HomeMy WebLinkAbout221-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 221-16
File Number: 2016-0611
2016 INTERNET CRIMES AGAINST CHILDREN (ICAC) GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A NON-MATCHING GRANT FROM THE
INTERNET CRIMES AGAINST CHILDREN TASK FORCE PROGRAM IN THE AMOUNT OF
$10,000.00, AND TO APPROVE A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
non-matching grant from the Internet Crimes Against Children Task Force Program in the amount of
$10,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing the grant revenue.
PASSED and APPROVED on 12/20/2016
Attest:
Sondra E. Smith, City Clerk Treasurer" 1' 1'rr;iir�
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Page 1 Printed on 12121116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
kr"
Text File
File Number: 2016-0611
Agenda Date: 12/20/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
2016 INTERNET CRIMES AGAINST CHILDREN (ICAC) GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A NON-MATCHING GRANT FROM THE
INTERNET CRIMES AGAINST CHILDREN TASK FORCE PROGRAM IN THE AMOUNT OF
$10,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
non-matching grant from the Internet Crimes Against Children Task Force Program in the amount of
$10,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing the grant revenue.
City of Fayetteville, Arkansas Page 1 Printed on 1212112016
Greg Tabor
Submitted By
City of Fayetteville Staff Review Form
2016-0611
Legistar File ID
12/20/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/30/2016 Police /
_ Police Department
Submitted Date Division / Department
Action Recommendation:
Acceptance and approval of the 2016 Internet Crimes Against Children (ICAC) grant award and budget
adjustment in the amount of $10,000.
Budget Impact:
1010.200.2920 -various
Account Number
36033-2016
Project Number
General
Fund
Police ICAC Grant - 2016
Budgeted Item? No Current Budget
Funds Obligated
Current Balance
Project Title
Does item have a cost? No Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 10,000.00
Remaining Budget �$ _ 10,000.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
Tay•
l
ARKANSAS
TO: Mayor Lioneld Jordan and City Council
FROM: Greg Tabor, Chief of Police
DATE: November 30, 2016
STAFF MEMO
SUBJECT: Acceptance of 2016 Internet Crimes Against Children Grant Award
RECOMMENDATION:
Staff recommends acceptance of the 2016 Internet Crimes Against Children (ICAC)
grant award for non-matching grant funds and approval of a budget adjustment in the amount of
$10,000.
BACKGROUND:
The Arkansas State Police (ASP) has provided periodic grant funding in support of ICAC
investigative activities since 2007. Historically, Fayetteville has been very successful in
obtaining ICAC funding as it becomes available. In 2013, we became a member in the multi -
jurisdictional Northwest Arkansas ICAC Task Force, and assigned a full time investigator from
our Special Investigation Unit to participate in the Task Force.
DISCUSSION:
Grant funds are an essential part of ICAC investigations due to the continuous changes
in technology and digital data. ICAC investigations require intricate training, complex computer
systems and digital forensic software to proactively investigate the exploitation of our children.
We must continually upgrade this training, hardware, and software to maintain any technological
advantage. This grant funding supplements local funds to ensure timely upgrades are available
to our investigators.
BUDGET/STAFF IMPACT:
The expense and revenue budgets will increase in an amount equal to the grant award
of $10,000. There is no staff impact associated with this grant award.
Attachments:
Budget Adjustment
ICAC Grant Award
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Asa Hutchinson
Governor
ARKANSAS
STATE POLICE
COMMISSION
Prank Guinn, Jr
Chairman
Paragould
Dr. Lewis Shepherd
Vice -Chairman
Arkade phia
John Allison
Secretary
Con,v y
Bob Burns
LJlk Rock
)ane Dunlap Christenson
Harrison
Neff Basore
Bella Vida
Bill Benton
Heber Springs
State of Arkansas
ARKANSAS STATE POLICE
1 State Police Plaza Drive Little Rock, Arkansas 72209-4822 www.asp arkansas.gov
"SERVING WITH PRIDE AND DISTINCTION SINCE 1935"
October 31, 2016
Fayetteville Police Department
100-A West Rock Street
Fayetteville, AR 72702
Re: Subaward Notification
Subaward Number: ICAC 16-03
William J. Bryant
Director
On behalf of the Arkansas State Police, it is my pleasure to inform you that
your application for funding in the amount of $10,000 under the Internet
Crimes Against Children Task Force Cooperative Agreement, Grant Number
2016 MC CX K013 has been approved for the award period of November 1,
2016 through May 31, 2017.
