HomeMy WebLinkAbout2017-01-03 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, January 3, 2017
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward 1
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
Call To Order
1. 2016-0559
OATHS OF OFFICE:
MAYOR LIONELD JORDAN,
CITY CLERK TREASURER, SONDRA E. SMITH,
SARAH MARSH, ALDERMAN WARD 1,
MATTHEW PETTY, ALDERMAN WARD 2,
SARAH BUNCH, ALDERMAN WARD 3, AND
ALAN LONG, ALDERMAN WARD 4
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2016-0120
NOMINATING COMMITTEE REPORT
2. 2016-0679
HOUSING AUTHORITY BOARD APPOINTMENT
Attachments: HOUSING AUTHORITY BOARD APPOINTMENT
3. 2016-0562
CITY COUNCIL COMMITTEE APPOINTMENTS
Attachments: 2017 CITY COUNCIL COMMITTEES
4. 2016-0561
REPORT OF THE FIREMEN'S AND POLICEMEN'S PENSION AND RELIEF FUND
5. 2016-0560
ELECTION OF VICE MAYOR
City of Fayetteville, Arkansas Page 2 Printed on 12129/2016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
Agenda Additions:
A. Consent:
A. 1 2016-0566
APPROVAL OF THE DECEMBER 20, 2016 CITY COUNCIL MEETING MINUTES.
A.2 2016-0640
GALLAGHER BENEFITS SERVICES:
A RESOLUTION TO APPROVE A RENEWAL OF THE CONTRACT WITH
GALLAGHER BENEFITS SERVICES IN THE AMOUNT OF $28,800.00 FOR THE
PROVISION OF CITY EMPLOYEE BENEFITS BROKER SERVICES THROUGH THE
SECOND HALF OF 2017
Attachments: GALLAGHER BENEFIT SERVICES, INC.
A.3 2016-0649
PIERCE MANUFACTURING, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2017 ARROW XT FIRE
ENGINE FROM PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN
THE AMOUNT OF $540,618.00 PURSUANT TO A HOUSTON-GALVESTON AREA
COUNCIL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A
CONTINGENCY IN THE AMOUNT OF $54,061.80
Attachments: PIERCE MANUFACTURING, INC.
A.4 2016-0645
BID NO. 16-64 BENCHMARK CONSTRUCTION OF NWA, INC.:
A RESOLUTION TO AWARD BID NO. 16-64 AND AUTHORIZE A CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $485,058.00
FOR THE CONSTRUCTION OF INFRASTRUCTURE AND LAND DEVELOPMENT
NECESSARY FOR INSTALLATION OF THE FIRE DEPARTMENT TRAINING
FACILITY, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$72,758.70
Attachments: BID NO. 16-64 BENCHMARK CONSTRUCTION OF NWA, INC.
City of Fayetteville, Arkansas Page 3 Printed on 1212912016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
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A. 7
A. 8
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BID NO. 16-45 CRUSHED ROCK SALT:
A RESOLUTION TO AWARD BID NO. 16-45 AND AUTHORIZE THE PURCHASE OF
BULK CRUSHED ROCK SALT FROM CENTRAL SALT, LLC FOR $75.00 PER TON
FOR MATERIALS PICKED UP AND $77.68 PER TON FOR MATERIALS DELIVERED
AS NEEDED THROUGH JULY 31, 2017
Attachments: BID 16-45 CRUSHED ROCK SALT
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BID NO. 17-02 CONSTRUCTION - CURB & GUTTER:
A RESOLUTION TO AWARD BID NO. 17-02 AND AUTHORIZE THE PURCHASE OF
CURB AND GUTTER CONSTRUCTION FROM FOCHTMAN ENTERPRISES, INC. AS
A PRIMARY SUPPLIER AND TOMLINSON ASPHALT AS SECONDARY SUPPLIER IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2017
Attachments: BID 17-02 CONSTRUCTION - CURB & GUTTER
2016-0592
BID NO. 17-04 CONCRETE PURCHASE:
A RESOLUTION TO AWARD BID NO. 17-04 AND AUTHORIZE THE PURCHASE OF
CONCRETE FROM TUNE CONCRETE COMPANY AS PRIMARY SUPPLIER AND
APAC CENTRAL AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND TO
AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY
AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-04 CONCRETE PURCHASE
2016-0593
BID NO. 17-05 AGGREGATE MATERIALS:
A RESOLUTION TO AWARD BID NO. 17-05 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM HUNT ROGERS MATERIALS, LLC AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-05 AGGREGATE MATERIALS
