,082 83,082 50,000 15,000 33,082 0 25,000 0 Total Revenue 103,005 99,031 67,264 30,082 35,741 1,956 27,552 1,894 Expenditures 61000 • Signage-Tourism 0 0 0 0 0 0 0 0 61500 Credit Card Fees 1,200 1 800 1 539 1 492 1 661 1 100 1 58 1 73 62500 Advertising&Marketing 0 0 0 0 0 0 0 0 Page 7 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 CLINTON HOUSE 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 Printing/Brochures 0 0 0 0 0 0 0 0 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 3,550 2,250 1,302 1,730 2,248 500 83 157 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 5,000 4,000 (2,541) 1,777 7,541 1,000 (4,878) 0 64500 • Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 8,139 5,360 5,345 5,461 2,794 670 668 683 65501 Simple IRA Match 1,297 824 819 745 478 103 102 93 66000 Car Allowance 0 0 0 0 0 0 0 0 66500 Telephone Expense/Internet 1,270 850 957 841 313 105 133 104 67000 Postage&Shipping Expense 0 0 0 0 0 0 0 0 67100 Tracking Software 0 0 0 0 0 0 0 0 68100 Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400 Maintenance/Lawn 1,000 700 6,231 275 (5,231) 200 5,733 0 68500 Repairs&Maintenance Expense 1,500 1,000 592 162 908 0 195 0 68600 Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700 Linens 0 0 0 0 0 0 0 0 69500 Publication&Dues 210 210 210 210 0 0 0 0 70000 Travel/Training Expense 2,000 2,000 1,085 458 915 0 38 0 70500 Taxes&Licenses 1,200 800 359 379 841 100 107 109 71000 Collections Expense 0 0 0 0 0 0 0 0 72000 Payroll Tax Expense 3,868 2,456 2,197 2,043 1,671 307 261 237 73000 Convention Development 0 0 0 0 0 0 0 0 76500 Contract Labor 11,400 7,000 6,991 5,630 4,409 1,000 810 720 Page 8 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 CLINTON HOUSE 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 • Salaries Expense 43,015 27,312 27,305 24,823 15,710 31414 3,413 3,103 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000 Electric Utilities 1,483 903 863 698 620 126 183 120 78100 Gas Utility 1,119 884 889 620 230 30 27 29 78200 Water Utilitiy 1,454 964 534 919 920 238 126 228 78500 Security 300 200 176 176 124 25 22 22 78600 Airport Advertising 0 0 0 0 0 0 0 0 78700 Minor Equipment 2,000 2,000 772 0 1,228 500 0 0 78800 Airport Info Booth 0 0 0 0 0 0 0 0 94300 LOTO Special Project 0 0 0 0 0 0 0 0 95000 Misc.Special Projects-Other 0 0 263 383 (263) 0 71 0 95010 1st Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 0 96500 Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 Trustee Expense 0 0 0 0 0 0 0 0 99000 Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 103,005 72,513 66,888 59,822 36,117 8,418 7,152 5,678 Excess of Revenues Over/(Under)Expenditures 0 26,518 376 (29,740) (376) (6,462) 20,400 (3,784) 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 26,518 376 1 (29,740) (376) (6,462) 20,400 1 (3,784) Page 9 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 TOWN CENTER 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 426,711 257,170 286,346 228,506 140,365 28,750 26,834 22,930 40601 -Incidentals 47,978 31,845 33,412 55,422 14,566 3,612 5,984 5,278 40602-Alcohol Sales 33,663 21,780 40,668 0 (7,005) 1,249 9,547 0 40700 • 1st Thursday Income 0 0 0 0 0 0 0 0 40800 • Other Income 0 0 1,392 26 (1,392) 0 160 27 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 • Parking Revenue 16,936 12,178 10,159 9,243 6,777 7,577 1,096 7,577 41001 • Parking