This award is subject to all administrative and financial requirements and all
other special conditions outlined in your Memorandum of Understanding and
Subaward Agreement.
If you have questions regarding this award, please contact:
Ronda Barentine
Mae Humphries
Grants Specialist [11'
Grants Manager
501-618-8373
501-618-8583
Congratulations. We look forward to working with you.
Sincerely,
"-- d ,
(1-?
William J. Bryant
Enclosures:
Subaward Agreement with Special Conditions
Approved Subaward Budget Detail Worksheet
SUBAWARDS SPECIAL CONDITIONS
2016-MC-FX-KO13
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part
200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together,
the "Part 200 Uniform Requirements") apply to this 2016 award from the Office of Justice Programs
(OJP).
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this 2016
award supplements funds previously awarded by OJP under the same award number (e.g., funds
awarded in 2014 or earlier years), the Part 200 Uniform Requirements apply with respect to all funds
under that award number (regardless of the award date, and regardless of whether derived from the
initial award or a supplemental award) that are obligated on or after the acceptance date of this 2016
award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards
and subawards ("subgrants"), see the Office of Justice Programs (OJP) website at
http://oip.gov/funding/Part200UniformRequiremeiits.htm.
In the event that an award -related question arises from documents or other materials prepared or
distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the
Part 200 Uniform Requirements, the recipient is to contact ON promptly for clarification.
2. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the
"de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis"
indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply
with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be
applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
3. Requirements related to System for Award Management and Unique Entity Identifiers
The recipient must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at http://www.sam.gov. This includes applicable requirements regarding
registration with SAM, as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier
subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire
and provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the
OJP web site at http://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award
Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.
Page 1 of 7
This special condition does not apply to an award to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his
or her name).
4. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that -- for
purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore
does not consider a procurement" contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
http://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: Award Condition: All
subawards ("subgrants") must have specific federal authorization), and are incorporated by reference
here.
5. Specific post -award approval required to use a noncompetitive approach in any procurement contract
that would exceed $150,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement
contract that would exceed the Simplified Acquisition Threshold (currently, $150,000). This condition
applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers
a procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an ON award are posted on the OJP web site at
http://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award
condition: Specific post -award approval required to use a noncompetitive approach in a procurement
contract (if contract would exceed $150,000)), and are incorporated by reference here.
6. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals
defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons
are posted on the OJP web site at http://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
(Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons
(including reporting requirements and OJP authority to terminate award)), and are incorporated by
reference here.
Page 2 of 7
7. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds for expenses related to
conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award
appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in
the "2015 DOJ Grants Financial
Guide")
8. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier --
develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at http://ojp.gov/funding/oiptrainingguidingprinciples.htm.
9. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28
C.F.R. Part 42 that relate to an equal employment opportunity program.
10. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written
notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ
regulation, was amended effective May 4, 2016.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on
the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or
participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient
and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as
well as rules and requirements that pertain to recipients and subrecipients that are faith -based or
religious organizations.
The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood
Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at
http://www.eefr.gov/cgibin/
ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1, Part 38, under e -CFR
"current" data.
Page 3 of 7
11. Restrictions on "lobbying"
Federal funds may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either
directly or indirectly, to support or oppose the enactment, repeal, modification or adoption of any law,
regulation, or policy, at any level of government.
Should any question arise as to whether a particular use of Federal funds by a recipient (or subrecipient)
would or might fall within the scope of this prohibition, the recipient is to contact OJP for guidance, and
may not proceed without the express prior written approval of OJP.
12. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2016)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations Act, 2016, are set out at
http://ojp.gov/funding/Explore/FY2016- AppropriationsLawRestrictions.htm, and are incorporated by
reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP
for guidance, and may not proceed without the express prior written approval of OJP.
13. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient,
contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted
a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by-- (1) mail directed to: Office of the Inspector General, U.S. Department of
Justice, Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530;
(2) e-mail to: oig.hotline@usdoj.gov; and/or (3) the DOJ OIG hotline: (contact information in English
and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
Page 4 of 7
14. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any employee or contractor to sign
an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or
law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
Form 4414 (which relates to sensitive compartmented information), or any other form issued by a
federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements
from employees or contractors that currently prohibit or otherwise currently restrict (or purport to
prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above;
and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations
of award funds, will provide prompt written notification to the federal agency making this award, and
will resume (or permit resumption of) such obligations only if expressly authorized to do so by that
agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive
award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a
procurement contract) either requires or has required internal confidentiality agreements or statements
from employees or contractors that currently prohibit or otherwise currently restrict (or purport to
prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above;
and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting
of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award
funds to or by that entity, will provide prompt written notification to the federal agency making this
Page 5 of 7
award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so
by that agency.
15. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"
74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to
adopt and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this award, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused by distracted drivers.
16. Prior to the expenditure of confidential funds, the recipient and any subrecipients agree to sign a
certification indicating that he or she has read, understands, and agrees to abide by all of the conditions
pertaining to confidential fund expenditures as set forth in the OJP Financial Guide.
17. The recipient acknowledges that the Office of Justice Programs (OJP) reserves a royalty -free, non-
exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in
whole or in part, including in connection with derivative works), for Federal purposes: (1) any work
subject to copyright developed under an award or subaward; and (2) any rights of copyright to which a
recipient or subrecipient purchases ownership with Federal support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the
data first produced under an award or subaward; and (2) authorize others to receive, reproduce, publish,
or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition
Regulation (FAR) provision 52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient, if applicable) to ensure that this
condition is included in any subaward under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any)
all rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a
proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government
such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager
for the award and not proceed with the agreement in question without further authorization from the ON
program office.
18. The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of
$25,000 or more and, in certain circumstances, to report the names and total compensation of the five
most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees")
of award funds. The details of recipient obligations, which derive from the Federal Funding
Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at
http://ojp.gov/fimding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
Page 6 of 7
This condition, including its reporting requirement, does not apply to an award made to an individual
who received the award as a natural person (i.e., unrelated to any business or non-profit organization
that he or she may own or operate in his or her name).
19. The recipient agrees to submit quarterly reports to OR that set forth the following:
Prosecution performance measures of the lead task force agency and any affiliates receiving $20,000 or
more in subrecipient funding per project period year, including -
1) the number of prosecutions for Internet crimes against children;
2) whether the prosecution resulted in a conviction for such crime; and
3) the sentence and the statutory maximum for such crime under State law.
Page 7 of 7
APPROVED SUBWARD BUDGET FOR
FAYETTEVILLE POLICE DEPARTMENT
AWARD# ICAC16-03
Travel — Itemize travel expenses of ARICAC personnel by training. Describe the purpose of
each travel expenditure in reference to the project objectives. Show the basis of computation
(e.g., six people to 3 -day training at $X airfare, $X lodging, $X meals). Identify the location of
travel, if known; or if unknown, indicate "location to be determined." For your lodging and meal
computations refer to GSA: www.gsa.gov
TRAINING/TUITION Computation
Purpose
Location
ItemEstimate
Numbe
Numbe
Number
Total
of Travel
d Cost
r of
r of
of
Estimate
Per
Trips
Days
Traveler
d Cost
Person
600.00
1
s
SQLite
Largo,FL
Airfare
3
1
600.00
Forensics
(baggage)
1
342.00
Lodging
114.00
1
�3
Meals
Ground
50.00
1
1
50.00
Transportati
on
Other
_
(parking)
Tuition/
2,995.00
1
1
2,995.00
Registration
Total of
3,987.00
Tri
TRAINING JUSTIFICATION
SQLite forensics is an increasingly vital aspect of both iOS/Android mobile device forensics
and Windows/Mac computer forensics. SQLite databases are widely used by numerous
platforms to store data that is often key to a successful forensic examination. We currently
have no one in the NWARICAC Task Force who is well versed in SQLite forensics. The class
runs Dec. 5th — 7th of 2016.
Page 1 of 3
SUPPLIES - Listed are the items to be purchased. Supplies are items of tangible personal
property that are not equipment.