City of Fayetteville, Arkansas Page 4 Printed on 1212912016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
A.9 2016-0594
BID NO. 17-07 HILLSIDE GRAVEL:
A RESOLUTION TO AWARD BID NO. 17-07 AND AUTHORIZE THE PURCHASE OF
HILLSIDE GRAVEL FROM LES ROGERS, INC. IN VARYING AMOUNTS AND FOR
VARIABLE UNIT PRICES AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-07 HILLSIDE GRAVEL
A.10 2016-0595
BID NO. 17-08 PLASTIC DRAINAGE PIPE:
A RESOLUTION TO AWARD BID NO. 17-08 AND AUTHORIZE THE PURCHASE OF
PLASTIC DRAINAGE PIPE FOR VARYING UNIT PRICES FROM VARIOUS
VENDORS, AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-08 PLASTIC DRAINAGE PIPE
A. 11 2016-0596
BID NO. 17-09 CONCRETE DRAINAGE PIPE:
A RESOLUTION TO AWARD BID NO. 17-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2017
Attachments: BID 17-09 CONCRETE DRAINAGE PIPE
A.12 2016-0597
BID NO. 17-10 SCREENED TOPSOIL:
A RESOLUTION TO AWARD BID NO. 17-10 AND AUTHORIZE THE PURCHASE OF
SCREENED TOPSOIL FROM LES ROGERS, INC. AS PRIMARY SUPPLIER AND
SWEETSER CONSTRUCTION, INC. AS SECONDARY SUPPLIER IN VARIABLE
AMOUNTS AND FOR VARYING PRICES AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-10 SCREENED TOPSOIL
City of Fayetteville, Arkansas Page 5 Printed on 1212912016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
A.13 2016-0598
BID NO. 17-12 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID NO. 17-12 AND AUTHORIZE THE PURCHASE OF
RETAINING WALL BLOCKS FOR VARYING UNIT PRICES FROM VARIOUS
VENDORS AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-12 RETAINING WALL BLOCKS:
A.14 2016-0599
BID NO. 17-13 HIGH PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID NO. 17-13 AND AUTHORIZE THE PURCHASE OF
HIGH PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION
CO. AS PRIMARY SUPPLIER AND ATLAS ASPHALT, INC. AS SECONDARY
SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING PRICES AS NEEDED
THROUGH THE END OF 2017
Attachments: BID 17-13 HIGH PERFORMANCE COLD MIX ASPHALT
A.15 2016-0600
BID NO. 17-16 TREE GRATES AND FRAMES:
A RESOLUTION TO AWARD BID NO. 17-16 AND AUTHORIZE THE PURCHASE OF
TREE GRATES AND FRAMES FOR VARYING UNIT PRICES FROM VARIOUS
VENDORS AND AUTHORIZING THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-16 TREE GRATES AND FRAMES
A.16 2016-0601
BID NO. 17-17 DECORATIVE FENCING:
A RESOLUTION TO AWARD BID NO. 17-17 AND AUTHORIZE THE PURCHASE OF
DECORATIVE FENCING FROM BARMAC ACCESS CONTROLS LLC D/B/A MODERN
FENCE OF NWA AS PRIMARY SUPPLIER AND FENCE CO., INC. AS SECONDARY
SUPPLIER AND AUTHORIZING THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-17 DECORATIVE FENCING
City of Fayetteville, Arkansas Page 6 Printed on 1212912016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
A. 17
A. 18
A. 19
A. 20
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BID NO. 17-18 REFLECTORIZED PAINT MARKINGS:
A RESOLUTION TO AWARD BID NO. 17-18 AND AUTHORIZE THE PURCHASE OF
REFLECTORIZED PAINT MARKINGS FROM CUSTOM PAVEMENT MAINTENANCE
AND SAFETY, LLC IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS
NEEDED THROUGH THE END OF 2017
Attachments: BID 17-18 REFLECTORIZED PAINT MARKINGS
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BID NO. 17-19 WASTE DISPOSAL FOR CONSTRUCTION DEBRIS:
A RESOLUTION TO AWARD BID NO. 17-19 AND AUTHORIZE THE PURCHASE OF
WASTE DISPOSAL SERVICES FOR CONSTRUCTION DEBRIS FROM S&R
TRUCKING WINSLOW, LLC AND HOLTZCLAW EXCAVATING, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2017
Attachments: BID 17-19 WASTE DISPOSAL FOR CONSTRUCTION DEBRIS
2016-0642
BID NO. 17-20 TRUCK HAULING SERVICES:
A RESOLUTION TO AWARD BID NO. 17-20 AND AUTHORIZE THE PURCHASE OF
TRUCK HAULING SERVICES FROM GARMAN TRUCKING, LLC AT THE RATE OF
$72.50 PER HOUR AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON
PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2017
Attachments: BID 17-20 TRUCK HAULING SERVICES
2016-0633
2017 PROPOSED ASPHALT OVERLAY PROJECTS:
A RESOLUTION TO APPROVE THE TRANSPORTATION DIVISION OVERLAY AND
SIDEWALK PROJECTS LIST FOR 2017
Attachments: 2017 PROPOSED ASPHALT OVERLAY PROJECTS
City of Fayetteville, Arkansas Page 7 Printed on 1212912016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
A. 21
A. 22
A. 23
A. 24
?nth -NU 7
SUPERIOR AUTOMOTIVE GROUP - POLICE DEPARTMENT:
A RESOLUTION TO APPROVE THE PURCHASE OF A POLICE PACKAGE
CHEVROLET TAHOE FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM
SPRINGS IN THE AMOUNT OF $31,262.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT
Attachments: SUPERIOR AUTOMOTIVE GROUP - POLICE DEPARTMENT
SUPERIOR CHEVROLET - POLICE DEPARTMENT:
A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET TRAVERSE
FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE AMOUNT OF
$23,329.85, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY
THE POLICE DEPARTMENT
Attachments: SUPERIOR CHEVROLET - POLICE DEPARTMENT
SUPERIOR CHEVROLET - POLICE DEPARTMENT:
A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET TRAVERSE
AWD FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE AMOUNT OF
$25,188.21, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY
THE POLICE DEPARTMENT
Attachments: SUPERIOR CHEVROLET - POLICE DEPARTMENT
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SUPERIOR CHEVROLET - WATER AND SEWER OPERATIONS DIVISION:
A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET TRAVERSE
FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE AMOUNT OF
$25,578.21, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY
THE WATER AND SEWER OPERATIONS DIVISION
Attachments: SUPERIOR CHEVROLET - WATER AND SEWER OPERATIONS DIVISION
City of Fayetteville, Arkansas Page 8 Printed on 1212912016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
A.25 2016-0641
SUSAN SULLIVAN D/B/A FLYING Q:
A RESOLUTION TO APPROVE A SPECIAL USE PERMIT ALLOWING SUSAN
SULLIVAN D/B/A FLYING Q TO OPERATE A GUIDED HORSEBACK TRAIL RIDE
BUSINESS ON THE LAKE SEQUOYAH EQUESTRIAN TRAILS FOR A FEE OF $5.00
PER HORSE ON EACH TRAIL RIDE
Attachments: SUSAN SULLIVAN D/B/A FLYING O
A.26 2016-0654
KESSLER MOUNTAIN REGIONAL PARK:
A RESOLUTION TO APPROVE A DEED RESTRICTION COVENANT RESTRICTING
DEVELOPMENT IN CERTAIN PORTIONS OF KESSLER MOUNTAIN REGIONAL
PARK AS REQUIRED BY THE U.S. ARMY CORPS OF ENGINEERS SECTION 404
NATIONWIDE PERMIT NUMBER 2014-00110
Attachments: KESSLER MOUNTAIN REGIONAL PARK
A.27 2016-0665
SEVEN HILLS HOMELESS CENTER:
A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS
CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $103,000.00
FOR UTILITIES, MAINTENANCE AND REPAIRS AT THE WALKER FAMILY
RESIDENTIAL COMMUNITY COMPLEX IN 2017
Attachments: SEVEN HILLS HOMELESS CENTER
B. Unfinished Business: None
C. New Business:
City of Fayetteville, Arkansas Page 9 Printed on 1212912016
City Council Meeting
C. 1 2016-0602
ASPHALT MATERIALS:
C. 2
C. 3
Meeting Agenda - Final Agenda
January 3, 2017
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING DURING 2017 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE
BY THE TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY
BIDS OR QUOTES
Attachments: ASPHALT MATERIALS
7n1 A_ntiSO
MARK ZWEIG, INC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A COST SHARE AGREEMENT WITH MARK ZWEIG, INC.
