HomeMy WebLinkAbout218-16 RESOLUTIONt)5 F�rf 7r
G
u =
�^ ti
kw
4�khfaSo-S
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 218-16
File Number: 2016-0554
2017ANNUALBUDGETAND WORKPROGRAM:
A RESOLUTION TO ADOPT THE 2017 ANNUAL BUDGET AND WORK PROGRAM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the 2017 Annual
Budget and Work Program. A copy of the Budget is attached to this Resolution and made a part hereof.
PASSED and APPROVED on 12/6/2016
Page 1
Attest:
4" G. Z:e;�
Sondra E. Smith, Clerk Treast> il" 1111ri►r.
• I
Tr
a {i.
titin �,�..• , ,
Ov
o�rrf �"hI i I 11%
Printed on 1217116
City of Fayetteville, Arkansas
Agenda Date: 12/6/2016
In Control: City Council Meeting
Agenda Number: C. 8
Text File
File Number: 2016-0554
Version: 1
2017 ANNUAL BUDGET AND WORK PROGRAM:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO ADOPT THE 2017 ANNUAL BUDGET AND WORK PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the 2017 Annual
Budget and Work Program. A copy of the Budget is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 121712018
Kevin Springer
Submitted By
r
City of Fayetteville Staff Review Form
2016-0554
Legistar File ID
12/6/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/16/2016 Budget & Information Management/
Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION ADOPTING THE 2017 ANNUAL BUDGET AND WORK PROGRAM
Budget Impact:
Citywide
Citywide
Account Number Fund
Project Number Project Title
Budgeted Item? NA Current Budget $ -
Funds Obligated $ -
Current Balance
Does item have a cost? No . Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ - 1
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
O:\Budget\Budget_Document\City_Council\BUDGET_AGENDA_REQUEST\SRF_2017 Proposed Budget -2016-0554
CITY OF
i
eeFae
ARKANSAS
MEETING OF DECEMBER 6, 2016
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Paul A. Becker, Chief Financial Officer
Kevin Springer, Budget Director
DATE: November 16, 2016
SUBJECT: Proposed 2017 Annual Budget & Work Program
RECOMMENDATION:
Consider the Proposed 2017 Annual Budget & Work Program for adoption by the December 20,
2016 City Council meeting.
BACKGROUND / DISCUSSION:
The Proposed 2017 Annual Budget & Work Program will be distributed to City Council on
Thursday, November 17, 2016. -Listed below is a schedule of hearing dates for the Proposed
2017 Annual Budget & Work Program.
If you have any questions concerning the Proposed 2017 Annual Budget & Work Program,
please feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer at 575-8226.
Thank you for your attention to this matter.
BUDGET/STAFF IMPACT:
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas
2017 Annual Budget
and
Work Program
City Council and Other Elected Officials
Adella Gray, Ward 1 - Position 1
Sarah Marsh, Ward 1 - Position 2
Mark Kinion, Ward 2- Position 1
Matthew Petty, Ward 2 - Position 2
Justin Tennant, Ward 3 - Position 1
Martin W. Schoppmeyer, Jr., Ward 3 - Position 2
John La Tour, Ward 4 - Position 1
Alan Long, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
William A. Storey, District Judge
Submitted by
Lioneld Jordan, Mayor
Don Marr, Chief of Staff
Paul A. Becker, Chief Financial Officer
Greg Tabor, Police Chief
David Dayringer, Fire Chief
Prepared by
Kevin Springer, Budget Director
Barbara Fell, Senior Research Analyst
Liz Hutchens, Financial Analyst
Jennifer Murray -McClain, Budget Analyst
CITY OF
J
1 :i :EAI
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result
of a volunteer team of emp oyees charged with creating a
mission statement that expressed the service core of City
operations, reflected our beliefs concerning City services,
and was easy to remember. All City employees were given
an opportunity to provide iniput for the mission statement.
The mission statement was then adopted by the City
Council and is as follows:
To protect and improve our quality of life by
listening to and serving the people with pride
and fairness.
City of Fayetteville, Arkansas
Table of Contents
Budget Message:
Transmittal Memo from the Mayor to Council...................................I-II
Budget Executive summary ...................................................III
-XI
Community Overview......................................................XII-XXIII
Management Agenda........................................................xxiv-xxx
Budget Resolution............................................................xxxi
Budget Process and Policies:
BudgetProcess................................................................1-2
Budget Flowchart................................................................3
Financial Policies:
RevenuePolicy................................................................4
Expenditure Policy..........................................................4-5
DebtPolicy...................................................................5
Reserve Policy.................................................................5
Investment and Cash Management Policy.......................................5-6
Capital Improvement Policy....................................................6
Financial Reporting Policy.....................:..............................6
Administrative Procedures to Adjust the Approved Budget
.......................7-8
Budget organizational Structure..............................................9-10
Consolidated Fund - Department - Program Structure..............................11
Fund Summaries:
Chart of Fund Types - Governmental.............................................13
Chart of Fund Types - Proprietary & Fiduciary...............................'...14
sources and uses of Funds......................................................15
Multi -Year Comparison - Adopted Budget Expenditures ............................16
Governmental Funds: -
General Fund (1010):
Fund Description..........................................................17-25
Fundsummary...............................................................26
CategorySummary......................................................27-37
Special Revenue Funds:
Street Fund (2100):
Fund Description.................................................:......39-40
FundSummary...............................................................41
Category Summary........................................................42-43
Parking Fund (2130):
Fund Description...........................................................45
Fund Summary...............................................................46
CategorySummary...........................................................47
Community Development Block Grant Fund (2180):
Fund Description ...........................................................49
Fundsummary...............................................................50
Category Summary........................................................51-52
Special State Grants Fund (2230):
Fund Description...........................................................53
FundSummary...............................................................54
CategorySummary...........................................................55
City of Fayetteville, Arkansas
Table of Contents
Energy Block Grant Fund (2240):
Fund Description...........................................................57
FundSummary...............................................................58
Category Summary...........................................................59
Parks Development Fund (2250):
Fund Description...........................................................61
FundSummary...............................................................62
Category Summary...........................................................63
Impact Fee Fund (2300):
FundDescription...........................................................65
Fund summary...............................................................66
Category Summary...........................................................67
Drug Law Enforcement Fund (2930):
Fund Description...........................................................69
FundSummary...............................................................70
Category Summary...........................................................71
Debt Service Funds:
TIF Bond Fund (3370):
Fund Description...........................................................73
FundSummary...............................................................74
Category¢Summary ................................. .....................75
Parking Deck Bond Fund (3380):
Fund Description...........................................................77
FundSummary................................................................78
Category Summary...........................................................79
HMR Tax Bonds 2014 Debt Service Fund (3390):
Fund Description.................:.........................................81
Fund Summary ..................................... ........................82
Category Summary..........................................................83
sales Tax Bond Fund (3440):
Fund Descripti-on............................................................85
FundSummary...............................................................86
Category Summary. ................... ....................................87
Capital Projects Funds:
Replacement & Disaster Recovery Fund (4270):
Fund Description...........................................................89
FundSummary..............................................................90
Category Summary...........................................................91
Sales Tax Capital Improvements Fund (4470):
Fund Description...........................................................93
FundSummary...............................................................94
Category Summary........................................................95-97
CapitalBudget..........................................................98-99
Sales Tax Construction Bond Fund (4520):
Fund Description ..........................................................101
Fundsummary..............................................................102
Category Summary ..........................................................103
city of Fayetteville, Arkansas
Table of Contents
Parking Deck Project Fund (4560):
Fund Description ..........................................................105
Fund Summary..............................................................106
Category Summary ............................, ............................107
HMR Bonds 2014 Capital Project Fund (4570):
Fund Description..........................................................109
Fund Summary..............................................................110
Category Summary ..........................................................111
Enterprise Funds:
Water & Sewer Fund (5400):
Fund Description ......................................................113-115•
Operating Budget ......................................................116-117
Category Summary ......................................................118-122
Recycling & Trash Collection Fund (5500):
Fund Description ......................................................123-124
Operating Budget......................................................125-126
Category Summary ......................................................127-128
Airport Fund (5550):
Fund Description ......................................................129-130
operating Budget ......:...............................................131-132
Category Summary .........................................................:133
Trust Funds:
Police Pension Fund (6800):
Fund Description ..........................................................135
operating Budget ......................................................136-137
Category Summar
9 Y y..........................................................138
Fire Pension Fund (6810):
Fund Description ..........................................................139
operating Budget ............. ............................... .....140-141
Category Summary...........................................................142.
Internal Service Funds:
Shop Fund (9700):
Fund Description ...........................................................143
Operating Budget .......................................................144-145
Category Summary ..........................................................146
Personnel Summary:
Personnel Summary by Organization Chart.......................................147
Personnel Summary by Funding Source (FTE).....................................148
Personnel variation Summary ..............................................149-150
Personnel History by Funding source (2009-2017) ...............................151
Personnel Summary by Funding Source (Program)..............................152-154
Personnel Summary by Activity (FTE)...........................................155
Personnel History by Activity (2009-2017) .....................................156
Personnel Detail by Activity & Division...................................157-169
r
Capital & Debt:
Capital Improvements Program Introduction.................................171-174
Capital Improvements Program Directional Information ......................175-177
Capital Projects Summary (2017) ...............................................178
Capital Projects Comprehensive Detail (2015-2019) .........................179-182
City of Fayetteville, Arkansas
Table of Contents
Capital Budget (2017) .....................................................183-196
DebtPosition.................................................................197
Description of outstanding Bonds..........................................198-199
Schedule of Bonds outstanding .................................................200
Debt Service Payment Schedule.................................................201
Legal Debt Margin Computation .................................................202
Debt to Maturity Schedule .....................................................203
Division Overviews and Performance Measures:
General Government & Miscellaneous Activity...............................205-207
Finance & Internal Services Activity......................................208-210
Police Activity...............................................................211
FireActivity.................................................................212
Community Planning & Engineering Activity.................................213-216
Transportation Activity ...................................................217-218
Parks & Recreation Activity ....................................................219
Business -Type Activity ....................................................220-221
Appendix:
organizational chart ..........................................................223
List of Elected Officials,. Administrative officials, & Management staff.......
224
Outside Agency Funding ........................................................225
Acronyms..................................................................226-228
Glossary...:..............................................................229-234
index:
Index...... ............. ....................................................235-237
CITY OF
a ettvi1e
ARKANSAS
December 6, 2016
Members of City Council and
Citizens of Fayetteville
I am pleased to submit my proposed budget for 2017 for the City of Fayetteville. This
budget has been prepared in accordance with the Arkansas Statutes and City
Ordinances that require the Mayor, under the aldermanic form of government, to
submit to the City Council the annual budget for approval. This budget allocates
necessary funding for all municipal operations as well as necessary adjustments to the
Capital Improvements Program for 2017.
Once again, the current budget was formulated in the context of my primary budget
goals considering current economic conditions.
I am requesting 3.5 newly funded positions in Public Safety. I have also requested the
funding of 6.95 new non-public safety positions to meet increased needs.
2017 Budgetary Goals
My primary goals for 2017 are as follows: --
To increase the level of public safety -for the City by adding 3.5 positions to the
Police Department
• To provide the same or increased levels of service to the citizens for non-public
safety services as previously delivered
• To continue to provide services to the citizens in the most efficient and effective
manner possible
• To fund needed Capital Improvements to -the greatest extent possible
• To present a General Fund operating budget that is balanced with operating
revenue estimates
Mailing Address: BUDGET & INFORMATION MANAGEMENT
1.1.3 W. Mountain Street www.fayettevil€e-ar.gov
Fayetteville, AR 72701
Financial Environment
The local economic conditions in Fayetteville have again been very good in fiscal 2016.
City sales taxes are up approximately 4.92% compared to 2015 actuals through the end
of the third quarter of fiscal 2016. The City has also seen increased activity in large scale
development as well as in the commercial sector during 2016. Unemployment is at
3.1%, which compares favorably to the rest of the State and Nation. Even though
economic conditions continue to improve, this budget has been formulated on
conservative revenue and expenditure estimates.
I have not included a salary increase in my proposed budget. At the close of the 2016
fiscal year, I intend to analyze the City's financial position and if at all possible
recommend a salary package for employees to the City Council.
Conclusion
I believe that this budget is based on realistic revenue and expenditure estimates. This
budget continues to provide for the best possible level of services while still providing
sufficient reserves to meet possible economic downturns in revenue.
2016 once again has been a very busy year for the City. With your support we have
accomplished many things. With the combined efforts of this Administration and City
Council support, I am confident that we will again meet the challenges facing the City
while continuing to provide our citizens superior service levels.
Lioneld Jordan, Mayor
CITY OF
'tteville
ARKANSAS
December 6, 2016
Mayor Lioneld Jordan, Members of the City Council and
Citizens of Fayetteville:
The budget being presented is a 2017 operating budget. It does not include re -
budgets that represent programs approved and appropriated in prior years which as of
the end of fiscal 2016 remain uncompleted. Re -budgets also include amounts
generated by previous bond issues in the Capital Project Funds which remain unspent
as of December 31, 2016. Total re -budgets are likely to exceed $60,000,000 or more.
These re -budgets will be presented for addition to the 2017 operating budget early in
the first quarter of 2017.
The 2016 economy in Fayetteville has been robust. By year end, City and County Sales
Taxes are expected to increase approximately 4.0% over prior year collections.
Forecasted 2017 sales taxes are expected to be approximately 2.0% over that amount.
Residential and commercial building starts have been very strong in 2016. Permits
should continue to increase but are expected to level off in 2017. Water and Sewer
revenue collections have increased slightly in fiscal 2016 and are expected to increase
by 3% in 2017. Fuel quantity sales at the Airport are slightly less than 2015. 2016 is
expected to increase as prices should rise somewhat. Revenue- projections for HMR tax
collections are estimated to be approximately 7.0% over 201.5 and revenues for 2017
are expected to be equal to 2016 collections. Franchise fees are currently less than
projected and are expected to decline slightly in 2017 compared to 2016 revenue
projections. All other fund revenues are expected to be relatively stable when
compared to 2016.
The 2017 General Fund budget represents a net expenditure increase from 2016 budget
of approximately $1,800,000 (see page VII for details). This is due to the added funding
for 8.2 new positions. Also, the incorporation of 2016 salary increases as well as
increased insurance and pension costs contributed to the increase in expenditures. The
largest increase however is due to the newly adopted Economic Development
Program. It should also be noted motorpool charges have increased significantly.
Mailina Address: BUDGET & INFORMATION MANAGEMENT
1.1.3 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
2017 PROPOSED BUDGET EXECUTIVE SUMMARY
This budget is formulated with the Enterprise Funds being budgeted on an accrual basis
except for depreciation, which is not included in the budget and both capital
expenditures and bond principal payments which are included in the expenditure
budgets.
Governmental funds are budgeted on the modified accrual basis.
The total budget allocated by expenditure category is displayed in the following table.
Summary of Fund Expenditures by Category (In Dollars)
2017
Adopted
Proposed
Change In
% of Total
2016
2017
Dollars
Budget
Category
Personnel Services
$ 49,898,436 $
51,338,814 $
1.,440,378
33.1%
Materials & Supplies
4,181,842
4,645,181
463,339
3.0%
Services & Charges
19,784,268
21,314,935
1,530,667
13.7%
Maintenance
3,683,495
4,030,427
346,932
2.6%
Fuel
4,736,349
4,738,163
1,814
3.1%
Internal Charges
6,347,813
7,263,606
915,793
4.7%
Purchased Water
6,810,000
7,000,000
190,000
4.5%
WWTP Operations
8,973,700
9,599,000
625,300
6.2%
Total Operating Expenses
104,415,903
109,930,126
5,514,223
70.9%
Transfers Out
1,745,290
1,777,000
31,710
1.1%
Debt Service
22,662,707
23,968,774
1,306,067
15.4%
Capital
18,444,100
19,487,100
1,043,000
12.6%
Total Expenses
$ 147,268,000 $
155,163,000 $
7,895,000
100.0%
The 2017 Proposed Budget is $155,163,000 million. This is an increase of 5.3% when
compared to 2016 or $7,895,000. Of the $7.8 million increase, $2.5 million is due to
capital expenditure increases and department service commitments. The $5.5 million is
due to personnel related costs as well as increases in motorpool charges and the new
Economic Development Program.
IV
The following table indicates the percentage of total budget allocated by funds.
Fund Totals as Percent of Total Budget
Adopted 2016
Adopted 2017
Budget % of Total
Budget % of Total
Funding Source
General
$ 41,366,000
28.1% $
43,162,000
28.0%
Water & Sewer
36,968,000
25.1%
40,525,000
26.1%
Sales Tax Bond
19,771,000
13.4%
21,006,000
13.5%
Recycling & Trash Collection
11,123,000
7.6%
11,690,000
7.5%
Shop
8,942,000
6.1%
8,812,000
5.7%
Sales Tax Capital Improvements
7,982,000
5.4%
8,542,000
. 5.5%
Street
6,930,000
4.7%
6,804,000
4.4%
Parks Development
3,155,000
2.1%
3,571,000
2.3%
Airport
2,256,000
1.5%
2,253,000
1.5%
Parking
1,616,000
1.1%
1,922,000
1.2%
Police Pension
1,574,000
1.1%
1,559,000
1.0%
Fire Pension
1,426,000
1.0%
1,410,000
0.9%
Impact Fee
1,741,000
1.2%
1,163,000
0.7%
Community Development Block Grant
556,000
0.4%
927,000
0.6%
HMR 2014 Bond Debt Service
706,000
0.5%
710,000
0.5%
Drug Law Enforcement
637,000
0.4%
498,000
0.3%
Parking Deck Bond
326,000
0.2%
385,000
0.2%
TIF Bond
146,000
0.1%
177,000
0.1%
Replacement & Disaster Recovery
42,000
0.0%
42,000
-0.0%
Sales Tax Construction Bond
5,000
0.0%
5,000
0.0%
$ 147,268,000
100.0% $
155,163,000
100.0%
An examination of the overall budget indicated that the General Fund is the largest
fund being 28.0% of the total. The Water & Sewer Fund is second at 26.1% of the total.
The combination of these funds is 54.1% of the total budget. The Sales Tax Bond Fund
(budget to repay outstanding bonds) is 13.5% of the budget. Thus the three largest
funds represent two-thirds of the total operating budget.
An important part of this budget document is the City's Financial Policies delineated in
pages 4 through 8 which are incorporated as a part of the budget. These policies
include the following:
Revenue Policy
Expenditure Policy
Debt Policy
Reserve Policy
Investment & Cash Management Policy
Capital Improvement Policy
Financial Reporting Policy
Administrative Procedures to Adjust the Approved Budget
V
Overview of City's Major Funds:
General Fund is normally the major operating fund of the City and is comprised of
activities not accounted for specifically in other funds.
The traditional functions of government are included in the General Fund which
includes the following: general government services (Mayor's Administration, District
Court, City Clerk and City Attorney), fire, police, finance, internal services, animal
services, telecommunications, parks and recreation, media services, library funding,
engineering, planning, and building safety.
General Fund Revenue:
The General Fund revenue budget was based on the following assumptions:
• City Sales Tax is projected to increase at a rate of 2.0% over 2016 estimates.
• County Sales Tax is projected to increase at a rate of 2.0% over 2016 estimates.
• Franchise Fees are projected to be slightly less than current collections.
• Property Taxes are projected to increase based on• current assessed valuation
forecasted.
• All other revenues remain consistent with 201.6 actual collections.
• The revenue split for City Sales Tax remains at 60% operations and 40% capital.
Based on these revenue assumptions, the major revenue sources for the General Fund
in 2017 are projected to be as follows:
City's Share of County Sales Tax
City Sales Tax
Franchise Fees
Property Tax Millage
Intergovernmental Income
Fines & Forfeitures
Charges for Services
Licenses & Permits
Alcoholic Beverage Taxes
Other
Total
General Fund Expenditures:
Payroll expenditures are based on full employment.
$13.6 million
12.6 million
5.7 ' million
3.3 million
2.3 million
1.5 million
1.7 million
1.4 million
0.7 million
0.4 million
$43.2 million
A total of 8.20 positions are being requested in the General Fund. They District Judge
position is being reduced from the General Fund budget as the Judge will become a
state employee. However, the City is required to pay a portion of the Judge's salary in
the district so contractual services will be increased for that cost.
W
The significant increases in General Fund for 2017 compared to 2016 are as follows:
2016 General Fund Budget - Adopted $ 41,366,000
Additions:
Economic Development Program
New Personnel
Motorpool
Contract Services
LOPFI Pension
Personnel
Outside Agencies
Software Maintenance/Lease
Regional Park
Travel & Training
Fuel
Office Machine Maintenance
Uniforms/Personal Equipment/Bunker Gear
Utilities
Health Insurance
Minor Equipment
Telephone
Insurances (Vehicles/Building/Personal)
Other - Additions
Reductions:
470,700
339,239
193,910
178,412
171,323
135,982
103,682
84,377
63,136
44,274
34,680
30,111
20,434
19,377
18,814
18,424
13,412
5,293
11,643
1,957,223
Professional Services (68,778)
Transfer to Shop (57,000)
Election Cost (25,000)
Lease Expense (10,445)
(161,223)
2017 General Fund Budget - Proposed $ 43,162,000
73% of the increase is due to the new Economics Development Program, motorpool
charges, and personnel related items.
VII
Major policy issues to be considered for General Fund in the future include:
• A consistent method to incorporate annual wage increases in the proposed
operation budget.
• The need to fund a salary increase if indicated by the 2016 salary survey.
A continued examination of the City's overall long term revenue stream to match
required long term expenditures as identified, especially for needed capital
expansion.
The Street Fund is primarily financed by turnback revenues received from the State of
Arkansas and turnback monies received from the County Road Millage Tax. In
addition, a temporary gallon tax levied by the State is also received. These monies are
utilized to maintain and repair City streets, rights -of -way, drainage, traffic control and
maintenance, and City owned sidewalks.
State turnback comes from motor fuel taxes collected by the State (state turnback)
and returned to the City on a per capita basis. The long term trend for state turnback
has been flat. A total of $3.5 million is projected for 2017. The new half cent
transportation tax passed by statewide referendum is expected to provide an
additional $1.3 million of which $500,000 will be allocated to capital construction in
2017. The City also receives 80% of the road millage levied by the Quorum Court on
real and personal property located within the City. This should generate in excess of $1
million. The Street Fund budget is expected to use fund balance of $500,000 for capital
programs and $244,000 for operations in 2017.
The Parking Fund has been established to account for the revenue and expense
associated with the paid parking program. A revenue bond issue for the construction
of a parking facility was issued in December of 2012. Net revenue from this fund is
pledged for payment of that bond issue. This fund is expected to use $1 10,000 in fund
ba.lance for 2017 due to repairs of the Meadow Street Parking Deck.
The Parks Development Fund accounts for the revenue and expenditures of the Parks
HMR tax approved by the voters in 1995 as modified by the 2012 referendum. The $3.6
million in planned expenditures for 2017 includes $1,184,000 in capital improvements.
The fund has a budgeted surplus of $41,000 for 2017. This will replenish reserves used to
accelerate funding of phase one of the regional park.
The Impact Fee Fund accounts for the revenues and expenditures related to the
collection of water, wastewater, police, and fire impact fees. The collection of these
fees will be slightly less compared to 2016 estimated as actual occupancy requests are
expected to decline. Expenditures in 2017 include equipment and vehicles for one
new public safety officer and one expansion unit for the Police Department.
VIII
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures
of the City's sales and use taxes which are used for acquisition and improvement
projects as well as equipment additions and replacements that are included in the
City's five-year capital improvements program as adjusted. The 2017 planned
expenditures include $8.5 million in capital improvements. The fund will use $27,000 of
fund balance in 2017.
The Water & Sewer Fund accounts for the revenue sources as well as the operation and
maintenance expenses of the City's water and sewer system. This includes water
purchases from Beaver Water District, all water and sewer functions, the operation of
the wastewater treatment plants, meter and backflow operations, and utilities financial
services. The capital expenditure portion of this program will be $8.8 million.
For 2017, the Water & Sewer Fund is projected to have an operating gain of $7,296,000
excluding depreciation expense and before capital expenditures. The wastewater
treatment plant operations are budgeted at $9.6 million, which represents 32.0% of the
total operating expenses. The water purchases budgeted for 2017 represent the
second largest expenditure for operations in the fund at $7.0 million. This represents
approximately 23.4% of total operating expenditures. This fund is budgeted to use fund
balance of $2,425,000 for 2017 due to the new eastside water storage tank project.
The Recycling & Trash Collection Fund is responsible for the operation of the City's solid
waste collection and disposal, recycling program, and composting program.
Revenues for the fund are obtained from fees levied for trash collection, recycling
revenue, and container sales or leases. During the end of 2009, the operation of- the
transfer station was brought in house and is currently being operated by the City. For
2017, the Recycling & Trash Collection Fund is projected to have a loss of $688,000.
However, there are sufficient reserves to accommodate this deficit.
The Airport Fund provides for the operation and maintenance of the City's municipal
airport. The Airport Fund's revenue is generated from fuel sales and rents and leases.
For 2017, the Airport Fund is projected to have an operating gain of $1 18,000 before
depreciation expense and capital expenditures. The fund has a budgeted surplus of
$73,000 after capital expenditures.
The Shop Fund is an internal service fund that provides for the acquisition, maintenance,
and replacement of equipment and vehicles utilized by the City's operating divisions.
The Shop Fund's source of revenue is from charges to other City operating funds based
on usage and replacement needs. The Shop Fund has a budgeted surplus of
$1,100,000 for 2017 after capital expenditures of $3,899,000. However, this surplus is
needed for and restricted to future replacements of vehicles and equipment.
2017 Capital Budget
This plan contains a total of $25,040,000 for capital projects in 2017. A detail listing of all
of the projects planned for 2017 are included under the Capital and Debt section.
Ix
•
Position Control
Position Funding Changes in 2016 and 2017
In 2017 a total of 9.45 new positions are being requested. In 2016, 26.50 newly funded
positions were added to the budget. The total change from prior year for 2016 shows
13.00 new positions. This is a net number as 7.50 positions previously authorized but
frozen and unfunded were deleted from position control. A total of 8.00 positions
previously frozen and unfunded were funded in 2016.
Therefore, a .total of 26.50 authorized positions which were previously unfunded were
funded in the 2016 budget. During the year 2.00 additional positions were added to
administer the SNAPS grant.
Below is a history of total authorized positions by activity from 2009-2017.
City of Fayetteville, Arkansas
Personnel History by Activity (2009-2017)..
Activity 2009 2010 , 2011 2012 2013 2014 2015 2016 2017
General Government
41.40
41.50
41.50
41.50
41.50
40.50
40.75
42.75
43.75
Finance & Internal Services
53.25
53.25
52.75
52.75
52.75
53.25
53.25
52.25
53.75
Police
171.63
171.63
171.60
171.60
171.60
170.00
170.00
175.50
179.00
Fire
114.00
114.00
114.00
114.00
114.00
114.00
114.00
122.00
122.00
Community Planning/Engineering
73.30
70.30
70.30
70.30
70.30
69.80
69.80
69.30
70.30
Transportation Services
93.50
96.00
95.00
96.00
96.00
98.00
100.00
99.00
99.00
Parks & Recreation
53.35
54.35
54.35
54.35
54.35
54.65
55.65
56.65
58.10
Business -Type
156.10
155.50
156.5O
156.50
163.10
163.10
163.10
162.10
163.10
Total
756.53
756.53
756.00
757.00
763.60
763.30
766.55
779.55
789.00
Change from Prior Year
3.00
-
(0.53)
1.00
6.60
(0.30)
3.25
13.00
9.45
CLOSING
The appropriations requested in this budget are the result of a collaborative effort
among all City Division Heads, Department Directors, and City financial Staff members.
It is built on the policies, goals, and objectives outlined by the Mayor and City Council.
It represents the financial and operational plan for the City of Fayetteville for 2017. The
appropriations contained in this budget will provide for quality municipal services that
meet the needs of the Citizens of Fayetteville and it is, hereby, submitted by the Mayor
to the City Council for consideration and adoption.
Respectfully submitted,
PcJ
Paul A. Becker
Chief Financial Officer
131
Respectfully submitted,
'I
Kevin Springer
Budget Director
• • #3 Best Places to Live in the US ( 2015 - U.S. News and World Report
• Best City to Found a Business outside of Silicon Valley and NY 12015 - Data fox
, .
® Best College Town in the Nation x.2015 - Livability.com
• Silver Bicycle Friendly Community (only one in Arkansas, 1 of 73 in U.S.) -
League of American Bicyclists
• Tree City USA (19 years running) - Arbor Day Foundation FAY El T E VI L L E FIRS T
XII
NUMBERS
Source: Esri,lnc.
2015 2020
2015
2020 2015 2020
Population
504,772 551,620
288,507
297,032 793,279 848,652
2015-2020 Annual
1.79% •
' .52%
Population Growth
Average Income
$65,674 $74.297
$52.355
$59,377
Median Income
$47,542 $53,652
$38331
$44,423
Housing Units
215,095 233,962
125.592
129,398
Owner Occupied
53% 53%
58.8%
58.6%
Renter Occupied
34.4% 34.7%
30%
30%
Vacant
12.6% 12.3%
11.4%
11.4%
Median Age
33.8 34.5
38.4
39.3
Education
High School
33.8%
40.6%
GED/Alternative
5.3%
6.5%
Some College
21%
22.2%
Associate Degree
5.1%
7.9%
Bachelor's Degree
17.9%
10.5%
Grad./Prof. Degree
10.1%
5.7%
Students attending the University of Arkan-
sas make significant contributions to the
area's economy every year. Of the more
than 27,000 students enrolled at the
University, more than 99 percent lived in
Northwest Arkansas. Annually, students
spend more than $1 10 million on groceries,
restaurants and bars, entertainment,
recreation and sports, clothing and gener-
al merchandise in Northwest Arkansas.
XIII
R®
PLACE
FOR STARTUP BUSINESSES
FAYETTEVILLE WAS RANKED THIRD IN THE
NATION FOR STARTUP BUSINESSES IN 2015
OUTSIDE OF SILICON VALLEY AND NEW YORK. '�
Source: OalaFox, 2015
$65,674 AVERAGE
HOUSEHOLD INCOME
FIRST CITY IN ARKANSAS
TO ESTABLISH A
PACE IMPROVEMENT DISTRICT
S rca. cNBc, 2015
SPORTS AND
ENTERTAINMENT
THE UNIVERSITY OF ARKANSAS IS HOME
TO RAZORBACK SPORTS' 17 VARSITY TEAMS
FAYETTEVILLE
COST OF LIVING �ggyyIS
IN THE UNITED STATES
FASTEST GROWING
CITY IN ARKANSAS
66 FOyeneville's population is growing
pp faster than any other City in the state
and is expected to increase.
10% BY 2020.
CENTRAL
LOCATION
Fayettevine N location in
the heart of the U.S. and
along Interstate 49 provides
...,.frs an expansive transportation
-------.--- foundation for manufacturing.
45%
--"�`~`-%
OF FAYETTEVILLE RESIDENTS
HOLD A BACHELOR'S DEGREE
OR HIGHER
City of Fayetteville
, Community Overview & Statistics
HISTORY
• Fayetteville's earliest recorded history was written by Frank Pierce in about 1819
• By 1828 several families settled around Fayetteville
• In 1870 Fayetteville became an incorporated city
• In 1872 the University of Arkansas opened in Fayetteville
LOCATION
• Fayetteville is the county seat of Washington County
• It is 30 miles east of Oklahoma and 50 miles south of Missouri
• Fayetteville is located near the tallest mountains in the Ozark Mountain Range
• The City encompasses 55.4 square miles
POPULATION / SIZE
• Current population in the 2010 census was 73,580 compared to the 1960 census of
20,274
• Fayetteville is the third largest city in the State of Arkansas
REGIONAL MSA STATISTICS - NORTHWEST ARKANSAS REGION - BASED ON 2015 STATISTICS
• Population 504,772 - annual growth 2.3%
• Average annual unemployment 3.8%
• Average annual wages $43,570
• Percent of population with bachelor's degree or higher 30.8%
• Median Household Income $50,788
• Poverty Rate 14.3%
• Median Age 33.8 years
PARKS AND RECREATION
• In 2016 Phase I of a new regional park was opened. This park contains 620 acres of
parkland and currently has baseball and soccer facilities. Upon completion, it is
anticipated that the regional park will represent a $27 million dollar recreational
investment.
• In addition to the 44 miles of paved trails, 31 miles of natural trails are included in the
City's trail system.
TRANSPORTATION
• Fayetteville is conveniently located for travel north and south by Interstate 49 which
connects to Interstate 40 in Ft. Smith to the south and to Highway 412 to the north which
connects to Interstate 44 in Joplin. Both Interstate 40 and Interstate 44 are major
east/west interstate highways.
• Internally in 2015, Fayetteville has 412 miles of streets in the City's system.
• In the last four years the City has invested $38.5 million in the road construction and
street overlay programs.
• The City has an extensive trail system with 44 miles of interconnected paved trails for
both transportation and recreational use at a cost of over $8 million in the last four years.
• Local bus services are provided by the University of Arkansas Razorback Transit and the
Ozark Regional Transit systems.
• Fayetteville has a local airport used primarily by private owners of airplanes. The City
also has an easy commute to the NWA Regional Airport which provides nationwide
.commercial transportation.
MEDICAL FACILITIES
Washington Regional Medical Center
• Washington Regional Medical Center is conveniently located near the intersection
of Highway 71 B and Interstate 49.
• The hospital has 366 beds and offers .services such as neurosurgery, cardiology,
diabetes education, joint care, and pain management.
• In 2015, ground was broken on a new Women's Center for construction of a 100,000
plus square foot, five story tower on the west side of the campus. The project also
includes renovation of the existing space which adjoins the new tower. .
• U.S. News & World Report named Washington Regional one of the nation's "118
Most Connected" hospitals and a leader in using electronic medical record
technology and providing quality care.
University of Arkansas for Medical Sciences -Northwest Campus
• The campus houses four colleges for students seeking careers in the medical field:
health professions, medicine, nursing, and pharmacy.
• UAMS-Northwest Campus's professors and scientists are also involved in several
research project to find new treatments and prevention in areas such as cancer,
infectious diseases, and behavioral problems.
Veterans Health Care System of the Ozarks
• Since 1935 the Veterans Health Care System of the Ozarks (VHSO) has been
providing high quality care for the nation's Veterans. VHSO serves Veterans living
in Fayetteville and visitors from 23 counties in northwest Arkansas, southwest
Missouri, and eastern Oklahoma. Services include primary, mental health, and
specialty care, women's clinic, pharmacy, social work, surgery, and nutrition.
XX
Physicians' Specialty Hospital
• Physicians' Specialty Hospital is a 20 -bed facility with five operating rooms and one
procedure room. The hospital's specialty areas are advance spine surgery,
urology, podiatry, minimally invasive general surgery, bariatric surgery, orthopedic
and sports medicine, gynecological surgery, interventional pain management,
and cosmetic reconstructive surgery.
• The hospital was awarded the Women's Choice Award in 2015 for America's Best
Hospitals for Orthopedics for a second consecutive year.
CONCLUSION
The City of Fayetteville, Arkansas, is a collective association of almost 80,000 people in a
region with a population base of more than 500,000. The City has progressed through many
stages of development. If is a vibrant community with transportation and industrial expansion
not imagined in earlier times.
XXI
2016 ADDITIONAL STATISTICAL DATA
Date of Incorporation - August 23, 1870
Form of Government - Mayor/Council
Area (Sq. Miles) - 55.40
Fire Protection
Sewer
Stations
7
Miles of Sanitary Sewers
550
Uniformed Employees
119
Average Daily Treatment
(Gallons)
10.6 MG
Police Protection
Stations
1
Public Educational System
Uniformed Employees
127
Elementary/Middle
9 /3
Junior High/High School
2 / 1
Parks & Recreation
Full -Time Equivalent Teachers
680
Number of parks
36
Registered Students
9,568
Number of playgrounds
26
Number of tennis courts:
Building Permits
Lighted/Unlighted
6 / 1
Year Number
Value
Number of basketball goals
23
-Number of softball/baseball fields
22
2007 1,219
282,121,563
Number of community centers
1
2008 997
300,139,434
Number of swimming pools
1
2009 766
90,640,875
Number of soccer fields
14
Number of volleyball courts
7
2010 645
1 1 1,882,014
Number of recreational complexes
3
2011 705
141,046,412
Acres:
2012 881
328,676,401
Park Land/Lakes
3,087
2013 871
192,963,129
School Park Land
33
Natural Areas
453
2014 1,006
267,935,074
Plazas/Public Lands
29
2015 -- 895
318,777,132
Trail Miles:
Paved
44
Unemployment Rate (%)
Natural
31
Year
Rate
Streets
2015
3.1
Street Miles:
- Graded and Surface Treatment
.85
2014
3.9
- Paved (Concrete and Asphalt)
41 1.00
2013
4.6
Water
2012
4.9
Water Meters
41,573
2011
5.3
Beaver Water District Pumping
Capacity (Gallons) 140,000,000
2010
6.0
Pumping Capacity to Fayetteville
2009
5.1
(Gallons) 41,000,000
Average Daily Consumption
15 MG
2008
3.9
Fire Hydrants
3,854
2007
3.7
XXII
2006 Special Census - General Demographic Characteristics
Table DP -1. Profile of General Demographic Characteristics for Fayetteville city, Arkansas
Special Census of Fayetteville city, Arkansas: March 30, 2006
[For information on confidentiality nrotectinn nnnsamnlinn errnr and dpfinitinns sap niin
Subject
Number
Percent
Subject
Number
Percen
Total population ........................................