Lease 12,831 9,906 14,722 5,953 (1,891) 250 250 250 41200 • Gift Shop Sales 0 0 0 0 0 0 0 0 41300 •Visitor Store 0 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 0 41600 •Admission Revenue 0 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 0 42000 • Special Projects 12,592 4,243 5,015 (1,465) 7,577 1,025 2,216 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 721 517 688 517 33 50 103 50 42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 0 98000 •Transfer In 0 0 0 0 0 0 0 0 Total Revenue 551,432 337,639 392,402 298,202 159,030 42,513 46,190 36,112 Expenditures 61000 • Signage-Tourism 0 0 0 0 0 0 0 0 61500 Credit Card Fees 5,814 3,590 4,410 3,203 1,404 274 212 273 62500 Advertising&Marketing 1,000 1,000 121 0 879 0 121 0 Page 10 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 TOWN CENTER 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 Printing/Brochures 0 0 0 0 0 0 0 0 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 5,400 3,600 5,871 3,168 (471) 450 162 0 64100 Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500 • Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 40,695 26,800 25,202 20,657 15,493 3,350 2,642 2,191 65501 Simple IRA Match 5,796 3,864 3,069 2,567 2,727 483 396 321 66000 Car Allowance 0 0 0 0 0 0 0 0 66500 Telephone Expense/Internet 7,684 5,059 4,594 5,052 3,090 659 591 659 67000 Postage&Shipping Expense 260 200 14 0 246 0 0 0 67100 Tracking Software 0 0 0 0 0 0 0 0 68100 Rent 0 0 0 0 0 0 0 0 68400 Maintenance/Lawn 0 0 0 0 0 0 0 0 68500 Repairs&Maintenance Expense 84,000 54,000 65,757 51,031 18,243 7,000 5,109 6,833 68600 Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700 Linens 28,524 19,016 16,956 15,512 11,568 2,377 2,403 1,282 69500 Publication&Dues 0 0 0 0 0 0 0 0 70000 Travel/Training Expense 4,000 4,000 5,541 7,513 (1,541) 0 2,484 0 70500 Taxes&Licenses 5,000 4,666 8,577 5,673 (3,577) 83 729 540 71000 Collections Expense 0 0 0 0 0 0 0 0 72000 Payroll Tax Expense 17,246 11,584 9,995 8,762 7,251 1,448 1,258 1,120 73000 Convention Development 0 0 0 0 0 0 0 0 76500 Contract Labor 37,400 24,928 33,661 26,955 3,739 3,116 4,415 5,198 Page 11 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 TOWN CENTER 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 • Salaries Expense 202,784 128,752 122,353 106,727 80,431 16,094 15,838 14,362 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000 Electric Utilities 70,298 47,889 43,061 43,870 27,237 6,338 7,765 6,339 78100 Gas Utility 12,282 8,582 10,751 7,235 1,531 200 324 191 78200 Water Utilitiy 8,257 5,332 5,265 5,331 2,992 696 807 696 78500 Security 2,400 1,600 1,320 2,190 1,080 200 240 480 78600 Airport Advertising 0 0 0 0 0 0 0 0 78700 Minor Equipment 0 0 370 0 (370) 0 0 0 78800 Airport Info Booth 0 0 0 0 0 0 0 0 94300 LOTO Special Project 0 0 0 0 0 0 0 0 95000 Misc.Special Projects-Other 12,592 4,243 18,599 51,090 (6,007) 1,025 3,649 20,842 95010 1st Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 5,321 0 (5,321) 0 0 0 95027-Alcohol Purchases 0 0 29,354 0 (29,354) 0 6,706 96500 Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 Trustee Expense 0 0 0 0 0 0 0 0 99000 Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 551,432 358,705 420,162 366,536 131,270 43,793 55,851 61,327 Excess of Revenues Over/(Under)Expenditures 0 (21,066) (27,760) (68,334) 27,760 (1,280) (9,661) (25,215) 