SUPPLIES
COMPUTATION
ITEM
QUANTITY
COST
TOTAL COST
XRY XAMN
Horizon Link
Analysis Software
1
835.00
835.00
EnCase Portable
Computer Forensic
Software
1
258.00
258.00
Blackbag Mobilyze
Mobile Device
Forensic Software
1
150.00
150.00
i
TOTAL COST
1,243.00
SUPPLIES JUSTIFICATION
XRY Horizon Link Analysis software is an add-on to the XRY mobile device forensic
software we already use. Horizon gives the user the ability to "connect the dots" by
analyzing as many as 100 mobile device extractions simultaneously and linking
common telephone numbers, text messages, etc. in order to determine who
contacted whom and the dates and times they were contacted. EnCase Portable
forensic software allows for EnCase to be easily used in the field (e.g. search
warrants) to more quickly preview computers for evidence and to also capture the
RAM and live system data from the computer.
The BlackBag Mobilyze forensic software is specifically for use in the field for quick
access to and data extraction from iOS and Android mobile devices. It is an add-on to
my current BlackLight software license. The price of $150.00 includes an unlimited
number of software licenses so every member of the NWA ICAC Task Force could
have their own version of Mobilyze. Mobilyze would replace the Lantern mobile device
software which has
expired and will not be renewed.
Page 2 of 3
RECURRING COST — Listed recurring costs.
RECURRING COST
COMPUTATION
ITEM
QUANTITY
COST
TOTAL COST
XRY License
Renewal
I year
2,995.00
2,995.00
IEF License
Renewal
I year
925.00
925.00
Blacklight License
Renewal
1 year
850.00
850.00
TOTAL COST
4,770.00
RECURRING JUSTIFICATION
The XRY forensic software was purchased for the Fayetteville ICAC affiliate through
the ASP ICAC grant approximatley 4 years ago. The license renewal allows XRY to
update to the most recent version and allows for technical support from MSAB, Inc.
The IEF forensic software was purchased for the Fayetteville ICAC affiliate during the
last budget cycle through the ASP ICAC grant. The license renewal allows IEF to
update to the most recent version and allows for technical support from Magnet
Forensics.
The Blacklight forensic software was purchased for the Fayetteville ICAC affiliate
during the last budget cycle through the ASP ICAC grant. The license renewal allows
BlackLight to update to the most recent version and allows for technical support from
BlackBag Technology.
AGENCY
CATEGORY TOTALS
TRAVEL 1 3,987.00
EQUIPMENT
SUPPLIES 1 1,243.00
RECURRING COSTS 14,770.00
GRAND TOTAL 1 $ 10,000
Page 3 of 3
Aeu
Hutchinson
Gcvhrn or
State of Arkansas
ARKANSAS STATE POLICE
1 State Police Plaza Drive Little Rock, Arkansas 72209-4822 www.anp.arkansas.gov
M
Wiliiam J. !701nt
"SERVING WITH PRIDE AND DISTINCTION SINCE 1935" Director
Internet Crimes Against Children
Subaward Agreement
Federal Award Number: 2016-MC-FX-KO13 Federal Award Date: 9/27/2016
(ICAC16)
Subaward Number ICAC 16-03 is entered into between the Arkansas State Police herein after referred to as the
ASP and the Recipient as indicated below.
L RECIPIENT INFORMATION:
Name: Fayetteville Police Department
Address: 100-A West Rock Street
City: Fayetteville
State: AR Zip Code: 72701
Employer Identification Number or Social Security Number: 71-6018462
AASIS Vendor # 100036504 DUNS #(s) 075657742
Recipient Contact Name, Title, & Phone: Captain William Brown (479) 587-3500
ASP Division/Office Contact Name, Title, & Phone: Ronda Barentine, Grant Specialist (501) 618-8373
H. GRANT PERIOD:
This agreement will begin on November 1, 2016 and will end on May 31, 2017
In no event shall the initial term of the grant extend beyond the end of the current biennial period unless the General Assembly,
prior to the expiration of the biennial period, makes an appropriation for such purpose.
III. AMOUNT AND SOURCE OF FUNDS:
Regardless of any other provision of this grant, or any costs or obligations of the Recipient, the liability of payment by the ASP to
the Recipient under this grant shall be subject to the limits specified below:
FUND
FUND
CENTER
521
COMMITMENT
ITEM
COST
CENTER
456893
GENERAL
LEDGER
5100001000
WBS
INTERNAL
ORDER
AMOUNT
FLA8402
501:00:04
F.0960.ICAC-I6-S
S 10.000
Total Grant Amount: $10,000
Method of Payment: Reimbursement — Payment for allowable costs that have been paid for by the Recipient during the above
grant period.