67,158
100.0
HISPANIC OR LATINO AND RACE
SEX AND AGE
Total population....................................................
67,158
100.0
Male......................................................................
34,242
51.0
Hispanic or Latino (of any race)........................................
4,372
6.5
Female..................................................................
32,916
49.0
Mexican........................................................................
3,203
4.8
PuertoRican................................................................
111
0.2
Under5 years .......................................................
4.316
6.4
Cuban...........................................................................
34
0.1
5 to 9 years...........................................................
3,494
5.2
Other Hispanic or Latino..............................................
1,024
1.5
101014 years .......................................................
3,130
4.7
Not Hispanic or Latino.......................................................
62,786
93.5
151019 years .......................................................
6,726
10.0
White alone..................................................................
53,876
80.2
201024 years .......................................................
12,802
19.1
251034 years .......................................................
12,616
18.8
RELATIONSHIP
35 to 44 years .......................................................
7,809
11.6
Total population.............................................
67,158
100.0
451054 years .......................................................
6.875
10.2
In households....................................................................
61,365
91.4
551059 years .......................................................
2,696
4.0
Householder.................................................................
28,212
42.0
60 to 64 years .......................................................
1.803
2.7
Spouse.........................................................................
9,975
14.9
65 to 74 years .......................................................
2,352
3.5
Child.............................................................................
13.865
20.6
75 to 84 years .......................................................
1,813
2.7
Own child under 18 years........................................
11,780
17.5
85 years and over .................................................
726
1.1
Other relatives..............................................................
2,180
3.2
Under18 years.........................................................
649
1.0
Median age (years) ...............................................
26.7
(X)
Nonrelatives.................................................................
7,133
10.6
Unmarried partner ....................................................
1,557
2.3
18 years and over .................................................
54,276
80.8
In group quarters...............................................................
5,793
8.6
Male..................................................................
27,645
41.2
Institutionalized population...........................................
616
0.9
Female..............................................................
26,631
39.7
Noninstitutionalized population.....................................
5,177
7.7
21 years and over .................................................
46.583
69.4
62 years and over .................................................
5,913
8.8
HOUSEHOLDS BY TYPE
65 years and over ............:....................................
4,891
.. 7.3
Total households..................................................
28,212
100.0
Male..................................................................
1,976
2.9
Family households (families)............................................
13,773
48.8
Female..............................................................
2,915
4.3
With own children under 18 years...........................
6,762
24.0
Married -couple family ...................................................
9,975
35.4
RACE
With own children under 18 years ...........................
4,510
16.0
One race...............................................................
65.071
96.9
Female householder, no husband present .................
2,569
9.1
White................................................................
55,670
82.9
With own children under 18 years...........................
1,711
6.1
Black or African American ...............................
3,787
5.6
Nonfamily households.......................................................
14,439
51.2
American Indian and Alaska Native .................
612
0.9
Householder living atone..............................................
9,942
35.2
Asian................................................................
1,967
2.9
Householder 65 years and over..............................
1,554
5.5
Asian Indian ......................:..........................
468
0.7
Chinese........................................................
488
0.7
Households with individuals under 18 years.....................
7,230
25.6
Filipino.........................................................
78
0.1
Households with individuals 65 years and over................
3,435
12.2
Japanese.....................................................
54
0.1
Korean.........................................................
205
0.3
Average household size....................................................
2.18
(X)
Vietnamese..................................................
174
0.3
Average family size...........................................................
2.89
(X)
OtherAsian' ...............................................
500
0.7
Native Hawaiian and Other Pacific Islander....
154
0.2
HOUSING OCCUPANCY
Native Hawaiian ...........................................
17
-
Total housing units...............................................
31,419
100.0
Guamanian or Chamorro .............................
4
-
Occupied housing units.....................................................
28,212
89.8
Samoan .......................................................
5
-
Vacant housing units.........................................................
3,207
10.2
Other Pacific Islander 2 ................................
128
0.2
For seasonal, recreational, or occasional use.............
208
0.7
Some other race ..............................................
2,881
4.3
Two or more races ................................................
2,087
3.1
Homeowner vacancy rate (percent)..................................
5.6
(X)
Rental vacancy rate (percent) ...........................................
9.0
(X)
Race alone or in combination with one or
more other races: 3
HOUSING TENURE
White.....................................................................
57,582
85.7
Occupied housing units.......................................
28,212
100.0
Black or African American ....................................
4,349
6.5
Owner -occupied housing units..........................................
11,411
40.4
American Indian and Alaska Native ......................
1,517
2.3
Renter -occupied housing units.........................................
16,801
59.6
Asian.....................................................................
2,295
3.4
Native Hawaiian and Other Pacific Islander.........
215
0.3
Average household size of owner -occupied units .............
2.45
(X)
Some other race ...................................................
3 357
5.0
Average household size of renter -occupied units.............
1.99
X
Represents zero or rounds to zero. (X) Not applicable.
Other Asian alone, or two or more Asian categories.
2 Other Pacific Islander alone, or two or more Native Hawaiian and Other Pacific Islander categories.
3 In combination with one or more of the other races listed. The following six numbers may add to more than the total population and the six percentages
may add to more than 100 percent because individuals may report more than one race.
Source: U.S. Census Bureau, Special Census.
XXIII
City of Fayetteville
Management Agenda•
Goal 1: A Strong, Diverse Local Economy
The Fayetteville Airport received a $500,000 state grant to conduct a much needed Terminal
Apron Repair, and a $200,000 state grant to repaint and repair runway and taxiway surfaces.
Fayetteville established the PACE Improvement Project, the first in the State of Arkansas. PACE
(Property Assessed Clean Energy) is a creative financing mechanism allowing commercial
property owners to borrow money at very low interest rates for weatherization, energy
efficiency, and renewable energy or water conservation improvements.
The Development Services Department served as liaison for economic development, assisting
new start-up/expansion businesses in Fayetteville, such as Metova, PVG, Overdrive Brands and
Whole Foods, to locate and/or expand their facilities. Some of these also successfully applied
for Arkansas State Tax -back rebate incentives.
Boyette Strategic Advisors has been engaged to develop the City's new Economic
Development Strategic Plan Fayetteville First, which will include identification of targeted
business sectors/opportunities, along with the development of strategic recommendations to
position Fayetteville for continued economic development success. Citizens and business
leaders are being asked through stakeholder group meetings and surveys to rank business
sectors and opportunities for investment and job creation. Staff will be looking at best
practices and benchmarking against progressive and successful cities across the nation.
Once this plan is completed, recommendations will be made for City Council consideration
and action in order to take the City to the next competitive level for continued prosperity.
Goal 2: Planned and Managed Growth
The work continues on the Solid Waste Reduction, Diversion and Recycling Master Plan. Pilot
projects are underway to determine the effectiveness for types of recycling collection services
and solid waste composting. The City's efforts to boost recycling received this year's Arkansas
Environmental Stewardship Award, known as the ENVY Award, the highest environmental
award given by the State from the Arkansas Department of Environmental Quality.
Staff processed 767 new business applications and 2,971 renewal applications for 2015 through
the business license program. Both new businesses and renewals of existing business licenses
are at an all-time high.
The Planning Commission, Board of Adjustment, and Historic District Commission reviewed 250
items. There were 433 new dwelling units and over 86,000 square feet of nonresidential space
approved. Over 700 building permits were approved, amounting to approximately $1,200,000
in permit revenue. Several major projects that contributed to this total were Whole Foods, a
Walmart Neighborhood Market, single and multi -family homes, and student housing across
town.
1.}319
City of Fayetteville
Management Agenda
The Kessler Mountain Trail Master Plan process has offered citizens a user survey and an
opportunity to give input on existing and future trails. The Kessler Mountain Trail Master Plan will
be presented to the Parks and Recreation Advisory Board and the City Council for approval.
Fayetteville's Active Transportation Plan is the guiding document that establishes new goals
and a vision for future active transportation in Fayetteville. Work continues on the plan, which
could drive future transportation projects for a decade or more. This plan would be
developed in partnership with the University of Arkansas. Plan elements are to potentially
include: 1) Review of policies and regulations in order to recommend changes to the City's
existing Master Street Plan, street cross -sections, minimum street standards, intersection
standards, parking policies for new development and adaptive reuses, and other design
guidelines; 2) A multimodal traffic study; 3) A transit and transit center analysis; 4) Thoroughfare
redevelopment; 5) Alternative/Active Transportation; 6) Transit Oriented Development (TOD);
and 7) Infrastructure project recommendations.
Staff will begin the CityPlan2035 process and hold regular developer focus groups to gain
input/perspective on potential code and process reform and work to integrate CityPlan2035
update with the Transportation Plan. The potential new plan components include: 1)
Sustainability/Livability; 2) Climate Adaptation; 3) Greenhouse Gas Mitigation; 4) Urban
Agriculture; 5) Economy; and 6) Corridor design, redevelopment, and rezoning.
Staff completed and received City Council,approval of the new Minimum Street Standards
document, which updated a 1990's version minimum standards document. This ordinance
preserves and protects the health, safety, and general welfare of citizens by providing
regulations for design and construction of public streets and sidewalks, thereby providing safe,
convenient, and cost effective transportation systems that are accessible to all users and.
modes of transportation.
Goal 3: Development of Our Crown Jewels: The Square - Dickson Street - University
The Spring Street Municipal Parking Deck was completed in partnership with the Walton Arts
Center and the University of Arkansas. With convenient access to the entertainment district,
the four level parking facility project includes 235 parking spaces for automobiles and secured
and covered parking for bicycles.
The City continues its long established partnership with the Walton Arts Center with new
administrative offices and the addition of backstage spaces located in a new building on the
north side of the Spring Street Parking Deck. The new expanded entry promises to transform
the relationship between the Walton Arts Center, Dickson Street, and the entertainment
district. As Fayetteville's population grows so too does the interest in more and more arts and
entertainment.
XXV
City of Fayetteville
Management Agenda
The City collaborated with Theatre Squared to achieve a significant, multi -million dollar grant
for design services and has committed the use of city property for the new 51,000 square foot
theater, another major capital and cultural investment in downtown Fayetteville.
Public Art continues to grow in Fayetteville with the newly painted mural on the square, a gift
from a local artist of a sculpture for the Frisco Trail, and continuation of the University of
Arkansas "Upstream Art" project that paints storm drains to bring educational awareness of
storm water pollution. Keep Fayetteville Beautiful is continuing its Utility Box Art program to
combat graffiti and the Parks & Recreation Department is working with art students in the
Fayetteville Public Schools to display student art on the trails.
Goal 4: Improved Mobility and Street Quality
The Van Asche Drive extension project, part of the Transportation Bond Program approved by
citizens, now provides a direct connection from Garland Avenue/Hwy 1 12 to the "Uptown"
restaurant and retail center. This project is a great example of voters, City Council, and staff
all coming together to build and connect the community.
In 2015, work began on the first segment of the Rupple Road improvement project, the largest
project of the Transportation Bond Program. When completed, Rupple Road will serve as an
alternate north/south route, will improve traffic flow, and will complete connectivity with the
emerging trail system.
The Old Wire Road improvement project includes an overhaul of the intersection at Mission
Boulevard and Old Wire Road and improvements from Mission Boulevard to Ash Street. This
improvement will allow for protected movements and safer pedestrian and bicycle trails along
the roadway and better traffic flow.
Staff has been repairing and rehabilitating the historic downtown Maple and Lafayette Street
bridges using specifications as close to the original design as possible to preserve the integrity
of the historic art -deco structures. The bridges, originally built in mid -1930, cross over the
Arkansas and Missouri Railroad tracks between West and Arkansas Avenues.
The City continues to add more bikeways and trails for alternate transportation and
recreation. In 2015, 3.6 miles of new on -street bikeways and 3.4 miles of new shared -use
paved trails, including the southern extension of the Razorback Regional Greenway, were
completed. Major trail accomplishments include two sections of the Town Branch Trail and
one section of the Clabber Creek Trail. The City's urban trail system now includes 28 miles of
multi -use trails. A trail usage study recently commissioned by the Walton Family Foundation
shows that usage in Northwest Arkansas is on par with cyclists in San Francisco and pedestrians
in San Diego County. The study shows that three sections of the Scull Creek Trail in Fayetteville
are seeing more than 150,000 cyclists a year and all three sections were among the five
busiest places for cyclists on the 37 -mile Razorback Regional Greenway. 2016 will see the
construction of an additional 5.8 miles of new shared -use trails.
XXVI
City of Fayetteville
Management Agenda
Sidewalk and storm drainage improvement projects are an essential part of the City's
infrastructure, which provide connections for pedestrians and bicyclists and carefully
engineered storm drainage. Over 14,000 feet of sidewalks were constructed in 2015, including
both replacement and new construction to complete important connections around town.
Fayetteville has tripled sidewalk funding, adding to the City's walkability and connections to
the trails system. In the past five years, the City has built over 60,000 feet or 1 1.4 miles of
sidewalks.
The Razorback Regional Greenway is primarily a shared -use trail that extends 36 -miles from
south Fayetteville to Bella Vista, linking dozens of popular destinations across six downtown
areas, the University of Arkansas campus, historic sites, arts and entertainment venues, parks,
shopping areas, and residential communities. The Greenway in Fayetteville received funding
from a federal transportation grant, a gift from the Walton Family Foundation, and matching
city funds. An important transportation link in Northwest Arkansas, the Greenway is a central
spine, connecting all of the trail systems of the surrounding cities. Destination events, group
rides,- and adventure races are increasing traffic on the Greenway, which is becoming a
ribbon of commerce for the region.
The College Avenue sidewalk project planned for 2016 is a necessary part of the City's
continued effort to make Fayetteville's neighborhoods walkable. The enhancements will
provide much -needed upgrades along College Avenue from Maple Street to North Street and
will include 10 foot wide concrete sidewalks along both sides of the highway. The project will
also include installation of decorative streets lights and trees, modification of traffic signals at
Maple and North Streets to accommodate four-way pedestrian crossings, reductions in
driveway curb cuts, removal of overhead electric lines where feasible, and an evaluation of a
pedestrian crossing in the vicinity of Trenton Boulevard and Rebecca Lane. Since a large
portion of College Avenue is also State Highway 71 B, the Arkansas Highway Department will
need to approve the pedestrian crossing first.
Goal 5: Strong Partnership with the University of Arkansas
The City has partnered with the University of Arkansas and Fayetteville Public Schools for
Stadium Drive improvements and with the University for Razorback Road improvements. These
roadways help define significant through -streets and boundaries of the City.
In 2016, staff will continue to partner with the University of Arkansas to develop a community
bike -share program for Fayetteville and will develop an on-line public bicycle rack request
program to facilitate the installation of more bike racks on public streets.
In 2016, staff is looking forward to expanding the partnership with the University of Arkansas' Art
Department for the new Art and Design District to be established between the Tsa La Gee Trail
and Martin Luther King Boulevard off of Government Avenue.
City of Fayetteville
Management Agenda
Goal 6: A Beautiful City - Clean and Green
The City of Fayetteville manages over 4,200 acres of greenspace which includes 35 parks, 16
natural areas, and 17 trails. Staff is constantly adding new programs and building new parks to
keep up with the needs of residents. This year the City participated in the Northwest Arkansas
Regional Open Space Plan to identify natural landscapes and open spaces that make this
region an attractive place to live and to identify a strategy for conservation of these natural
assets. In 2016, public meetings will be held to begin the design of the master plan for the
additional ten acres purchased for Gulley Park.
The Keep Fayetteville Beautiful Committee conducted two cleanups at Lake Fayetteville and
the Razorback Greenway trail network and one at Lake Sequoyah to remove trash, litter, and
recyclable materials. Keep Fayetteville Beautiful also conducted the annual litter index
survey.
The Recycling & Trash Collection Division, the Yvonne Richardson Community Center, and the
Airport Tarmac all had lighting retrofits that utilized incentive funds from SWEPCO. The
combined retrofits will ultimately save over $13,000 per year in electricity and maintenance
costs.
In 2016, staff plans to set some bold goals in sustainability. One will be to prioritize STAR
Outcomes and Actions to be implemented over the next two years with a focus on becoming
a 4 -STAR Community: Staff will begin to track and report community greenhouse gas
emissions with a goal of achieving an 80% reduction in community -wide greenhouse gas
emissions in the future.
The construction of Phase One is well underway for the new Regional Park. This park will
provide a consolidated venue for league and tournament sports as well as many other active
and passive recreational opportunities. This is the largest project the Parks Department has
worked on in over a decade. Located off Cato Springs Road in southwest Fayetteville, the
property is comprised of over 232 acres. Due to strong HMR tax revenues in 2015, the city was
able to add a fourth baseball field to the original plan and lights for the six soccer fields. Also
in the plans are two concession/restroom buildings and associated parking. The new soccer
fields will be open for use in the fall of 2016. This park will offer tremendous economic
development opportunities as staff bids on state and regional tournament events.
Kessler Mountain is immediately adjacent to the Regional Park and is approximately 376 acres
of forest which will be preserved in its natural condition and open for public use. This nature
preserve, coupled with the developed recreation area of the Regional Park, will provide the
people of Fayetteville and surrounding areas unparalleled outdoor recreation, education,
observation, and appreciation. The final draft of the Kessler Mountain project will be taken to
the Parks Board and then to the City Council for approval. Citizens are already enjoying the
almost seven miles of nature trail accessible from a new trailhead located at the site of the
Regional Park.
XXVIII
City of Fayetteville
Management Agenda
Fayetteville's miles of trails lend themselves to a bicycle friendly city. Fayetteville is a League of
American Bicyclists -designated Bicycle Friendly Community, boasting six locally owned bike
shops and an ever-growing network of bike trails and bike lanes. Fayetteville's bike -friendliness
attracts visitors and new residents, reduces traffic congestion, keeps citizens healthy, and
boosts the economy. With some of the best mountain biking trails in the country, Northwest
Arkansas has also become a destination for mountain bikers.
Service Improvements
All city departments now have the capability to manage and provide updates on their own
web pages on a daily basis. Over the next two years, the 24 year -old financial software
system will be replaced and integrated with other software updates including core financials,
annual budget, payroll, and human resource systems. The new software will provide self-
service options to more efficiently serve the community. Online services citizens can now
access include video -on -demand of city meetings, utility payments, job applications,
recreation program registrations, and much, much more.
Geographic Information Systems (GIS) apps developed in 2015 include a Fayetteville historic
sites map, Razorback Greenway markers, public art installations map, and trash and recycling
truck routes.
The Transportation Division is installing new GPS location systems in snow removal vehicles. This
will help staff to locate vehicles and personnel during inclement weather, to track streets
where snow removal has occurred, and to allow staff to respond more quickly in an
emergency situation.
The City will replace the audio/visual systems in the meeting rooms in the City Administration
Building and make the operations consistent from room to room. Staff will upgrade the
Television Center to a fully digital high -definition system to meet industry standards and
improve the audio and video quality of the signal for citizen. engagement.
Because of the City's emphasis to online accessibility for citizens, staff will continue to work in
2016 to enhance access for all citizens to affordable broadband services. Fayetteville is the
first city in the state to join with Next Century Cities, a coalition of community leaders across
the country who recognize the importance of leveraging digital assets to attract new
businesses,, create jobs, and connect residents to new opportunities. Digital inclusion for all
citizens for online learning and access to job banks is a new goal staff will define as
Fayetteville's Broadband Strategic Plan is created in 2016.
The West Parking Lot was converted to a pay -by -space lot from a gated lot. This made the
entire Entertainment District a unified parking payment program.
XXIX
City of Fayetteville
Management Agenda
The installation of a Wi-Fi system in the entertainment district replaced cellular modems that
had sporadic communication failures. The system paid for itself within the first few months of
implementation and allowed communication failure to be almost extinct.
Urban Forestry developed user-friendly spreadsheets for developers to use in the development
review process that will be linked to the new landscape manual. This service will save the
developers and staff time and money during the development review service. An update to
the manual that will be more user-friendly is also being developed. Homeowners and
developers will be able to access a simplified and more concise manual for specific needs.
In 2016, a full slate of Fayetteville Race Series events will be held. Staff anticipates at least a
50% growth in- participation from the events held in 2015.
Staff is working to implement a new Enterprise Resource Planning (ERR) system and utilize the
improved functionality of the system. During this contract negotiation, the project team took
advantage of an opportunity to purchase Laserfiche which provides seamless integration
between the City's financial software and document management systems:
XXX
RESOLUTION NO. ???-16
A RESOLUTION ADOPTING .THE PROPOSED 2017 ANNUAL BUDGET AND
WORK PROGRAM AS AMENDED.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of _Faye,tteville, Arkansas
hereby adopts the Proposed 2017 Annual Budget and Work Program. A copy of
the Budget, marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this the 6th day of December, 2016.
APPROVED: ATTEST:
By:
LIONELD JORDAN, Mayor
By:
SONDRA E. SMITH, City Clerk/Treasurer
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET PROCESS
The budgets of governmental funds (for example General Fund, Street Fund, and Parks
Development Fund) are prepared on the modified accrual basis for revenues and
expenditures. Under the modified accrual basis of accounting, revenues are recognized
when they become both measurable and available. Expenditures are recorded when the
related fund liability is incurred. The proprietary and trust fund types (Water & Sewer Fund,
Recycling & Trash Collection Fund, and Airport Fund) are budgeted on a full accrual basis
except for depreciation which is excluded and both capital purchases and bond principal
payments which are included as expenditures. Not only are expenditures recognized when
the liability is incurred but revenues are recognized when they are due and owing to the City
(for example, water user fees are recognized as revenue when bills, are produced). Agency
funds are not budgeted since they are custodial in nature and do not involve measurement of
results of operations.
The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way
the City prepares its budget. Formal budgets exist for all funds and fund types, except agency
funds, but the budget -to -actual comparison reports are prepared only for the governmental
fund types (General, Special Revenue, and Capital Projects).
The Annual Budget and Work Program is a fiscal plan which presents the services which will be
provided to the community and the funds needed to perform these services. The type and
level of service is defined by the use of program objectives, which are further defined by
performance measures. The Mayor is responsible for formulating the fiscal plan and presenting
it to the City Council for approval and adoption. The key steps and dates in this process for
the 2017 Budget and Work Program are described below:
Budget Preparation Package, June 2016 ,
The budget preparation package was distributed to all Department Directors and
Division Heads. The package included budget preparation software. In addition,
target budgets were set for each fund and/or program. The target budget excluded
service expansion requests and new personnel requests. These items are considered
separately. Training was conducted on an individual basis with the Budget Staff -and
Department, Directors and Division Heads, as requested.
2. Capital Requests, June - August 2016
Five Year Capital Improvements modification requests were submitted for review and
prioritization. Approval of the requests were based on a review of prioritized lists by the
Chief Financial Officer and Budget staff to see if original cost and continuing costs were
within the available funding range. Capital items with a cost greater than $10,000
should appear in the Five Year Capital Improvements Programs.
3. Budget Work Papers Submitted by Division Heads, July 2016
The Division Heads returned budget submissions requesting 2017 funding to the budget
office. The budget office then verified that budget submissions were correct and within
specified targets.
4. Analysis of Each Proposed Program Budget, July - August 2016
During this period, meetings, as needed, were conducted with each Department
Director. At these meetings, the submitted program budgets were evaluated in their
entirety and additions and cuts were made to balance the funds with the service
requirements. The 2017 Proposed Budget and Work Program was the result of this
process.
5. Consideration and Approval of the Budget, Beginning to Adoption 2016
The proposed budget is discussed with the Mayor beginning in August and through
November. The Mayor will present the comprehensive 2017 Proposed Budget and Work
Program to the City Council on November 29. Public discussions on the budget will be
conducted at agenda sessions and City Council meetings as needed beginning
November 29. A special meeting is scheduled for November 19.
6. Implementing the 2017 Budget, January 2017
Work papers are created to split budget amounts into the projected funding level
needed for each month. These work papers are inputted into the computer system to
assist in the control of the adopted.budget throughout 2017.
7. Adjusting the 2017 Budget, Throughout 2017
The budget may be adjusted throughout 2017. Depending on the amount of the
adjustment, approval may come from the Budget Director, Chief Financial Officer,
Mayor or the City Council. A detailed explanation of the Budget Adjustment Policy is
listed on pages 7 and 8.
The public meetings throughout the budget process are considered to be an essential part of
the budget process as they are designed to solicit feedback from the City Council on the
City's operations and services. In accord with continuing efforts to apprise the public of City
activities, the 2017 Proposed Budget and Work Program is made available for review by all'
interested persons at the Fayetteville Public Library and the City Clerk's Office. In addition, a
downloadable version of the budget is found on the City's web site: http://www.fayetteville-
ar.gov/. Public notification of this information is made in a local newspaper and on the
Fayetteville Government Channel. As always,. the public is invited to attend all meetings,
retreats, and hearings regarding consideration of the Budget.
0
-o
/
$/
�U
72
c
S :'/
/ / a-
/ / 7
\ 3 (
LL(
/;
�� \
U H
_
\/
/
//E
\j\
/ -E
& $ &
2 \ 0) O(
/ =E>
=o@
_.
>
U)
§
E
Co
�
/7
\/
/\
7a-
o
/
.00
{ u
e
\ >
•
7
«
•
aC•
.
_o
»37
=2
e\
�
CO%
\
a
D
2§
)
6=
2
2
.o
c
72»
\
oG5
)\ [
C
°-
U)0)
\ 0
C)
U)
jc»
\\\
k/$
//G
x J
U)
\
\
\
0
0
\
\
z
C)
CITY OF FAYETTEVILLE, ARKANSAS
FINANCIAL POLICIES
The purpose of this section is to present the policies that the City follows in managing its financial
and budgetary affairs. These are general statements of policies, which represent long-standing
principles, traditions, and practices that have guided the City in maintaining financial stability.
REVENUE POLICY
The City will strive to maintain a broad
and diversified revenue base that will
equitably distribute the burden of
supporting City services and will protect
the City from short-term fluctuations in
any one revenue source.
• The City will actively support economic
and industrial development recruitment
and retention efforts to provide for a solid
revenue base.
• The City will maintain timely collection
systems and implement necessary
enforcement strategies to collect
revenues from available sources.
The City will establish user fees and
charges for services, when feasible, at
levels related to the cost of providing the
services. The City will review the fees and
charges on a periodic basis to determine
modifications needed to keep pace with
the cost of providing the services.
• The City will establish, when feasible, self-
supporting enterprise funds and internal
service funds in which a relationship
between revenues and expenditures
clearly exists.
• The City will project revenues on a
conservative basis so that actual
revenues will consistently meet or exceed
budgeted revenues.
• The City will maintain a budgetary control
system and will prepare reports that
compare actual revenues to budgeted
amounts.
• The City will review annually and revise,
where necessary, its cost allocation
formula.
• The City will limit the designation of
General Fund revenues for specified
purposes to maximize flexibility in
budgeting and revenue utilization.
EXPENDITURE POLICY
• Basic and essential services provided by
the City will receive first priority for
funding.
The City will establish performance
measurements for all program areas,
when feasible. These measures will
reflect the demand, workload capability,
and projected outcomes for the program
to accomplish its objectives.
The City will strive to adopt.a balanced
budget, by fund, for all funds maintained
by the City, in which total anticipated
revenues must equal or exceed the
budgeted expenditures for each fund.
However, if this cannot be attained, the
City will utilize unallocated fund reserves,
which have been carried forward from
prior years.
• The City will maintain a budgetary control
system to ensure adherence to the
adopted budget and will prepare reports
that compare actual expenditures to
budgeted amounts.
• The City will attempt to refrain from
budgeting non -recurring or one-time
revenue for ongoing expenses.
The City will provide access to medical,
dental, life, and long-term disability
insurance for its employees. The cost for
these benefits will be a shared
responsibility between the City and its
employees.
r
The City will provide access to
appropriate retirement plans for its
employees. The City will make
contributions for eligible employees at
the percentage defined for each of the
respective retirement plans.
DEBT POLICY
• The City will maintain a policy of full
disclosure on financial reports and bond
prospectus.
• The City will maintain communications
with bond rating agencies and continue
to strive for improvements in the City's
bond rating.
The City will pay for all capital projects
and capital improvements on a pay-as-
you-go basis using current revenues
whenever possible. If a project or
improvement cannot be financed with
current revenues, long-term or short-term
debt or capital leases will be
recommended.
• The City will refrain from issuing long-term
debt for a period in excess of the
expected useful life of the capital
project.
• The City will use special assessment
revenue or other self-supporting bonds
instead of general obligation bonds,
when feasible.
The City will seek refinancing of
outstanding debt if it is determined that
the City will benefit by reduced interest
expense over the remaining life of the
bonds of at least 3% of the principal
being refunded.
The City will require that General Fund
and Street Fund debt service shall not
exceed 10% of annual general and road
tax revenues and the principle amount of
General and Street Fund debt shall not
exceed 5% of assessed taxable property.
• Outstanding short-term debt and
Amendment 78 debt obligations
combined shall not exceed 5% of the
City's taxable real property.
RESERVE POLICY
The City will maintain a minimum reserve
of sixty (60) days of annual regular
general fund operating expenditures for
the General Fund in Undesignated Fund
Balance. The minimum unreserved
General Fund Balance cannot be
reduced without specific City Council
Resolution.
The City will maintain a minimum reserve
of at least 10% of current year operating
expenditures for the Street Fund in
Undesignated Fund Balance. If existing
reserves exceed the required level, such
funds may be used to provide for non-
recurring expenditures. The City will use
monies in the 10% reserve only in times of
emergency or fiscal and economic
hardship.
• The City will attempt to maintain a cash
and investments balance of not less than
10% of current year operating
expenditures for all Enterprise Funds.
• The City will maintain a Shop Fund reserve
necessary to fund the replacement and
expansion of the City's vehicles and
equipment.
INVESTMENT AND CASH MANAGEMENT
POLICY
• The City will deposit all receipts on a
timely basis.
• The City will strive to maximize the return
on its investment portfolio without
jeopardizing principal amounts.
• The City will limit its investments to the
types of securities provided for by
Arkansas statutes.
5
• The City will diversify its investments by
maturity date to protect against market
fluctuations.
• The City will purchase securities from
qualified institutions based on
competitive bids in an effort to obtain the
highest available rates.
CAPITAL IMPROVEMENT POLICY
The City will prepare and update, as
needed, a five-year Capital
Improvements Program (CIP), which will
provide for the orderly maintenance,
replacement, and expansion of capital
assets.
• The CIP will identify long-range capital
projects and capital improvements of all
types, which will be coordinated with the
annual operating budget to maintain full
utilization of available revenue sources.
When preparing the CIP, the City will seek
to identify all viable capital projects and
capital improvements required during the
subsequent five-year period. These
projects and improvements will be
prioritized by year and by funding source.
Every attempt will be made to match
projects and improvements with
available funding sources. Future
operating costs associated with a project
or an improvement will also be given
consideration in the establishment of
priorities.
• The City will seek Federal, State, and
other funding to assist in financing capital
projects and capital improvements.
• The City will seek input from the public by
holding public hearings in relation to the
establishment of major projects and
major project priorities.
The City will incorporate the reasonable
findings and recommendations of the
other City Boards, Commissions,
Committees, and Citizen task forces, as
they relate to capital projects and
improvements.
FINANCIAL REPORTING POLICY
The City's accounting system will maintain
records in accordance with accounting
standards and principles outlined by the
Governmental Accounting Standards
Board (GASB), Financial Accounting
Standards Board (FASB), and the State of
Arkansas.
The City will employ an independent
accounting firm to perform an annual
audit of the City's finances and make the
annual audit available to all required and
interested parties. The audit shall be
completed and submitted to the State of
Arkansas within 210 days of the close of
the fiscal year.
• The City will produce monthly and
quarterly financial statements reporting
the current periods' activity for all funds
maintained by the City.
• The City will maintain an internal audit
function, which will be charged with
adopting and routinely monitoring
internal controls of the City.
The City will prepare an annual budget
document that provides a basic
understanding of the City's planned
financial operations for the coming fiscal
year. Copies of the proposed and final
budget will be made available to all
interested parties and opportunities will
be provided for citizen input prior to final
decisions on the budget.
The City will seek annual renewal of the
Government Finance Officers
Association's (GFOA) Certificate of
Achievement for Excellence in Financial
Reporting and the Distinguished Budget
Presentation Award.
N
CITY OF FAYETTEVILLE, ARKANSAS
ADMINISTRATIVE PROCEDURES
TO ADJUST THE APPROVED BUDGET
PURPOSE:
The procedures outlined in this section define, standardize, and set forth responsibilities
for budget adjustments.
DEFINITION AND EXPLANATION:
During the fiscal year needs arise for expenditure budget adjustments to enable
divisions to adapt to changing conditions. There are two types of expenditure budget
adjustments which can be defined as follows:
1) Budget Adjustment - this is a transfer from one category within a fund budget to
another category. The fund total does not change.
2) Budget Amendment - this is an addition to the overall budget totalof the fund.
It increases the total expenditure amount authorized for the fund. Any budget
amendment must be supported by an increase in revenue or come from
available fund balance.
DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES:
All Department Directors and Division Heads are mandated to stay within each
operational program budget as adopted and to stay within the total budget for each
capital project. Neither the Accounting nor Purchasing Divisions will process payments
or purchase orders, which will cause a program or capital project to be over the annual
budget amount.
Each operational division is grouped into programs (i.e. Engineering - Administration,
Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Budget
adjustments will be required in the following instances:
1) When the budgeted amount per operational proram am is exceeded (an
offsetting adjustment must be made from another operational program).
2) When the budgeted amount for a capital project is exceeded (an offsetting
adjustment must be made from another capital project or another program).
Requested adjustments to an operational program must be submitted on a budget
adjustment form with sufficient justification for the need. Any changes in the personnel
services category must meet the City's policy for raises, promotions, and staff increases.
7
BUDGET ADJUSTMENT APPROVAL PROCESS:
Budget Amendments
1) All budget amendments must be approved by the City Council other than
mandatory redemptions and other expenditures delegated to a Bond Trustee
via a bond trust agreement. Budget amendments appropriate additional
revenue or allocation of reserves.
Budget Adjustments
1) Budget adjustments within categories, within divisions of a fund, can be
made with the approval of the Budget Director (see page 10 for a division
listing).
2) Budget adjustments between categories within a division of a fund can be
made with the approval of the Budget Director and Chief Financial Officer.
3) Budget adjustments within the personnel services category between
departments within a fund will be approved by the Budget Director, the Chief
Financial Officer, and the Chief of Staff.
4) Budget adjustments between.categories within an approved program will be
approved by the Budget Director and the Chief Financial Officer.
5) All other budget adjustments must be approved by the City Council.
BUDGET AMENDMENT REPORTING:
As a matter of practice, staff will provide information regarding Budget Amendments to
the City Council on a quarterly basis.
CITY OF FAYETTEVILLE, ARKANSAS
BUDGET ORGANIZATIONAL STRUCTURE
FUND In governmental accounting, a fund is a fiscal and accounting entity
with a self -balancing set of accounts, created and maintained for a
particular purpose. It has transactions subject to legal or administrative
restrictions. A separate budget is provided for each fund.
ACTIVITY Activities are the major groups of items which are functionally related,
regardless of the Department or Division that is responsible. This type of
classification provides a useful Budget summary that is consistent even
though changes in the organizational structure may occur.
DEPARTMENT Departments are the major organizational sub -divisions. They have a
broad overall purpose. The City of Fayetteville is organized into ten
operating departments: Police, Fire, Chief of Staff, Sustainability &
Resilience, Parks & Recreation, Utilities, Development Services,
Communications & Marketing, Transportation Services, and Finance &
Internal Services. Each Department has a director who reports to the
Chief of Staff except the Police and Fire Chiefs whom report directly to
the Mayor.
DIVISION Divisions are the major operational areas of the City. Each Division has
been assigned to one of the Departments listed above according to
the type of activity it performs. For example, the Recycling & Trash
Collection Division is part of the Transportation Services Department. A
listing of divisions is on the following page.
PROGRAM Programs are the operating units within the Division. Each program
represents a specific type of activity within its Division aimed at
providing a service for which the City is responsible. For example, the
Recycling & Trash Collection Division contains the following programs:
Administration, Commercial Collections, Residential Collections,
Commercial Drop Box Collections, Transfer Station, Recycling, and
Composting.
CATEGORY Within each program, each expenditure item is grouped into a
category of related expenditures. The budget for each program is
listed by categorical total. Examples of a category include: Personnel
Services, Materials and Supplies, Services and Charges, Maintenance,
Motor Pool Charges, Capital, Transfers to Outside Agencies, Cost
Reimbursements, and Operating Transfers.
9
DEPARTMENTAL REPORTING STRUCTURE
General Government
Mayors Administration
City Council
City Attorney
City Prosecutor
City Clerk/Treasurer
Fayetteville District Court
Library
Chief of Staff
Chief of Staff
Economic Development
Human Resources
Information Technology
Internal Audit
Police Department
Police
Central Dispatch
Fire Department
Fire Department
Sustainability & Resilience Department
Sustainability & Resilience
Parking Management
Parks & Recreation Department
Parks & Recreation
Finance & Internal Services Department
Chief Financial Officer
Accounting & Audit.
Budget & Information Management
Facilities Management
Purchasing
Utilities Financial Services
Development Services Department
Development Services Director
Animal Services
Building Safety
City Planning
Community Resources
Engineering
Communications & Marketing Department
Communications & Marketing
Media Services
Transportation Services Department
Transportation Services
Airport Services
Fleet Operations
Recycling & Trash Collection
Utilities Department
Utilities Director
Water & Sewer Maintenance
Wastewater Treatment 'Plant
10
�-!al;fl
!!|/!}
\}\/}j\\
:
TIH.
\}l
III
/I
I
!
!