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 (21,066) (27,760) (68,334) 27,760 1 (1,280) (9,661) (25,215) Page 12 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 VISITOR CENTER 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Revenue 40000 Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0 40200 PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600 Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40700 • 1st Thursday Income 20,000 16,000 16,149 14,330 3,851 2,000 15 600 40800 • Other Income 0 0 174 2,638 (174) 0 0 300 40900-Roots Festival 0 0 0 0 0 0 0 0 41000 • Parking Revenue 0 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 0 41300 •Visitor Store 32,000 22,000 18,400 23,008 13,600 4,500 2,809 4,865 41400 • Partership Income 4,000 4,000 1,650 0 2,350 0 150 0 41600 •Admission Revenue 0 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 0 42000 • Special Projects 0 0 0 0 0 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 170 285 114 (35) 20 70 9 42900 •Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200 • LOTO Income 8,600 0 350 0 8,250 0 0 0 98000 •Transfer In 515,946 515,946 265,000 50,000 250,946 15,946 130,000 0 Total Revenue 580,796 558,116 302,008 90,090 278,788 22,466 133,044 5,774 Expenditures 61000 • Signage-Tourism 0 0 67 0 (67) 0 0 0 61500 Credit Card Fees 2,140 1 1,350 1 774 1 1,223 1 1,366 1 175 86 1 162 62500 Advertising&Marketing 0 0 865 1 509 1 (865) 0 94 1 0 Page 13 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 VISITOR CENTER 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 62600 Printing/Brochures 0 0 486 0 (486) 0 0 0 62700 Website Update 0 0 0 0 0 0 0 0 63000 Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100 Audit Expense 0 0 0 0 0 0 0 0 64000 Office Expense 7,500 5,000 3,439 3,333 4,061 500 498 208 64100 Visitor Store Expense 18,000 12,000 5,392 9,075 12,608 1,500 (1,565) 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500 • Insurance-Building 0 0 0 0 0 0 0 0 64501 -Insurance-Workers Comp 0 0 0 0 0 0 0 0 64502-Insurance-D&O 0 0 0 0 0 0 0 0 65000 Insurance&Health Benefits 65,022 42,816 29,895 19,087 35,127 5,352 3,978 4,035 65501 Simple IRA Match 8,248 5,248 4,245 2,203 4,003 656 534 275 66000 Car Allowance 0 0 0 0 0 0 0 0 66500 Telephone Expense/Internet 8,650 5,450 5,581 4,669 3,069 900 835 841 67000 Postage&Shipping Expense 0 0 83 281 (83) 0 0 0 67100 Tracking Software 24,100 22,900 11,048 4,672 13,052 0 0 0 68100 Rent 0 0 0 0 0 0 0 0 68400 Maintenance/Lawn 0 0 0 0 0 0 0 0 68500 Repairs&Maintenance Expense 1,850 1,450 1,682 1,480 168 250 463 89 68600 Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700 Linens 0 0 0 0 0 0 0 0 69500 Publication&Dues 1,185 1,185 514 554 671 500 28 150 70000 Travel/Training Expense 50,306 33,536 41,179 30,289 9,127 4,192 7,706 40 70500 Taxes&Licenses 1,185 1,185 2,131 2,186 (946) 0 241 558 71000 Collections Expense 0 0 0 0 0 0 0 0 72000 Payroll Tax Expense 24,769 15,760 12,300 8,900 12,469 1,970 1,578 1,147 73000 Convention Development 58,900 39,264 40,942 37,173 17,958 4,908 5,536 0 76500 Contract Labor 0 0 0 1,267 0 0 0 386 Page 14 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense August YTD 2015 VISITOR CENTER 2015 August 2015 Year-to-Date 2014 2015 August 2015 Month 2014 Annual Budget Budget Actual YTD Actual Balance of Budget Actual Month Budget Expenditures(cont.) 77500 • Salaries Expense 275,161 175,080 151,769 106,032 123,392 21,885 20,334 14,458 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000 Electric Utilities 6,125 4,425 4,092 3,935 2,033 350 463 0 78100 Gas Utility 0 0 0 0 0 0 0 0 78200 Water Utilitiy 655 455 399 440 256 55 50 52 78500 Security 0 0 0 120 0 0 0 0 78600 Airport Advertising 0 0 0 0 0 0 0 0 78700 Minor Equipment 6,000 6,000 1,721 263 4,279 3,000 0 263 78800 Airport Info Booth 0 0 0 0 0 0 0 0 94300 LOTO Special Project 0 0 4,450 0 (4,450) 0 0 0 95000 Misc.Special Projects-Other 0 0 529 0 (529) 0 0 0 95010 1st Thursday 21,000 15,000 14,206 16,640 6,794 3,000 2,692 400 95020-Roots Festival 0 0 0 0 0 0 0 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 0 96500 Special Funding 0 0 0 0 0 0 0 0 97000 Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100 Trustee Expense 0 0 0 0 0 0 0 0 99000 Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 580,796 388,104 337,789 254,331 243,007 49,193 43,551 23,064 Excess of Revenues Over/(Under)Expenditures 0 170,012 (35,781) (164,241) 35,781 (26,727) 89,493 (17,290) 72500 • Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 170,012 1 (35,781) (164,241) 35,781 1 (26,727) 89,493 (17,290) Page 15 of 15 u DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY .ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney A&P Commissioners Patti Mulford Paralegal CC: City Council Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: September 2, 2015 RE: Overdue HMR collection efforts The City Prosecutor reported on 22 active Hotel, Motel and Restaurant overdue tax collection cases for August 2015 as shown on his attached report. Four of these cases were closed. The City Prosecutor's Office collected $2,067.33 in overdue HMR taxes in August. Year to date collections total $28,510.90 which equals more than $3,500.00 per month. 1 k-l.c€neiv Finklea —( ffice;- Administrato€ ("'firitoii K, joties City Prosecutor Briitn" h<:>rnas— Deputy City Prc.»ec utor =ro _cutor(tfavetteville ar. «v f 5 x FAY L � t :311,1:�Icj,, (,)t-- 'r 11. ::,1'I'Y RoS>11.1CU If 0 MEMO TO: K.Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: September 1,2015 RE: Status of Active HMR cases 1. Collected: $2,067.33; 2. Closed 4 cases and 3. Currently 22 open cases with the Prosecutors Office. t;t €3 x ;s' 't- t..z,z 1 � , C::r t€ray. t � :: t t:; ` t.. AR � c��. ��-�����:�-¢��:.�;'['�::�YI�.:L <itz,�,cg� PHONE'- ,8 7' :t:s t'C::;€r r:.f„z� T: ~ter: '. 4799 5;5,825 F,%XX 4-79 ;5 5 817,a Fayetteville Town Center, Manager's Activity Report August 1, 2015 to August 31, 2015 Sales: AUGUST AUGUST Month YTD YTD YTD 2014(base) 2015 %Change 2014 2015 %Change Sales 7 16 128% 105 98 (7%) (#returned contracts by log date—GL Complete Events(Paid/Sponsored) 15 19 27% 148 176 19% (EMS Calendar-attached) Sales $23,675.00 $47,450.00 100% $280,031.48 $232,498.40 (17%) ($returned contracts by log date—GL) Collections** ($-Payment Log) $37,877.70 $70,717.17 87% $329,669.87 $350,269.82 6% Executed Contracts $27,300.00 $33,300.00 22% $314,880.38 $413,367.90 31% Average per event ° ° ($Sales/#Sales) $3,382.14 $2,965.63 (12/o) $2,666.96 $2,372.43 (11/o) Operations Items: • Front door tinting compete,working on tinting of front windows. • Received 2nd quote for HVAC system • Getting quotes on damaged door going into Ozark room Coordination • New Life Church-August 2, 9, 