Invoice forms and backup documentation are to be submitted to the ASP by the 10" of
the subse uent month in which activities are completed and expenditures are incurred.
Page 1 of 4
IV. OBJECTIVE AND SCOPE:
CFDA Number 16.543 Title of Grant OJJDP- Internet Crimes Against Children Arkansas Task Force
Grant Status: ® Discretionary ❑ Discretionary, but exempt ❑ Non -Discretionary
If Discretionary but exempt, indicate reason for exemption
Purpose of Grant: To enhance investigative and forensic efforts in support of the Arkansas Internet Crimes Against Children
(ICAC) Task Force.
All parties agree that the following attachments contain the objective and scope and are hereby made a part of this grant. These
attachments may not be altered or modified without a written amendment signed by all parties.
Attachment No.
Approved Budget Worksheet
Special Conditions
V. CANCELLATION:
A. The ASP and the Recipient agree that either party may cancel this agreement with or without cause at any time by
giving the other party 30 calendar days written notice, and delivering notice of cancellation either in person or by
certified mail, return receipt requested, restricted delivery. Cancellation notices to the Arkansas State Police must be
sent to the Fiscal Officer or the authorized representative designated herein.
VI. PROGRAM COMPLIANCE:
A. STATE AND FEDERAL LAWS: Performance of this grant by the Recipient and the ASP must comply with
state and federal laws and regulations. If any statute or regulation is enacted which requires changes in this
grant, the Recipient will receive notification of the required changes. This grant shall then be amended
according to the procedures outlined in Section X.
B. FORCE MAJEURE: Neither party will be held responsible for any delay or failure to perform any part of this
grant when such delay or failure results from fire, flood, epidemic, war or insurrection, unusually severe
weather, or the legal acts of public authorities.
C. COMPLIANCE WITH NONDISCRIMINATION LAWS: It will comply, and all its contractors will
comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,
as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of
1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the
Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts
C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part
39.
Sub grantee is required to notify Arkansas State Police of any violations to the above.
D. CERTIFICATION REGARDING LOBBYING: The Recipient shall comply with Public Law 101-121, Section 319
(Section 1352 of Title 31 U.S.C.) by certifying that appropriated federal funds have not been or will not be used to pay
any person to influence or attempt to influence a federal official/employee in connection with the awarding of any
federal contract, grant, loan or cooperative agreement for an award in excess of $100,000.00.
If the Recipient has paid or will pay for lobbying using funds other than appropriated federal funds, Standard
Form -LLL (Disclosure of Lobbying Activities) shall be completed and included with this grant.
Page 2 of 4
E. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: The Recipient, as a lower tier recipient of
federal funds, shall comply with Executive Order 12549 (Certification Regarding Debarment, Suspension, Ineligibility,
and Voluntary Exclusion - Lower Tier Covered Transactions). By signing and submitting this lower tier proposal, the
prospective lower tier participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it
and its principals:
1. are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency.
2. where the prospective lower tier participant is unable to certify to any of the above, such prospective participant
shall attach an explanation to this proposal.
VII. PROGRAM OPERATION:
A. PURPOSE AND SCOPE: The Recipient shall comply with the purpose and scope of this grant as specified in
Attachment ones.
B. STATISTICAL AND FINANCIAL INFORMATION: The Recipient shall certify and compile statistical and
financial information. Financial information shall be maintained in accordance with generally accepted accounting
principles.
C. SUBCONTRACTING: The Recipient shall be responsible for the performance of all obligations under this grant,
including subcontracted services. The Recipient shall notify all subcontractors that the Department is not responsible
for payments to the subcontractor and that all reimbursement for subcontracted services will be made by the Recipient.
VIII. INFORMATION AND RECORDS:
A. ACCESS TO RECORDS: The Recipient shall grant access to its records upon request by duly authorized
representatives of state or federal government entities. Access shall be given to any books, documents, papers or
records of the Recipient which are related to any services performed under this agreement. The Recipient additionally
consents that all sub -grants will contain adequate language to allow the same guaranteed access to the records of sub -
grantees.
B. RECORD RETENTION: The Recipient will retain all books, records, and other documents relating to expenditures
and services rendered under this grant for a period of three years from the date this grant expires, or if an audit is pending
at the end of the three-year period, until resolution of the audit..