7
§
II
7
:
\
/\\//\}
_Li
S
I
Thin
]
9!
}4 \
\
City of Fayetteville, Arkansas
Chart of Governmental Fund Types
I City Fund Structure
Governmental
General Fund ' I Special Revenue Funds I Debt Service Funds 1 I Capital Projects Funds
General
Street
Parking Revenue Imp. Bond
Sales Tax Construction Bond
Parking
TIF Bond
Sales Tax Capital Improvements
Parks Development
Sales Tax Bond
Parking Deck Project
Impact Fee
HMR lox Bonds 2014 Debt Sm
Replacement & Disaster Recovery
Community Development
HMR Bonds 2014 Capitol Project
Energy Block Grant
Drug Low Enforcement
Special State Grants
As noted by the chart above, the City utilizes all four (4) major Governmental fund
types: General, Special Revenue, Debt Service, and Capital Projects.
General Fund - General fund is the general operating fund of the City. It is used to
account for all financial resources except those accounted for in other funds.
Special Revenue Funds - Special Revenue funds are used to account for the
proceeds of specific revenue sources, which are designated or required to finance
particular functions or activities of the City.
Debt Service Funds - Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt principal, interest and
related costs other than debt service payments made by enterprise funds.
Capital Projects Funds - Capital projects funds are used to account for financial
resources to be used for the acquisition and construction of assets of a relatively
permanent nature other than those financed by proprietary funds.
As a note of explanation for the following combined statements, the revenues are
listed by major source and the expenditures are listed by major department or
service. The operation transfers are listed both in and (out).
13
City of Fayetteville, Arkansas
Chart of Proprietary and Fiduciary Fund Types
I City Fund Structure
Proprietary Funds
I Fiduciary Funds •
Enterprise Funds I I Internal Service Funds • I Trust Funds I I Agency Funds
Water & Sewer `Shop
Recycling & Trash Collection
Airport
1
Police Pension Returned Check
Fire Pension Pavroll
As noted by the chart above, the City utilizes the Enterprise and Internal Service
funds in the Proprietary fund type and the Trust and Agency funds in the Fiduciary
fund type.
Enterprise Funds - Enterprise funds are used to account for operations (A) that are
financed and operated in a manner similar to private business enterprise, where
the intent of the governing body is that .the costs of providing goods or services to
the general public on a continuing basis be financed or recovered primarily
through user charges; or (B) where the governing body has decided that
periodic determination of revenues earned, expenses incurred and/or net
income is appropriate for capital maintenance, public policy, management
control, accountability or other purposes.
Internal Service Funds - Internal service funds are used to account for the
financing of .goods or services provided by one division of the City to other
divisions of the City, on a cost reimbursement basis.
Trust Funds and Agency Funds - Trust funds and agency funds are used to
account for assets held by the City in a trustee capacity or as an agent for
individuals, private organizations, other governments and/or other funds. Trust
funds are accounted for in essentially the same manner as proprietary funds.
Agency funds are custodial in nature and do not involve measurement of results
of operation.
In reference to the following combined statements, the revenues are listed by
major source and the expenses are listed by major department or service. Also
shown are depreciation, non -operating revenue and (expenses), transfers in and
(out), and net income.
14
City of Fayetteville, Arkansas
Sources of Funds for 2017
$155,163,000
Sales Taxes
Property Taxes $59,725,200
Franchise Taxes
$4,599,000 38,5% $5,933,000
3.0% 3.8%
Fund Balance Intergovernment
$3,040,000 —
2.1% ! 6.4%
Transfers In Charges For Services
$1,777,000 $16,974,140
1.1%
1 �" 10.9%
Other
$3,089,700
Solid Waste
Water Soles
$10.696,500
Investments
$18,318,000
6.9%
$995,709
11.8%
0.6%
Fines & Forfeitures
$1,925,840
- Sewer Service
1.2%
$18,093,000
11.7%
Uses of Funds for 2017
$155,163,000
WWTP Operations
Personnel Services
$9,599,000
$51,338,814
6.2%
33.1%
Materials & Supplies
$4,645.181
3.0%
Purchased Water
$7.000,000
4.5%
Services & Charges
$21, 314.935
Internal Charges
$7,263,606
13.7%
4.7%
Maintenance
Fuel $4,030,427
$4,738,163 2.6%
3.1% Debt Service
$23,968,774
15.4%
Transfers Out Capital
$1,777,000 $19,487,100
1.1% 12.6%
Note: The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes
expenditures from all funds including capital expenditures in the Proprietary fund types. In compliance
with GAAP. Proprietary fund balances do not reflect capital expenditures.
15
City of Fayetteville, Arkansas
Multi -Year Comparison
Budget Expenditures
Adopted
Adopted
Adopted
Adopted
Proposed
2013
2014
2015
2016
2017
Major Funding Sources:
General $
36,057,000 $
37,460,000 $
38,166,000 $
41,366,000 $
43,162,000
Street
4,708,000
6,422,000
7,571,000
6,930,000
6,804,000
Parking
1,162,000
1,605,000
1,560,000
1,616,000
1,922,000
Community Development Block Grant
541,000
562,000
559,000
556,000
927,000
Parks Development
3,074,000
2,737,000
2,273,000
3,155,000
3,571,000
Drug Law Enforcement
568,000
565,000
575,000
637,000
498,000
Water & Sewer
34,920,000
34,043,000
39,203,000
36,968,000
40,525,000
Recycling & Trash Collection
11,774,000
10,960,000
12,651,000
11,123,000
11,690,000
Airport
955,000
2,494,000
2,576,000
2,256,000
2,253,000
Shop
8,486,000
7,328,000
8,456,000-
8,942,000
8,812,000
102,245,000
104,176,000
113,590,OO0
113,549,000
120,164,000
Other Funding Sources:
Impact Fee
1,060,000
1,1 13,000
1,070,000
1,741,000
1,163,000
TIF Bond
100,000
123,000
141,000
146,000
177,000
Parking Deck Bond
0
300,000
300,000
326,000
385,000
HMR 2014 Bond Debt Service
0
0
0
706,000
710,000
Sales Tax Bond
17,871,000
18,592,000
18,626,000
19,771,000
21,006,000
Replacement & Disaster Recovery
42,000
42,000
42,000
42,000
42,000
Sales Tax Capital Improvements
8,253,000
7,523,000
7,692,000
7,982,000
8,542,000
Wastewater System Improvements Project
1,520,000
0
0
0
0
Sales Tax Construction Bond
7,000
7,000
5,000
5,000
5,000
Parking Deck Project
.0
2,000
3,000
0
0
Town Center
697,000
696,000
690,000
0
0
Police Pension
1,629,000
1,609,000
1,61 1,000
1,574,000
1,559,000
Fire Pension
1,468,000
1,417,000
1,435,000
1,426,000
1,410,000
32,647,000
31,424,000
31,615,000
33,719,000
34,999,000
$ 134,892,000 $ 135,600,000 $ 145,205,000 $ 147,268,000 $ 155,163,000
This comparison of adopted budgets is included to show the scope and growth of City operations in a multi-
year format. This presentation is traditional but continues to include interfund transfers. Rather than restating
all of the budgets, it is recommended that emphasis be placed on the significant entries, which are the
individual funds. A more detailed discussion of each individual fund is included in the specific section
devoted to that fund.
16
General Fund (1010)
General Fund Revenues
Total estimated revenue available in 2017 to support the General Fund is approximately $43.0 million. These
overall General Fund Revenue projections are based on historical trend data, expected population
increases, and current performance of the national, state, and local economies and statistical information.
Sources of Funds for 2017
$43,162,000
Sales Tax
$26,240,000
7 60.9%
Property Tax
$3,300,000
7.6%
Licenses &356Permits
$1,,000
Alcoholic Beverage Tax 3.1%
$665,000
1.5%
Investment Earnings &.
Miscellaneous
$360,000
0.8%
Franchise Fe(
$5,730,000
13.3%
L Fines & Forfeitures
Charges for ServicesJ $1,512,000
$1,709,000 3.5%
4.0%
17
Intergovernmental
$2,290,000
5.3%
Property Taxes: Property Tax revenue makes up 7.6% of total General Fund Revenue. The tax rate currently
approved is 2.3 mils. One additional mil of property tax was approved in October 2015 which is estimated to
generate approximately $1.4 million. This was done to provide for 16 new and two authorized but previously
unfunded police and fire sworn personnel. The City of Fayetteville has a discretionary limit of 5.0 mils, which is
set by law. By law, millage decisions must be made by the end of October of each year by the City Council
land filed with the County.
Property Taxes
$4.00
C
iJ Delinquent ❑ Non Delinquent
$3.50 $3.30
$3.02
$3.00
$2.50 .
$2.00 $1.73
$1.55 $1.63 $1.60 $1.69 $1.73
$1.42 $1.49
$1.50 $1.25
$1.00
$0.50
$0.00 ........
07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
County Sales Tax: The largest source of General Fund revenue (31.6%) is the County Sales Tax. The. City
receives a prorated share (36.2%) of the 1% County Sales Tax based on population as of the most recent
federal census. Sales Tax growth .averaged 1.54% per year from 2005 to 2015. Budgeted 2017 revenue is
projected to be 2.0% higher than the current 2016 estimated collections.
County Sales Tax .
18
City Sales Tax: The second largest source of General Fund revenue is the City Sales Tax at 29.1% of total
revenue. Sales Tax growth averaged 2.58% per year from 2005 to 2015. 2016 revenue is expected to be 4.0%
higher than the 2015 actuals. The 2017 budget is estimated to be 2.0% over 2016 estimated collections. The
1% City Sales Tax revenue is divided between General Fund operations and capital. The current split for 2017,
which began with the 2008 budget, is 60% for General Fund and 40% for Sales Tax Capital Improvements
Fund.
Total City Sales Tax Collected by Fund
$25.00
0
0
$ 20.00
$15.00
$10.00
$5.00
$0.00
07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
M
Other Revenues: Other Revenues (Licenses & Permits, Intergovernmental, Charges for Services, and Fines &
Forfeitures) as a whole make up 15.9% of total General Fund revenue. Licenses & Permits consist mainly of
Building Permits which are projected to be less in 2017 compared to estimated 2016 revenue due to an
expected reduction in permitting. Intergovernmental revenues consist of State Turnback and State/Federal
grants and are projected to be less in 2017 compared to estimated 2016 revenue. This is because grant
revenue is not estimated until the actual grant is awarded which is normally mid -year. Charges for Services
consists of a multitude of fees such as parks and recreation fees, 911 reimbursements, and planning fees
which are expected to be lower in 2017 compared to estimated 2016 revenue. Fines & Forfeitures revenues
consist of court fines and are expected to be less than estimated 2016 revenue based on current collection
trends.
General Fund - Other Revenue
$9.0 . ®Fines'& Forfeitures 0lntergovermental
O
I 0 Licenses & Permits 0 Charges for Services
$8.0 l
$7.0
$1.6011, $1.57
$1.64 a
$1.82 $1.43
I i
$6.0 $1.51
$1.66 $2.05 $1.66
S1.67 $1.74
I I
$5.0 -
$2.80 $2.58
( $2.80
$3.20
$2.72 $2.29
$4.0 I
$2.48 $2.53
$2.68
$2.77 $2.61
$3.0=
$1.57 $1.58
$1.32 . $1.36
$1.34 $1.10
$1.34: $1,34_ $0.78
$0.70,
$0.66
$1.0 -
$1.30 $1.38• $1.48 $1.47 $1.49 $1.66 $1.68 $1.77 $1.71
$1.25 $1.25
$0.0 - T
07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
20
Franchise Fees: Franchise fees as a category makes up 13.2% of total General Fund revenue. The City
collects franchise fees from all utility companies in Fayetteville for the use of City Rights -of -Way. All of the
franchise -fee agreements reflect a percentage of gross utility revenue generated. Although franchise fees
are a direct cost of the utilities business, all utilities except AEP (SWEPCO) and. the City of Fayetteville's
Recycling & Trash Collection and Water & Sewer Divisions show the fee as an additional item on the
consumer's invoice.
Currently, Black Hills Energy (formally Source Gas) pays 3% of annual sales before taxes on residential and
commercial customers and 1% on industrial customers. AT&T'and Prairie Grove Telephone pay 4% of all
access line billing. AT&T Video and Cox Communications pay 5% of annual gross sales on everything except
internet access revenue. The Water & Sewer utility pays 4.25% and the Recycling & Trash Collection utility
pays 3% on annual gross sales. AEP Electric and Ozarks Electric Co -Op pay 3% of gross revenues on domestic
customers and 1% on industrial consumers. Collections in 2016 are 8.4% under year-to-date budget. The 2017
budget is set to be less than,estimated 2016.
Franchise Fees
O
O
$6.00 + $5:82 $5.88 _ $5.84
$5.62 3
$5.73
� rz
$5.30
,
d :
f
•C$�" '�'? Syr•
• $5.00 $4.80 $4.90 $4 96 }� d
$462 $4.60t�a
$4.00.
E,r
$3.00
>x x
i 2t'�.., �, +�9• � "T k of .P� 3. 8 � i; Fb��.
$2.00 r � £. . t
hex^.
,-
$1.00 'i .[
� . •fin. � - � �, �≥�y �'
$0.00 .
07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
21
General Fund Expenses
Total uses of funds in 2017 for the City's General Fund totals $43,162,000. The charts below show the total
General Fund expenditure budget by operating department and expense category.
2017 Uses of Funds by Activity
$43,162,000
Police Salary Contingency
$14,085,923 $531,000
Operating Transfer
$233,000
0.5%
Parks & Recreation
$2,222,700
5.1%
Outside Agencies
$1,104,508
2.6%
General Governrr
$4,309,930
10.0%
Personnel Services
$34,542,944
80.0%
Operating Transfers Out
$233,000
0.5%
26.1%
2017 Uses.of Funds by Category
$43,162,000
$50,000
0.1%
Motorpool
$1,266,478
2.9%
Cost Reimbursements Transfer to Outside
$2,486,252 Capital Agencies
-5.6% $18,100 $2,781,909
0.0% 6.4%
^mmunity Planning &
Engineering
$4,351,947
10.1%
Cost Reimbursements
-$2,480,982
-5.7%
Fayetteville Public Library
$1,697,000
3.9%
,Internal
ices
2,074
13.6%
Materials & Supplies
$1,302,117
3.0%
Services & Charges
$4,122,364
9.6%
Maintenance
$1,331,340
3.1%
22
Personnel Services: Personnel Services represent the largest category (79.9%) of expense for the City's
General Fund. Personnel Services include Salaries & Wages, Overtime, Insurance, Pension, and Worker's
Compensation expenses. The Personnel Services category has averaged 3.05% growth per year from 2005 to
2015. A $531,000 contingency amount has been included in this budget for accrued benefit payouts.
Personnel Services
$35.00
C
0
$30.00
$25.00
$20.00
$15.00
.$10.00
$5.00
$0.00
07 08 09 10 11 12 13. 14 15 16 Est 17 Bud
Year
23
$34.8 $34.5
Other Expenses: Other expenses represent 18.5% of the General Fund expenditures for 2017. Other expenses
represent the Maintenance, Services & Charges, Materials & Supplies, and Motor Pool categories. The
Services & Charges Category includes contract services, publications and dues, etc. and represents 9.5% of
the total General Fund budget. The Materials & Supplies Category includes copier/printing charges, minor
equipment, fuel, and office supplies and represents 3.0% of the total General Fund budget. The Maintenance
Category includes building and grounds maintenance, software maintenance, and various other small
maintenance accounts and is 3.0% of the total General Fund budget. The Motorpool Category represents
2.9% of the total General Fund budget.
Other Expenses
❑
' t 5 /rk
C
O
$8.0
$7.0
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
010
in enance ❑ ervices arges
$8.1 $8.0
■ Motorpool ® Materials/Supplies
1 $6.6 $6.6
7
$5.8 $5.8
$5.7
$5.4
$4.7_
r u
1
i li o II
1
� II
J!:!!!!!
07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
24
General Fund - Fund Balance
The amount of minimum reserves to be maintained in undesignafed fund balance for General Fund is sixty
(60) days (or 16.5%) of annual regular general fund operating expenditures. The General Fund designation
requirement was approved by the Fayetteville City Council on November 5, 2002 with Resolution 174-2002
and currently amounts to $7,331,913.
General Fund
Ending Undesignated Fund Balance & % of Expense
$18
C
O
$16.
$14.
$12.0
$10.0
$8.0
$6.0
$4.0
$ 2.0
v
).0%
).0%
).0%
$0.0 0.0%
07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
25
City of Fayetteville, Arkansas
2017 Operating Budget
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Property Taxes
$
1,727,194
$ 3,155,000 $
3,024,600 $
3,300,000
Sales Tax - County
13,047,097
12,945,000
13,373,270
13,641,000
Sales Tax - City
1 1,876,792
1 1,860,000
12,351,900
12,599,000
Alcoholic Beverage Taxes
642,457
609,000
665,000
665,000
Franchise Fees
5,875,497
5,905,000
5,835,349
5,730,000
Licenses & Permits
1,572,950
1,210,000
1,584,600
1,356,000
Intergovernmental
2,799,323
2,424,141
2,580,847
2,290,000
Charges for Services
1,678,444
1,601,674
1,767,230
1,709,000
Fines & Forfeitures
1,600,809
1,529,006
1,569,600
1,512,000
Investment Earnings
41,433
84,000
116,700
117,000
Other
337,516
316,388
336,020
243,000
Total Revenues
41,199,512
41,639,209
43,205,1 16
43,162,000
Expenses:
_
General Government Activity
3,895,717
4,787,532
4,701,581
4,309,730
- Outside Agencies
740,695
1,000,826
1,000,826
1,104,508
- Salary Contingency
0
1,228,830
1,123,284
531,000
- Fayetteville Public Library
1,694,835
1,696,200
1,696,200
1,697,000
- Cost Reimbursements
(2,480,982)
(2,480,982)
(2,480,982)
(2,480,982)
Finance and Internal Services Activity
5,256,667
5,780,700
5,767,407
5,862,074
Police Activity
13,911,007
15,207,740
14,981,225
14,1 15,923
Fire Activity
10,481,235
11,031,304
10,895,054
11,214,900
Community Planning & Engineering
3,862,613
4,430,615
4,289,410
4,352,147
Parks and Recreation Activity
_1,828,665
2,100,054
2,062,714
2,222,700
Transfer to Parks Development
40,000
0
0
0
Transfer to Water & Sewer
0
74,500
74,500
0
Transfer to Sales Tax Capital
124,872
32,120
32,120
0
Transfer to Shop
14,000
59,500
59,500
0
Transfer to Drug Grant
211,887
233,000
233,000
233,000
Total Expenses
39,581.211
45,181,939
44,435,839
43,162,000
Income / (Loss)
$
1,618,301
$ (3,542,730) $
(1,230,723) $
0
Total Budget
$
39,581.211
$ 45,181,939 $
44,435,839 $
43,162,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
13,987,667
$ 15,899,519 $
15,899,519 $
14,668,796
Income / (Loss)
1,618,301
(3,542,730)
(1,230,723)
0
Designated FB Change (Increase)
293,551
0
0
0
Ending Undesignated Fund Balance
$
15,899,519
$ 12,356,789 $
14,668,796 $
14,668,796
26
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
1010.015.0150 - Mayors Administration Program:
am:
10- Personnel Services
219,305
217,742
217,742
221,742
20 - Materials & Supplies
4,364
5,450
5,450
5,450
30 - Services and Charges
38,632
55,708
55,708
55,708
40 - Maintenance
0
100
100
100
Total
262,301
279,000
279,000
283,000
1010.016.0160 - City Council Program:
10 - Personnel Services
138,095
139,892
139,892
148,392
20 -Materials & Supplies
157
•414
414
414
30 -Services and Charges
9,561
18,494
18,494
19,314
Total _
147,813
158,800
158,800
168,120
1010.021.0210 - City Attorney Program:
10- Personnel Services
304,798
305,588
305,588
312,188
20 - Materials & Supplies
1,527
3,400
3,400
4,120
30 - Services and Charges
13,791
20,012
19,292
19,292
Total
320,117
329,000
328,280
335,600
1010.031.0310 - City Prosecutor Program:
.
10- Personnel Services
570,847
644,451
644,451
645,070
20 - Materials & Supplies • _
9,057
17,043
16,043
10,900
30 - Services and Charges
17,925
15,470
15,470
19,670
40 -Maintenance
7,350
12,036
12,036
9,160
Total
605,180
689,000
688,000
684,800
1010.036.1360 - Internal Audit Program:
10- Personnel Services
87,821
94,500
62,844
98,100
20 - Materials & Supplies
204
600
600
600
30 - Services and Charges
2,479
3,200
3,200
3,200
Total
90,503
98,300
66,644
101,900
10 10.040.0400 - District Judge Program:
10- Personnel Services
157,862
157,931
157,931
0
20 - Materials & Supplies
0
13,882
13,882
50
30 - Services and Charges
7,550
14,619
12,619
96,914
40 -Maintenance
11,853
12,261
12,261
12,500
Total
177,265
198,693
196,693
109,464
27
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted
2015 2016
Estimated Budgeted
2016 2017
1010.040.2010 - Criminal Cases Program:
10- Personnel Services
342,618
340,053
340,053
339,847
20 - Materials & Supplies
4,273
7,732
7,732
10,238
30 -Services and Charges
6,825
5,215
5,215
7,315
Total
353,716
353,000
353,000
357,400
1010.040.2020 - Probation & Fine Collection Program:
10- Personnel Services
22,519
22,930
22,930
23,775
20 - Materials & Supplies
0
350
350
400
30 - Services and Charges
1,004
1,120,
1,120
1,325
Total
23,523
24,400
24,400
25,500
10 10.040.2030 - Small Claims & Civil Cases Program:
10- Personnel Services
195,67-1
239,747
239,747
299,347
20 - Materials & Supplies
2,855
3,600
3,600
7,950
30 - Services and Charges
480
1,650
1,650
1,800
40 -Maintenance
0
103
103
103
Total
199,006
245,100
245,100
309,200
10 10.050.0500 - Economic Development Program:
10- Personnel Services
0
0
0
105,200
20 - Materials & Supplies -
0.
0
0
16,585
30 - Services and Charges
0
660,000
660,000
348,915
Total
0
660,000
660,000
470,700
1010.051 .1510 - City Clerk/Treasurer Program:
10- Personnel Services
301,325
314,391
299,760
317,591
20 - Materials & Supplies -
8,655
13,850
13,850
13,550
30 - Services and Charges
25,643
37,759
37,759
38,733
40 - Maintenance
5,297
6,000
5,000
5,500
Total
340,920
372,000
356,369
375,374
10 10.055.0550 - Communications Program:
10- Personnel Services
236,361
277,724
277,724
283,884
20 - Materials & Supplies
2,609
2,319
2,319
6,734
30 - Services and Charges
7,861
9,757
9,757
16,010
Total
246,831
289,800
289,800
306,628
r:
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
1010.060.0600 - Media Services Program:
10- Personnel Services
185,807
197,774
190,664
206,866
20 - Materials & Supplies
2,208
5,165
5,165
8,710
30 - Services and Charges
46,713
72,296
69,546
73,152
33 - Motorpool
0
1,423
1,423
1,147
40 -Maintenance
1,497
12,659
10,809
7,425
Total
236,226
289,317
277,607
297,300
10 10.070.0700 - Chief of Staff Program:
10- Personnel Services
70,681
67,721
67,721
60,112
20 - Materials & Supplies
3,811
5,475
5,475
5,475
30 - Services and Charges
10,610
10,868
10,868
11,743
33 - Motorpool
8,603
8,136
8,136
8,570
Total
93,705
92,200
92,200
85,900
1010.080.5240 - Library Program:
30 - Services and Charges -
17,434
18,799
18,799
19,599
70 -Transfers to Outside Entities
1,677,401
1,677,401
1,677,401
1,677,401
Total
1,694,835
1,696,200
1,696,200
1,697,000
10 10.090.6600 - Miscellaneous Program:
10 - Personnel Services
0
1,228,830
1,123,284
531,000
20 - Materials & Supplies
6,381
19,873
6,228
14,376
30 - Services and Charges
413,724
641,999
632,410
344,040
39 - Cost Allocation
(2,480,982)
(2,480,982)
(2,480,982)
(2,480,982)
40 - Maintenance
14,835
28,950
. 28,950
22,528
70 - Transfers to Outside Entities
740,695
1,000,826
1,000,826
1,104,508
80 -Capital
363,671
18,100
18,100
18,100
96 - Operating Transfers Out
178,872
166,120
166,120
0
Total
(762,805)
623,716
494,936
(446,430)
1010.1 10.1 100 - Chief Financial Officer Program:
10 - Personnel Services
163,557
161,344
161,344
161,394
20 - Materials & Supplies
227
250
250
250
30 - Services and Charges
3,659
3,906
3,906
7,256
Total 167,443 165,500 165,500 168,900
29
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
1010.120.1210 - Human Resource Operations Program:
10- Personnel Services
342,962
355,559
355,559
430,005
20 - Materials & Supplies
4,462
4,770
4,770
6,110
30 - Services and Charges
15,258
12,421
12,421
14,235
40 -Maintenance
0
150
150
150
Total
362,682
372,900
372,900
450,500
1010.120.1220 - Employee Benefits/Services Program:
am:
10- Personnel Services
497,582
497,400
497,400
457,851
20 - Materials & Supplies
38
16,760
3,760
2,265
30 - Services and Charges
138,474
273,213
273,213
244,958
40 -Maintenance
38,696
48,627
48,627
22,100
Total
674,790
836,000
823,000
727,174
1010.131.1310 - Accounting & Audit Program:
10- Personnel Services
760,038
768,236
768,236
746,236
20 - Materials & Supplies
8,212
9,000
9,000
8,800
30 - Services and Charges
26,394
39,864
39,864
46,364
40 - Maintenance
494
1,000
1,000
1,000
Total
795,137
818,100
818,100
802,400
• 1010.133.1330 - Budget & Information Management Program:
10- Personnel Services -
277,257
324,156
324,156
323,856
20 - Materials & Supplies
3,207
5,138
5,138
4,856
30 - Services and Charges
5,113
7,106
7,088
7,388
40 -Maintenance
20
2,100
2,100
2,100
Total
285,597
338,500
338,482
338,200
1010.140.1410 - General Maintenance Program:
10- Personnel Services
399,351
459,872
459,872
449,984
20 - Materials & Supplies
10,224
11,088
11,088
11,228
30 -Services and Charges
15,117
• 25,169
- 25,169
25,169
33 - Motorpool
11,966
11,725
11,725
13,508
40 - Maintenance
20,273
24,446
24,446
25,01 1
Total
456,931
532,300
- 532,300
524,900
30
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
1010.140.1420 - Janitorial Program:
10- Personnel Services
203,398
257,368
257,368
250,124
20 - Materials & Supplies
13,877
12,549
12,549
31,216
30 - Services and Charges
12,930
14,283
14,283
15,360
40 - Maintenance
534
400
400
400
Total
230,739
284,600
284,600
297,100
1010.160.1610 - Purchasing Program:
10- Personnel Services
246,252
246,636
246,636
246,586
20 - Materials & Supplies
2,376
1,321
1,046
2,771
30 -Services and Charges
18,875
20,543
20,543
26,143
Total
267,503
268,500
268,225
275,500
1010.170.1710 - Information Technology Program:
10- Personnel Services
876,036
812,729
812,729
818,285
20 - Materials & Supplies
88,697
40,000
40,000
27,630
30 - Services and Charges
175,933
259,587-
259,587
269,487
33 - Motorpool
4,086
6,951
6,951
7,765
40 -Maintenance
439,251
413,233
413,233
536,933
80 -Capital
5,855
0
.. 0
0
Total
1,589,859 .
1,532,500
1,532,500
1,660,100
1010.170.1720 - GIS Program:
10- Personnel Services .
10,701
309,415
309,415
311,915
20 - Materials & Supplies
0
3,500
3,500
2,900
30 - Services and Charges
0
9,720
9,720
9,720
40 -Maintenance
0
52,565
52,565
53,165
Total
10,701
375,200
375,200
377,700
1010.200.2900 - Police Support Services Program:
10- Personnel Services
2,497,031
2,257,110
2,208,410
2,274,810
20 - Materials & Supplies
69,289
83,913
80,113
76,214
30 - Services and Charges
451,917
535,576
533,757
560,952
33-Motorpool
28,016
20,315
20,315
36,418
40 -Maintenance
192,418
228,480
225,752
248,144
80 - Capital
5,957
0
0
0
96 -Operating Transfers Out
211,887
233,000
233,000
233,000
Total
3,456,515
3,358,394
3,301,347
3,429,538
31
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
1010.200.2920 - Police Projects Program:
10 - Personnel Services
243,797
178,906
150,000
0
20 - Materials & Supplies
120,004
59,580
59,580
0
30 - Services and Charges
55,826
173,323
173,323
0
33-Motorpool
23,579
146,213
146,213
0
40 - Maintenance
3,538
8,636
8,636
0
70 - Transfers to Outside Entities
45,114
92,824
92,824
0
80 -Capital
7,771
401,338
401,338
0
91 - Contingency Savings
0
386,661
386,661
0
Total
499,629
1,447,481
1,418,575
0
10 10.200.2940 - Police Patrol Program:
10- Personnel'Services
7,638,444
8,015,975
7,901,780
8,165,702
20 - Materials & Supplies
266,629
361,891
337,524
371,694
30 - Services and Charges
257,237
226,701
226,701
251,688
33-Motorpool
543,870
512,136
512,136
601,426
40 - Maintenance
48,389
42,837
42,837
48,875
Total,
8,754,569
9,159,540
9,020,978
9,439,385
10 10.260.2600 - Central Dispatch Program:
10 - Personnel Services
1,241,124
1,333,616
1,333,616
1,344,281
20 - Materials & Supplies
7,601
10,690
8,690
10,085
30 - Services and Charges
63,436
68,238
68,238
69,046
33-Motorpool
9,832
9,198
9,198
10,930
40 - Maintenance
29,408
43,658
43,658
45,658
80 - Capital
60,781
9,925
9,925
0
Total
1,412,181
1,475,325
1,473,325
1,480,000
1010.300.3010 - Fire Prevention Program:
10- Personnel Services
496,216
446,994
446,994
475,088
20 - Materials & Supplies
30,117
36,587
36,587
36,587
30 - Services and Charges
9,076
14,175
14,175
14,175
33 - Motorpool
47,460
47,344
47,344
51,050
Total
582,869
545,100
545,100
576,900
1) 32
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
10 10.300.3020 - Fire Operations Program:
10- Personnel Services
8,682,721
8,967,086
8,860,056
9,218,958
20 - Materials & Supplies
125,174
187,034
174,314
174,660
30 - Services and Charges
439,340
527,595
520,095
485,297
33 - Motorpool
193,068
241,603
241,603
260,268
40 -Maintenance
112,547
132,217
123,217
123,217
80 - Capital
0,
76,244
76,244
0
91 - Contingency Savings
0
-53,324
53,324
50,000
Total
9,552,850
10,185,103
10,048,853
10,312,400
1010.300.3030 - Fire Training Program:
10 - Personnel Services
245,847
201,557
201,557
229,963
20-. Materials & Supplies
9,773
12,934
12,934
10,934
30 - Services and Charges
19,143
23,975
23,975
27,975
33 - Motorpool
21,820
23,834
23,834
21,728
Total
296,582
262,300
262,300
290,600
1010.300.3040 - Fire Hazardous Materials Program:
_
20 - Materials & Supplies
22,524
17,839
17,839
13,466
30 - Services and Charges
12,776
8,039
8,039
8,039
33 - Motorpool .
13,059
11,423
11,423
11,995
40 - Maintenance
574
1,500
1,500
1,500
Total
48,933.
38,801
38,801
35,000
1010.430.1380 - Utilities Management Program:
10 - Personnel Services
128,057
91,600
91,600
74,600
20 - Materials & Supplies
13,513
0
0
0
30 - Services and Charges
270,729
165,000
165,000
165,000
33 - Motorpool
2,987
0
0
0
Total
415,286
256,600
256,600
239,600
1010.520.5210 -Swimming Pool Program:
10- Personnel Services
88,972
104,338
104,338
103,198
20 - Materials & Supplies
14,046
15,043
14,536
14,960
30 - Services and Charges
22,101
19,130
19,130
18,851
33 - Motorpool
745
1,312
1,312
1,907
40 - Maintenance
5,355
3,377
3,377
3,884
Total
131,218
143,200
142,693
142,800
33
City of Fayetteville. Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
10 10.520.5220 - Parks Admin/Rec Programs Program:
10- Personnel Services
482,869
493,296
493,296
547,754
20 - Materials & Supplies
89,421
83,473
83,473
97,681
30 - Services and Charges
107,286
133,530
132,628
124,857
33 - Motorpool
9,695
9,649
9,649
13,008
Total
689,270
719,948
719,046
783,300
1010.520.5250 - Lake Maintenance Program:
10 - Personnel Services
7,840
7,817
7,817
7,414
20 - Materials & Supplies
1,094
2,311
2,311
2,311
30 - Services and Charges
72,566
74,099
74,099
79,823
33 -Mat orpool
279
513
513
772
40 -Maintenance
1,487
4,680
4,680
1,180
Total
83,266
89,420
89,420
91,50.0
1010.520.5260 - Parks Maintenance Program:
-
10 - Personnel Services
332,007
428,416
412,547
419,536
20 - Materials & Supplies
60,934
106,906..
91,009
86,037
30 - Services and Charges
166,563
240,432
240,432
302,946
33 - Motorpool
77,830
72,79.7
72,797
97,435
39 - Cost Allocation
(4,545)
(5,270)
(5,270)
(5,270)
40 -Maintenance
103,972
97,806
97,806
131,216.
Total
736,762
941,087
909,321
1,031,900
10 10.520.5280 - Yvonne Richardson Community
Ctr Program:
10 - Personnel Services
122,041
125,605
125,605
130,579
20 - Materials & Supplies
9,422
7,115
7,115
12,513
30 - Services and Charges
53,210
69,502
65,337
26,038
33 - Motorpool
937
1,482
1,482
1,075
40 - Maintenance
2,538
2,695
2,695
2,995
Total
188,148
206,399
202,234
173,200
1010.620.6200 - Development Services Director Program:
10- Personnel Services
239,360
245,734
245,734
282,986
20 - Materials & Supplies
21
502
502
1,700
30 - Services and Charges
989
1,364
1,364
7,114
Total
240,371
247,600
247,600
291,800
34
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2015 2016 2016 1 2017
1010.621.6210 - Engineering Design
Services Program:
10- Personnel Services
118,915
190,689
170,242
187,912
20 - Materials & Supplies
12,124
12,460
11,860
12,867
30 - Services and Charges
2,431
6,570
6,570
6,570
33-Motorpool
4,563
4,394
4,394
5,071
40 - Maintenance
277
80
80
80
Total
138,311
214,193
193,146
-212,500
1010.621.6220 - Eng Operations &
Admin Program:
10- Personnel Services
522,550
502,306
487,902
528,642
20 - Materials & Supplies
3,581
4,735
4,735
5,301
30 - Services and Charges
22,899
25,372
25,372 -
24,431
33-Motorpool
3,406
4,912
4,912
5,376
40 -Maintenance
203
150
150
150
Total
552,639
537,475
523,071
563,900
1010.621.6230 - Engineering Land
Acquisition Program:
10- Personnel Services
81,879
62,500
62,500
68,000
20 - Materials & Supplies
86
800
800
800
30 - Services and Charges
240
1,000
1,000
1,000
Total
82,205
64,300
64,300
69,800
1010.621.6240- Engineering Public Construction Program:
10 - Personnel Services
217,142
283,585
268,408
291,009
20 - Materials & Supplies
8,597
12,357
12,325
12,325
30 - Services and Charges
.1,656
3,085
3,085
3,085
33-Motorpool
18,840
19,405
19,405
21,481
Total
246,234
318,432
303,223
327,900
10 10.630.6300 - City Planning Program:
10- Personnel Services
386,613
457,724
432,167
444,867
20 -Materials & Supplies
10,815
14,378
13,736
17,865
30 - Services and Charges
16,476
37,677
33,728
25,340
33 - Motorpool
6,069
7,276
7,276
9,578
40 -Maintenance
0
712
654
350
Total
419,973
517,767
487,561
498,000
35
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual " Budgeted Estimated Budgeted
2015 2016 2016 2017
1010.630.6305 - Planning Commission Program:
10- Personnel Services
43,598
43,605
43,605
43,605
20 - Materials & Supplies
197
0
0
0
30 - Services and Charges
9,388
21,445
21,445
2,395
Total
53,183
65,050
65,050
46,000
1010.631.6310 - Sustainability & Resilience Program:
10 - Personnel Services
221,316
243,095
239,695
243,758
20 - Materials & Supplies
1,353
2,026
1,726
2,050
30 - Services and Charges
8,864
13,021
10,421
45,589
40 -Maintenance
9,720
1,695
1,695
12,150
Total
241,254
259,837
253,537
303,547
1010.640.6400 - Building Safety Program:
10 - Personnel Services
437,599
537,649
537,649
552,308
20 - Materials & Supplies
11,202
17,406
17,406
17,736
30 - Services and Charges
18,024
31,320
31,320
28,740
33 - Motorpool
20,728
20,075 .