16,23,2015 • Clayton Reception-August 1,2015 Fehr Reception-August 8,2015 • Roots Music Festival-The festival showcased dozens of artists from across the country bringing the city of Fayetteville back to their"roots"with their bluegrass and folk singer/songwriter music. The festival brought in over 1,200 patrons each night and supported the city by utilizing local food and beverage establishments. • VA-The VA gives employees a chance to learn and train in different subjects. • Fred Pryor Seminars-_Fred Pryor seminars give people the opportunity to attend practical business-skills trainings around the world,in every industry and sector. • Skill Path Seminar-This special conference is designed to help women develop themselves professionally and find fulfillment in everything they do. • AOP-This sorority holds monthly chapter meetings in our Dogwood room to talk about different ways they can give back to the community. Event List: • August 1—Clayton Reception • August 19—Skill Path Seminars • August 2—New Life Church • August 22—Kendrick Fincher • August 4—Veterans Administration • August 23—New Life Church • August 5—Veterans Administration • August 26—Roots Festival • August 6—Veterans Administration • August 27—Roots Festival • August 8—Fehr Reception • August 28—Roots Festival • August 9—New Life Church • August 29—Roots Festival • August 13—Veterans Administration • August 30—Roots Festival • August 14—Fred Pryor • August 31—AOP Chapter Meeting • August 16—New Life Church Event Breakdown Social—42% Corporate—32% Non-profit—21% UA-5% Sales Leads By Sales Manager COLLIN Meeting Dates Decision Date Attend Peak Rooms $Value August 2015 The Twiggs Group 08/26/2016 09/30/2015 150 150 300 55,589 Arkansas Women Bloggers 2016 08/28/2016 Sub-Total for August 1 Meetings 150 300 $55,589 Sub-Total for COLLIN 1 Meetings 150 300 $55,589 JULIE Meeting Dates Decision Date Attend Peak Rooms $Value August 2015 Trips Unlimited 10/15/2015 42 0 0 5,188 10/15/2015 Good to Go with Patti Beth 02/13/2016 45 0 0 5,559 02/13/2016 Good to Go with Patti Beth 04/10/2016 45 0 0 5,559 04/10/2016 Gotta Go Tours by Patti 04/22/2016 43 0 0 5,312 04/22/2016 Vandalia Bus Line Inc 06/16/2016 42 0 0 5,188 06/16/2016 Sub-Total for August 5 Meetings 217 0 $26,806 Sub-Total for JULIE 5 Meetings 217 0 $26,806 GRAND TOTAL 6 Meetings 367 300 $82,395 Printed:9/11/2015 2:50PM Page 1 of 1 Definite Bookings By Sales Manager COLLIN Meeting Dates Attnd Peak Rooms $Value August 2015 Fayetteville Roots Festival 08/27/2015 1,000 0 494,120 Fayetteville Roots Festival 2015 08/30/2015 The Twiggs Group 08/26/2016 150 55,589 Arkansas Women Bloggers 2016 08/28/2016 Sub-Total for August 2 1,150 0 $549,709 Sub-Total for COLLIN 2 1,150 0 $549,709 JULIE Meeting Dates Attnd Peak Rooms $Value August 2015 Little Rock Tours 09/05/2015 52 0 0 6,424 09/05/2015 Little Rock Tours 09/19/2015 52 0 0 6,424 09/19/2015 Trips Unlimited 10/15/2015 42 0 0 5,188 10/15/2015 Little Rock Tours 10/24/2015 52 0 0 6,424 10/24/2015 Little Rock Tours 10/31/2015 52 0 0 6,424 10/31/2015 Little Rock Tours 11/21/2015 52 0 0 6,424 11/21/2015 Little Rock Tours 11/27/2015 52 0 0 6,424 11/27/2015 Good to Go with Patti Beth 02/13/2016 45 0 0 5,559 02/13/2016 Good to Go with Patti Beth 04/10/2016 45 0 0 5,559 04/10/2016 Gotta Go Tours by Patti 04/22/2016 43 0 0 5,312 04/22/2016 Page 1 of 2 Printed:9/11/2015 2:39PM