C. CONFIDENTIALITY OF CLIENT RECORDS: The Recipient will maintain the confidentiality of all client records.
This restriction does not apply to disclosures made with the informed, written consent of the client, or if the client is not
a competent adult or is a minor, with such consent of the client's parent, guardian or legal representative.
D. FREEDOM OF INFORMATION: The Recipient shall comply with the Freedom of Information Act.
IX. FISCAL PRACTICES
A. CLAIMS: Only those claims for costs and services specifically authorized under this grant will be allowed by the
ASP. Any work performed, material furnished, or costs incurred not covered by this grant shall be solely the
responsibility of the Recipient.
B. NON -DUPLICATION OF PAYMENT: Services provided or costs incurred under this grant shall not be allocated to
or included as a cost of any other state or federally financed program.
C. BILLING: Billing under this Agreement shall be in accordance with established ASP procedures. Payment method
shall be as stated in Section III of this agreement.
D. LIMITATION OF THE ASP OBLIGATION TO PAY: The ASP is not obligated to make payment under this grant
if the ASP does not receive sufficient monies from the funding source(s) designated in this grant to fund said
obligations and other obligations of the ASP, or is not given legal authority from the Arkansas Legislature to expend
these funds. The ASP is not obligated to make payment if sufficient state or local matching money is not available at
the time the bill is presented for payment.
Page 3 of 4
E. PAYMENT FROM ASP CONSIDERED PAYMENT IN FULL: Payment received from the ASP under this grant
shall be payment in full for all services and/or costs covered by the payment. No fee or other charge shall be made
against a client or a third party for these services and/or costs. This paragraph does not preclude allocation of costs
among two or more funding sources, or payment of portions of a service and/or cost under different funding sources, so
long as there is no duplication of payment.
F. AUDIT REQUIREMENT: Recipient shall send two copies of the audit to the following address:
Arkansas State Police
Fiscal Section
#1 State Police Plaza Drive
Little Rock, Arkansas 72209
G. RECOVERY OF FUNDS: The ASP shall seek to recover funds not utilized in accordance with the terms
and conditions of this grant.
X. AMENDMENT:
Any amendment to this agreement shall be valid only when in writing and when duly signed by the authorized
representative(s) of the Recipient and the ASP. Recipient and ASP acknowledge that no verbal or written
representations, other than those contained herein, have been made as an inducement to enter into this Agreement
and that this writing constitutes their entire Agreement.
XI. CERTIFICATION AND SIGNATURE:
A. SIGNATURES:
a®-
9nature o eci ent Authorized Representative Date
,gel A M ajan MA
Printed Name of Recipient Authorized Representative Title
In signing this document, I attest that I am authorized by the board of Directors or other governing authority to sign this grant on
behalf of the Recipient.
Signature of ASP Agency Authorized Representative
Signature of AS uthori Representative bate
Printed Name of ASP Authoriz1 Representative Title
Program Agency: Arkansas State Police (ASP)
Program Contact Person: Ronda Barentine
Fiscal Contact Person: John Tidwell
Phone: (501)618-8373
Phone: (501) 618-8335
Page 4 of 4
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division
/0rg2; POLICE (200)
2016
Adjustment Number
Requestor: W. Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establish a revenue and expense budget to the 2016 Internet Crimes Against Children (ICAC) grant award.
\\fpd\dfs\user\Admin\jcohea\ICAC - Grants\2016\Award\BA- 2016 ICAC Grant Award 1 of 1
COUNCIL DATE:
12/20/2016
LEGISTAR FILE ID#:
2016-0611
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
RESOLUTION/ORDINANCE
POSTED:
/
v.20161021
TOTAL
10,000 10,000
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project Sub AT
Account Name
1010.200.2920-4302.01
10,000
36033 2016 RE
"State Grants - Operational
1010.200.2920-5209.00
1,243 -
36033 2016 EX
Software - :
1010.200.2920-5304.00
3,987 -
36033 2016 EX
Travel & Training -
1010.200.2920-5416.00
4,770 -
36033 2016 EX
Software - Maintenance
\\fpd\dfs\user\Admin\jcohea\ICAC - Grants\2016\Award\BA- 2016 ICAC Grant Award 1 of 1