20,075
24,016
40 - Maintenance
0
700
700
200
Total
487,552
607,150
607,150
623,000
10 10.642.6420 - Code Compliance Program:
10- Personnel Services
380,823
390,580
343,975
350,862
20 - Materials & Supplies
6,164
9,874
9,874
10,774
30 - Services and Charges
15,454
53,072
46,123
32,023
33 - Motorpool
12,253
14,623
14,623
18,141
Total
414,694
468,149
414,595
411,800
1010.671.2710 - Animal Patrol/Emergency Response
Program:
10 - Personnel Services
307,424
305,391
305,391
317,270
20 - Materials & Supplies
19,412
15,401
15,401
18,030
30 - Services and Charges
10,189
12,381
12,381
10,727
33 - Motorpool
39,163
41,188
41,188
43,813
40 - Maintenance
1,474
1,739
1,739
1,460
Total
377,663
376,100
376,100
391,300
36
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
1010.671.2720 - Animal Shelter Program:
10 - Personnel Services
286,345
291,022
291,022
304,639
20 - Materials & Supplies
23,537
25,627
25,627
26,112
30 -Services and Charges
48,059
54,130
54,110
54,493
40 -Maintenance
9,441
11,461
11,156
11,656
Total
367,383
382,240
381,915
396,900
1010.671.2730 - Veterinarian/Clinic Program:
rca am:
10 - Personnel Services
119,900
133,059
133,059
145,853
20 - Materials & Supplies
65,506
65,837
65,837
65,837
30 - Services and Charges
5,623
3,514
3,354
3,360
40 - Maintenance
329
450
450
450
Total
191,358
202,860
202,700
215,500
1010.671.2740 - Animal Services Proiects Program:
20 - Materials & Supplies
14,637
28,783
28,783
0
30 - Services and Charges
_ 2,107
1,336
1,336
0
40 -Maintenance
18,164
139,343
139,343
0
• 80 -Capital
14,884
0
0
0
Total
• 49,792
169,462
169,462
0
• Budget Total
39,581,211
45,181,939
44,435,839
43,162,000
37
Street Fund (2100)
The Street Fund is primarily financed by two turnback revenues received from the State of Arkansas and
the turnback monies received from the County Road Millage Tax. These monies are utilized to maintain
and repair City streets, rights -of -way, drainage, traffic control and maintenance, and City owned
sidewalks.
Street Fund Revenues
Revenues for Street Fund are forty-nine percent motor fuel taxes collected by the State of Arkansas (state
turnback) and returned to the City on a per capita basis. Projections for 2017 are based on the per
capita rate of $65.00 from the State and calculated based on the 2010 census population of 73,580. The
City also receives $1.3 million in State Turnback from the State's half cent per gallon tax.
The City receives 80% of the road millage levied by the Quorum Court on real and personal property
located within the City. The current 2017 county levy is 1.1 mil. The county maximum allowable is 3.0 mils.
Sources of Funds for 2017
$ 6,804,000
State Turnback
$3,470,000.
51.0%
Fund Balance State Turnback - Half
$744,000 Cent
11.0% $1,349,500
19.8%
Other
$41,000
,
0.6%-.`_.
Investment Earnings
$30,000
0.4%
Charges for Services
$15,000
0.2%
39
County Road Turnback
$1,154,500
17.0%
Street Fund Revenue History
$7.00
❑ State Turnback - Half Cent
O County Road Turnback
$6.00
❑ State Turnback
$5.00 $1.36 $1.44 $1.34 $1.35
$0.60
$4.00 $1.10 $1.08 $1.17 $1.14 $1.17 $1.15 $1.15
$0.82 $0.86 $0.97
$1.05
$1.os
$3.00
$2.00
$2.98 $3.18 $3.08 $3.19 $3.39 $3.46 $3.35 $3.31 $3.49 $3.41 $3.44 $3.47
_ -
l,
$0.00 -
06 07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
Street Fund Expenses
The primary purpose of funds expended from the Street Fund relate to the maintenance, repair and
construction of streets within the City of Fayetteville. Associated drainage maintenance activities as well
as street sweeping are also programs supported by the Street Fund. There is $500,000 budgeted in
capital projects. A total of $350,000 is for sidewalk improvements and $150,000 is for the completion of
the Willow Bend Project.
Drainage Maintenance
$610,000
9.0%
Street Maintenance
$1,877,000
27.6%
Right -of -Way
Maintenance
$475,000
7.0%
Uses of Funds for 2017
$ 6,804,000
Traffic Engineering &
Planning
$607,000
8.9%
Sidewalk Maintenance
$406,000
6.0%
Street Capital Projects
$500,000
7.3%
Outside Agencies
$550,000
8.1%
.Operations &
Administration
$1,779,000
26.1%
40
City of Fayetteville, Arkansas
2017 Operating Budget
Street Fund (2100)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
State Turnback
$
3,412,062
$
3,444,000
$ 3,443,700 $
3,470,000
State Turnback - Half Cent
1,437,494
1,339,000
1,339,000
1,349,500
Investment Earnings
11,400
24,000
30,600
30,000
County Road Turnback
1,169,352
1,076,000
1,154,700
1,154,500
Charges for Services
104,785
20,000
22,500
15,000
Other
65,263
40,000
60,270
41,000
Total Revenues
6,200,356
5,943,000
6,050,770
6,060,000
Expenses:
Operations & Administration
1,628,161
1,842,621
1,842,621
1,779,000
Right -of -Way Maintenance
369,216
422,000
422,000
475,000
Street Maintenance
1,150,120
1,666,232
1,666,232
1,877,000
Drainage Maintenance
601,024
618,400
618,400
610,000
Traffic Engineering & Planning
554,292
563,000
563,000
607,000
Street Capital Projects
974,384
1,568,174
1,568,174
500,000
Street & Trail Construction
0
500,000
500,000
0
Sidewalk Maintenance
305,891
391,600
391,600
406,000
Outside Agencies
513,759
533,859
533,859
550,000
Total Expenses
6,096,847
8,105,886
8,.105,886
6,804,000
Income'/ (Loss)
$
103,509
$
(2,162,886) $
(2,055,116) $
(744,000)
Total Budget
$
6,096,847
$
..8,105,886
$ 8,105,886 $
6,804,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
3,913,946
$
4,017,455
$ 4,017,455 $
1,962,339
Income / (Loss)
103,509
(2,162,886)
(2,055,1 16)
(744,000)
Ending Undesignated Fund Balance
$
4,017,455
$
1,854,569
$ 1,962,339 $
1,218,339
41
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Street Fund (2100)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
2100.410.4100 - Operations & Administration Program:
10- Personnel Services
702,226
793,341
793,341
716,282
20 - Materials & Supplies
31,1 1 1
39,688
39,688
40,688
30- Services and Charges
801,199
907,609
907,609
921,964
33-Motorpool
13,865
19,878
19,878
20,761
39 - Cost Allocation
42,828
42,828
42,828
42,828
40 - Maintenance
29,627
39,277
39,277
36,477
80 -Capital
7,306
0
0
0
70 - Transfers to Outside Entities
513,759
533,859
533,859
550,000
Total
2,141,921
2,376,480
2,376,480
2,329,000
2100.410.41 10 - Right -of -Way Maintenance Program:
10- Personnel Services
243,382
271,714
271,714
291,917
20 - Materials & Supplies
19,373
42,277
42,277
47,277
30 - Services and Charges
2,000
0
0
0
33 - Motorpool
103,455
106,109
106,109
133,906
40 - Maintenance
1,005
1,900
1,900
1,900
Total
369,216
422,000.
422,000
475,000
2100.410.4120 - Street Maintenance Program:
10- Personnel Services
528,196
720,484
720,484
798,406
20 - Materials & Supplies
205,788
328,369
. 328,369
307,137
30 - Services and Charges
2,246
1,500
1,500
1,500
33-Motorpool
1,064,681
1,137,134
1,137,134
1,291,212
39 - Cost Allocation
(663,727)
(535,219)
(535,219)
(535,219)
40 -Maintenance
12,936
13,964
13,964
13,964
Total
1,150,120
1,666,232
1,666,232
1,877,000
2100.410.4130 - Drainage Maintenance Program:
10- Personnel Services
368,815
350,362
350,362
325,238
20 - Materials & Supplies
84,476
112,429
112,429
112,429
30 - Services and Charges
2,568
4,750
4,750
4,750
33 - Motorpool
144,119
148,985
148,985
165,709
40 -Maintenance
.1,045
1,874
1,874
1,874
Total
601,024
618,400
618,400
610,000
42
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Street Fund (2100)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
2100.410.5315 - Traffic Engineering & Planning Program:
10- Personnel Services
379,681
303,010
303,010
334,910
20 - Materials & Supplies
74,019
115,435
1 15,435
118,735
30 - Services and Charges
849
2,000
2,000
2,000
33 - Motorpool
56,549
60,755
60,755
64,555
40 -Maintenance
43,194
81,800
81,800
86,800
Total
554,292
563,000
563,000
607,000
2100.410.5500 -Street Capital Protects Program:
20 - Materials & Supplies
3,860
544
544
0
30 - Services and Charges
323,276
224,262
224,262
0
40 -Maintenance
170,988
91,437
131,910
0
80 - Capital
476,260
1,251,931
1,21 1,458
500,000
Total
974,384
1,568,174
1,568,174
500,000
2100.410.5520
- Street & Trail Construction Program:
20
- Materials & Supplies
34,824
54,810
54,810
54,810
33
- Motorpool
180,324
225,505
225,505
267,332
39
-Cost Allocation
(215,148)
(280,315)
(280,315)
(322,142)
40
- Maintenance
- 0
500,000
500,000
0
Total
0
500,000
500,000
0
2100.410.5530
- Sidewalks.Program:
10-
Personnel Services
193,238
201,484
201,484
200,541
20
- Materials & Supplies
17,582
56,762
56,762
58,012
33-Motorpool
97,546
145,041
145,041
159,134
39
-Cost Allocation
•(7,398)
(16,687)
(16,687)
(16,687)
40
- Maintenance
4,924
5,000
5,000
5,000
Total 305,891 391,600 391,600 406,000
Budget Total 6,096,847 8,105,886 8,105,886 6,804,000
43
Parking Fund (2130)
The Parking Fund accounts for funds received from meter revenues and parking lot rentals. Expenses for the
maintenance and operation of parking lots and parking spaces are paid from this fund.
The Parking Fund is also used to pay debt service for the 2012 Parking Improvements Revenue Bond Issue.
Payments for contractual services provided to the City by The Walton Arts Center are also made from the
Parking Fund.
For 2017, this fund is expected to have a decrease in fund balance of $108,000. This is due to necessary
capital improvements required in 2017.
45
City of Fayetteville, Arkansas
2017 Operating Budget
Parking Fund (2130)
Actual Budgeted Estimated Budgeted
Revenues:
Downtown District Parking Revenue
Entertainment District Parking Revenue
Investment Earnings
Other
Total Revenues
Expenses:
Downtown District Parking
Entertainment District Parking
Spring Street Municipal Parking Deck
Transfer to Walton Arts Center
Principal Payment
Interest Expense
Parking Lot Improvements
Transfer to Parking Deck Bond
Transfer to Parking Deck Project
Total Expenses
Income / (Loss)
Total Budget
$ 590,772 $
607,545 $
617,850 $
640,480
1,012,418
1,145,120
1,108,100
1,166, 600
621
1,800
4,130
3,800
22,187
1,100
2,870
1,120
464,778
628,567
629,367
638,723
257,952
299,963
299,963
313,681
71,862
92,895
92,095
93,596
250,000
250,000
250,000
250,000
97,423
0
0
0
732
0
0
0
66,534
63,898
63,898
241,000
315,027
360,290
360,290
385,000
100,000
0
0
0
1,624,308
1,695,613
1,695,613
1,922,000
$ - 1,690 $
- 59,952 $
37,337 $
(110,000)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
386,200 $
485,313 $
485,313 $
522,650
Income / (Loss)
1,690
59,952
37,337
(110,000)
Reduction of Interfund Loan Liability
97,423
0
0
0
Ending Undesignated Fund Balance $
485,313 $
545,265 $
522,650 $
412,650
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Parking Fund (2130)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
2130.430.9130 - Off -Street Parking Program:
am:
10 - Personnel Services
235,037
284,237
284,237
283,311
20 - Materials & Supplies
18,70.9
42,605
42,105
56,605
30 -Services and Charges
67,738
102,373
102,373
79,467
33 - Motorpool
3,397
3,068
3,068
3,251
39 - Cost Allocation
8,364
8,364
8,364
8,364
40 - Maintenance
33,678
48,920
50,220
33,725
80 - Capital
66,534
46,425
46,425
216,000
70 - Transfers to Outside Entities
97,855
139,000
139,000
174,000
Total
531,312
674,992
675,792
854,723
2130.430.9131 - Entertainment District Parking
Program:
10 - Personnel Services
133,400
151,949
151,949
154,211
20 - Materials & Supplies
6,689
8,938
_ 8,938
10,938
30 -Services and Charges
80,847
123,1 1 1
123,1 1 1
1 14,41 1
33 - Motorpool
6,738
4,601
4,601
4,572
40 - Maintenance
30,277
11,364 -
11,364
29,549
50 - Debt Service
98,156
0
0
0
96 - Operating Transfers Out
415,027
0
0
0
70 - Transfers to Outside Entities
250,000
250,000
250,000
250,000
Total
1,021,134
. 549,963
549,963
563,681
2130.430.9132 - Spring St Municipal Parking Deck Program:
10- Personnel Services
3,602
27,530
27,530
32,895
20 - Materials & Supplies
0
17,500
17,500
0
30 - Services and Charges
68,260
45,620
44,820
57,641
40 - Maintenance
0
2,245
2,245
3,060
80 -Capital
0
17,473
17,473
25,000
96 - Operating Transfers Out
0
360,290
360,290
385,000
Total
71,862
470,658
469,858
503,596
Budget Total
1,624,308
1,695,613
1,695,613
1,922,000
47
Community Development Block Grant Fund (2180)
The Community Development Block Grant Fund accounts for the community development grant funds
received from the Federal Department of Housing and Urban Development. Amounts budgeted for 2016
represent the remaining portion of the 2016 entitlement expected to carry forward into the 2017 budget.
New funds will be awarded by September 2017.
Beginning November of 2015, the City received Special Needs Assistance Programs (SNAPS) grants from the
Department of Housing and, Urban Development for homeless assistance in the Fayetteville area.
49
City of Fayetteville, Arkansas
2017 Operating Budget
Community Development Block Grant Fund (2180)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
Revenues:
Community Development Grant Funding $
585,985 $
1,386,135 $
1,386,135 $
597,000
Other
4,590
526
2,660
0
CDBG Program Income
22,313
3,100
6,100
0
SNAPS HEARTH Grant Funding
0
414,161
414,160
330,000
Total Revenues
612,888
1,803,922
1,809,055
927,000
Expenses:
Administration & Planning
89,215
176,544
176,544
79,000
Housing Services
376,593
595,221
690,221
196,000
Redevelopment
92,674
122,878
122,878
56,000
Public Service
26,080
88,206
88,206
87,000
Public Facilities & Improvements
44,222
419,883
324,883
179,000
HEARTH - AR0038
0
115,271
115271
150,000
HEARTH - AR0043
0
240,060
240,060
150,000
HEARTH - AR0044
0
58,830
58,830
30,000
Total Expenses
628,784
1,816,893
1,816,893
927,000
Income / (Loss)
$
(15,896) $
(12,971) $
(7,838) $
0
Total Budget
$
628,784 $
1,816,893 $
1,816,893 $
927,000
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
25,118 $
9,222 $
9,222 $
1,384
Income / (Loss)
(.15,896)
(12,971)
(7,838)
0
Ending Undesignated Fund Balance
$
9,222 $
(3,749) $
1,384 $
1,384
50
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Community Development Block Grant Fund (2180)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
2180.642.4930 - Administration & Planning Program:
10- Personnel Services $ 64,936 $ 68,342 $ 68,342 $ 65,930
20 - Materials & Supplies 4,233 13,541 13,541 3,491
30 - Services and Charges 20,046 94,661 94,661 9,579
Total
89,215
176,544
176,544
79,000
2180.642.4940 - Housing Services Program:
10- Personnel Services
75,478
187,631
187,631
181,365
20 - Materials & Supplies
7,395
19,176
19,176
3,428
30 - Services and Charges
291,591
386,513
481,513
7,828
33 - Motorpool
2,130
1,901
1,901
'3,379
Total
376,593
595,221
690,221
196,000
2180.642.4945 - Redevelopment Program:
10- Personnel Services
45,363
65,430
65,430
47,198
20 - Materials & Supplies
30,186
15,410
15,410
1,820
30 - Services and Charges
12,241
36,441 -
36,441
702
33 - Motorpool. • .
4,883
5,597
5,597
6,280
Total .
.92,674
122,878
122,878
56,000
2180.642.4955 - HEARTH - AR0038 Program:
30 - Services and Charges
0
115,271
115,271
150,000
Total
0
115,271
115,271
150,000
2180.642.4956 - HEART.H - AR0043 Program:
30 - Services and Charges
0
240,060
240,060
150,000
Total 0 240,060 240,060 150,000
2180.642.4957 - HEARTH - AR0044 Program:
30 - Services and Charges 0 58,830 58,830 30,000
Total
2180.642.4970 - Public Services Program:
30 - Services and Charges
0 58,830 58,830 30,000
26,080 88,206 88,206 87,000
Total 26,080
88,206 88,206 87,000
51
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Community Development Block Grant Fund (2180)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
2.1.80.642.4990 - Public Facilities & Improvements Program:
30 - Services and Charges 44,222 419,883 324,883 179,000
Total 44,222 419,883 324,883 179,000
Budget Total $ 628,784 $ 1,816,893 $ 1,816,893 $ 927,000
52
Special State Grants Fund (2230)
The Special State Grants Fund accounts for new grants which represent new grant programs funded by the
State and will be budgeted and accounted for in this fund.
In 2013, a grant was received from the National Endowment of the Arts for a streetscape design project on
School Avenue.
In 2016, a grant was received from the Federal Emergency Management Agency to purchase a mobile
training simulator for the Fire Department.
53
City of Fayetteville, Arkansas
2017 Operating Budget
Special Grants Fund (2230)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
Revenues:
Intergovernmental (Grants) $
8,444 $
698,104 $
698,104 $
0
Transfer from Impact Fee Fund
0
88,363
88,363
0
Total Revenues
8,444
786,467
786,467
0
Expenses:
NEA School Street Grant
5,333 -
28,721
28,721
0
USDA Farmers' Market Promotions Grant
3,1 1 1
55,746
55,746
0
FEMA Fire Mobile Training Grant
0
702,000
702,000
0
Total Expenses
8,444
786,467
786,467
0
Income / (Loss) $
0 $
0 $
0 $
0
Total Budget $
786,467 $
0
8,444 $
786,467 $
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income / (Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
54
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Special Grants Fund (2230)
Actual Budgeted Estimated , Budgeted
2015 2016 2016 2017
2230.900.8002 - NEA School Street Grant Program:
30 - Services and Charges .
5,333
28,721
28,721
0
Total
5,333
28,721
28,721
0
2230.900.8003 - USDA Farmers Market Grant Program:
30 - Services and Charges
3,1 1 1
55,746
55,746
0
Total
3,1 1 1
55,746
55,746
0
2230.900.8004 - FEMA Fire Mobile Training Grant Program:
30 - Services and Charges
0
103
103
0
80 -Capital
0
701,897
701,897
0
Total
0
702,000
702,000
0
Budget Total 8,444 786,467 786,467 0
55
Energy Block Grant Fund (2240)
The Energy Block Grant Fund was received from the United States Department of Energy as part of the
American Recovery and Reinvestment Act. These funds were used to develop several greenhouse gas
(GHG) reduction projects. The only project that is currently active is the Community Revolving Loan Fund,
which loaned money to three local non-profit organizations to complete energy conservation retrofits on their
facilities. The non -profits are repaying these loans over a 10 year period. When the loans mature in 2022, the
City may use the repaid funds for energy conservation or renewable energy projects on city facilities.
57
City of Fayetteville, Arkansas
2017 Operating Budget
Energy Block Grant Fund (2240)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Investment Earnings
$
1,455
$
1,400
$
1,330
$ 1,000
Other
21,009
20,600
21,100
21,000
Total Revenues
22,464
22,000
22,430
22,000
Expenses:
Total Expenses
0
0
0
0
Income / (Loss)
$
22,464
$
22,000
$
22,430
$ 22,000
Total Budget
$
0
$
0
$
0
$ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
62,602
$
85,066
$
'85,066
$ 1,07,496
Income / (Loss)
22,464
22,000
22,430
22,000
Ending Undesignated Fund Balance
$
85,066
$
107,066
$
107,496
$ 129,496
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Energy Block Grant Fund (2240)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
2240.900.9240 - Energy Block Grant Program:
10- Personnel Services 0 0 0 0
20 - Materials & Supplies 0 0 0 0
30 - Services and Charges 0 0 0 0
80 -Capital 0 0 0 0
Total 0 0 0 0
Budget Total 0 0 0 0
10
Parks Development Fund (2250)
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by
the voters in 1995. The $3.571 million in planned expenditures for 2017 includes $1,184,000 in capital !"
improvements.
In 2010, a Citywide referendum was held and voters approved the use of these funds for capital projects and
maintenance activities. The use of Park Development Funds for promotional activities is no longer permitted.
The HMR tax revenues are expected to grow approximately 2% in 2017 compared to estimated 2016.
Parks Development Fund
Hotel -Motel -Restaurant (HMR)Tax Revenue
$4.00
O
$3.50
$3.00
$2.50
$2.00
$ Y.50
$1.00
$0.50
$0.00
05 06 07 08 09 10 11 12 13 14 15 _ 16 Est 17 Bud
Year
* Actual collections for the 12 month period were $2,521,145. The amount of $2,732,283 is due
to a one time change in account recognition basis used for the production of the 2012
financial statements. This resulted in the recognition of one extra month's collection of
revenue in 2012.
11
a
City of Fayetteville, Arkansas
2017 Operating Budget
Parks Development Fund (2250)
Actual Budgeted Estimated Budgeted
2015 2016 • 2016 2017
Revenues:
Hotel, Motel, and Restaurant Taxes
$ 3,080,487 $
3,120,000 $
3,321,600 $
3,388,000
Intergovernmental
50,000
215,198
159,200
0
Charges for Services
33,137
74,000
48,100
74,000
Greenspace Fees Contribution
392,684
352,752
' 317,340
84,000
Investment Earnings
14,250
36,000
44,000
44,000
Other ,
431,788
201,000
45,880
22,000
Transfer from General
40,000
0
0
0
Total Revenues
4;042,346
3,998,950
3,936,120
3,612,000
Expenses:
Parks Development Program
1,923,657
2,244,600
2,228,400
2,360,000
Parks Development Capital
393,088
7,349,045
7,349,045
1,100,000
Parks Development Greenspace Capital
392,684
352,752
352,752
84,000
Transfer to Shop
0
91,200
91,200
27,000
Total Expenses
2,709,429
10,037,597
10,021,397
3,571,000
Income / (Loss)
$ 1,332,917 $
(6,038,647) $
(6,085,277) $
41,000
Total Budget
$ - 2,709,429 $ -
10,037,597 $
10,021,397 $
3,571,000
FUND BALANCE ANALYSIS
Beginning Undesignated. Fund Balance
$ - 5,641,572 $
6,974,489 $
6,974,489 $ -
889,212
Income / (Loss)
1,332,917
(6,038,647)
(6,085,277)
41,000
Ending Undesignated Fund Balance
$ 6,974,489 $
935,842 $
889,212 $
930,212
M
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Parks Development Fund (2250)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
2250.520.9250
- Parks Development Program:
10
- Personnel Services
1,419,552
1,665,794
1,665,794
1,693,706
20
- Materials & Supplies
63,637
103,245
87,045
89,953
30
-Services and Charges
82,628
89,676
89,676
102,147
33
- Motorpool
243,804
254,541
254,541
337,646
39
- Cost Allocation
94,548
94,548
94,548
94,548
40
-Maintenance
19,488
20,000
20,000
22,000
91
- Contingency Savings
0
16,796
16,796
20,000
96
- Operating Transfers Out
0
91,200
91,200
27,000
Total
1,923,657
2,335,800
2,319,600
2,387,000
2250.520.9255 - Parks Development Capital Program:
20 - Materials & Supplies
100,892
12,743
12,743
0
30 - Services and Charges
154,022
48,835
48,062
0
40 - Maintenance
0
75,468
75,468
0
80 - Capital
138,175
7,211,999
7,212,772
1,100,000
Total
393,088
7,349,045
7,349,045 .
1,100,000
2250.520.9256 - Parks Dev Capital Greenspace Program:
20 - Materials & Supplies
435
0
0
0
30 - Services and Charges
2,630.
21,093
21,093
0
40 - Maintenance
434
802
802
0
80 - Capital
389,185
330,857
330,857
84,000
Total
392,684
352,752
352,752
84,000
Budget Total 2,709,429 10,037,597 10,021,397 3,571,000
63
Impact Fee Fund (2300)
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the water,
wastewater, police, and fire impact fees. The intent of impact fee requirements is to ensure new
developments bear a proportionate share of the cost of capacity improvements and ensure that the
proportional share does not exceed the costs of the demand for additional capacity that is reasonably
attributable to providing these services and facilities to the use and occupancy of the new developments
Impact fees are expected to remain at the estimated 2016 amounts as new construction is expected to
remain constant in 2017.
Special purchases from this fund in 2017 include one vehicle and equipment needed for a new police officer
added in this budget and one new expansion vehicle for an existing officer.
Impact Fee Collections
$2.50
0
O
$0.48
$2.00 -
$0.23 $0.29 $0.29
$0.61 $0.26
$1.50 $0.28 $0.26
$0.27
$0.20 $0.32 $0.32
$0.29 $0.11 $0.32
$0.33
$0.14 $0.13 $0.24
$1.00
$0.66 $0.18 $0.45 $0.45
$0.84 $0.85 $0.09 $0.42 $0.40 $0.44
$0.74 $0.10 $0.38
$0.69 $0.36
$0.28
$0.50
$0.622 $0.67 $0.65 $0.65 $0.73 $0.73
$0.50 $0.60
$0.38' ;$0.43 $0.42 $0.32 $0.44
$0.00 T T T
05 06 07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
O Water ❑ Wastewater O Police O Fire
IM
City of Fayetteville, Arkansas
2017 Operating Budget
Impact Fee Fund (2300)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Water Impact Fee
$
653,988
$ 600,000
$ 731,600 $
732,000
Wastewater Impact Fee
440,840
399,000
452,300
450,000
Police Impact Fee
320,485
194,000
322,700
323,000
Fire Impact Fee
260,942
160,000
291,000
291,000
Investment Earnings
17,570
47,000
67,480
66,000
Total Revenues
1,693,825
1,400,000
1,865,080
1,862,000
Expenses:
Wastewater Improvements
0
287,000
287,000
0
Police Improvements
3,879
289,261
289,261
152,000
Fire Improvements
0
926,838
926,838
86,000
Transfer to Water & Sewer
0
3,748,287
3,748,287
900,000
Transfer to Sales Tax Capital
78,569
0
0
0
Transfer to Shop
0
105,000
105,000
25,000
Transfer to Special Grants
0
88,363
88,363
0
Total Expenses
82,448
5,444,749
5,444,749
1,163,000
Income / (Loss)
$
1,61 1,377
$ (4,044,749) $.
(3,579,669) $
699,000
Total Budget
$
$ 5,444,749 $
82,448
$ 5,444,749
1,163,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
6,195,774
$ 7,807,151
$ 7,807,151 $
4,227,482
Income / (Loss)
1,611,377
(4,044,749)
(3,579,669)
699,000
Ending Undesignated Fund Balance
$
7,807,151
$ 3,762,402
$ 4,227,482 $
4,926,482
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Impact Fee Fund (2300)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
2300.200.9300 - Imoact Fee Exoense Proaram
20 - Materials & Supplies
30 - Services and Charges
80 - Capital
96 - Operating Transfers Out
3,879
140,542
140,542
13,000
0
26,845
26,845
1 1,000
0
121,874
121,874
128,000
0
0
0
25,000
Total 3,879 289,261 289,261 177,000
2300.300.9300 - Impact Fee Expense Program:
20 - Materials & Supplies
0
32,813
32,813
0
80 - Capital
0
894,025
894,025
86,000
96 - Operating Transfers Out
0
88,363
88,363
0
Total
0
1,015,201
1,015,201
86,000
2300.720.9300 - Impact Fee Expense Program:
96 - Operating Transfers Out 0 0 0 500,000
Total 0 0 0 500,000
2300.730.9300 - Impact Fee Expense Program:
96 - Operating Transfers Out 0 0 0 400,000
Total 0 0 0 400,000
2300.900:9300 - Impact Fee Expense Program:
80 - Capital 0 287,000 287,000 0
96 - Operating Transfers Out 78,569 3,853,287 3,853,287 0
Total 78,569 4,140,287 4,140,287 0
Budget Total 82,448 5,444,749 5,444,749 1,163,000
67
Drug Law Enforcement Fund (2930)
The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received from the U.S.
Department of Justice, passed through the State of Arkansas, in association with Washington County; the
Cities of Springdale, Prairie Grove, Lincoln, Elm Springs, Farmington, Greenland, Goshen, Johnson, Elkins, and
West Fork; and the Fourth Judicial Prosecuting Attorney. The amounts indicated for 2017 are estimates of the
remaining 2016 award. New awards are normally granted to the City in August.
Drug Law Enforcement Fund
Revenue Sources
$700
O
C
0
$600
$500
$400
$300
$200
$100
$0
05 06 07 . 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
City of Fayetteville, Arkansas
2017 Operating Budget
Drug Law Enforcement Fund (2930)
Actual Budgeted Estimated Budgeted
Revenues:
Drug Enforcement Grant
$ 389,418 $
538,992 $
355,640 $
265,000
Charges for Services
0
2,000
0
0
Fines & Forfeitures
28,279
0
15,830
0
Other
671
0
410
0
Transfer from General
211,887
233,000
209,000
233,000
Total Revenues
630,255
773,992
580,880
498,000
Expenses:
Drug Enforcement
611,082
848,193
848,193
498,180
Total Expenses
611,082
848,193
848,193
498,180
Income / (Loss)
$ 19,173 $
(74,201) $
(267,313) $
(180)
Total Budget
$ 611,082 $
848,193 $
848,193 $
498,180
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 306,612 $ 325,785 $ 325,785 $ 58,472
• Income / (Loss) • 19,173 (74,201) (267,313) (180)
Ending Undesignated Fund Balance $ • 325,785 $ • 251,584 $ 58,472 $ 58,292
70
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Drug Law Enforcement Fund (2930)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
2930.200.2960 - Drug Enforcement Program:
10- Personnel Services
334,133
499,154
499,154
338,637
20 - Materials & Supplies
2,145
0
0
0
30 - Services and Charges
260,056
329,412
329,412
159,543
80 - Capital
14,748
19,627
19,627
0
Total
611,082
848,193
848,193
498,180
Budget Total
611,082
848,193
848,193
498,180
71
TIF Bond Fund (3370)
The Tax Increment Financing (TIF) Bond Fund accounts for the accumulation of resources for and the
payment of bond debt incurred for TIF capital project expenditures.
73
City of Fayetteville, Arkansas
2017 Operating Budget
TIF Bond Fund (3370)
Actual Budgeted Estimated Budgeted
2015
2016
2016
2017
Revenues:
Property Taxes
$
152,888
$
132,000
$ 150,000
$ 150,000
Investment Earnings
21
0
40
0
Total Revenues
152,909
132,000
150,040
150,000
Expenses:
Principal Payment
70,000
75,000
75,000
90,000
Interest Expense
60,899
74,513
74,513
81,000
Professional Services
2,100
2,448
2,448
2,150
Paying Agent Fees
3,850
4,000
.4,000
3,850
Total Expenses
136,849
155,961
155,961
177,000
Income / (Loss)
$
16,060
$
(23,961) $
(5,921) $
(27,000)
Total Budget
$
136,849
$
155,961
$ 155,961
$ 177,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
145,617
$
161,677
$ 161,677
$ 155,756
Income / (Loss)
16,060
(23,961)
(5,921)
(27,000)
Ending Undesignated Fund Balance
$
161,677
$
137,716
$ 155,756
$ 128,756
74
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
TIF Bond Fund (3370)
Actual Budgeted Estimated Budgeted
2015 2016 2016. 2017
3370.900.9370 - TIF Bonds Expense Program:
30 - Services and Charges 2,100 2,448 2,448 2,150
50 - Debt Service 134,749 153,513 153,513 174,850
Total 136,849 155,961 155,961 177,000
Budget Total 136,849 155,961 155,961 177,000
75
Parking Deck Bond Fund (3380)
The Parking Deck Bond Fund accounts for the accumulation of resources and the payment of bond debt
incurred for the City's new municipal parking deck facility.
77
Revenues:
Interest Income
Transfer from Parking
Total Revenues
Expenses:
Principal Payment
Interest Expense
Total Expenses
Income / (Loss)
Total Budget
City of Fayetteville, Arkansas
2017 Operating Budget
Parking Deck Bonds Fund (3380)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
$ 34 $ 10 $ 380 $ 0
315,061 360,300 360,580 385,000
120.000 150.000 150.000 210.000
$ 17,441
$
34,300
$
34,580
$ 0
326,000
$
$ 385,000
$ 297,620
$
326,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 276,620 $
294,061 $
294,061 $
328,641
Income / (Loss)
17,441
34,300
34,580
0
Ending Undesignated Fund Balance •
$ 294,061 $
328,361 $
328,641 $
328,641
78
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Parking Deck Bonds Fund (3380)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
3380.900.9380 - Parking Deck Bond Expense Program:
50 - Debt Service 297,620 326,000 326,000 385,000
Total 297,620 326,000 326,000 385,000
Budget Total
n
297,620 326,000 326,000 385,000
W
HMR 2014 Bond Debt Service Fund (3390)
The HMR 2014 Tax Bond Debt Service Fund accounts for the amount dedicated to principal and interest
payments required to service the 2014 HMR Bond Issue.
J
City of Fayetteville, Arkansas
2017 Operating Budget
HMR Tax Bonds 2014 Fund (3390)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Contribution from Advertising/Promotion
$ 742,528 $
706,000 $
706,000 $
710,000
Investment Earnings
29
0
250
0
Total Revenues
742,557
706,000
706,250
710,000
Expenses:
Principal Payment
295,000
300,000
300,000
310,000
Interest Expense
385,142
399,512
399,512
393,512
Paying Agent Fees
3,600
6,488
6,488
6,488
Total Expenses
683,742
706,000
706,000
710,000
Income / (Loss)
$ 58,815 $
0 $
250 $
0
Total Budget
$ 683,742 $
706,000 $
706,000 $
710,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 62,442 $ 121,257 $ 121,257 $ 121,507
Income / (Loss) 58,815 0 250 0
Ending Undesignated Fund Balance $ 121,257 $ 121,257 $ . 121,507 $ 121,507
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
HMR Tax Bonds 2014 Fund (3390)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
3390.900.9390 - HMR 2014 Bond Debt Service Program:
50 - Debt Service 683,742 706,000 706,000 710,000
Total
683,742
706,000 '
706,000
710,000
Budget Total
683,742
706,000
706,000
710,000
Sales Tax Bond Fund (3440)
The Sales Tax Bond Fund accounts for the accumulation of resources and the payment of bond debt
incurred for the City's streets and trail system.
Sales Tax Bond
(1.00%) Sales Tax Revenue
$25.00
O
$20.00
$15.00
$10.00
$5.00
$0.00
05 06 07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
City of Fayetteville, Arkansas
2017 Operating Budget
Sales Tax Bond Fund (3440)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Sales Tax - City
$ 19,800,619 $
19,771,000 $
20,593,700 $
21,006,000
Investment Earnings
834
0
4,880
0
Proceeds from Bond Sales
65,000
0
0
0
Transfer from Sales Tax Construction
1
0
0
0
Total Revenues
19,866,454
19,771,000
20,598,580
21,006,000
Expenses:
Principal Payment
16,165,000
16,564,199
16,564,199
18,032,613
Interest Expense
3,349,361
3,195,401
3,195,401
2,959,387
Professional Services
0
1,400
1,400
2,000
Bond Issuance Cost
62,273
0
0
0
Paying Agent Fees
10,700
10,000
10,000
12,000
Total Expenses
19,587,334
19,771,000
19,771,000
21,006,000
Income / (Loss)
$
279,120
$ 0
$ 827,580
$
0
Total Budget
$
$ 19,771,000
$
19,587,334
$ 19,771,000
21,006,000
FUND BALANCE ANALYSIS
Beginning Undesignated FundBalance
$
5,571,019
$ 5,850,139
$ 5,850,139
$
6,677,719
Income / (Loss)
279,120
0
827,580
0
Ending Undesignated Fund Balance
$
5,850,139
$ 5,850,139
$ 6,677,719
$
6,677,719
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Sales Tax Bond Fund (3440)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
3440.900.9440 - Sewer Bonds - Expense Procgram:
30 - Services and Charges 0 1,400 1,400 2,000
50 - Debt Service 19,587,334 19,769,600 19,769,600 21,004,000
Total 19,587,334 19,771,000 19,771,000 21,006,000
Budget Total 19,587,334 19,771,000 19,771,000 21,006,000
t
87
Replacement & Disaster Recovery Fund (4270)
The Replacement & Disaster Recovery Fund accounts for general government monies accumulated and
used for the purchase of qualifying certain vehicles and equipment (primarily copiers). By policy, the fund
attempts to maintain a reserve of three million dollars for disaster recovery.