FOR A WATER MAIN UPGRADE ALONG A PORTION OF NORTH CHURCH
AVENUE BETWEEN WEST SPRING STREET AND WEST DICKSON STREET WITH
THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO
EXCEED $103,665.15, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $20,733.03
Attachments: MARK ZWEIG, INC.
ADDITIONAL_ MARK ZWEIG, INC. COST SHARE AGREEMENT
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AMEND § 72.58 OFF-STREET PARKING FACILITIES; RULES AND RATES:
AN ORDINANCE TO AMEND SUBSECTION (I) RATES FOR PARKING I7V CITY
PARKING GARAGES OF § 72.58 OFF-STREET PARKING FACILITIES; RULES AND
RATES OF THE CITY CODE TO ALLOW MORE FLEXIBILITY FOR MONTHLY
PARKING RATES IN THE MEADOW STREET PARKING GARAGE
Attachments: AMEND § 72.58 OFF-STREET PARKING FACILITIES: RULES AND RATES
City of Fayetteville, Arkansas Page 10 Printed on 1212912016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
C. 4
C. 5
C. 6
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ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT:
A RESOLUTION TO ALLOW THE CITY OF FAYETTEVILLE TO ENTER INTO A
PARTNERING AGREEMENT WITH THE ARKANSAS STATE HIGHWAY AND
TRANSPORTATION DEPARTMENT FOR IMPROVEMENTS TO HIGHWAY 112
BETWEEN RAZORBACK ROAD AND GARLAND AVENUE, AND TO APPROVE THE
RECLASSIFICATION OF HIGHWAY 112 BETWEEN 15TH STREET AND
INTERSTATE 49 AS A CITY STREET
Attachments: ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
2016-0653
RZN 16-5664 (1633 E. ZION RD./MAYES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5664 FOR APPROXIMATELY 0.85 ACRES LOCATED AT 1633
EAST ZION ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER
ACRE TO NS, NEIGHBORHOOD SERVICES
Attachments: RZN 16-5664 (1633 E. ZION RD./MAYES)
2016-0622
AMEND CHAPTERS 160,161,162,164,166,167, AND 169:
AN ORDINANCE TO AMEND CHAPTERS 160, 161, 162, 164, 166, 167, AND 169 OF
THE UNIFIED DEVELOPMENT CODE TO CREATE TWO NEW ZONING DISTRICTS:
RESIDENTIAL INTERMEDIATE - URBAN AND NEIGHBORHOOD SERVICES -
GENERAL AND NEW USE UNIT 12 B. GENERAL BUSINESS AND TO MAKE
FURTHER CHANGES TO INCORPORATE THESE AMENDMENTS INTO THE
UNIFIED DEVELOPMENT CODE
Attachments: 16-5631 EX A
16-5631 EX B
ADM 16-5631 (UDC CHAPTERS 161 & 162 AMENDMENTS)
City of Fayetteville, Arkansas Page 11 Printed on 1212912016
City Council Meeting Meeting Agenda - Final Agenda January 3, 2017
C.7 2016-0667
PRELIMINARY PLAT 16-5642 (PARK MEADOWS) GRANT APPEAL:
A RESOLUTION TO GRANT THE APPEAL OF CITY COUNCIL MEMBER ADELLA
GRAY AND TO DENY PRELIMINARY PLAT 16-5642 (PARK MEADOWS) BECAUSE
SUCH DEVELOPMENT WOULD CREATE OR COMPOUND A DANGEROUS TRAFFIC
CONDITION IN VIOLATION OF § 166.02 (C)(2) (a)(iv) OF THE UNIFIED
DEVELOPMENT CODE
Attachments: PRELIMINARY PLAT 16-5642 (PARK MEADOWS) GRANT APPEAL
C.8 2016-0674
PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT
APPEAL:
A RESOLUTION TO GRANT THE APPEAL OF CITY COUNCIL MEMBER ADELLA
GRAY AND TO DENY PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA
SUBDIVISION) BECAUSE SUCH DEVELOPMENT WOULD CREATE OR COMPOUND
A DANGEROUS TRAFFIC CONDITION IN VIOLATION OF § 166.02 (C)(2)(a)(iv) OF
THE UNIFIED DEVELOPMENT CODE
Attachments: PRELIMINARY PLAT 16-5574 (MOUNTAIN VISTA SUBDIVISION) GRANT APP.
ADDITIONAL PRELIMINARY PLAT 16-5574 MOUNTAIN VISTA SUBDIVISION
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
G. Adjournment
City of Fayetteville, Arkansas Page 12 Printed on 1212912016