Replacement & Disaster Recovery Fund
Ending Fund Balance
$4.50
C
O
$4.00
$3.50
$3.00
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
05 06 07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
••
City of Fayetteville, Arkansas
2017 Operating Budget
Replacement & Disaster Recovery Fund (4270)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
Revenues:
Intergovernmental (Grants) $ 100,741 $ 0 $ 0 $ 0
Replacement Copier Revenue 25,335 40,000 24,900 25,000
Investment Earnings 1') ohc ')c nnn '�n Qnn Wn nnn
Other
Total Revenues
Expenses:
Audit Expense
Replacement & Disaster Recovery (Other)
Fixed Assets
Vehicles & Equipment
Total Expenses
Income / (Loss)
Total Budget
139,293 65,000 55,955
1,900 2,000 2,000 2,000
9,596 650 650 0
O QLO 1 A A '240 1 A A ']OO An nnn
$ 117,928
$ (91,924) $
(100,969) $
13,000
$ 21,365
$ .156,924 $
156,924 $
42,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 3,652,489 $
3,770,417 $
3,770,417 $
3,669,448
Income / (Loss)
117,928
(91,924)
(100,969)
13,000
Ending Undesignated Fund Balance
$ 3,770,417 $
3,678,493 $
3,669,448 $
3,682,448
90
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Replacement & Disaster Recovery Fund (4270)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
4270.900.9270 - Replacement Fund Expense Program:
20 - Materials & Supplies $ 9,595 $ 650 $ 650 $ -
30 - Services and Charges 1,900 2,000 2,000 2,000
80 - Capital 9,869 154,274 154,274 40,000
Total 21,365 156,924 156,924 42,000
Budget Total $ 21,365 $ 156,924 $ 156,924 $ 42,000
91
Sales Tax Capital Improvements Fund (4470)
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and
use tax which is used for acquisition and improvement projects as well as equipment additions and
replacements that are included in the City's Five -Year Capital Improvements Program. The $8,542,000 in
planned expenditures for 2017 provides for $8,534,000 in capital improvements.
The capital portion of City Sales Tax for 2017 is expected to be $164,400 over 2016 estimated collections. This
is a percent increase of 2%.
1% City Sales Tax
$25.00
C
0
$20.00
$15.00
$10.00
$5.00
$0.00
05 ' 06 07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
93
City of Fayetteville, Arkansas
2017 Operating Budget
Sales Tax Capital Improvements Fund (4470)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Property Taxes
$ 2 $
0 $
1 $
0
Sales Tax - City
7,917,862
7,907,000
8,234,600
8,399,000
Intergovernmental (Grants)
4,138,1 10
4,941,356
4,941,300
0
Charges for Services
15,693
373,960
366,800
0
Sidewalk Fees
10,710
0
1,260
0
Investment Earnings
26,514
56,000
76,800
72,000
Other
110,675
63,429
52,750
44,000
Transfer from General
124,872
32,120
32,120
0
Transfer from Impact Fee Fund
78,569
0
0
0
Total Revenues
12,423,007
13,373,865
13,705,631
8,515,000
Expenses:
-
Audit Expense
7,300
8,000
8,000
8,000
Information Technology Improvements
996,603
1,882,471
1,882,471
395,000
Police Improvements
920,751
1,545,054
1,545,054
646,000
Fire Improvements
1,462,663
827,979
827,979
1,550,000
Transportation Improvements
1,994,796
2,745,299
2,745,299
. 2,267,000
Parks & Recreation Improvements
121,182
627,621
627,621
280,000
Bridge & Drainage Improvements
1,292,919
867,486
867,486
410,000
Street Improvements
246,858
1,839,945
1,839,945
100,000
Trail Improvements
2,475,906
6,075,954
6,075,954
1,500,000
Transportation Bond Street Improvements
197,491
.3,096,183
3,096,183
0
Other Capital Improvements
319,102
3,001,129
3,001,129
517,000
Water/Sewer Improvements
0
0
0
350,000
Library Improvements
441,000
525,000
525,000
519,000
Transfer to Shop
0
45,000
45,000
0
Total Expenses
10,476,571
23,087,121
23,087,121
8,542,000
Income / (Loss)
$ 1,946,436 $ (9,713,256) $ (9,381,490) $ (27,000)
Total Budget
$ 10,476,571 $ 23,087,121 $
23,087,121 $
8,542,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 8,837,350 $ 10,783,786 $
10,783,786 $
1,402,296
Income / (Loss)
1,946,436 (9,713,256)
(9,381,490)
(27,000)
Ending Undesignated Fund Balance
$ 10,783,786 $ 1,070,530 $
1,402,296 $
1,375,296
94
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Sales Tax Capital Improvements Fund (4470)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
4470.080.8080 - Library - Library Improvements:
70 - Transfers to Outside Entities
$ 441,000
$ 525,000
$ 525,000
$ 519,000
Total
441,000
525,000
525,000
519,000
4470.170.8170 - Information Technology
- Information Technology Imprvs:
20 - Materials & Supplies
180,092
420,091
420,091
320,000
30 - Services and Charges
89,246
126,484
126,484
20,000
80 - Capital
727,266
1,335,896
1,335,896
55,000
Total
996,603
1,882,471
1,882,471
395,000
4470.200.8200 - Police - Police Imorovements:
20 -
Materials & Supplies
249,013
316,246
316,246
313,000
30 -
Services and Charges
2,500
66
66
0
40 -
Maintenance
29,006
30,907
30,907
25,000
80 -
Capital
640,232
1,197,835
1,197,835
308,000
96 -
Operating Transfers Out
0
45,000
45,000
0
Total
920,751
1,590,054
1,590,054
646,000
4470.300.8300 - Fire - Fire Improvements:
20 -
Materials & Supplies
49,932
29,339
29,339
78,000
30 -
Services and Charges
1,616
7,387
7,387
0
40 -Maintenance
76,759
219,779
219,779
125,000
80 -Capital
1,334,357
571,474
571,474
1,347,000
Total
1,462,663
827,979
827,979
1,550,000
4470.410.8410 - Transportation Services - Transportation Imorovements:
20
- Materials & Supplies
100,375
75,000
30
- Services and Charges
217,630
388,820
39
-Cost Allocation
671,125
566,876
40
-Maintenance
951,859
1,201,018
80
-Capital
53,807
513,585
Total
1,994,796
2,745,299
75,000
388,820
566,876
1,201,018
513,585
2,745,299
0
0
535,000
1,282,000
450,000
2,267,000
95
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Sales Tax Capital Improvements Fund (4470)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
4470.520.8520 - Parks & Recreation - Parks & Recreation Improvements:
20 - Materials & Supplies
13,718
50,723
50,723
0
30 - Services and Charges
87,852
145,222
145,222
23,000
39 —Cost Allocation
4,545
5,266
5,266
0
40 -Maintenance
15,068
144,575
144,575
150,000
80 -Capital
0
281,835
281,835
107,000
Total
121,182
627,621
627,621
280,000
4470.621.8810 - Engineering - Bridge & Drainage
Improvements:
20 - Materials & Supplies
0
519
519
0
30 -Services and Charges
165,121
391,874
391,874
0
40 - Maintenance
53,528
50,000
50,000
50,000
80 - Capital
1,074,270
425,093
425,093
360,000
Total
1,292,919
867,486
867,486
410,000
4470.800.8820 - Non Departmental - Street Improvements:
20 - Materials & Supplies
- 0
165
165
0
30 - Services and Charges
17,763
502,837
502,837
0
80 - Capital
229,096
1,336,943
1,336,943
100,000
Total
246,858
1,839,945
1,839,945
100,000
4470:800.8830 - Non Departmental - Trail Improvements:
=20 - Materials & Supplies
11,146
28,167
28,167
0
30 - Services and Charges
535,674
441,562
441,562.
0
39 - Cost Allocation
207,397
259,778
259,778
322,000
40 - Maintenance
19,771
109,632
109,632
0
80 - Capital
1,701,918
5,236,815
5,236,815
1,178,000
Total
2,475,906
6,075,954
6,075,954
1,500,000
4470.800.8835 - Non Departmental - Transportation Bond Street Impr:
30 - Services and Charges
197,491
953,601
953,601
0
80 -Capital
0
2,142,582
2,142,582
0
Total
197,491
3,096,183
3,096,183
0
4470.090.8900 - Miscellaneous - Other Capital Improvements:
20 - Materials & Supplies
62
2,721
2,721
0
30 - Services and Charges -
26,534
763,873
763,873
0
40 -Maintenance
1,739
453
453
120,000
80 -Capital
21,258
81,742
81,742
45,000
Total
49,593
848,789
848,789
165,000
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Sales Tax Capital Improvements Fund (4470)
Actual Budgeted Estimated
2015 2016 2016
4470.133.8900 - Budget & Information Management - Other Capital Improvements:
20 - Materials & Supplies 706 47,360 47,360
30 - Services and Charges 488 0 0
80 - Capital 0 97,000 97,000
Total 1,194 144,360 144,360
4470.140.8900 - Facilities Management - Other Capital Improvements:
20 - Materials & Supplies 9,841 243 243
30 - Services and Charges 34,946 124,866 124,866
40 - Maintenance 117,988 740,008 740,008
Budgeted
2017
0
0
0
0
0
40,000
257,000
Total
162,776
865,117
865,117
297,000
4470.620.8900 - Development Services - Other Capital Improvements:
20 - Materials & Supplies
0
147,247
147,247
0
30 - Services and Charges
21,895
108,236
108,236
0
80 - Capital
0
59,954
59,954
0
Total
21,895
315,437
315,437
0
4470.671.8900 - Animal Services
- Other Capital Improvements:
40 - Maintenance
20,907
30,554
30,554
0
80 -Capital
0
22,919
22,919
5,000
Total
20,907
53,473
53,473.
5,000
4470.800.8900 - Non Departmental - Other Capital Improvements:
20 - Materials & Supplies
5,837
0
0
0
30 - Services and Charges
7,300
43,000
43,000
8,000
Total
13,137
43,000
43,000
8,000
4470.060.8900 - Media Services -
Other Capital Improvements:
20 - Materials & Supplies
35,053
130,194
130,194
50,000
30 - Services and Charges
530
.454,1 19
454,119
0
40 -Maintenance
1,046
30,041
30,041
.0
80 - Capital
20,272
124,599
124,599
0
Total
56,901
738,953
738,953
50,000
4470.800.8700 - Non Departmental - Water/Sewer Improvements:
80 - Capital
0
0
0
350,000
Total
0
0
0
350,000
Budget Total
$ 10,476,571 $ 23,087,121
$ 23,087,121
$ 8,542,000
97
City of Fayetteville
2017 Capital Budget
Sales Tax Capital Improvement fund (4470)
Project Category Project Title
Animal Services Improvements
Bridge & Drainage Improvements
Facilities Management Improvements
Fire Improvements
Animal Services Improvements
Drainage Maintenance
Other Drainage Improvements
Stormwater Quality Mgt/Nutrient Reduction
Building Efficiency Improvements
Building Improvements
Fire Apparatus Purchases
Fire Training Grounds
Fire Facility Maintenance
Fire Information Technology Updates
Firefighting Safety Equipment
Information Technology Improvements Document Management
Fayetteville-AR.gov Technical Improvements
Geographic Information System
Local Area Network (LAN) Upgrade
Microcomputer / Printer Replacements
Storage Area Network (SAN)
Telecommunication Systems Upgrades
Library Improvements
Library Computer Replacements
Library Materials Purchases
Media Services Improvements
Television Center Equipment
Miscellaneous Capital Improvements
City Clerk Document Management Equipment
Woolsey Homestead Historic Restoration
Other Capital Improvements
Audit Expense
Budgeted
2016
$ 5,000
5,000
$ 50,000
160,000
200,000
410,000
40,000
257,000
297,000
600,000
747,000
125,000
40,000
38,000
1,550,000
15,000
20,000
60,000
125,000
115,000
40,000
395,000
Ju,uuu
519,000
,,LAiIIi
• 50,000
45,000
120,000
165,000
8,000
PA•]
Budgeted
Project Category
Project Title
2016
Parks & Recreation Improvements
Forestry and Habitat Improvement
34,000
Lights of the Ozarks
23,000
Park Paving Improvements
58,000
Parks Safety and ADA
15,000
Walker Park Senior Activity & Wellness Center
150,000
280,000
Police Improvements
Central Dispatch Improvements
165,000
Employee Gym Equipment
10,000
Police Building Improvements
25,000
Police Bulletproof Vests & Ballistic Protection
10,000
Police Equipment Replacement
10,000
Police Mobile Video System Replacement
210,000
Police Specialized Equipment
8,000
Police Take Home Vehicles
60,000
Police Technology Improvements
25,000
Police Unmarked Vehicles
83,000
Police Weapon Replacement 0
40,000
646,000
Street Improvements
Street/ROW/Intersection Cost Shares
100,000
100,000
Trail Improvements
Trail Development
1.,500,000
1,500,000
Transportation Improvements
In -House Pavement Improvements
1,707,000
Parking Lot Improvements (City Emp. Lot)
10,000
Sidewalk Improvements
400,000
Traffic Signal Improvements
110,000
Wireless Traffic Signal Control
40,000
2,267,000
Water & Sewer Improvements
Willow Bend Development Cost Share
350,000
$ 8,542,000
11
Sales Tax Construction Bond Fund (4520)
The Sales Tax Construction Bond Fund accounts for the remaining bond proceeds for improvements to streets
and trail construction pursuant to the 2006 referendum. Appropriations of these funds will be provided
through the re -budget process which will be considered by the City Council during the first quarter of 2017.
Amounts shown as the 2017 budget request represent interest earnings forecasts only.
101
City of Fayetteville, Arkansas
2017 Operating Budget
Sales Tax Construction Bond Fund (4520)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Investment Earnings
$
2,072
$ 1,800 $
11,830 $
7,000
Intergovernmental (Grants)
48,928
0
0
0
Proceeds from Bond Sales
9,015,226
0
0
0
Other
11,978
3,200
3,200
0
Total Revenues
9,078,204
5,000
15,030
7,000
Expenses:
Street Sales Tax Construction (2009)
1,326,421
0
0
0
Street Sales Tax Construction (2013)
4,323,043
13,335,398
13,335,398
5,000
Street Sales Tax Construction (2015)
0
8,914,875
8,914,875
0
Bond Issuance Cost
100,350
0
0
0
Transfer to Sales Tax Bond
1
0
0
0
Total Expenses
5,749,815
22,250,273
22,250,273
5,000
Income / (Loss)
$
3,328,389
$ (22,245,273) $
(22,235,243) $
2,000
Total Budget
$
5,749,816
$ 22,250,273 $
22,250,273 $
5,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
18,925,938
$ 22,254,327 - $
22,254,327 $
19,084
Income / (Loss)
3,328,389
(22,245,273)
(22,235,243)
2,000
Ending Undesignated Fund Balance
$
- 22,254,327
$ 9,054 $
19,084 $
21,084
102
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Sales Tax Construction Bond Fund (4520)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
4520.800.9520 - 2006A Sales Tax Const Expense Program:
96 - Operating Transfers Out 1 0 0 0
Total 1 0 0 0
4520.800.9540 - Street Sales Tax 2009 Program:
80 -Capital 1,326,421 0 0 0
Total - 1,326,421 0 0 0
4520.800.9555 - Street Sales Tax 2013 Program:
30 - Services and Charges
698,394
787,746
789,599
5,000
80 - Capital
3,624,649
12,547,652
12,545,799
0
Total
4,323,042
13,335,398
13,335,398
5,000
4520.800.9556 - Street Sales Tax 2015 Program:
30 - Services and Charges
0
11,750
11,750
0
50 - Debt Service
100,350
0
0
0
80 -Capitol
0
8,903,125
8,903,125
0
Total
100,350
8,914,875
8,914,875
0
Budget Total 5,749,815 22,250,273 22,250,273 . 5,000
103
Parking Deck Project Fund (4560)
The Parking Deck Project Fund accounts for the bond proceeds issued to construct and equip a new parking
deck facility with liner buildings within the City's entertainment district. This project will be finalized at the close
of 2016.
105
City of Fayetteville. Arkansas
2017 Operating Budget
Parking Deck Project Fund (4560)
Actual Budgeted Estimated Budgeted
Revenues:
Payments from Walton Arts Center
Investment Earnings
Gain/Loss on Sale of Investments
Transfer from Parking
Total Revenues
Expenses:
Audit Expense
Parking Deck Project
Transfer to Parking Deck Bond
Total Expenses
Income / (Loss)
Total Budget
862, I95 $ 0 $ 2,667 $ 0
14,436 0 0 0
4.920 0 0 0
0
3,000
3,000
0
8,877,710
406,871
406,871
0
0
3
3
0
8,877,710
409,874
409,874
0
$ (7,896,159) $
(409,874) $
(407,207) $
0
$ 8,877,710 $
409,874 $
0
409,874 $
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 8,336,315 $
440,156 $
440,156 $
32,949
Income / (Loss)
(7,896,159)
(409,874)
(407,207)
0
Ending Undesignated Fund Balance
$ 440,156 $
30,282 $
32,949 $
32,949
106
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Parking Deck Project Fund (4560)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
4560.900.9560 - Parking Deck Project Program:
30 - Services and Charges
253,026
28,743
28,743
0
39 - Cost Allocation
3,887
0
0
0
80 -Capital
8,620,797
381,128
381,128
0
96 - Operating Transfers Out
0
3
3
0
Total
8,877,710
409,874
409,874
0
Budget Total - 8,877,710 409,874
107
409,874 0
HMR 2014 Bond Capital Improvement Fund (4570)
The HMR 2014 Bond Capital Improvement Fund accounts for the bond proceeds issued for the purpose of
paying a portion of the costs of expanding and renovating the Walton Arts Center and paying a portion of
the costs of acquiring, constructing and equipping a regional park within the City. This fund will be closed at
the end of 2016.
109
Revenues:
Investment Earnings
Total Revenues
Expenses:
City of Fayetteville, Arkansas
2017 Operating Budget
HMR Bonds Capital Projects Fund (4570)
Actual Budgeted Estimated Budgeted
2015 2016 - 2016 2017
Q o Sn G n Q Ton R n
HMR 2014 - Regional Park Capital Project
HMR 2014 - WAC Capital Project
Total Expenses
Income / (Loss)
Total Budget
3,642,656
0
0 0
5,974,140
1,196,308
1,196,308 ' 0
9,616,796
1,196,308
1,196,308 0
P '/, V I J, (_# V I .1)
1 1, 1/ V,J V V I 4)
1 1, 1 / 'Jr.) I V) .1)
V
$ 9,616,796 $
1,196,308 $
1,196,308 $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 10,813,109 $
1,197,263 $
1,197,263 $
1,745
Income / (Loss)
(9,615,846)
(1,196,308)
(1,195,518)
0
Ending Undesignated Fund Balance
$ 1,197,263 $
955 $
1,745 $
1,745
110
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
HMR Bonds Capital Projects Fund (4570)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
4570.800.9570 - HMR 2014 Reg Park Capital Proi Program:
80 - Capital 3,642,656
0
0
0
Total 3,642,656
0
0
0
4570.800.9575 - HMR 2014 WAC Capital Project Program:
80 -Capital 5,974,140
1,196,308
1,196,308
0
Total - 5,974,140
1,196,308
1,196,308
0
Budget Total 9,616,796 • 1,196,308 1,196,308 0
Water and Sewer Fund (5400)
The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance
expenses of the City's water and sewer system. This includes water purchases from Beaver Water District, all
water and sewer functions, the operation of the wastewater treatment plants, meter and backflow
operations, and utility financial services. The 2017 Budget includes a significant amount in capital outlay at
just under $9.1 million.
Water & Sewer Fund Revenues
For 2017, the Water & Sewer Fund is projected to have an operating gain of $7,296,000 before capital
expenditures and depreciation expense.. System usage projections for 2017 are expected to be
approximately the same as 2016. The water and sewer rates will increase by 3% for 2017.
Sources of Funds for 2017
$40,525,000
Transfers In
$900,000
2.2%
Sewer Service Charges
$18,093,000
44.7% Use of Fund Balance
$2,425,000
6.0%
Interest Income.
$ 283,000
0.7% N
Other Non-Ope
$506,000
1.2%
�/ Other
$1,404,000
Water Sales
$16,914,000
41.7%
113
Water Sales: Water sales revenue is based on metered customer usage of water and is one of -he primary
sources of revenue for the Water & Sewer Fund. Budgeted revenue for 2017 is estimated to be $527,770 over
2016.
$18.00
C
g $16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$0.00
05 06 07 08 09 10 11 12 13 14 15 16 EsI 17 Bud
Year
Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is the
other primary source of revenue for the Water & Sewer Fund. The budgeted revenue for 2017 >; projected to
be $534,700 over estimated 2016:
�, $20.00
C
$18.00
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$0.00
05 06 07 08 09 10 11 12 15 14 15 16 Est 17 Bud
Year
114
Water & Sewer Fund Expenses
The wastewater treatment plant operations budgeted for 2017 represents,
the largest expenditure in the fund
at $9.6 million. This represents 23.7% of the total operating expenses. The water purchases are budgeted at
$7.0 million, which represents 17.3% of total operating expenditures'.
Use of Funds for 2017
$40,525,000
Capital Expenditures
$9,056,000 Utilities Director Utilities Project
22.3% $214,000 Management
0.5% $309,000
Principal Payment
$1,565,000 0.8%
Water Purchased
3.9%
$7,000,000
Interest Expense
17.3% Operations &
$110,000
Administration
0.3%
' $4,063,000
10.0%
Meter Operations .-
4.6%
Water Transmission and
Distribution
$2,691,000
Utility Financial Services: .
6.6%
j �:.,
$1,490,000 - ;�.��;��,`�
3.7%
Water & Sewer
Sewer Main Maintenance
Wastewater Treatment Connections
$2,191,000
Plant $378,000 -
5.4%
$9,599,000 0.9/a
23.7%
Water Purchases
$8.00 -
Cost
10.00
2
$7.00
—O— Gallons
i
9.00
$6.00
^
tk2
ko�
tr��
8.00
TMi
7.00
4 77�
CGS 39
5 1H
�3
4.70
4 80
5 30a�4�
5
22
5 18
5 26
5.31
5.00 0
4.54
i+
rS�N'
Ali is
a
v
S i'
.�
a
53.00
ka
ttai
-`
4.00
s Y
3.00
04 05 06 07 08 09 10 11 12
13 14 15 16 Est
Year
115
City of Fayetteville. Arkansas
2017 Operating Budget
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Water Sales
$ 16,092,573 $
16,355,688 $
16,386,230 $
16,914,000
Sewer Service Charges
17,563,427
17,569,800
17,558,300
18,093,000
Other
1,355,748
1,500,000
1,363,600
1,404,000
Interest Income
116,234
216,272
283,320
283,000
Other Non -Operating
475,560
426,240
502,100
506,000
Total Revenues
35,603,542
36,068,000
36,093,550
37,200,000
Expenses:
Utilities Director
224,909
213,900
213,900
214,000
Utilities Project Management
353,593
286,964
286,964
309,000
Water Purchased
6,559,871
6,810,000
6,810,000
7,000,000
Operations & Administration
3,601,826
4,088,089
.4,088,089
4,063,000
Water Transmission and Distribution
2,188,754
2,446,273
2,446,273
2,691,000
Sewer Main Maintenance
1,809,359
2,077,200
2,077,200
2,191,000
Water & Sewer Connections
324,623
351,300
351,300
378,000
Wastewater Treatment Plant
8,837,31 1
9,636,600
9,606,600
9,599,000
Utility Financial Services
1,272,598
1,451,400.
1,451,400
1,490,000
Meter Operations
1,568,037
2,169,219 .
2,169,219
1,859,000
Interest Expense
174,803
161,700
161,700
110,000
Total Expenses
26,915,684
29.,692,645
29,662,645
29,904,000
Budget Gain / (Loss) Before Capital
$ 8,687,858 $
6,375;355 $
6,430;905 $
7,296,000
Non -Operating Revenues / (Expenses):
Intergovernmental (Grants)
374,807
3,776,757
3,776,757
Principal Payment
(1,510,000).
(1,535,000)
(1,535,000)
(1,565,000)
Capital Expenditures
(5,861,040)
(28,028,574)
(28,058,574)
(8,894,000)
Transfer from Impact Fee Fund
0
3,804,396
3,804,400
900,000
Transfer to Shop
(241,985)
(123,000)
(123,000)
(162,000)
Total Capital Revenues / (Expenses)
(7,238,218)
(22,105,421)
(22,135,417)
(9,721,000)
Budget Gain / (Loss)
Total Budget
$ 1,449,640 $ (15,730,066) $ (15,704,512) $ (2,425,000)
$ .34,528,709 $ 59,379,219 $ 59,379,219 $ 40,525,000
116
City of Fayetteville, Arkansas
2017 Operating Budget
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$
339,038,196
$
340,470,499
$ 340,470,499
$ 343,933,861
Budget Gain / (Loss)
1,449,640
(15,730,066)
(15,704,512)
(2,425,000)
Plus: Gain Capital Expenditures
5,861,040
28,028,574
28,058,574
8,894,000
Plus: Gain W/S Connections
324,623
351,300
351,300
378,000
Plus: Capital Contribution
2,944,178
0
0
0
Plus: Bond Principal Payment
1,510,000
-
1,535,000
1,535,000
1,565,000
Less: Depreciation Expense
(10,657,178)
(10,777,000)
(10,777,000)
(10,777,000)
Ending Total Net Assets
$
340,470,499
$
343,878,307
$ 343,933,861
$ 341,568,861
NET ASSET ANALYSIS
Net Investment in Capital Assets
$
301,307,926
$
318,559,500
$ 318,589,500
$ 316,706,500
Restricted for Prepaids/Debt Service
1,415,735
1,415,735
1,415,735
1,415,735
Unrestricted
37,746,838
23,903,072
23,928,626
23,446,626
Ending Total Net Position
$
340,470,499
$
343,878,307
$ 343,933,861
$ 341,568,861
117
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
5400.700.1800 - Utilities Director Program:
10- Personnel Services
185,803
163,927
163,927
168,989
20 - Materials & Supplies
1,518
5,402
.5,402
4,002
30 - Services and Charges
5,140
11,442
11,442
7,944
33-Motorpool
4,415
5,097
5,097
5,033
39 - Cost Allocation
28,032
28,032
28,032
28,032
Total
224,909
213,900
213,900
214,000
5400.700.4020 - Utilities Proiect Management Program:
10- Personnel Services
159,707
237,897
237,897
263,686
20 - Materials & Supplies
4,348
10,608
10,608
9,008
30 - Services and Charges
S 173,184
20,573
20,573
17,423
33 - Motorpool
5,179
4,886
4,886
6,383
40 - Maintenance
1 1,175
13,000
13,000
12,500
Total
353,593
286,964
286,964
309,000
5400.710.1810 - Utilities Financial Services Program:
10- Personnel Services
- 894,990
901,403
901-,403
939,003
20 - Materials & Supplies
45,986
83,925
83,925
74,000
30 - Services and Charges
427,649
554,41 1
554,41 1
564,41 1
39 -Cost Allocation
(100,614)
(100,614)
(100,614)
(100,614)
40 - Maintenance
4,586
12,275
12,275
13,200
Total
1,272,598
1,451,400
1,451,400
1,490,000
5400.720.1820 - Meter Reading Proaram:
10- Personnel Services
810,077
855,842
855,842
865,276
20 - Materials & Supplies
44,170
66,369
66,369
66,369
30 - Services and Charges
15,490
22,310
22,310
25,310
33 - Motorpool
76,797
82,179
82,179
101,275
39 - Cost Allocation
84,420
84,420
84,420
84,420
40 -Maintenance
6,489
9,280
9,280
10,350
Total
1,037,444
1,120,400
-1,120,400
1,153,000
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated
2015 2016 2016
5400.720.1830 - Meter Maint & Backflow Prev Proaram:
10- Personnel Services
376,413
20 - Materials & Supplies
14,422
30 - Services and Charges
7,527
33 - Motorpool
18,030
39 - Cost Allocation
26,760
40 - Maintenance
470
Total
443,620
5400.720.1840 - Meter Operations Capital
Program:
20 - Materials & Supplies
38,279
30- Services and Charges
41,899
40 - Maintenance
6,795
80 - Capital
393,488
96 - Operating Transfers Out
241,985
Total
722,445
5400.720.3800 - Water Purchased Program:
30 - Services and Charges
6,559,871
Budgeted
2017
398,109
398,109
405,832
33,579
33,579
28,259
9,070
9,070
11,570
18,802
18,802
25,829
26,760
26,760
26,760
500
500
750
486,820
486,820
499,000
160,931
160,931
37,000
171,879
171,879
170,000
229,189
229,189
0
995,462
995,462
431,000
123,000
123,000
162,000
1,680,461
1,680,461
800,000
6,810,000 6,810,000 7,000,000
Total
6,559,871
6,810,000
6,810,000
7,000,000
5400.720.4000
- Operations & Administration Program:
10-
Personnel Services
714,250
1,012,449
1,012,449
924,980
20
- Materials & Supplies
81,599
124,560
124,560
146,836
30
- Services and Charges
1,792,689
1,878,362
1,878,362
1,903,260
33
- Motorpool
12,730
15,826
15,826
17,393
39
- Cost Allocation
949,392
949,392
949,392
949,392
40
-Maintenance
51,167
.107,500
107,500
121,139
50
- Debt Service
12,114
21,000
21,000
21,000
80
-Capital
0
56,491
56,491
0
Total
3,613,940
4,165,580
4,165,580
4,084,000
5400.720.4310
- Water Distribution Maintenance
Program:
10-
Personnel Services
808,611
861,882
861,882
908,681
20
- Materials & Supplies
673,257'
716,559
716,559
, 810,494
30
- Services and Charges
84,521
150,738
150,738
177,165
33
- Motorpool
335,118
410,602
410,602
480,868
39
- Cost Allocation
80,292
80,292
80,292
80,292
40
- Maintenance
10,387
15,500
15,500
20,500
Total
1,992,186
2,235,573
2,235,573
2,478,000
119
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
5400.720.4330 - Water Storage & Pump Maintenance Program:
10- Personnel Services
148,201
148,427
148,427
151,256
20 - Materials & Supplies
17,196
28,493
28,493
35,493
30 - Services and Charges
1,709
7,500
7,500
0
33 - Motorpool
16,596
15,052
15,052
15,023
39 - Cost Allocation
10,428
10,428
10,428
10,428
40 - Maintenance
2,439
800
800
800
Total
196,568
210,700
210,700
213,000
5400.720.44 10 - Sewer Mains Maintenance Program:
10 - Personnel Services
1,044,597
1,129,167
1,129,167
1,142,709
• 20 - Materials & Supplies
235,020
326,825
326,825
353,825
30 - Services and Charges
32,269
74,454
74,454
102,500
33 - Motorpool
409,628
457,090
457,090
502,302
39 - Cost Allocation
83,664
83,664
83,664
83,664
40 -Maintenance
• 4,181
6,000
6,000
6,000
80 - Capital
200
0
0
0
Total _
1,809,559
2,077,200
2,077,200
2,191,000
5400.720.5600 - Capital Water Mains Program:
30 - Services and Charges
169,422
405,886
405,886
0
80 Capital
1,828,548
9,489,243
9,489,243
5,443,000
Total •
1,997,970
9,895,129
9,895,129
5,443,000
5400.720.5620 - Water & Sewer Connections Program:
10 - Personnel Services
163,298
180,068
180,068
189,626
20 - Materials & Supplies
101,005
95,050
95,050
113,050
30 -Services and Charges
2,216
15,000
15,000
15,000
33 - Motorpool
42,148
45,686
45,686
45,828
39 - Cost Allocation
14,496
14,496
14,496
14,496
40 - Maintenance
1,460
1,000
1,000
0
Total
324,623
351,300
351,300
378,000
5400.720.5700 - Sewer Mains Construction Program:
30 - Services and Charges
983,401
1,122,996
1,122,996
0
80 - Capital
874,793
11,346,320
11,3.46,320
1,500,000
Total
1,858,194
12,469,316
12,469,316
1,500,000
5400.720.6800 - Debt Service Program:
50 - Debt Service
1,672,690
1,675,700
1,675,700
1,654,000
Total
1,672,690
1,675,700
1,675,700
1,654,000
120
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
• 5400.730.5100 - WWTP Administration & SCADA Program:
20 - Materials & Supplies
30 -Services and Charges
40 - Maintenance
0
1,694,196
871
1,073
1,782,507
872
1,073
1,782,507
872
1,073
1,81 1,298
872
Total
1,695,067
1,784,452
1,784,452
1,813,243
5400.730.51 10 - WWTP East Side Operations Program:
-
20 - Materials & Supplies
41,695
1 1 1,101
1 1 1,101
1 1 1,101
30 - Services and Charges
3,799,233
3,802,774
3,802,774
4,206,901
33 - Motorpool
262,878
263,560
263,560
334,372
39 -Cost Allocation
51,408
51,408
51,408
51,408
40 - Maintenance
11,532
8,153
8,153
8,153
Total
4,166,746
4,236,996
4,236,996
4,711,935
5400.730.5120 - WWTP West Side Operations Program:
20 - Materials & Supplies
32,041
99,655
99,655
99,655
30 - Services and Charges
1,259,934
1,366,766
1,366,766
1,420,168
33-Motorpool
56,50756,339
56,339
66,831
39 -Cost Allocation
51,108
51,108
51,108
51,108
40 - Maintenance
0
3,549
3,549
3,549
Total
1,399,589
1,577,417
1,577,417 '
1,641,311
5400.730.5 130 - WWTP Lab / IPP Program:
30 - Services and Charges
489,099
505,1 1 1
505,1 1 1
529,678
Total
489,099
505,1 1 1
505,111
529,678
121
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
5400.730.5140 - WWTP Lift Station Maintenance Program:
20 - Materials & Supplies
0
39,969
39,969
39,969
30 - Services and Charges
791,539
846,043
846,043
862,864
Total
791,539
886,012
886,012
902,833
5400.730.5800 - Wastewater Plant Capital
Program:
20 - Materials & Supplies
8,834
6,481
6,481
0
30 - Services and Charges
139,907
243,898
243,898
0
40 -Maintenance
146,530
396,233
366,233
0
80 - Capital
1,61 1,188
4,612,176
4,642,176
1,520,000
Total
1,906459
5,258,788
5,258,788
1,520,000
Budget Total
$ 34,528,709
$ 59,379,219
$ 59,379,219
$ 40,525,000
122
Recycling & Trash Collection Fund (5500)
The Recycling & Trash Collection Fund is responsible for the operation of the City's solid waste collection and
disposal, transfer station, recycling program, and composting program. Revenues for the fund are obtained
from fees levied for trash collection, recycling revenue, and container sales or leases. After capital
expenditures, the fund will have a loss of $688,000. However, there are more than sufficient reserves to
accommodate the expenditures.
Recycling & Trash Collection Fund Revenues
For 2017, the Recycling & Trash Collection Fund sources of funds are budgeted at $1 1,690,000. Solid Waste
collection fees make up the largest source of revenue (71.4%).
Recycling Revenues
Recycling revenue includes the sale of materials collected at curbside and at the recycling centers. The
estimated revenue for that program is $656,000 for 2017. However, a portion of the solid waste fees are
attributable to recycling activity. That portion is estimated to be approximately $1,572,000 for 2017.
Sources of Funds for 2017
$11,690,000
Recycling Revenue
$656,000
5.6%
Solid Waste Fees
$8,343,000
71.4%
123
)mmercial Drop Box
$1,177,000
10.1%
-ansfer Station
$520,000
4.4%
aer
,000
3%
Interest Income
$60,000
0.5%
$688,000
5.9%
Solid Waste Fees: The 2016 revenue estimates are approximately $65,656 over 2015 actual collections. The
2017 revenues are projected to be slightly up compared to 2016 estimates.
$9.00
O
0
$8.00
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
05 06 07 08 09 10 11 12 13 14 . 15 16 Est 17 Bud
Year
Recycling & Trash Collection Fund Expenses
Expenses for the Recycling & Trash Collection Fund are budgeted at $1 1,690,000 for 2017. The commercial
collections program and related activity make up the largest segment of the budget.
Use of Funds for 2017
$11,690,000
Capital
$197,000 Operations &
Composting 1.7%_ Administration
$836,000
7.2%
Recycling
$1,981,000
16.9%
Transfer Station
$1,293,000
11.1%• ..: '.
$2,016,000
17.2%
Commercial Collections
$2,548,000
21.8%
Commercial Drop BoxJ ".....Residential Collections
$1,966,000
Collections
16.8%
$853,000
7.3%
124
City of Fayetteville, Arkansas
2017 Operating Budget
Recycling & Trash Collection Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Franchise Fees
182,026
172,740
214,005
203,000
Solid Waste Fees
8,283,601
8,233,776
8,294,770
8,343,000
Recycling Revenue
645,907
623,592
645,460
656,000
Commercial Drop Box
1,156,594
808,410
1,170,180
1,177,000
Transfer Station
545,714
457,650
519,700
520,000
Other
39,688
34,700
43,940
43,000
Interest Income
29,869
60,132
61,000
60,000
Total Revenues
10,883,399
10,391,000
10,949,055
11,002,000
Expenses:
Operations & Administration
1,917,309
2,114,740
2,114,740
2,016,000
Commercial Collections
2,322,345
2,420,400
2,420,400
2,548,000
Residential Collections
1,858,775
1,841,700
1,841,700
1,966,000
Commercial Drop Box Collections
726,468
832,700
832,700
853,000
Transfer Station
1,139,101
1,176,900
1,176,900
1,293,000
Recycling
1,800,286
1,777,300
1,777,300
1,981,000
Composting
742,589
809,400
809,400
836,000
Solid Waste Projects
299,316
161,156
161,156
5,000
Total Expenses
10,806,189
11,134,296
11,134,296
11,498,000
Budget Gain / (Loss) Before Capital $
77,210 $
(743,296) $
(185,241) $
(496,000)
Non -Operating Revenues / (Expenses):
Intergovernmental (Grants)
48,058
0.
0
0
Capital Expenditures
(643,553)
(4,127,057)
(4,127,057)
(192,000)
Total Capital Revenues / (Expenses)
(595,495)
(4,127,057)
(4,127,057)
(192,000)
Budget Gain / (Loss) $
(518,285) $
(4,870,353) $
(4,312,298) $
(688,000)
Total Budget $
11,449,741 $
15,261,353 $
11,690,000
15,261,353 $
125
City of Fayetteville, Arkansas
2017 Operating Budget
Recycling & Trash Collection Fund (5500)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$
1 1,81 1,652
$
11,423,821
$ 11,423,821
$ 10,731,180
Budget Gain / (Loss)
(518,285)
(4,870,353)
(4,312,298)
(688,000)
Plus: Gain Capital Expenditures
643,553
4,127,057
4,127,057
192,000
Less: Depreciation Expense
(513,099)
(507,400)
(507,400)
(507,400)
Ending Total Net Assets
$
11,423,821
$
10,173,125
$ 10,731,180
$ 9,727,780
NET ASSET ANALYSIS
Net Investment in Capital Assets
$
3,404,209
$
7,023,866
$ 7,023,866
$ 6,708,466
Unrestricted
8,019,612
3,149,259
3,707,314
3,019,314
Ending Total Net Assets
$
11,423,821
$
10,173,125
$ 10,731,180
$ 9,727,780
126
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Recycling & Trash Collection Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
5500.750.5000 - Operations & Administration Program:
10-
Personnel Services
621,950
719,017
719,017
620,306
20
- Materials & Supplies
34,383
59,543
59,543
53,168
30
- Services and Charges
756,591
809,305
809,305
815,659
33-Motorpool
14,145
13,371
13,371
12,263
39
-Cost Allocation
441,600
441,600
441,600
441,600
40
-Maintenance
48,641
71,704
71,704
72,804
50
- Debt Service
0
200
200
200
Total
1,917,309
2,1 14,740
2,1 14,740
2,016,000
5500.750.5010 - Commercial Collections Proaram:
10 - Personnel Services
20 - Materials & Supplies
30 - Services and Charges
33 - Motorpool
39 - Cost Allocation
40 - Maintenance
Total
5500.750.5020 - Residential Collections Proaram
10 - Personnel Services
20
- Materials & Supplies
30
- Services and Charges
33
- Motorpool
39
- Cost Allocation
40
- Maintenance
637,313
644,619
644,619
639,685
147,219
270,047
270,047
330,697
775,086
806,290
.806,290
861,150
687,925
624,988
624,988
641,512
72,456
72,456
72,456
72,456
2,347
2,000
2,000
2,500
2,322,345 2,420,400 2,420,400 2,548,000
624,601
623,981
623,981
627,500
132,762
130,563
130,563 -
200,859
403,193
420,753
420,753
431,200
646,412
612,947
612,947
652,985
51,456
51,456
51,456
51,456
351
2,000
2,000
2,000
Total 1,858,775
5500.750.5030 - Commercial Droo Box Collections Proaram:
1,841,700 1,841,700 1,966,000
10- Personnel Services
137,862
144,669
144,669
146,715
20
- Materials & Supplies
87,197
53,645
53,645
51,895
30
- Services and Charges
415,090
553,020
553,020
564,060
33
- Motorpool
76,483
66,622
66,622
75,586
39
- Cost Allocation
9,744
9,744
9,744
9,744
40
- Maintenance
93
5,000
5,000
5,000
Total
726,468
832,700
832,700
853,000
127
r
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Recycling & Trash Collection Fund (5500)
Actual Budgeted Estimated
2015 2016 2016
5500.750.5040 - Transfer Station Proaram:
10- Personnel Services
20 - Materials & Supplies
30 - Services and Charges
33 - Motorpool
39 - Cost Allocation
40 - Maintenance
Total
5500.750.5060 - Recvclina Proaram:
Budgeted
2017
113,539
1 13, 752
1 13, 752
122,375
10,971
18,346
18,346
18,346
936,980
980,120
980,120
1,085,910
72,759
58,430
58,430
60,117
3,252
3,252
3,252
3,252
1,600
3,000
3,000
3,000
1,139,101 1,176,900 1,176,900 1,293,000
10 - Personnel Services
954,479
946,136
946,136
987,542
20 - Materials & Supplies
173,476
129,502
129,502.
189,052
30 - Services and Charges
129,615
124,550
124,550
125,050
33 - Motorpool
437,169
467,597
467,597
559,841
39 - Cost Allocation
94,308
94,308
94,308
94,308
40 - Maintenance
11,239
15,207
15,207
25,207
Total
1,800,286
1,777,300
1,777,300
1,981,000
5500.750.5070 - Composting Program:
10- Personnel Services
364,848
382,840
382,840
393,885
20 - Materials & Supplies
37,236
50,301
50,301
64,301
30 Services and Charges
375
2,400
2,400
2,400
33 - Motorpool
307,759
340,175
340,175
342,730
39 -Cost Allocation
32,184
32,184
32,184
32184
40 - Maintenance
186
1,500
1,500
500
Total
742,589
809,400
809,400
836,000
5500.750.5080 - Solid Waste Projects Program:
20 - Materials & Supplies
289,173
121,482
121,482
5,000
30 - Services and Charges
425,107
484,847
484,847
0
80 -Capital
228,590
3,681,884
3,681,884
192,000
Total
942,869
4,288,213
4,288,213
197,000
Budget Total $ 1 1,449,741 $ 15,261,353 $ 15,261,353 $ 11,690,000
128
Airport Fund (5550)
The Airport Fund provides for the operation and maintenance of the City's municipal airport, Drake Field. The
Airport Fund's revenue is generated from FBO fuel sales and rents and leases. In 2017, the Airport Fund is
projected to increase reserves by $73,000.
Airport Fund Revenues
For 2017, the Airport Fund sources of funds are budgeted at $2,253,000. Aviation Fuel revenue is projected to
be $1,660,320 or 73.7% of the total revenue, as the City took over Fixed Based Operations in March of 2013.
Rents and Leases make up the second largest source of revenue (27.9%).
Sources of Funds for 2016
$2,253,000
Aviation Fuel
$1,660,320
73.7%
....... _.,. $10,380 .,......
0.5%
129
Rents and Leases
$628,100
27.9%
Sales Tax on Fuel
$27,200
1.2%
nd Balance
3,000
.3%
Total Operating. Revenue
This chart shows all of the Airport Fund's operating revenues by type. Primary revenues are comprised of Fuel
Sales and Rents and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator
(FBO) functions and sold aviation fuel as it became a General Aviation airport. The selling of fuel continued
until the last part of 2005 when the City contracted the operation of the FBO to an external company. The
City again took over running the Fixed Based Operations (FBO) in March of 2013. Due to the FBO, Aviation
Fuel has become the major source of revenue. A portion of the airport terminal building is leased to two pilot
training schools, the U.S. Post Office and several other business operations.
$2.50
F91$2.00
$1.50
$1.00
$0.50 1 •::
_ `ei ?,i�3" i ��f �:d.i4Y "a«s' . tad'`'•
.z..�;;;,
a
$0.00 T'�: ..i....s T'. is r T. _.�. ,TryT T •-' t
0S 06 07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
0 Rents & Leases O Aviation Fuel ❑ Other O Fees O Sales Tax on Fuel
City of Fayetteville, Arkansas
2017 Operating Budget
Airport Fund (5550)
Actual Budgeted Estimated Budgeted
2015 9011 901A 9017
Revenues:
Sales Tax - County $
12,084 $
10,100 $
11,000 $
11,200
Sales Tax - City
17,153
11,000
15,800
16,000
Rents & Leases
591,924
570,005
652,700
628,100
Aviation Fuel
1,244,705
1,529,084
1,151,700
1,660,320
Other
13,751
6,000
8,370
7,080
Interest Income
2,652
3,811
3,030
3,300
Total Revenues
1,882,269
2,130,000
1,842,600
2,326,000
Expenses:
Airport Administration
408,780
434,414
434,414
461,736
Airport Maintenance
213,399
247,800
247,800
247,000
Airport Operations
1,150,533
1,510,131
1,195,731
1,479,540
Airport Capital Expense
39,681
140,167
140,167
0
General Fund Loan Interest
5,590
5,125
5,125
4,194
General Fund Loan Principal
15,540
15,530
15,530
15,530
Total Expenses
1,833,523
2,353,167
2,038,767
2,208,000
Budget Gain / (Loss) Before Capital $
48,746 $
(223,167) $
(196,167) $
118,000
Non -Operating Revenues / (Expenses)
Intergovernmental (Grants)
587,012
251,982
251,982
0
Gain/Loss Sale of Assets
1,397
0
0
0
Capital Expenditures
(645,608)
(436,040)
(436,040)
(45,000)
Total Capital Revenues / (Expenses)
(57,199)
(184,058)
(184,058)
(45,000)
Budget Gain / (Loss)
$ (8,453) $
(407,225) $
(380,225) $
73,000
Total Budget
$ 2,479,131 $
2,789,207 $
2,474,807 $
2,253,000
131
City of Fayetteville, Arkansas
2017 Operating Budget
Airport Fund (5550)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$
10,415,773
$
10,025,717
$ 10,025,717
$ 9,071,262
Budget Gain / (Loss)
(8,453)
(407,225)
(380,225)
73,000
Plus: Gain Capital Expenditures
645,608
436,040
436,040
45,000
Plus: Bond Principal Payment
15,540
15,530
15,530
15,530
Less: Depreciation Expense
(1,042,751)
(1,025,800)
(1,025,800)
(1,025,800)
Ending Total Net Assets
$
10,025,717
$
9,044,262
$ 9,071,262
$ 8,178,992
NET ASSET ANALYSIS
Net Investment in Capital Assets
$
9,549,790
$
8,975,560
$ 8,975,560
$ 8,010,290
Unrestricted
475,927
68,702
95,702
168,702
Ending Total. Net Assets
$
10,025,717
$
9,044,262
$ 9,071,262
$ 8,178,992
132
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Airport Fund (5550)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
5550.760.3940 - Airport Administration Program:
10 - Personnel Services
192,761
193,988
193,988
210,940
20 - Materials & Supplies
10,739
7,801
7,801
9,271
30 - Services and Charges
198,907
225,818
225,818
223,963
33 - Motorpool
1,608
2,043
2,043
2,338
39 - Cost Allocation
4,764
4,764
4,764
4,764
50 - Debt Service
21,130
20,655
20,655
19,724
Total
429,910
455,069
455,069
471,000
5550.760.3950 - Airport Maintenance Program:
10- Personnel Services
113,341
131,416
131,416
128,025
20 - Materials & Supplies
9,136
19,214
19,214
19,214
30 - Services and Charges
5,678
6,642
6,642
6,642
33 - Motorpool
27,562
28,708
28,708
31,299
40 -Maintenance
57,687
61,820
61,820
61,820
Total
213,399
247,800
247,800
247,000
5550.760.3955 - Airport Operations Program:
10 - Personnel Services
267,217
255,672
255,672
261,793.
20 - Materials & Supplies
777,184
1,1 14,566
800,166
1,081,725
30 - Services and Charges
92,323
104,043
104,043
105,384
33 - Motorpool
3,596
5,870
5,870
9,004
39 - Cost Allocation
3,744
3,744
3,744
3,744
40 - Maintenance
6,469
26,236
26,236
28,350
Total
1,150,533
1,510,131
1.,195,731
1,490,000
5550.760.3960 - Airport Capital Expense Program:
20 - Materials & Supplies
238
1,232
1,232
0
30 - Services and Charges
23,881
131,181
131,181
0
40 - Maintenance
15,562
7,754
7,754
0
80 - Capital
645,608
436,040
436,040
45,000
Total
685,289
576,207
576,207
45,000
Budget Total $
2,479,131
$ 2,789,207
$ 2,474,807
$ 2,253,000
133
Police Pension Fund (6800)
The Police Pension Fund accounts for the accumulation of resources for the pension benefit payments to
qualified police personnel. Operations of this fund are controlled by the Police Pension Board. Revenues
include insurance premium tax distributions, a special City property tax, and special fees and forfeitures.
135
City of Fayetteville, Arkansas
2017 Operating Budget
Police Pension Fund (6800)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
Revenues:
Property Taxes
$ 541,112 $
548,000 $
574,500 $
574,500
State Insurance Turnback
227,671
227,371
245,060
245,060
Fines & Forfeitures
124,487
126,129
1 16,300
115,840
Gain/Loss on Sale of Investments
122,582
0
(18,204)
0
Investment Earnings
142,026
124,500
124,499
119,600
Gain/Loss in Fair Value of Investments
(491,233)
0
0
0
Other
4,069
0
1,860
0
Total Revenues
670,714
1,026,000
1,044,015
1,055,000
Expenses:
Audit Expense
3,500
3,500
3,500
3,500
Professional Services
0
1,400
1,400
2,000
Bank Service Charges
43
800
800
636
Benefit Payments
1,561,445
1,568,050
1,568,050
1,552,764
Materials and Supplies
0
250
250
100
Total Expenses
1,564,988
1,574,000
1,574,000
1,559,000
• Budget Gain / (Loss)
$ • (894,274) $
(548,000) $
(529,985) $
(504,000)
• Total Budget
• $ 1,564,989 $
1,574,000 $
1,574,000 $
1,559,000
136
City of Fayetteville, Arkansas
2017 Operating Budget
Police Pension Fund (6800)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets $ 7,138,289 $
6,244,015 $
6,244,015 $
5,714,030
Budget Gain / (Loss) (894,274)
(548,000)
(529,985)
(504,000)
Ending Total Net Assets $ 6,244,015 $
5,696,015 $
5,714,030 $
5,210,030
137
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Police Pension Fund (6800)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
6800.800.9800 - Police Pension Expense Program:
20 - Materials & Supplies 0
30 - Services and Charges 1,564,989
Total
250 250 100
1,573,750 1,573,750 1,558,900
1,564,989 1,574,000 1,574,000 1,559,000
Budget Total $ 1,564,989 $ 1,574,000 $ 1,574,000 $ 1,559,000
138
Fire Pension Fund (6810)
The Fire Pension Fund accounts for the accumulation of resources for the pension benefit payments to
qualified fire personnel. Operations of this fund are controlled by the Fire Pension Board. Revenues include
the proceeds of a special City property tax and insurance premium tax distributions from the State.
City of Fayetteville, Arkansas
2017 Operating Budget
Fire Pension Fund (6810)
Actual Budgeted Estimated Budgeted
Revenues:
Property Taxes
$ 541,112 $
548,000 $
574,500 $
574,500
State Insurance Turnback
284,738
284,738
294,851
294,851
Gain/Loss on Sale of Investments
209,397
0
530,924
0
Investment Earnings
87,898
88,262
76,120
75,649
Gain/Loss in Fair Value of Investments
(406,301)
0
0
0
Other
8
0
10
0
Total Revenues
716,852
921,000
1,476,405
945,000
Expenses:
Audit Expense
3,500
3,500
3,500
3,500
Professional Services
1,240
2,877
2,877
2,000
Bank Service Charges
55
1.50
150
373
Benefit Payments
1,418,959
1,419,084
1,419,084
1,403,727
Materials and Supplies
0
139
139
100
Services and Charges
0
250
250
300
Total Expenses
1,423,754
1,426,000
1,426,000
1,410,000
Budget Gain / (Loss)
$ (706,902) $
(505,000) $
50,405 $
(465,000)
Total Budget
$ 1,423,754 $
1,426,000 $
1,426,000 $
1,410,000
140
City of Fayetteville, Arkansas
2017 Operating Budget
Fire Pension Fund (6810)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$ 4,377,639 $
3,670,737 $
3,670,737 $
3,721,142
Budget Gain / (Loss)
(706,902)
(505,000)
50,405
(465,000)
Ending Total Net Assets
$ 3,670,737 $
3,165,737 $
3,721,142 $
3,256,142
141
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Fire Pension Fund (6810)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
6810.800.9810 - Fire Pension Expense Program:
20 - Materials & Supplies 0 139 139 100
30 - Services and Charges 1,423,755 1,425,861 1,425,861 1,409,900
Total 1,423,755 1,426,000 1,426,000 1,410,000
Budget Total $ 1,423,755 $ 1,426,000 _$ 1,426,000 $ 1,410,000
142
Shop Fund (9700)
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of equipment
and vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to
other City operating funds based on equipment and vehicle usage. Increases in 2017 operational costs can
be attributed to additional parts and supply purchases, fuel expense, insurance, and contract services for
repairs that cannot be performed by staff. These operational increases are a result of fleet expansions and
increased equipment usage. On a cash basis, revenues will be greater than expenditures after capital for
2017.
Shop Fund Revenues
Shop Charges (Replacement Charges, Motorpool and Maintenance Charges, Shop Overhead Charges,
Shop Overhead Insurance Charges, and Fuel Charges) as a whole make up 98.8% of total Shop Fund. These
revenues are budgeted at $9,539,340 for 2017. These can be broken down in components as follows. The
Replacement Charges ($5,143,300) is the amount Fleet Operations collects to purchase replacement
vehicles and equipment. -Motorpool and Maintenance Charges ($1,937,800), Shop Overhead Charges
($556,740) and Shop Overhead Insurance Charges ($143,500) are the monthly fees user divisions pay to the
Shop Fund for the on -going maintenance that is provided for the life of the vehicles and equipment. Fuel
Charges ($1,758,000) represents revenue received from charging out the cost of gasoline to the user
divisions.
Shop Charges
$12.00
0
$10.00
$8.00
$6.00
$4.00
$2.00
$0.00
05 06 07 08 09 10 11 12 13 14 15 16 Est 17 Bud
Year
143
City of Fayetteville, Arkansas
2017 Operating Budget
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2015
2016
2016
2017
Revenues:
Maintenance Charges $
40,827 $
27,600 $
34,900 $
28,800
Fuel Charges
1,042,134
1,758,000
900,000
1,758,000
Replacement Charges
4,128,392
4,267,500
4,263,100
5,143,300
Motor Pool Charges
1,759,584
1,777,740
1,779,100
1,909,000
Shop Overhead Charges
540,808
589,440
588,400
556,740
Shop Overhead Insurance
165,426
170,196
169,800
143,500
Shop Rental Pool Revenue
11,331
17,300
9,300
13,200
Other '
33,800
17,000
26,400
17,100
Interest Income
27,043
65,224
82,400
83,360
Total Revenues
7,749,345
8,690,000
7,853,400
9,653,000
Expenses:
Vehicle Maintenance
2,919,975
3,225,613
3,075,613
3,21 1,459
Gasoline/Diesel Expense
980,319
1,551,541
827,000
1,701,541
Total Expenses
3,900,294
4,777,154
3,902,613
4,913,000
Budget Gain / (Loss) Before Capital $
3,849,051 $
3,912,846 $
3,950,787 $
4,740,000
Non -Operating Revenues / (Expenses):
Gain/Loss Sale of Assets
595,906
0
113,000
0
Transfer from General
14,000
59,500
59,500
0
Transfer from Parks Development
0
91,200
91,200
27,000
Transfer from Impact Fee Fund
0
105,000
105,000
25,000
Transfer from Sales Tax Capital
0
45,000
45,000
45,000
Transfer from Water & Sewer
241,985
123,000
123,000
162,000
Capital Expenditures
(3,678,375)
(7,386,512)
(7,375,016)
(3,899,000)
Total Capital Revenues / (Expenses)
(2,826,484)
(6,962,812)
(6,838,316)
(3,640,000)
Budget Gain / (Loss)
$ 1,022,567 $
(3,049,966) $
(2,887,529) $
1,100,000
Total Budget
$ 7,578,668 $
12,163,666 $
11,277,629 $
8,812,000
144
City of Fayetteville, Arkansas
2017 Operating Budget
Shop Fund (9700)
Actual Budgeted Estimated Budgeted
2015 2016 2016 2017
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$
21,471,578
$
23,126,207
$ 23,126,207
$ 24,653,694
Budget Gain / (Loss)
1,022,567
(3,049,966)
(2,887,529)
1,100,000
Plus: Gain Capital Expenditures
3,678,375
7,386,512
7,375,016
3,899,000
Less: Depreciation Expense
(3,046,313)
(2,960,000)
(2,960,000)
(3,000,000)
Ending Total Net Assets
$
23,126,207
$
24,502,753
$ 24,653,694
$ 26,652,694
NET ASSET ANALYSIS
Net Investment in Capital Assets
$
12,952,484
$
17,378,996
$ 17,367,500
$ 18,266,500
Unrestricted
10,173,723
7,123,757
7,286,194
8,386,194
Ending Total Net Assets
$
23,126,207
$
24,502,753
$ 24,653,694
$ 26,652,694
145
City of Fayetteville, Arkansas
2017 Operating Budget (Category Summary)
Shop Fund (9700)
Actual Budgeted Estimated
2015 2016 2016
Budgeted
2017
9700.770.1910 - Vehicle Maintenance Program:
10- Personnel Services
1,083,103
1,161,635
1,161,635
1,232,699
20 - Materials & Supplies
1,882,873
2,646,398
1,771,857
2,679,840
30 - Services and Charges
457,865
512,521
512,521
512,179
33 - Motorpool
54,330
55,280
55,280
76,616
39 - Cost Allocation
342,348
342,348
342,348
342,348
40 -Maintenance
47,837
55,818
55,818
69,318
80 -Capital
19,571
0
0
0
Total
3,887,925
4,774,000
3,899,459
4,913,000
9700.770.1920 - Capital Expense Program:
20 - Materials & Supplies
0
86
86
0
30 - Services and Charges
795
3,068
3,068
0
40 -Maintenance
31,143
0
0
" 0
80 -Capital
3,658,804
7,386,512
7,375,016
3,899,000
Total
3,690,743
7,389,666
7,378,170
3,899,000
Budget Total
$ 7,578,668
$ 12,163,666
$ 1 1,277,629
$ 8,812,000
146
CITY OF FAYETTEVILLE, ARKANSAS
PERSONNEL SECTION
The Personnel Summary table below shows the authorized full-time equivalent (FTE) listing
for the City of Fayetteville by Organization Chart.
The subsequent pages provide a summary and a detail listing of personnel by Funding
Source and Activity.
Total Full -Time Equivalent (FTE's): 789.00
City Attorney City Clerk/Treasurer Mayor
(3.00) (5.50) (2.00)
City Prosecutor (10.00)
Police Department Chief of Staff
(154.00) (1.25)
Central Dispatch (25.00) Human Resources (5.00)
- Information Technology (14.00)
Internal Audit (1.00)
Economic Development (1.00)
Utilities Director Communications Parks & Recreation
& Marketing Department Department
(4.00) (58.10)
Water/Sewer Operations (73.00) Media Services (4.50)
Development Services
Department
(4.00)
Animal Services Program (15.80)
Building Safety (8.00)
City Planning (7.00)
Community Resources (12.50)
Engineering (20.00)
Finance & Internal Services
Deportment
(1.25)
Accounting & Audit (I 1.00)
Budget & Information Management
(4.00)
Facilities Management (14.50)
Purchasing (4.00)
Utilities Financial Services (17.00)
District Court
(11.50)
Fire Deportment
(122.00)
Sustainability & Resilience
(3.00)
Parking Management (11.00)
Transportation Services
Deportment
(69.50)
Airport Services (11.60)
Fleet Operations (18.50)
Recycling & Trash Collection
(57.00)
147 .
City of Fayetteville, Arkansas
Personnel Summary by Funding Source
Full -Time Equivalent Basis
Budgeted
Budgeted
Budgeted
Fund
2015
2016
2017
1010 -General
467.70
478.90
484.90
2100 -Street
69.50
69.50
69.50
2130 -Parking
9.80
9.80
11.00
2180 - Community Development Block Grant
3.60
5.60
5.60
2250 - Parks Development
29.35
30.15
31.40
2930 - Drug Law Enforcement
5.00
5.00
5.00
5400 - Water & Sewer
93.50
93.50
94.50
5500 - Recycling & Trash Collection
57.00
57.00
57.00
5550 - Airport
12.60
1 1.60
1 1.60
9700 - Shop
18.50
18.50
18.50
Total
766.55.
779.55
789.00
Full -Time Equivalent Basis by Fund
(789. 00 FTE'S)
• General
48490 161.5%l
Shop
18.50 (2.3%)
Airport
11.60 (1.5%)
Recycli
Trash Col
57.00 (;
Water &
94.50(1
Enforcement Development
5.00 (0.6%) 31.40 (4.0%)
Street
69.50 (8.8%)
Parking
.00 (1.4%)
Dmmunity
�elopment
mock Grant
5.60 (0.7%)
CityofFayetteville, Arkansas
Personnel Variation Summary (2017)
Additions /.(Reductions)
Fund / Division Title
2017 BUDGET - POSITION CHANGES:
General Fund
Central Dispatch
Development Services
District Court
District Court
Economic Development
Human Resources
Parks & Recreation
Police
Police
Purchasing
Parks Development Fund
Parks & Recreation
Water & Sewer Fund
Water & Sewer
2016 BUDGET - ADOPTED
Community Resources
2016 BUDGET - AMENDED
2017 CHANGES
2017 BUDGET - PROPOSED
Dispatcher 11
Customer Service Representative2
District Judge3
Deputy Court Clerk 14
Director of Economic Vitality5
Human Resources Generalist°
Camp Counselor
Police Officer8
Police Support Specialist
Purchasing Clerk1°
Horticultural Assistant 1111
Maintenance Worker III - Parks12
Warehouse/ Mechanic13
POSITION FTE RECONCILIATION
Case Managers"
149
1.00
1.00
1.00
1.00
(1.00)
(1.00)
1.00
1.00
1.00
1.00
1.00
1.00
0.20
0.20
2.00
2.00
0.50
0.50
0.50
0.50
0.25
0.25
1.00
1.00
1.00
1.00
9.45
9.45
777.55
777.55
2.00
2.00
779.55
779.55
/tSY.uu /tiY.UU
NOTES TO THE PERSONNEL VARIATION SUMMARY
1. A Dispatcher I (FTE 1.00) is being added to the Central Dispatch Division in the 2017 Budget. This position
is funded out of the General Fund.
2. A Customer Service Representative (FTE 1.00) is being added to the Development Services Division in
the 2017 Budget. This position is funded out of the General Fund.
3. The District Judge (FTE 1.00) is being removed from the District Court Division in the 2017 Budget. This
change is being made to comply with Arkansas Code Annotated § 16-17-1 1 12 which is a reorganization
of the District Court systems in Arkansas. This position was funded out of the General Fund.
4. A Deputy Court Clerk I(FTE 1.00) is being added to the District Court Division in the 2017 Budget. This
position is funded out of the General Fund.
5. A Director of Economic Vitality (FTE 1.00) is being added to the Economic Development Division in the
2017 Budget. This position is funded out of the General Fund.
6. A Human Resources Generalist (FTE 1.00) is being added to the Human Resources Division in the 2017
Budget. This position is funded out of the General Fund.
7. Camp Counselors (Part Time) (FTE 0.20) are being added to the Parks & Recreation Divison in the 2017
Budget. These positions are funded out of the General Fund.
8. Police Officers (FTE 2.00) are being added to the Police Department in the 2017 Budget. These positions
are funded out of the General Fund.
9. A Police Support Specialist (FTE 0.50) is being added to the Police Department in the 2017 Budget. This
additional FTE will be combined with the current Police Support Specialist (FTE 0.50) thus creating a full
time position (FTE 1.00) and will be funded out of the General Fund.
10. A Purchasing Clerk (FTE 0.50) is being added to the Purchasing Division in the 2017 Budget. This
additional FTE will be combined with the current Purchasing Clerk (FTE 0.50) thus creating a full time
position (FTE 1.00) and will be funded out of the General Fund.
11. A Horticultural Assistant II (FTE 0.25) is being added to the Parks & Recreation Division in the 2017 Budget.
This additional FTE will be combined with the current Horticultural Assistant II (FTE 0.75) thus creating a full
time position (FTE 1.00) and will be funded out of the Parks Development Fund.
12. A Maintenance Worker III (FTE 1.00) is being added to the Parks & Recreation Division in the 2017
Budget. This position is funded out of the Parks Development Fund.
13. A Water & Sewer Warehouse/Mechanic (FTE 1.00) is being added to the Water & Sewer Division in the
2017 Budget. This position is funded out of the Water & Sewer Fund.
14. Case Managers (FTE 2.00) were added to the Community Resources Division by City Council at the
November 17th, 2015 meeting. These two temporary positions were created in conjunction with the
acceptance of a Special Needs Assistance Program (SNAP) and will be in effect until all of the grant
funds have been expended. Both positions are funded out of Community Development Block Grant
Fund.
150
t
City of Fayetteville, Arkansas
Personnel History by Funding Source (2009-2017)
Position Funding Changes in 2016 and 2017
In 2017 a total of 9.45 new positions are being requested. In 2016, 26.50 newly funded positions were
added to the budget. The total change from prior year for 2016 shows 13.00 new positions. This is a
net number as 7.50 positions previously authorized but frozen and unfunded were deleted from
position control. A total of 8.00 positions previously frozen and unfunded were funded in 2016.
Therefore, a total of 26.50 authorized positions which were previously unfunded were funded in the
2016 budget. During the year 2.00 additional positions were added -to administer the SNAPS grant.,
Fund
General
Street
Parking
Community Development Block Grant
Parks Development
Drug Law Enforcement
Water & Sewer
Recycling & Trash Collection
Airport
Shop
Total
Change from Prior Year
2009 2010 2011 2012 2013 2014 2015 .2016 2017
482.33
480.13
470.55
470.60
471.50
469.20
467.70
478.90
484.90
68.50
68.50
68.50
68.50
68.50
68.50
69.50
69.50
/ 69.50
1.00
3.50
6.00
7.00
' 6.80
8.80
9.80
9.80
11.00
4.75
4.55
4.55
4155
3.85
3.85
3.60
5.60
5.60
21.85
21.85
27.40
27.35
27.35
27.35
29.35
30.15
31.40
4.00
4.00
4.00
4.00
. 4.00
4.00
5.00
5.00
5.00
93.50
93.50
93.50
93.50 "
- 93.50
93.50
93.50
93.50
94.50
56.60
56.00
57.00
57.00
57.00
57.00
57.00
57.00
57.00
5.50
6.00
6.00
6.00
12.60
12.60
12.60
11.60
11.60
18.50
18.50
18.50
18.50
18.50
18.50
18.50
18.50
18.50
756.53 756.53
756.00
757.00
763.60.
763.30
766.55
779.55
789.00
3.00 -
(0.53)
1.00
6.60
(0.30)
3.25,
13.00
9.45
1151
City of Fayetteville, Arkansas
Personnel Summary by Funding Source / Program
Fund / Program
Budgeted
Budgeted
Budgeted
2015
2016
2017
1010 - GENERAL FUND:
0150 - Mayor's Administration
2.00
2.00
2.00
0210 - City Attorney
3.00
3.00
3.00
0310 - City Prosecutor
9.00
10.00
10.00
0400 - District Judge
1.00
1.00
-
0500 - Economic Development
-
-
1.00
0550 - Communications
3.00
4.00
4.00
0600 - Media Services
4.50
4.50
4.50
0700 - Chief of Staff
1.25
1.25
1.25
1 100 - Chief Financial Officer
1.25
1.25
1.25
1210- Human Resource Operations
5.00
4.00
5.00
1310- Accounting & Audit
11.00
11.00
11.00
1330 - Budget & Information Management
4.00
4.00
4.00
1360 - Internal Audit
1.00
1.00
1.00
1380 - Utilities Management
2.20
1.20
-
1410 - General Maintenance
8.00
7.50
7.50
1420 - Janitorial
6.50
7.00
7.00
1510 - City Clerk/Treasurer
5.50
5.50
5.50
1610 -Purchasing
3.50
3.50
4.00
1710- Information Technology
14.00
9.00
9.00
1720 - Geographic Information Systems
-
5.00
5.00
2010 - Criminal Cases
5.50
5.50
5.50
2020 - Probation & Fine Collection
0.50
0.50
0.50
2030 - Small Claims & Civil Cases
4.50
4.50
5.50
2600 - Central Dispatch
24.00
24.00
25.00
2710 - Animal Patrol/Emergency Response
5.50
5.50
5.50
2720 - Animal Shelter
8.30
8.30
8.30
2730 - Veterinarian/Clinic
2.00
2.00
2.00
2900 - Police Support Services
36.00
35.00
35.50
2940 - Police Patrol
105.00
1 1 1.50
113.50
3010 - Fire Prevention
5.00
5.00
5.00
3020 - Fire Operations
107.00
1 15.00
1 15.00
3030 - Fire Training
2.00
2.00
2.00
5210 -Swimming Pool
4.35
4.35
4.35
5220 - Parks Administration/Recreation Programs
7.70
7.75
7.95
5250 - Lake Maintenance
0.15
0.15
0.15
5260 - Parks Maintenance
11.10
11.25
11.25
5280 - Yvonne Richardson Community Center
3.00
3.00
3.00
6200 - Development Services Director
3.00
3.00
4.00
6210 - Engineering Design Services
5.00
5.00
5.00
6220 - Engineering Operations & Administration
8.00
8.00
8.00
6230 - Engineering Land Acquisition
2.00
2.00
2.00
6240 - Engineering Public Construction
5.00
5.00
5.00
152
City of Fayetteville, Arkansas
Personnel Summary by Funding Source / Program
Fund / Program
6300 - City Planning
6310 - Sustainability & Resilience
6400 - Building Safety
6420 - Code Compliance
2100 - STREET FUND:
4100 - Operations & Administration
4110- Right -of -Way Maintenance
4120 - Street Maintenance
4130 - Drainage.Maintenance
5315 - Traffic Engineering & Planning
5520 - Trail Construction
5530 - Sidewalks
2130 - PARKING FUND:
9130 - Off -Street Parking
9131 - Entertainment District Parking
9132 - Spring Street Municipal Parking Deck
2180 - COMMUNITY DEVELOPMENT BLOCK GRANT FUND:
4930 - Administration & Planning
4940 - Housing Services
4945 - Redevelopment
2250 - PARKS DEVELOPMENT FUND:
9250 - Parks Development
2930 - DRUG LAW ENFORCEMENT FUND:
2960 - Drug Enforcement
153
8.00
7.00
7.00
3.00
3.00
3.00
9.50
8.00
8.00
6.90
6.90
6.90
467.70
478.90
484.90
9.00
9.00
9.00
6.00
6.00
6.00
19.00
19.00
19.00
.10.00
10.00
10.00
6.00
6.00
6.00
9.50
9.50
9.50
4.30 4.30 5.50
4.50 4.50 4.50
inn inn in
1.05
1.05
1.05
1.55
3.55
3.55
1.00
1.00
1.00
3.60
5.60
5.60
29.35
30.15
31.40
29.35
30.15
31.40
5.00
5.00
5.00
5.00
5.00
5.00
City of Fayetteville, Arkansas
Personnel Summary by Funding Source / Program
Fund / Program
5400 - WATER & SEWER FUND:
1800 - Utilities Director
1.50
1.50
1.50
1810- Utilities Financial Services
17.00
17.00
17.00
1820 - Meter Reading
15.00
15.00
15.00
1830 - Meter Maintenance & Backflow Prevention
6.00
6.00
6.00
4000 - Operations & Administration
1 1.00
1 1.00
12.00
4020 - Utilities Project Management
3.00
3.00
3.00
4310 - Water Distribution Maintenance
15.35
15.35
15.35
4330 - Water Storage & Pump Maintenance
2.00
2.00
2.00
4410 - Sewer Mains Maintenance
19.35
19.35
19.35
5620 - Water & Sewer Connections
3.30
3.30
3.30
93.50
93.50
94.50
5500 - RECYCLING & TRASH COLLECTION FUND:
5000 - Operations & Administration
5.00
5.00
5.00
5010 - Commercial Collections
1 1.50
1 1.50
1 1.50
5020 - Residential Collections
10.00
10.00
10.00
5030 - Commercial Drop Box Collections
2.50
2.50
2.50
5040 - Transfer Station
2.50
2.50
2.50
5060 -Recycling '
18.50
18.50
18.50
5070 - Composting
7.00
7.00
7.00
57.00
57.00
57.00
5550 - AIRPORT FUND:
3940 - Airport Administration
3.00
3.00
3.00
3950 - Airport Maintenance
3.60
2.60
2.60
3955 - Airport Operations
6.00
6.00
6.00
12.60
11.60
11.60
9700 - SHOP FUND:
1910 - Vehicle Maintenance
18.50
18.50
18.50
18.50
18.50
18.50
Total Positions - Citywide
154
City of Fayetteville, Arkansas
Personnel Summary by Activity
Full -Time Equivalent Basis
Budgeted
Budgeted
Budgeted
Activity
2015
2016
2017
General Government & Miscellaneous
40.75
42.75
43.75
Finance & Internal Services
53.25
52.25
53.75
Police
170.00
175.50
179.00
Fire
114.00
122.00
122.00
Community Planning & Engineering
69.80
69.30
70.30
Transportation Services
100.00
99.00
99.00
Parks & Recreation
55.65
56.65
58.10 .
Business -Type
163.10
162.10
163.10
Total
766.55
779.55
789.00
Full -Time Equivalent Basis by Activity
(789.00 FTE'S)
Finance &
Internal Services
.537.S (A_8%1
General
Government &
Miscellaneous
43.75 (5.5%)
Business -Type
163.10 (20.7%
Fire
122.00 (15.5%)
mmunity
nning &
lineering
30 (8.9%)
Recreation Services
58.10 (7.4%) 99.00 (12.5%)
155
City of Fayetteville, Arkansas
Personnel History by Activity (2009-2017)
Activity 2009
.2010 2011 2012
General Government 41.40 41.50 41.50 41.50
Finance & Internal Services 53.25 53.25 52.75 52.75
Police 171.63 171.63 171.60 171.60
Fire 114.00 114.00 114.00 114.00
Community Planning/Engineering 73.30 70.30 70.30 70.30
Transportation Services 93.50 96.00 . 95.00 96.00
Parks & Recreation 53.35 54.35 54.35 54.35
Business -Type 156.10 155.50 156.50 156.50
Total 756.53 756.53 756.00 757.00
Change from Prior Year 3.00 - (0.53) 1.00
156
b �
>w�
2013
41.50
52.75
171.60
114.00
70.30
96.00
54.35
163.10
763.60
6.60
t'7t
Yy� y
ib3"E-
w�� flk
ze ��
2014
40.50
53.25
170.00
114.00
69.80
98.00
54.65
163.10
763.30
(0.30)
:1:'
!
iR,
1
2015 2016 2017
40.75 42.75 43.75
53.25 52.25 53.75
170.00 175.50 179.00
114.00 122.00 122.00
69.80 69.30 70.30
100.00 99.00 99.00
55.65 56.65 58.10
163.10 162.10 163.10
766.55 779.55 789.00
3.25 13.00 _ 9.45
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
GENERAL GOVERNMENT & MISCELLANEOUS ACTIVITY:
Mayors Administration Division:
Mayor
1.00
1.00
1.00
Mayor's Office Administrator
1.00
1.00
1.00
2.00
2.00
2.00
City Attorney Division:
City Attorney
1.00
1.00
1.00
Assistant City Attorney
1.00
1.00
1.00
Paralegal - City Attorney
1.00
1.00
1.00
3.00
3.00
3.00
City Prosecutor Division:
Prosecuting Attorney
1.00
- --
-
City Prosecutor
-
1.00
1.00
Deputy City Prosecutor
1.00
1.00
1.00
Office Manager - Hot Check Administrator
1.00
-
-
Senior Office Manager - Prosecutor
-
1.00
1.00
City Prosecutor Investigator
-
1.00
1.00
Senior Legal Assistant
2.00
2.00
2.00
Legal Assistant
1.00
1.00
1.00
Hot Check Program Clerk
1.00
1.00
1.00
Secretary - Prosecutor's Office
1.00
-
-
Legal Administrative Clerk
-
1.00
1.00
Low Clerk
1.00
1.00
1.00
9.00
10.00
10.00
City Clerk/Treasurer Division:
City Clerk / Treasurer
1.00
1.00
1.00
Document Management Manager
1.00
1.00
1.00
Deputy City Clerk
1.00
1.00
1.00
Senior Clerk - Codifier
1.00
1.00
1.00
Senior Secretary - City Clerk
1.00
-
-
Administrative Assistant - City Clerk
-
1.00
1.00
Records Clerk
0.50
0.50
0.50
5.50
5.50
5.50
157
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
D. ..J.....4...J I. ...J.......1...J n. ..J ...__.J
Activity / Division / Title
Fayetteville District Court Division:
District Judge
District Court Administrator
Court Services Officer
Lead Court Clerk
Deputy Court Clerk II
Deputy Court Clerk I
Chief of Staff Division:
Chief Of Staff
Administrative Assistant Mayor's Office
Senior Administrative Assistant Mayor's Office
Internal Audit Division:
Internal Auditor
Communications & Marketing Division:
Communications & Marketing Director
Website Content Manager
Community Outreach Coordinator
Administrative Assistant Mayor's Office
Senior Administrative Assistant Mayor's Office
Media Services Division:
Director Of Media Services
Video Production Technician
Programing Coordinator
Video Recording Equipment Operator
Economic Development Division:
Director of Economic Vitality
Total General Government & Miscellaneous Activity
1.00
1.00 -
1.00
1.00 1.00
0.50
0.50 0.50
1.00
1.00 1.00
1.00
1.00
1.00
0.25
-
-
-
0.25
0.25
1.25
1.25
1.25
1.00
1.00
1.00
1.00
1.00
.1.00
1.00
1.00
1.00
-
1.00
1.00
1.00
1.00
1.00
1.00
-
-
-
1.00
1.00
3.00
4.00
4.00
1.00
1.00
1.00
2.00
2.50
2.50
1.00
1.00
1.00
0.50
-
-
4.50
4.50
4.50
-
-
1.00
1.00
42.75
43.75
40.75
S
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
FINANCE & INTERNAL SERVICES ACTIVITY:
Chief Financial Officer Division:
Chief Financial Officer
1.00
1.00
1.00
Administrative Assistant Mayor's Office
0.25
0.25
0.25
1.25
1.25
1.25
Accounting & Audit Division:
Accounting Director
1.00
1.00
1.00
Accounting Manager - Investment & Cash
1.00
1.00
1.00
Accounting Manager - Payroll & Pension
1.00
1.00
1.00
Contract Grant Financial Accountant
1.00
1.00
1.00
Fixed Assets / Investment Coordinator
1.00
1.00
1.00
Accountant - Revenues
1.00
1.00
1.00
Accountant - Payroll -
1.00
1.00
1.00
Accounting Clerk - Payables
1.00
1.00
1.00
Accounting Clerk - Receivable
1.00
11-.00
1.00
Accounting Clerk - Cash
1.00
1.00
1.00
Accounting Clerk - Data Entry
1.00
1.00
1.00
11.00
11.00
11.00
Facilities Management Division:
Construction & Contract Manager
1.00
0.50 '
0.50
Facilities & Building Construction Manager
1.00
1.00
1.00
HVAC Technician
1.00
1.00
1.00
Crew Leader - Building Services
1.00
1.00
1.00
Crew Leader - Building Maintenance
1.00
-
-
Crew Leader - Facilities Management
-
1.00
1.00
Building Maintenance Worker II
1.00
1.00
1.00
Operations Assistant - Building Maintenance
1.00
1.00
1.00
Building Maintenance Worker I
1.00
1.00
1.00
Custodian
6.50
7.00
7.00
14.50
14.50
14.50
159
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
Budget & Information Management Division:
Budget Director
1.00
1.00
1.00
Senior Research Analyst •
1.00
1.00
1.00
Financial Analyst - Budget
1.00
1.00
1.00
Budget Analyst
1.00
1.00
1.00
4.00
4.00
4.00
Human Resources Division:
Human Resources Director
1.00
1.00
1.00
Senior Human Resources Officer
1.00
1.00
1.00
Benefits Administrator
2.00
1.00
1.00
Human Resources Assistant
1.00
1.00
1.00
Human Resources Generalist
• -
-
1.00
5.00
4.00
• 5.00
Information Technology Division:
Information Technology Director
1.00
1.00
1.00
Infrastructure Manager
1.00
1.00
1.00
Senior Programmer / Analyst
1.00
1.00
1.00
Network. Engineer
1.00
1.00
1.00
Business Systems Analyst
2.00
2.00
2.00
GIS Coordinator
1.00'
1.00
1.00
Database Administrator
1.00
-
-
Technical Support Specialist •
2.00
2.00
2.00
GIS Analyst
1.00
1.00
1.00
Network Analyst
-
1.00
1.00
GIS Technician
3.00
3.00
3.00
14.00
14.00
14.00
Purchasing Division:
Purchasing Manager
1.00
1.00
1.00
Purchasing Agent
1.00
1.00
1.00
Purchasing Technician
1.00
1.00
1.00
Purchasing Clerk
0.50
0.50
1.00
3.50
3.50
4.00
Total Finance & Internal Services Activity
53.25
52.25
53.75
160
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted
Budgeted .
Budgeted
2015
2016
2017
POLICE ACTIVITY:
Police Division:
Police Chief
1.00
1.00
1.00
Deputy Chief Of Police
1.00
1.00
1.00
Police Captain
3.00
3.00
3.00
Support Services Manager
1.00
1.00
1.00
Police IT Manager
1.00
1.00
1.00
Police Lieutenant
5.00
5.00
5.00
Systems Analyst
1.00
_ 1.00
1.00
Assistant Support Services Manager
1.00
1.00
1.00
Police Sergeant
15.00
15.00
15.00
Police Corporal
53.00
46.00
46.00
Property / Evidence Manager
1.00
1.00
1.00
Evidence Technician
- 2.00
2.00
2.00
Senior Crime Scene Technician
1.00
1.00
1.00
Records Coordinator
1.00
1.00
1.00
Police Officer
42.00
56.00
58.00
Senior Police Support Specialist -
3.00
3.00
3.00
Police Support Specialist
5.50
5.50
6.00
Senior Secretary - Police
4.00
-
-
Administrative Assistant - Police
-
3.00
3.00
Police Clerk •
2.00
2.00
2.00
Transcriptionist
1.50
1.00
1.00
Police Clerk Imaging -
0.50
0.50
0.50
Park Patrol
0.50
0.50
0.50
146.00
151.50
154.00
Central Dispatch Division:
Dispatch Manager
1.00
1.00
1.00
Assistant Dispatch Manager
1.00
1.00
1.00
Dispatch Shift Supervisor
2.00
2.00
2.00
Dispatch Trainer
2.00
2.00
2.00
Dispatcher III
6.00
6.00
6.00
Dispatcher II
2.00
2.00
1.00
Dispatcher I
10.00
10.00
12.00
24.00
24.00
25.00
Total Police Activity
170.00
175.50
179.00
161
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted Budgeted Budgeted
2015 2016 2017
FIRE ACTIVITY:
Fire Division:
Fire Chief
1.00
1.00
1.00
Assistant Fire Chief
2.00
2.00
ti 2.00
Battalion Chief
6.00
6.00
6.00
Fire Captain
34.00
34.00
38.00
Financial Analyst - Fire
1.00
1.00
1.00
IT Analyst - Fire _
1.00
-
-
Driver / Operator / Firefighter
27.00
27.00
30.00
Firefighter
40.00
. 49.00
42.00
Life Safety Education Specialist
1.00
1.00
1.00
Fire Administrative Secretary
1.00
-
-
Senior Administrative Assistant - Fire
-
1.00
1.00
114.00
122.00
122.00
Total Fire Activity
114.00
122.00
122.00
162
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Sustainability & Resilience Division:
Sustainability & Resilience Director
1.00
1.00
1.00
Planner - Long Range
1.00
1.00
1.00
Sustainability Project Coordinator
1.00
1.00
1.00
3.00
3.00
3.00
Development Services Division:
Development Services Director
1.00
1.00
1.00
Development Services Administrator
1.00
1.00
1.00
Business License Clerk
1.00
1.00
1.00
Customer Service Representative
-
-
1.00
3.00
300
4.00
Engineering Division:
City Engineer
1.00
1.00
1.00
Development & Construction Manager
1.00
1.00
1.00
Engineering Design Manager
1.00
1.00
1.00
Staff Engineer"
3.00
- 4.00
4.00
Trails Coordinator
1.00
1.00
1.00
Surveyor
1.00
1.00
1.00
Land Agent II
1.00
1.00
1.00
Staff Engineer Unlicensed
1.00
-
-
Land Agent I
1.00
1.00
1.00
CAD Drafter
2.00
2.00
2.00
PW Sidewalk / ADA Administrator
1.00
1.00
1.00
PW Projects Inspector
4.00
4.00
4.00
Land Survey Technician
1.00
1.00
1.00
Engineering Services Coordinator
1.00
1.00
1.00
20.00
20.00
20.00
City Planning Division:
City Planning Director
1.00
1.00
1.00
Senior Planner
1.00
1.00
1.00
Planner
2.00
2.00
2.00
Planning Technician
1.00
1.00
1.00
Residential Permits Coordinator
1.00
1.00
1.00
Development Coordinator
1.00
1.00
1.00
Permit Clerk
1.00
-
-
8.00
7.00
7.00
163
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division/Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
Community Resources Division:
Community Services Director
1.00
1.00
1.00
Community Resources Administrator
1.00
1.00
1.00
• Code Compliance Administrator
1.00
1.00
1.00
Project Coordinator Community Resources
1.00
1.00
1.00
Senior Code Compliance Officer
1.00
-
-
Administrative Assistant - Community Resources
1.00
-
-
Senior Admin Assistant - Community Resources
-
1.00
1.00
Case Manager
-
2.00
2.00
CDBG Programs Technician •1.00
1.00
1.00
Code Compliance Officer
3.00
4.00
4.00
CDBG Programs Assistant
0.50
0.50
0.50
10.50
12.50
12.50
Building Safety Division:
Building Safety Director
• 1.00
1.00
1.00
Plans Examiner - Building Official
1.00
1.00
1.00
Inspector - Commercial & Residential
• 2.00
2.00
3.00
Inspector - Residential
3.00
, • 3.00
2.00
Commercial Permits Coordinator • •
1.00
• 1.00
1.00
Inspections Clerk
1.00
-
-
Clerk Typist
0.50
-
-
9.50
8.00
8.00
Animal Services Division:
Veterinarian
1.00
1.00
1.00
Animal Services Superintendent
1.00
1.00
1.00
Animal Services Program Manager
1.00
1.00
1.00
Animal Services Programs Administrator
1.00
1.00
1.00
Animal Services Officer
3.00
3.00
3.00
Animal Services Technician
2.00
2.00
2.00
Shelter Attendant
6.80
6.80
6.80
15.80
15.80
15.80
Total Community Planning & Engineering Activity
69.80
69.30
70.30
164
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
TRANSPORTATION SERVICES ACTIVITY:
Transportation Services Division:
Transportation Services Director
1.00
1.00
1.00
Management Accounting Coordinator
1.00
1.00
1.00
Assistant Transportation Manager
2.00.
2.00
2.00
Senior Field Operations Supervisor - Concrete
1.00
1.00
1.00
Traffic Control Supervisor
1.00
1.00
1.00
Field Operations Supervisor - Transportation
_ 2.00
2.00
2.00
Financial Coordinator - Transportation Services
1.00
-
-
Financial Analyst - Transportation Services
-
1.00
1.00
Traffic Signal Technician
3.00
3.00
3.00
Crew Leader - Transportation
3.00
3.00
2.00
Transportation Facility Maintenance Worker
1.00
1.00
• 1.00
Construction Lead Worker
7.00
- 8.00
8.00
Traffic Technician
2.00
2.00
2.00
Operations Assistant - Transportation
3.00
3.00
3.00
Construction Maintenance Worker IV
2.00
2.00
3.00
Maintenance Worker IV - Asphalt
5.00
5.00
5.00
Maintenance Worker IV - Concrete -
1.00
-
-
Maintenance Worker IV - Drainage
4.00
4.00
4.00
Maintenance Worker IV - Right Of Way
1.00
1.00
2.00
Maintenance Worker IV - Trails
2.00
2.00
2.00
Maintenance Worker III - Transportation
. 21.00
21.00
20.00
Maintenance Worker I - Transportation
5.50
5.50
5.50
69.50
69.50
69.50
Fleet Operations Division:
Fleet Operations Superintendent
1.00
1.00
1.00
Fleet Services Support Manager
1.00
1.00
1.00
Fleet Operations Supervisor
1.00
1.00
1.00
Lead Equipment Mechanic
2.00
2.00
2.00
Fleet Warranty & Materials Coordinator
1.00
1.00
1.00
Equipment Mechanic III
3.00
3.00
2.00
Automotive Parts Specialist
1.00
1.00
1.00
Equipment Mechanic II
3.00
3.00
4.00
Equipment Mechanic I
4.00
4.00
4.00
Fleet Operations Clerk
1.00
1.00
1.00
Equipment Maintenance Worker
0.50
0.50
0.50
18.90
1R.5n
1fi.5n
165
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
Parking Management Division:
Parking Manager
1.00
1.00
1.00
Telecommunications Engineer
1.00
-
-
Field Operations Supervisor - Parking
1.00
1.00
1.00
Parking Enforcement Officer
4.00
4.00
4.00
Account Clerk Parking
2.00
-
-
Account Clerk Parking I
-
1.00
1.00
Account Clerk Parking II
-
1.00
1.00
Parking Attendant
3.00
3.00
3.00
12.00
11.00
11.00
Total Transportation Services Activity
100.00
• 99.00
99.00
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity/Division/Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division:
Parks & Recreation Director
1.00
1.00
1.00
Parks Maintenance Superintendent
1.00
1.00
1.00
Park Planning Superintendent
1.00
1.00
1.00
Recreation Superintendent
1.00
1.00
1.00
Park Planner II
1.00
1.00
1.00
Parks Maintenance Supervisor
1.00
1.00
1.00
Horticulturist
1.75
1.75
1.75
Park Planner I
1.00
1.00
1.00
Urban Forester
2.00
2.00
2.00
Volunteer & Community Programs Coordinator
1.00
1.00
1.00
Financial Coordinator - Parks & Recreation
1.00
1.00
1.00
YRCC Director
1.00
1.00
1.00
Crew Leader - Athletic Fields
1.00
1.00
1.00
Recreation Programs Manager Soccer
1.00
1.00
1.00
Park Facilities Maintenance Worker
2.00
2.00
2.00
Crew Leader - Forestry Services
1.00
• 1.00
1.00
Crew Leader - Grounds Maintenance
1.00
1.00
'1.00
Recreation Programs Manager Softball
1.00
1.00
1.00
Recreation Programs Manager Youth Softball & Caml
1.00
1.00
• 1.00
Crew Leader. - Turf
1.00
1.00
1.00
Recreation Programs Manager Special Events
1.00
1.00
1.00
YRCC Program Coordinator
1.00
. 1.00
1.00
Operations Assistant - Parks & Recreation
1.00
1.00
1.00
Horticultural Assistant II •
3.00
3.00
3.25
Maintenance Worker IV - Parks
5.00
5.00
5.00
YRCC Recreation Program Assistant II
0.60
0.60
0.60
Maintenance Worker III - Parks
4.00
5.00
6.00
Maintenance Worker II - Parks
7.00
7.00
7.00
Maintenance Worker I - Parks
3.50
3.50
3.50
Maintenance Worker I - Urban Forestry
0.50
0.50
0.50
Pool Manager
0.35
0.35
0.35
Assistant Pool Manager
0.40
0.40
0.40
YRCC Recreation Assistant
0.40
. 0.40
0.40
Camp Counselor
1.00
1.00
1.20
Recreation Site Supervisor
0.95
-
-
Recreation Program Assistant
-
0.95
0.95
Lifeguard
2.87
2.87
2.87
Pool Cashier "
0.33 •
0.33
0.33
55.65
56.65
58.10
Total Parks & Recreation Activity
55.65
56.65
58.10
167
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Budgeted
Budgeted
Budgeted
2015
2016
2017
BUSINESS -TYPE ACTIVITY:
Utilities Financial Services Division:
Billing & Collections Manager
1.00
1.00
1.00
Senior Financial Analyst - Utilities
1.00
1.00
1.00
Billing & Collections Coordinator
1.00
1.00
1.00
Senior Customer Service Rep Utilities
1.00
1.00
1.00
Senior Customer Service Rep Billing
2.00
1.00
1.00
Senior Customer Service Rep Cashier
1.00
- 1.00
1.00
Utility Billing Coordinator
-
1.00
1.00
Customer Service Representative II
1.00
1.00
1.00
Customer Service Representative_ I
9.00
9.00
9.00
17.00
17.00
17.00
Utilities Director Division:
Utilities Director
1.00
1.00
1.00
Utilities Technical & Design Team Leader
1.00
1.00
1.00
Construction & Contract Manager
1.00
1.00
1.00
Administrative Assistant Mayor's Office
0.50
0.50
0.50
Project Coordinator Utilities
1.00
1.00
1.00
4.50
4.50
4.50
Water & Sewer Maintenance Division:
Water & Sewer Operations Manager
1.00
1.00
1.00
Assistant Water & Sewer Operations Manager
1.00
1.00
1.00
Meter Services Supervisor
1.00
1.00
1.00
Technical Services Supervisor
1.00
1.00
1.00
Water & Sewer Field Maintenance Supervisor
2.00
2.00
2.00
Field Service Representative
3.00
3.00
3.00
Lead Warehouse Attendant
1.00
1.00
1.00
Pump & Tank Technician
3.00
3.00
3.00
GIS Technician - Water & Sewer
1.00
1.00
1.00
Meter Operations Assistant
1.00
1.00
1.00
Backflow Prevention Operations Assistant
1.00
-
-
Backflow Services Supervisor
-
1.00
1.00
Crew Leader- W/S License
12.00
12.00
13.00
Office Manager - Water & Sewer
1.00
1.00
1.00
Backflow Prevention Technician
1.00
1.00
1.00
Water Field Service Representative
3.00
3.00
3.00
Maintenance Worker IV - W/S Licensed
3.00
3.00
2.00
Meter Maintenance Technician
3.00
3.00
3.00
Water & Sewer Operations Clerk
2.00
2.00
2.00
Warehouse Attendant Water & Sewer
2.00
2.00
2.00
Meter Reader
9.00
9.00
9.00
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Activity / Division / Title
Maintenance Worker IV - W/S No License
Maintenance Worker III - Water & Sewer
Warehouse/Mechanic
Recycling & Trash Collection Division:
Recycling & Trash Collection Director
Solid Waste Operations Supervisor
Waste Reduction Coordinator
Solid Waste Commercial Representative
Office Manager - Solid Waste
Crew Leader II - Solid Waste
Crew Leader - Solid Waste
Relief Driver
Recycling Attendant
Route Driver
Maintenance Worker III - Recycling & Trash
Secretary - Solid Waste
Administrative Coordinator - Recycling & Trash
Scale House Attendant
Solid Waste Facility Maintenance Worker
Budgeted Budgeted
2015 2016
7.00 7.00
13.00 13.00
72.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
4.00
2.00
38.00
1.00
2.00
1.00
57.00
72.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
4.00
2.00
38.00
1.00
2.00
1.00
57.00
Budgeted
2017
7.00
13.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
4.00
2.00
38.00
1.00
2.00
1.00
1.00
Airport Services Division:
Airport Director
1.00
1.00
1.00
Financial Coordinator - Airport
1.00
1.00
1.00
Flight Line Operations Supervisor
1.00
1.00
1.00
Lead Maintenance Worker - Airport
1.00
1.00
1.00
Flight Line Operations Technician
4.00
4.00
4.00
Airport Maintenance Worker III
2.00
1.00
1.00
Airport Administrative Assistant
1.00
1.00
1.00
Airport Customer Service Representative
1.00
1.00
1.00
Maintenance Worker I - Airport
0.60
0.60
0.60
12.60
11.60
11.60
Total Business -Type Activity
163.10
163.10
162.10
Total Positions - Citywide
766.55
779.55
789.00
169
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM
Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program (CIP).
The CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is
reviewed and updated biennially to reflect the changing heeds of the community and changes in
available funding for financing capital projects. The CIP should be considered as a financial
planning tool that lists the City's capital improvement projects and schedules the projects for
funding and implementation. The CIP should also be considered one of the primary policy making
instruments utilized by the Mayor and City Council. The City's practice has been to adopt the CIP
for the forthcoming five year period and then incorporate the projects for the following two years
into the next two budget processes.
The subsequent pages provide a summary of the 2017 Capital Improvements Program listed by
improvement area, followed by.a listing of the capital projects which the City plans for 2017.
2017 Capital Improvements (By Funding Source) Compared to Approved CIP
2017 Projects
2017 Proposed
Project Description
2015-2019 CIP
Budget
2100 - Street Fund:
Sidewalk Improvements
$ 1,500,000
350,000
Willow Bend Development Cost Share
-
150,000
1,500,000
500,000
2130 - Parking Rind:
und:
Meadow Street Parking Deck Improvements
20,000
191,000
Parking Lot Improvements & Overlays
25,000
25,000
Spring Street Parking Deck Improvements
25,000
25,000
Microcomputer / Printer Replacements
0
6,000
70,000
247,000
2250 - Parks Development Fund:
Community Park Improvements
550,000
550,000
Gulley Park Land Acquisition
130,000
130.000
Neighborhood Park Development
0
84,000
Regional Park Development
120,000
420,000
800,000
1,184,000
2300 - Impact Fee Fund:
Fire Impact Improvements
86,000
86.000
Police Impact Improvements
94,000
177.000
Wastewater Impact Improvements
400,000
400,000
Water Impact Improvements
500,000
500,000
1,080,000
1,163,000
171
2017 Capital Improvements (By Funding Source) Compared to Approved CIP
Project Description
2017 Projects 2017 Proposed
2015-2019 CIP Budget
4470 - Sales Tax Capital Improvements Fund:
Animal Services Improvements
5,000
5,000
Audit Expense
8,000
8,000
Building Efficiency Improvements
40,000
40,000
Building Improvements
132,000
257,000
Central Dispatch Improvements
165,000
165,000
City Clerk Document Management Equipment
45,000
45,000
Document Management
15,000
15,000
Drainage Maintenance
50,000
50,000
Employee Gym Equipment
10,000
10,000
Fayetteville-AR.gov Technical Improvements
20,000
20,000
Fire Apparatus Replacements
1,347,000
600,000
Fire Training Grounds
0
747,000
Fire Facility Maintenance
125,000
125,000
Fire Information Technology Updates
40,000
40,000
Firefighting Safety Equipment
38,000
38,000
Forestry & Habitat Improvements
34,000
34,000
Geographic Information System (GIS)
60,000
60,000
In -House Pavement Improvements
2,207,000
1,70.7,000
Library Computer Replacements
30,000
30,000
Library Materials Purchases
489,000
489,000
Lights of the Ozarks
23,000
23,000
Local Area Network (LAN) Upgrade
125,000
125,000
Microcomputer / Printer Replacements
75,000
115,000
Other Drainage Improvements
160,000
160,000
Park Paving Improvements
58,000
58,000
Parking Lot Improvements (City Employee)
10,000
10,000
Parks Safety and ADA
15,000
15,000
Police Building Improvements
25,000
25,000
Police Bulletproof Vests & Ballistic Protection
10,000
10,000
Police Equipment Replacement
10,000
10,000
Police Mobile Video System Replacement
210,000
210,000
Police Specialized Equipment
8,000
8,000
Police Take Home Vehicles
60,000
60,000
Police Technology Improvements
25,000
25,000
Police Unmarked Vehicles
83,000
83,000
Police Weapon Replacement
40,000
40,000
Sidewalk Improvements
0
400,000
Storage Area Network (SAN)
40,000
40,000
172
2017 Capital Improvements (By Funding Source) Compared to Approved CIP
2017 Projects 2017 Proposed
Project Description 2015-2019 CIP Budget
Stormwater Quality Management
200,000
200,000
Street ROW / Intersection / Cost Sharing
100,000
100,000
Telecommunication Systems Upgrades
20,000
20,000
Television Center Equipment
50,000
50,000
Traffic Signal Improvements
110,000
110,000
Trail Development
1,500,000
1,500,000
Walker Park Senior Activity & Wellness Center
150,000
150,000
Willow Bend Development Cost Share
0
350,000
Wireless Traffic Signal Control
40,000
40,000
Woolsey Homestead Historic Restoration Project
120,000
120,000
8,127,000
8,542,000
5400 - Water & Sewer Fund:
Backflow Prevention Assemblies
10,000
10,000
Building Improvements - WWTP
45,000
45,000
Easfside Water Storage Tank
0
2,688,000
Filter Cell Replacement - WWTP
1,000,000
1,000,000
Phosphorus Standards Management
50,000
50,000
Plant Pumps & Equipment - WWTP
295,000
295,000
Sanitary Sewer Rehabilitation
1,500,000
1,500,000
Upgrade/Replace Lift Stations - WWTP
130,000
130,000
Utilities Financial Services Improvements
20,000
20,000
Utilities Technology Improvements
20,000
20,000
Water & Sewer Building & Office Improvements
50,000
50,000
Water & Sewer.Rate/Operations Study
170,000
170,000
Water/Sewer Impact Fee Cost Sharing
200,000
200,000
Water Meters
325,000
325,000
Water System Rehabilitation & Replacement
2,055,000
2,055,000
Water/Sewer Computer, Printer, and Scanner Repl.
0
37,000
Water/Sewer Equipment Expansions
168,000
168,000
Water/Sewer Relocations - Bond Projects
500,000
500,000
6,538,000
9,263,000
5500 - Solid Waste Fund:
Solid Waste Compactors
50,000
50,000
Solid Waste Containers
142,000
142,000
Solid Waste Microcomputer/Printer Replacements
0
5,000
192,000
197,000
173
2017 Capital Improvements (By Funding Source) Compared to Approved CIP
2017 Projects
2017 Proposed
Project Description
2015-2019 CIP
Budget
5550 - Airport Fund:
Airport Boiler Improvements
25,000
25,000
Airport Lighting Improvements
20,000
20,000
45,000
45,000
9700 - Shop Fund:
Fleet - Backhoes / Loaders
389,000
274,000
Fleet - Construction Equipment
140,000
0
Fleet - Light / Medium Utility Vehicles
517,000
749,000
Fleet - Heavy Utility Vehicles
664,000
687,000
Fleet - Other Vehicles / Equipment
709,000
891,000
Fleet - Police / Passenger Vehicles
232,000
258,000
Fleet - Recycling/Trash Vehicles/Equipment
990,000
780,000
Fleet - Tractors / Mowers
243,000
260,000
3,884,000
3,899,000
$ 22,236,000 $
25,040,000
174
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the
infrastructure and capital needs of the City for the next five years. The CIP will be
reviewed and updated on an annual basis to reflect the changing needs of the
community and changes in available monies for financing capital projects. The City's
philosophy concerning the use of the CIP is that it should be considered as a financial
planning tool that lists the City's capital improvement projects, places the projects in a
priority order, and schedules the projects for funding and implementation. The CIP
should be considered as a major policy tool for the Mayor and City Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible
and progressive financial planning. The program is developed in accordance with the
financial policies of the City. The policies and the CIP form the basis for making various
annual capital budget decisions and support the City's continued commitment to
sound, long-range financial planning and direction. The City's official Capital
Improvements Policy is as follows:
• The City will prepare a biennial update of a five year CIP, which will provide for the
orderly maintenance, replacement, and expansion of capital assets.
• The CIP will identify long-range capital projects and capital improvements of all
types, which will be coordinated with the annual operating budget to maintain full
utilization of available sources.
When preparing the CIP, the City will seek to identify all viable capital projects and
capital improvements required during the subsequent five year period. These
projects and improvements will be prioritized by year and by funding source. Every
attempt will be made to match projects and improvements with available funding
sources. Future operating costs associated with a project or an improvement will
also be given consideration in the establishment of priorities.
• The City will seek Federal, State, and other funding to assist in financing capital
projects and capital improvements.
• The City will incorporate the reasonable findings and recommendations of the City's
Boards, Commissions, Committees, and Citizens' task forces as they relate to capital
projects and improvements.
• The City will seek input on the establishment of projects and project priorities from
the public through hearings at committee and ward meetings.
175
What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be
included in the CIP. Projects costing less than $10,000 are not considered capital and
are normally funded through program operating budgets. Projects that cost between
$5,000 and $10,000 are handled through the operating budget.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative
costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment.
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing
revenue from the 1% City sales tax originally adopted in 1993, the 1% Parks
Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating
revenues from the Airport, Shop, Water & Sewer, and Recycling & Trash Collection
funds. The 1% City Sales Tax revenue is divided between General Fund operations and
capital. The current split for 2015, which began with the 2008 budget, is 60% for General
Fund and 40% for Sales Tax Capital Improvements Fund. Until 2008, the split as
established in 2003 was equal. Prior to June 2003, the revenue was divided 75% for
Sales Tax Capital Improvements Fund and 25% for General Fund. In addition, long-term
debt is considered and utilized only when the City faces a project that is of such
importance and sufficient financial magnitude as to warrant a bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a -
planning document that places projects in the annual budget whereby funds are
appropriated for them by the City Council. Prior to actual initiation of project -work,
required contracts are presented to the Mayor or City Council, as appropriate, for final
approval of expending funds.
176
Project Cost Determination
All projects are costed using a "Basis of Cost Estimate" table that provides the
estimated basis used for the requested funds. If two or more basis of cost estimates is
used to calculate a funding request, the estimate that represents the majority of the
estimated funds is used.
Basis of Cost Estimate Table for CIP 2015-2019
Cost of Comparable Facility or Equipment
Rule of Thumb Indicator, Unit Costs
Cost Estimated by Engineer, Architect, or Vendor
Preliminary Estimate
Ball Park "Guesstimate"
Priority Selection of Projects
The CIP will rely on priorities defined by the Mayor, City Council, and City staff. As
always, criteria such as government imposed mandates, usefulness to the community,
and impact on operational expenses will be reviewed in establishing priorities. A priority
-
is assigned to each project by year and by funding source. Projects for which no
funding is anticipated to be available will be placed on an "Unfunded Projects List,"
which will identify thecostof the project. This list identifies the project as being viable,
but one for which no funding is presently available. Unfunded projects may be funded
if actual revenue is above projected revenue, if costs on funded projects are below
budget, or if another funding source is identified.
The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee,
City Council Water & Sewer Committee, and City Council Equipment Committee
meetings all provide committee and public input and guidance regarding parks,
streets, bridge and drainage improvements, water and sewer improvements, and
equipment purchases planned for the next five years.
177
City of Fayetteville, Arkansas
2017 Capital Projects
Summary by Project Category
Sales Tax
Capital
Special
Improvement
Revenue
Enterprise
Shop
Project Category
Fund
Funds
Funds
Fund
Total
Airport Improvements
$ 0 $
0 $
45,000 $
0 $
45,000
Animal Services Improvements
5,000
0
0
0
5,000
Bridge & Drainage Improvements
410,000
0
0
0
410,000
Facilities Management Improvements
- 297,000
0
0
0
297,000
Fire Improvements
1,550,000
86,000
0
0
1,636,000
Information Technology Improvements
395,000
0
0'
0
395,000
Library Improvements
519,000
0
0
0
519,000
Media Services Improvements
50,000
0
0
0
50,000
Miscellaneous Capital Improvements
165,000
0
0
0
165,000
Parking Improvements
0
247,000
0
0
247,000
Other Capital Improvements
8,000
0
0
0
8,000
Parks & Recreation Improvements
280,000
1,184,000
0
0
1,464,000
Police Improvements
646,000
177,000
0
258,000
1,081,000
Recycling & Trash Collection Improvements
0
0
197,000
780,000
977,000
Street Improvements
100,000
0
0
0
100,000
Trail Improvements
1,500,000
0
0
0
1,500,000
Transportation Improvements
2,267,000
500,000
0
0
2,767,000
Vehicles & Equipment
0
0
0
2;861,000
2,861,000
Wastewater Treatment Improvements
0
0
1,520,00O
0
1,520,000
Water & Sewer Improvements
350,000
900,000
6,943,000
0
8,193,000
Water & Sewer Services Improvements
'0
0
800,000
0
800,000
$ 8,542,000 $ 3,094,000 $ 9,505,000 $ 3,899,000 $ 25,040,000
178
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2015-2019)
Comprehensive Detail
Funding Source / Category / Division
2100 - STREET:
Transportation.lmprovements
Engineering (D610)
Willow Bend Development Cost Share
Transportation (D800)
Sidewalk Improvements
Winter Weather Operations Center
Transportation - Total
2130 - PARKING:
Other Capital Improvements
Parking & Telecommunications (D840)
Parking Lot Improvements and Overlays
Spring Street Parking Deck Improvements
Meadow Street Parking Deck Improvements
Parking - Total
2250 - PARKS DEVELOPMENT:
Parks & Recreation Improvements
Parks & Recreation (D460)
Regional Park Development
Community Park Improvements
Gulley Park Land Acquisition
Parks Development - Total
2300 -IMPACT FEE:
Fire Improvements
Fire Department (D300)
Fire Impact Fee Improvements
Police Improvements
Police (D200)
Police Impact Fee Improvements
Water & Sewer Improvements
Utilities Director (D900)
Wastewater Impact Fee Improvements
Water Impact Fee Improvements
Impact Fee - Total
4470 - SALES TAX CAPITAL IMPROVEMENTS:
Bridae & Drainoae Improvements
Engineering (D610)
Projected Projected Projected Projected Projected Total
2015 2016 2017 2018 2019 2015-2019
$ 500,000 $ 500,000 $ 0 $ 0 $ 0 $ 1,000,000
750,000
1,000,000
1,500,000
1,500,000
1,500,000
6,250,000
400,000
0
0
0
0
400,000
1,650,000
1,500,000
1,500,000
1,500,000
1,500,000
7,650,000
1,650,000
1,500,000
1,500,000
1,500,000
1,500,000
7,650,000
25,000
25,000
25,000
25,000
25,000
125,000
25,000
25,000
25,000
25,000
25,000
125,000
20,000
20,000
20,000
20,000
20,000
100,000
70,000
70,000
70,000
70,000
70,000
350,000
70,000
70,000
70,000
70,000
70,000
350,000
217,000
120,000
120,000
0
0
457,000
0
459,000
550,000
789,000
821,000
2,619,000
0
270,000
' 130,000
0
0
400,000
217,000
849,000
800,000
789,000
821,000
3,476,000
217,000
849,000
800,000
789,000
821,000
3,476,000
80,000 83,000 86,000 ' 89,000 92,000 430,000
80,000 83,000 86,000 89,000 92,000 430,000
90,000 92,000 94,000 96,000 98,000 470,000
90,000 92,000 94,000 96,000 98,000 470,000
400,000
400,000
400,000
400,000
400,000
2,000,000
500,000
500,000
500,000
500,000
500,000
2,500,000
900,000
900,000
900,000
900,000
900,000
4,500,000
1,070,000
1,075,000
1,080,000
1,085,000
1,090,000
5,400,000
Stormwater Quality Management
200,000
200,000
200,000
200,000
200,000
1,000,000
Other Drainage Improvements
160,000
160,000
160,000
160,000
160,000
800,000
360,000
360,000
360,000
360,000
360,000
1,800,000
Fire Improvements
Fire Department (D300)
Fire Apparatus Replacements
432,000
432,000
1,347,000
865,000
924,000
4,000,000
Fire Mobile Radios
36,000
0
0
0
0
36,000
Firefighter Safety Equipment
0
30,000
38,000
8,000
17,000
93,000
Fire Facility Maintenance
125,000
125,000
125,000
150,000
150,000
675,000
Fire Information Technology Updates
50,000
40,000
40,000
40,000
20,000
190,000
643,000
627,000
1,550,000
1,063,000
1,1 1 1,000
4,994,000
179
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2015-2019)
Comprehensive Detail
Funding Source / Category / Division
Projected Projected Projected Projected Projected Total
2015 2016 2017 2018 2019 2015-2019
Information Technology Improvements
Information Technology (D440)
Local Area Network (LAN) Upgrades
135,000
135,000
125,000
125,000
150.000
670,000
Storage Area Network (SAN)
70,000
200,000
40,000
40,000
40,000
390,000
Microcomputer / Printer Replacements
87,000
60,000
75,000
60,000
75,000
357,000
Geographic Information System (GIS)
75,000
55,000
60,000
75,000
60,000
325,000
ERP Upgrade/Replacement
200,000
200,000
0
0
0
400.000
AccessFoyetteville Technical Improvement
20,000
20,000
20,000
20,000
20,000
100,000
Document Management
45,000
15,000
15,000
20,000
20,000
115,000
Desktop Management System
30,000
0
0
0
0
30,000
Hansen Upgrade/Replacement
0
195,000
0
0
0
195,000
Web Security Filtering
35,000
0
0
0
0
35.000
697,000
880,000
335,000
340,000
365.000
2,617,000
Library Improvements
Library (D150)
Library Materials Purchases
406,000
425,000
489,000
506,000
524,000
2,350,000
Library Computer Replacements
35,000
100,000
30.000
109,000
98,000
372,000
441,000
525.000
519,000
615,000
622,000
2.722.000
Other Capital Improvements
Animal Services (D650)
Animal Services Improvements
35,000
35,000
5,000
0
0
75.000
Accounting & Audit (D510)
Audit Expense
8,000
8.000
8,000
8,000
8,000
40,000
Facilities Management (D530)
Building Improvements
125,000
129,000
132.000
136,000
140.000
662.000
City Clerk/Treasurer (D130)
City Clerk Document Management Equipment
44,000
0
45,000
0
0
89,000
City Planning (D620)
Comprehensive Land Use Plan Update
0
100,000
0
0
0
100,000
Planning Commission Tablet Replacements
0
6.000
0 '
0
0
6,000
Development Services (D600)
Woyfinding Regional Signage Program
60,000
65,000 .
0
0
0
125,000
Media Services (D710)
Television Center Digital Conversion
100,000
0
0
0
0
100,000
City Hall Audio -Visual Renovation
100,000
0
0
0
0 -
100,000
Video Production Digital Server & Archive System
0
120,000
0
0
0
120,000
Television Center Equipment
50,000
50,000
50.000
50.000
50,000
250,000
Digital Signage Implementation
15.000
15,000
0
0
0
30,000
Mayors Administration (D100)
Woolsey Homestead Historic Restoration Project
70,000
0
120,000
90,000
0
280,000
Parking & Telecommunications (D840)
Telecommunication Systems Upgrades
35.000
10,000
20,000
20.000
20.000
105,000
Parking Lot Improvements (City Employee)
10.000
10,000
10,000
10,000
10,000
50.000
Sustainability & Resilience (D410)
Building Efficiency Improvements
40,000
40,000
40,000
40.000
40,000
200,000
692,000
588,000
430,000
354,000
268,000
2,332,000
Parks & Recreation Improvements
Parks & Recreation (D460)
Tree Escrow
74,000
0
0
0
0
74,000
Parks Safety and ADA
15,000
15,000
15,000
15,000
15.000
75.000
Forestry and Habitat Improvement
30,000
62,000
34,000
32,000
26,000
184,000
Park Paving Improvements
0
58,000
58.000
58,000
58,000
232,000
Parks & Recreation Master Plan
0
0
0
0
200,000
200.000
Lake Improvements
0
0
0
250,000
0
250,000
Lights of the Ozarks
23,000
23.000
23,000
23,000
23.000
115.000
Walker Park Senior Activity and Wellness Center
25,000
100,000
150,000
0
0
275,000
167,000
258,000
280.000
378.000
322,000
1,405,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2015-2019)
Comprehensive Detail
Funding Source / Category / Division
Projected Projected Projected Projected Projected Total
2015 2016 2017 2018 2019 2015-2019
Police Improvements
Police (D200)
Police Bulletproof Vests & Ballistic Protection
52,000
13,000
10,000
23,000
62,000
160,000
Police Weapon Replacement
8,000
14,000
40,000
0
0
62,000
Police Building Improvements
35.000
25,000
25.000
75,000
25,000
185,000
Police Unmarked Vehicles
78.000
83,000
83,000
54,000
102,000
400,000
Police Records Management System Improvements
150,000
150,000
0
0
0
300,000
Police Technology Improvements
15,000
25,000
25,000
75,000
25.000
165.000
Police Network/Server Replacements
68,000
50,000
0
0
32.000
150,000
Police Mobile Video System Replacement
35,000
0
210.000
0
38,000
283,000
Police Specialized Equipment
21,000
21,000
8,000
40,000
242,000
332.000
Employee Gym Equipment
7,000
10,000
10,000
10,000
10.000
47,000
Police Automated External Defibrillator (AED)
41,000
0
0
0
0
41,000
Police Take Home Vehicles
0
57,000
60,000
62,000
65,000
244,000
Radio System Replacement - Citywide
0
0
0
700,000
200,000
900,000
Police Virtual Server & Storage Area Network
0
180,000
0
0
0
. 180,000
Police eTicket Equipment Replacement
0
44,000
0
0
0
44,000
Police Equipment Replacement
0
0
10,000
0
10,000
20,000
Central Dispatch Improvements
0
0
165.000
0
0
165,000
Police K9 Replacement
_ 0
0
0
12,000
12,000
24,000
Police Radio Replacement
0
0
_ 0
0
42,000
42,000
Police Mobile Computer Terminal Replacement
0
0
0
0
225.000
225.000
510,000
672,000
646,000
1,051.000
1,090,000
3,969,000
Street Improvements
Engineering (D610)
Street ROW / Intersection / Cost Sharing
350,000
100.000
100,000
100,000
100,000
750,000
350.000
100.000
100.000
100,000
100,000
750,000
Trail Improvements
Transportation Services (D800)
Trail Development
1,500,000
1.500,000
1,500,000
1,500,000
1,500,000 '
7,500,000
Lake Fayetteville Trailheod (BGSO)
190,000
0
0
0
0
190,000
Mud Creek Trail Lighting
250.000
0
0
0
0
250,000
1.940.000 '
1,500,000
1,500,000
1,500,000
1,500,000
7,940,000
Transportation Improvements
-
Transportation Services (D800)
In -House Pavement Improvements
1,692,000
1,852,000
2,207,000
2,316,000
2,433,000
10,500,000
Sidewalk Improvements
0
250,000
0
0
0
250,000
Traffic Signal Improvements
110,000
110.000
110,000
110,000
150.000
590,000
Wireless Traffic Signal Control
40,000
40,000
40.000
40,000
0
160,000
Drainage Maintenance
50,000
50,000
50,000
50,000
50,000
250.000
1,892,000
2.302,000
2,407,000
2,516,000
2,633,000
11,750.000
Sales Tax Capital Improvements - Total
5400 - WATER & SEWER:
Wastewater Treatment Improvements
Utilities Director (D900)
Phosphorus Standards Management
50,000
50.000
50,000
50,000
50,000
250,000
Wastewater Treatment Plant (D930)
W.W.T.P. Building Improvements
410,000
30,000
45,000
30,000
30,000
545,000
Plant Pumps and Equipment - W.W.T.P
270,000
305,000
295,000
405.000
355,000
1,630,000
Upgrade and Replace Lift Stations - W.W.T.P
67,000
125,000
130,000
50,000
100,000
472,000
Filter Cell Replacement - W.W.T.P
1,000,000
1,000.000
1,000,000
1,000,000
0
4,000,000
1,797,000
1,510.000
1,520,000
1,535.000
535,000
6,897,000
7,692,000 7,812,000 8,127,000 8,277,000 8,371,000 40,279,000
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2015-2019)
Comprehensive Detail
Funding Source / Category / Division
Projected Projected Projected Projected Projected Total•
2015 2016 2017 2018 2019 2015-2019
Water & Sewer Improvements
Water & Sewer Maintenance (D910)
Sewer Rehabilitation - Ramsey/Overcrest
2,340,000
0
0
0
0
2,340,000
Sanitary Sewer Rehabilitation
1,000,000
2,000,000
1,500,000
1,500,000
1,500,000
7,500,000
Water/Sewer Relocations - Bond Projects
1,300,000
1,000,000
500,000
500,000
500,000
3,800,000
Water/Sewer Equipment Expansions
150,000
145,000
168,000
21,000
20,000
504,000
Water Storage & Pump Station Maintenance
85,000
0
0
0
0
85,000
Water System Rehabilitation/Replacement
2,095,000
1,825,000
2,055,000
1,885,000
2,065,000
9,925,000
Water Impact Fee Cost Sharing Projects
275,000
200,000
200,000
200,000
200,000
1,075,000
7,245,000
5,170,000
4,423,000
4,106,000
4,285,000
25,229,000
Water & Sewer Services Improvements
Utilities Financial Services (D520)
Utilities Financial Services Improvements
20,000
20,000
20,000
20,000
20,000
100,000
Utilities Technology Improvements
12,000
20,000
20,000
20,000
30,000
102,000
Water & Sewer Maintenance (D910)
Water Meters "
315,000
325,000
325,000
325,000
325,000
1,615,000
Water/Sewer Building and Office Improvements
170,000
50,000
50,000
50,000
50,000
370,000
Water & Sewer Rate/Operations Study
30,000
0
170,000
0
0
200,000
Backflow Prevention Assemblies
10,000
10,000
10,000
10,000
10,000
50,000
557,000
425,000
595,000
425,000
435,000
2437,000
Water & Sewer - Total
5500 - RECYCLING & TRASH COLLECTION:
Recycling & Trash Collection Improvements
Recycling & Trash Collection (D920)
RTC Office & Trans Station Exp
1,500,000
0
0
0
0
1,500,000
Container Maintenance Building Upgrade
25,000
0
0
0
0
25,000
Trash Collection Containers
100,000
100,000
50,000
50,000
50,000
350.000
Trash Collection Compactors
134,000
138,000
142,000
146,000
150,000
710,000
1,759,000
238,000
192,000
196,000
200,000
2,585,000
9,599,000 7,105,000 6,538,000 6,066,000 5,255,000 34,563,000
Recycling & Trash Collection - Total
5550 - AIRPORT:
Aviation Improvements
Aviation (D810)
Airport Lighting Improvements
Airport Boiler Improvements
Airport Fire Sprinkler Repl White Hangar
Airport Self Serve Station Upgrade
Airport Roof Replacements
Airport - Total
9700 - SHOP:
1,759,000 238,000 192,000 196,000 200,000 2.585.000
20,000
20,000
20,000
20,000
0
80,000
25.000
25,000
25,000
0
0
75,000
75,000
0
0
0
0
75,000
0
12,000
0
0
0
12,000
110,000
0
0
0
0
110,000
230,000
57,000
45,000
20,000
0
352,000
230,000
57,000
45,000
20,000
0
352,000
Vehicles & Equipment Improvements
Fleet Operations (D830)
Fleet - Police / Passenger Vehicles
346,000
286,000
232,000
294,000
295,000
1,453,000
Fleet - Recycling & Trash Collection Vehicles
860,000
755,000
990,000
1,166,000
792,000
4,563,000
Fleet - Construction Equipment
356,000
255,000
140,000
260,000
0
1,011,000
Fleet - 8ackhoes / Loaders
593,000
504,000
389,000
0
102,000
1,588,000
Fleet - Heavy Utility Vehicles
386,000
384,000
664,000
278,000
280,000
1,992,000
Fleet - Tractors / Mowers
375,000
85,000
243,000
257,000
364,000
1,324,000
Fleet - Light / Medium Utility Vehicles
568,000
901,000
517,000
510,000
530,000
3,026,000
Fleet - Other Vehicles / Equipment
233,000
772,000
709,000
474,000
360,000
2,548,000
3,717,000
3,942,000
3,884,000
3,239,000
2,723,000
17,505,000
Shop - Total
3,717,000 3,942,000 3,884,000 3,239,000 2,723,000 17,505,000
All Funding Sources - Total $ 26,004,000 $ 22,648,000 $ 22,236,000 $ 21,242,000 $ 20,030,000 $ 1 12,160,000
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Street Fund (2100)
Transportation Improvements (5520)
Sidewalk Improvements (02053): This project is to provide funding to improve the $ 350,000
connectivity of the sidewalk system by constructing new and repairing existing sidewalks.
Willow Bend Development Cost Share (15001): This project will fund a cost share with an 150,000
affordable housing project, to provide up to $1 million towards the cost of street and
drainage infrastructure in the project.
Total Street Fund Projects: 500,000
Parking Fund (2130)
Parking Improvements (9130)
Meadow Street Parking Deck Improvements (15004): This project is for the ongoing 191,000
maintenance of the Meadow Street Parking Deck that is a 36 -year old parking garage
located directly behind the Chancellor Hotel. A structural inspection of the deck identified
several necessary repairs. Many of the issues are the result of weatherization and general
aging of the parking deck. The evaluation noted that most of the issues are not structurally
significant but can create long-term maintenance problems if not addressed. The
additional repairs are estimated at $353,000. The unfunded amount from 2017 is expected
to be in the 2018 budget.
Microcomputer / Printer Replacements (02057): This project is for the replacement of failing 6,000
and outdated personal computers (PC's), printers, and monitors. In 2016, staff performed a
thorough inventory of citywide technology equipment to document the fund, division,
program, location, purchase date, and cost of each piece of equipment. A structured
replacement schedule was developed that defined a standard useful life for each of the
following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the
proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum
useful life but replaced when needed to ensure optimal employee efficiency.
Spring Street Parking Deck Improvements (15003): This project is for the ongoing 25,000
maintenance of the new parking deck currently being constructed on Spring Street.
Parking Lot Improvements and Overlays (06001): The City currently has seven public 25,000
parking lots located in the Downtown Business District and the Entertainment District. The
surface lots are all asphalt lots that periodically require general maintenance such as crack
seal, seal coat, re -striping, pot hole patching, and bumper block replacement. These lots
also require a complete asphalt overlay on a less frequent basis. This parking maintenance
program provides routine maintenance and improvements in rotation for these lots as
needed.
Total Parking Fund Projects: 247,000
183
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Parks Development Fund (2250)
Parks Development Capital (92551
Community Park Improvements (13001): This project will update and expand facilities within 550,000
community parks to better serve citizens. Scheduled for 2017 is the development of a splash
pad at Walker Park. Also anticipated are upgrades to the trail and lighting at Gulley Park.
Gulley Park Land Acquisition (14017): This project is for the remaining funds due on the 130,000
purchase of 11 acres adjacent to Gulley Park. With the addition of this land, Gulley Park will
be 38 acres. A public meeting will be held in the future to determine the citizen's desires for
development of this property.
Neighborhood Park Development (02013): lams Dog Park at Bryce Davis Park has been a 84,000
success and is heavily used. Staff has received many requests for lighting which would
extend the time the park can be used, especially in winter.. $120,972 in Park Land
Dedication Funds is currently approved for Bryce Davis Park. This project is to request an .
additional $84,000 to add a path, area lighting, and additional benches and shade to the
park.
Regional Park Development (02002): This project in 2017 will be used to match funding 420,000
donated by the Rotary'Club of Fayetteville to construct a playground at the Regional Park
and other improvements as needed.
Total Parks Development Fund Projects: 1,184,000
Impact Fee Fund (2300)
Fire Improvements
Fire Impact Improvements (07003): The purpose of this project is to accumulate funding for 86,000
fire projects that are associated with the increase in developments throughout the City. The
funding for this project comes from impact fees collected from developments.
Police Improvements
Police Impact Improvements (07001): The purpose of this project is to accumulate funding 177,000
for police projects that are associated with the increase in developments throughout the
City. The funding for this project comes from impact fees collected from developments.
Included in 2017 are two expansion units and equipment and uniforms to outfit two new
officers.
Water & Sewer Improvements
Wastewater Impact Improvements (07004): The purpose of this project is to accumulate 400,000
funding for wastewater projects that are associated with the increase in developments
throughout the City. The funding for this project comes from impact fees collected from
developments.
Water Impact Improvements (07002): The purpose of this project is to accumulate funding 500,000
for water projects that are associated with the increase in developments throughout the
City. The funding for this project comes from impact fees collected from developments.
Total Impact Fee Fund Projects: 1,163,000
184
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Sales Tax Capital Improvements Fund (4470)
Animal Services Improvements
Animal Services Improvements (14002): This project is to replace the fire and burglary alarm 5,000
system. This includes replacement of 12 door alarm contact, three new door contacts
installed, two new window break alarm sensors and the replacement of heat sensors and
installation of smoke alarms.
Bridae & Drainage Improvements
Other Drainage Improvements (02108): This project provides funding for drainage projects 160,000
needed to mitigate flooding, repair and upgrade existing systems, cost share with
developments when applicable, provide funding for storm drainage materials for use in
projects constructed by in-house crews, etc. Future funding will be accumulated where
possible for additional large drainage projects.
Stormwater Quality Management (02097): This is an ongoing project that includes activities 200,000
required to comply with the City's National Pollutant Discharge Elimination System (NPDES)
Permit that is administered by the Arkansas Department of Environmental Quality. The
funding is also used for other stormwater projects that focus on improving water quality in
accordance with the City's Nutrient Reduction Plan, including stream restoration projects,
funding for water quality groups, and project management and administration.
Drainage Maintenance (11021): This project will fund drainage projects as needed. 50,000
Facilities Management Improvements
Building Efficiency Improvements (15009): This project is for improvements of energy 40,000
efficiency, weatherization and water conservation to city facilities and includes the repair
and replacement of inefficient HVAC equipment, lighting upgrades, insulation, window
repair/replacement, and water efficiency projects. Energy assessments may need to be
performed on several buildings to identify the scope of specific projects.
Building Improvements (02046): This project consists of the repair and replacement of 257,000
damaged and worn roofs and HVAC systems and provides for other improvements such as
remodels to city owned buildings, and window replacements. Phase 1 of the city
administration building's window replacements will begin in 2017 and encompass the
second and third floors. This is expected to increase energy efficiency, occupancy
comfort, and be more historically accurate in appearance.
Fire Improvements
Fire Apparatus Replacements (03019): This project is for the planned replacement of fire 600,000
apparatus. The Fire Department has experienced a dramatic increase in emergency call
volume which is impacting the replacement cycle for the fleet. The general industry
standard guideline is for a fire engine to serve on the front line for seven (7) years and in the
reserve fleet for three (3) years for a total of 10 years of reliable service. For a Ladder truck
or aerial apparatus, the guideline is to serve for 10 years on the front line and five (5) years
in the reserve fleet. In 2017, the department will purchase a pumper in place of the
planned ladder truck to provide $747,000 in funding for the new Fire Training Grounds
Project. This was accomplished by re -working the apparatus replacement schedule
through 2019. The new schedule will still allow for the adequate replacements of apparatus
through the 2019 budget year.
185
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Fire Training Grounds (17XXX): This project is to develop 14.2 acres of land to create a 747,000
training center for the Fire Department. The center will provide training in confined space
entry, emergency vehicle driving, structural collapse, live burns, and hazardous materials
training exercises. Swift water rescue training will also be performed with the proximity to
the White River. In 2017, funds of $747,000 are being transferred from the Fire Apparatus
Replacements Project for partial funding. The department received a FEMA grant for a
mobile training simulator that will be part of the center.
Fire Facility Maintenance (02006): This project allows for necessary repairs to the Fire 125,000
Department's existing fire stations, office locations, and facilities. Repairs include but are
not limited to roofing, plumbing or drainage repairs and replacements, remodeling,
fencing, driveway replacements, generators, stability assessments, fire escape
replacements, and structural repairs.
Fire Information Technology Updates (10017): This project will allow for the replacement of 40,000
systems before becoming technologically obsolete or inoperable without interrupting daily
operations. With computer devices in the front line apparatus as well as all fire stations, one
employee is currently supporting and maintaining over 80 computers, mobile devices, and
software applications for 118 personnel. As technology infiltrates personal protective
equipment such as face pieces and sensors, there will be a growing demand to support
and maintain new technology. In addition, there is personnel accountability technology
that helps account for the overall status of personnel and records movements into and out
of an emergency incident giving the, Incident Commander full situational awareness of all
responders' locations and assignments.
Firefighting Safety Equipment (16002): This project is to replace the cascade systems and air 38,000
bottles. The cascade systems are the machines used to refill the Fire Department's
breathing air bottles and are nearing the end of a usable service life. In addition, the self-
contained breathing apparatus air bottles must be replaced after 15 years of service:
Information Technoloav Imorovements
Document Management (02094): This project is to add additional scanners and licenses as 15,000
new applications are added to the Electronic Document Management System (EDMS).
Each year several new applications are added to the system. Users that need to scan and
index documents require a license.
Fayetteville-AR.gov Technical Improvements (04047): This project provides funding for 20,000
expansion, enhancements, third party application integration, promotion, and
maintenance of the City of Fayetteville's website. Fayetteville-AR.gov utilizes a hosted
Content Management System (CMS) that is configured and maintained by a third party.
The CMS allows end users to add, edit, and approve the content that is displayed on the
website.
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Geographic Information System (GIS) (02055): This project is to upgrade and expand the 60,000
City's base GIS computer hardware, software, and data collection systems to
accommodate growth in the system's applications and user base. Geographic Information
Systems (GIS) are organized collections of computer hardware, software, geographic data,
and personnel designed to efficiently capture, store, update, manipulate, analyze, and
display all forms of geographically referenced information. This system provides necessary
information for planning, engineering, Hansen, and public utility projects. Additionally, GIS
provides applications to assist many city divisions including Police, Fire, Transportation, and
Parks & Recreation.
Local Area Network (LAN) Upgrade (02056): This project is to upgrade and expand the 125,000
City's Local Area Network (LAN)/Network infrastructure. The LAN is used by all divisions in the
City across thirty locations connecting approximately 850 devices. While most components
of the LAN are on a three to five year lifecycle, consideration is given to increases in the
system's user base and advances in technology that create a need for hardware and
operating system upgrades. In the next five years, most of the existing servers, switches, and
other network hardware will be replaced. Staff also has plans to add technology that will
increase the speed and reliability of the different aspects of the LAN. Specifically,
redundant and/or battery protected power supplies for all infrastructure equipment, a
separate network for backups, network management and testing tools, WAN optimization
hardware, additional monitoring and alerting, and tools to help manage and deploy
security policy.
Microcomputer / Printer Replacements (02057): This project is for the replacement of failing 1 15,000
and outdated personal computers (PC's), printers, and monitors. In 2016, staff performed a
thorough inventory of citywide technology equipment to document the fund, division,
program, location, purchase date, and cost of each piece of equipment. A structured
replacement schedule was developed that defined a standard useful life for each of the
following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the
proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum
useful life but replaced when needed to ensure optimal employee efficiency.
Storage Area Network (SAN) (09031): This project provides storage for the City's increasing 40,000
data needs. In order to provide fast, reliable access to data, a centralized enterprise class
storage system is required. As the City utilizes technology and applications to increase
efficiencies and productivity, more data is produced.
Telecommunication Systems Upgrades (04001): This project is for system upgrades, 20,000
additional equipment and new software features that become available for users. These
funds will also cover additional licenses needed for users adding onto various modules such
as the paging system, recording system, etc.
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Library Improvements
Library Computer Replacements (04004): This project is to provide new and/or upgraded 30,000
technology infrastructure and services to library staff and patrons. Technology replacement
cycle is typically five (5) years or less depending upon utilization. The project includes but is
not limited to: all personal computing stations (staff and public); circulating technology
equipment including laptops, iPads, and DVD players; server infrastructure; IP camera
based digital CCTV system; VoIP phone system; IP speaker web based mass communication
and paging system; networking equipment; Starr Island learning stations; and various pieces
of trending digital equipment for a patron technology innovation center/maker space.
Library Materials Purchases (02049): This project provides library materials including fiction, 489,000
non-fiction, reference, music and -video cd's, and periodicals. Fiction and non-fiction
materials are provided in hardback and eBook formats. The total library material collection
size is approximately 270,000 items with items added on a monthly basis. The Fayetteville
Public Library seeks to provide a collection of materials that is commensurate with
benchmark cities (Lawrence, Kansas; Ames, Iowa; Champaign, IL.; Denton Texas; and, Iowa
City, Iowa) as well as the national average for cities 50,000 to 99,000. Additionally, library
collections are moving more toward digital materials which places more pressure on the
materials budget.
Media Services Improvements
Television Center Equipment (02061): This project is to replace and upgrade equipment at 50,000
the Television Center. This equipment includes production technology, studio equipment,
lighting, sound, signal processing, telecasting equipment, etc. The Center also provides
small equipment support for the audio/visual needs of the Administration and replacement
of needed equipment when necessary,_ such as projectors, screens, PA systems, and other
A/V support equipment.
Miscellaneous Capital Improvements
City Clerk Document Management Equipment (14003): This project is to replace one large 45,000
format and two high capacity scanners and a microfilm reader and reader printer. Due to
the age of the scanners, compatibility issues with current, programs and updates are
occurring. The scanners are able to scan in city documents for electronic retrieval. The
microfilm equipment reads archived documents.
Woolsey Homestead Historic Restoration Project (15008): This project is a three (3) phase 120,000
renovation. Phase 1 - Imperative items completed in the first year focus on environmental
site assessment and selective demolition. Clean up around the exterior of the main house,
removal of vegetation, collapsed front porch, and loose wood and rubbish. Other items
are: salvage of brick; removal of modern finishes and fixtures; seal off openings or any other
exposed structure; water -proofing the structure; partial removal of the flooring; and
installation of fencing for security. Phase 2 - Priority items estimated to be completed in the
next one to three years include: focused attention on additional shoring measurers, roof
replacement, civil site surveys and architectural master planning. Phase 3- Significant
Items in the final year are restoration to the 1840's period, removal of all later additions, long-
term foundation and framing restoration, and cemetery marker restoration and
conservation.
Other Capital Improvements
Audit Expense (47038):
8,000
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project -Title & Description Budget
Parks & Recreation Improvements
Forestry and Habitat Improvements (15012): This project is for tree plantings and 34,000
replacements in areas where trees are damaged such as on median rights -of -way and in
areas where old trees are being lost in parks. The Celebration of Trees, which is required for
the City's Tree City USA designation, is funded annually from this project. Funding is also
used for habitat restoration such as the Lake Fayetteville prairie restoration. Habitat
improvements are intended to restore or complement existing natural areas as well as
reduce maintenance. Annual operational motor pool costs for a stump grinder and
chipper are in this project. -
Lights of the Ozarks (02001): The Lights of the Ozarks display is an extremely popular annual 23,000
event that takes place from Thanksgiving to New Year's Eve. Approximately 500,000 lights
are displayed around the downtown square where an estimated 300,000 people come to
view the display.
Park Paving Improvements (16004): This project will be used to overlay and/or replace 58,000
existing interior roads and parking areas. Many of the parks are aging and pavement
surfaces are deteriorating. Priorities have historically been to replace and upgrade
facilities, however the infrastructure is beginning to fail in some areas and is in need of
repair. This project will repave approximately 3,300 square yards of surfacing per year.
Parks Safety & ADA (15011): This project will be used to bring previous projects into ADA 15,000
compliance such as swings, play equipment, and sidewalk connections. Additionally, funds
are used to address safety hazards that may occur over time.
Walker Park Senior Activity and Wellness Center (15010): This project will add space to the 150,000
Walker Park Senior Activity and Wellness Center's kitchen area by moving inner walls and
updating kitchen equipment such as commercial ovens, fryers and refrigeration. The
Walker Park Senior Activity and Wellness Center feeds almost 300 people per day including
the Hillcrest Towers Congregate and Home Delivered Meals, Fayetteville Meals On Wheels
program and the Elizabeth Richardson Center. The existing kitchen is unable to
accommodate the amount of food preparation required to adequately serve the senior
population. The center is requesting a kitchen expansion and renovation.
Police Improvements
Central Dispatch Improvements (17XXX): This project is to replace five dispatch consoles, 165,000
add two additional console positions and replace the carpet in the dispatch center.
Employee Gym Equipment (13028): This project is to upgrade and replace older, outdated 10,000
equipment at the City's gym. Ongoing maintenance of the equipment and facility are vital
to the health and wellness of city employees. An updated gym supports the City Wellness
Committee's effort to provide a convenient and reliable place to exercise, decreases lost
work time due to injury or illness, and minimizes potential increases in health insurance
premiums for the City and its employees.
Police Building Improvements (02047): This project is for major repairs of the Police 25,000
Department's building including but not limited to security door lock systems, major
plumbing and electrical issues, roof repairs and replacement, minor re -models for the police
facility, and buildings at the radio tower sites and warehouse.
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Police Bulletproof Vests & Ballistic Protection (13011): This project provides the 50% local 10,000
match and any shortfall from federal funding for the purchase of bulletproof vests for new
officers, the replacement of expired bulletproof vests, and new/replacement tactical
bulletproof vests for members of the Emergency Response Team (ERT). Federal, State, and
Local mandates exist for all officers to wear bulletproof vests when engaging in law
enforcement activities. This project further funds ballistic protection equipment for the ERT
including ballistic shields, plates, and a blanket. The level III shield is designed to stop small
arms ammunition, and is lighter and more mobile. The level IV shield is heavier and rated to
stop larger ammunition fired from rifles. The ERT members also have level IV ballistic plates
carried within their ballistic vests. The ballistic blanket con be quickly deployed for high risk
situations including the protection of officers and civilians as a personal shield or in vehicle
transport.
Police Equipment Replacement (11006): This project provides for the replacement of 10,000
operating equipment such as a paper shredder, document scanners, uninterrupted power
supplies, security/surveillance cameras, etc.
Police Mobile Video System Replacement (15015): This project provides for the 210,000
replacement of the police mobile video systems. Mobile video is an important component
of each patrol unit by documenting evidence to support prosecution and makes citizen
complaints more easily investigated. All patrol vehicles are equipped with video recording
devices that capture traffic stops and other relevant events. This video is uploaded to disk -
based storage cabinets of sufficient capacity to accommodate video uploads for a period
of one year. Video is then accessible over the network by authorized personnel for review
and dissemination per law enforcement requirements.
Police Specialized Equipment (02062): This project is to replace outdated and/or 8,000
malfunctioning equipment used during police operations. Examples of this equipment
include traffic control equipment, bicycle replacement, wireless remote surveillance
cameras, crisis negotiation throw phone, portable speed display signs for use in school
zones, radar units, a total station system for accident reconstruction, tasers, and other items
used in police operations. This type of project is necessary to the efficient, ongoing, and
safe operations of the Police Department.
'Police Take Home Vehicles (16007): This project is to expand the take-home vehicle 60,000
program. Eligibility for this program is based on an officer's seniority and requirement that
he/she resides within the city limits. Benefits include: 1) The presence of marked patrol
vehicles have a positive effect on crime prevention and community policing efforts and
residents feel safer. 2) Take-home vehicles last longer due to officerssense of ownership
and the vehicles are not being used 24/7 by several officers. 3) Officers with take-home
vehicles are more readily available to respond to an emergency or critical incident. 4)
Officers utilizing take-home vehicles will not need to spend approximately a half hour every
shift loading and unloading required equipment and performing inspections for damage
anct contraband. 5) A take-home vehicle program is excellent for recruitment and
retention of police officers and it allows the Department to compete with neighboring
agencies in Springdale, Rogers, and Bentonville. One take home unit will be purchased in
2017.
190
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Police Technology Improvements (06002): This is an ongoing project for the replacement of 25,000
obsolete or malfunctioning department desktop computers, software, printers, and other
peripheral equipment.
Police Unmarked Vehicles (06003): This project is to purchase unmarked vehicles that are a 83,000
necessity for an effective Police Department. The Department utilizes unmarked vehicles
for a variety of tasks including: gathering intelligence for investigation of narcotics, theft,
vandalism, domestic terrorism, and civil disobedience; conducting pre -raid intelligence for
the deployment of the Emergency Response Team; conducting alcohol enforcement
patrols; and any activity that must be kept covert to be effective. The Department is
recommending a three year replacement for vehicles used in undercover capacities and a
five year replacement for vehicles used in an unmarked capacity. During undercover
investigations, the same vehicles are used to affect arrests and to conduct surveillance
making it necessary to replace these vehicles more often.
'Police Weapon Replacement (15013): This project is to replace some of the equipment on 40,000
the rifles used by the Emergehcy Response Team. In 2016, six (6) patrol rifles will need to be
replaced. The Police Department will need to replace the handguns of all the officers in
the department. The handguns are showing signs of wear and the Department has started
to replace some of the internal parts of the weapons to maintain the accuracy and
reliability. The Police Department has a ten year replacement schedule and the handguns
will need to be replaced in 2017. These weapons need to be replaced and maintained as
scheduled to ensure officers have reliable equipment to perform required duties.
Street Improvements
Street ROW/Intersection/Cost Sharing (02116): This project provides funding for developer 100,000
cost shares to complete street improvements associated with developments that are Y
necessary but are not the full responsibility of the developer and provides for construction of
miscellaneous street projects.
Trail Improvements
Trail Development (02016): This project is to provide funding to increase production of the 1,500,000
trails program. Funding provides resources for new trail development and asphalt
replacement on existing trails.
Transportation Improvements
In -House Pavement Improvements (02052): This project provides resources for the 1,707,000
systematic overlay of existing streets and includes curb cuts, curb and guttering, pavement
striping, and preparation costs for overlays. The goal of this project is to overlay a minimum
of nine (9) miles of asphalt each year. Overlaying each street within a 15 year cycle is
intended to optimize the longevity of roadways and minimize significant maintenance
requirements resulting in fewer complete renovations at a substantially greater cost. Micro
surfacing has been introduced as a pavement preservation method to extend the life of
existing asphalt streets and providing maintenance of an additional six (6) miles of surface.
Parking Lot Improvements (City Employee) (11004): This project is for ongoing 10,000
improvements to City employee lots that are not utilized by the general public.
191
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Sidewalk Improvements (02053): This project is to provide funding to improve the 400,000
connectivity of the sidewalk system by constructing new and repairing existing sidewalks.
There is $250,000 funded in the Street Fund for this project.
Traffic Signal Improvements (02063): This project provides funding for the installation of new 110,000
traffic signals, upgrades, replacement of UPS back-up system batteries and the reflective
sign material mandated by the latest version of the FHWA Manual on Uniform Traffic Control
(MUTCD). All these functions are to enhance the safety and movement of pedestrians and
vehicles throughout the City. New signal locations are determined as warranted by specific
guidelines contained in the MUTCD. Upgrades are to provide for more efficient operation
by reduced travel time/delay, decreased exhaust emissions and increased safety. The UPS
system requires complete replacement of all batteries every four years to remain reliable in
the event of power interruptions. The sign material is to meet the minimum levels of
reflectivity set forth in the MUTCD for night time visibility.
Wireless Traffic Signal Control (15018): This project is ongoing and provides funding for the . 40,000
implementation of a wirelesses Ethernet communication system for traffic signals (both data
and video).
Water & Sewer Improvements
Willow Bend Development Cost Share (15001): This project will fund a cost share with an 350,000
affordable housing project, to provide up to $1 million towards the cost of street and
drainage infrastructure in the project._
Total Sales Tax Capital Improvements Fund Projects: 8,542,000
Water & Sewer Fund (5400)
Meter Operations Capital (1840)_
Backflow Prevention Assemblies (02066): This project is for installation and/or replacement 10,000
of backflow prevention assemblies on city facilities to meet requirements for city ordinances
and the Arkansas Department of Health regulations.
Utilities Financial Services Improvements (03038): This project is for various improvements in 20,000
office hardware, software, communications, computers, safety features, and office
configuration. Examples of specific improvements include the purchase of advanced
communications capability to improve customer service and employee efficiency. This
project should leverage technological improvements.
Utilities Technology Improvements (15019): The purpose of this project is to upgrade 20,000
technology in the Utilities Financial Services Office. This will include hardware and software
for customer swipe and pay stations at each of the cash registers and a new customer
counter, kiosks and software for customer self-service applications, and a camera
surveillance system.
Water Meters (02065): This project is for the replacement of old water meters that are no 325,000
longer repairable, expansion meters for new water service, and for purchasing new meters
with technological advancements over older style meters. The hand held and remote style
meter reading mechanisms will be replaced in addition to the meters.
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Water & Sewer Building and Office Improvements (15020): This project is for structural 50,000
maintenance, repair, and replacement of the existing water/sewer operations building and
also any water/sewer operations office improvements that need to be done.
Water/Sewer Computer, Printer, and Scanner Replacements (02057): This project is for the 37,000
replacement of failing and outdated personal computers (PC's), printers, and monitors. In
2016, IT staff performed a thorough inventory of citywide technology equipment to
document the fund, division, program, location, purchase date, and cost of each piece of
equipment. A structured replacement schedule was developed that defined a standard
useful life for each of the following equipment types: PCs, laptops, tablets, printers, and
scanners. Each year the proposed replacement plan will be reviewed to ensure equipment
is utilized to its maximum useful life but replaced when needed to ensure optimal employee
efficiency.
Water/Sewer Equipment Expansions (13019): This project is for expansion equipment for the 168,000
Water/Sewer Operations Division. The list includes a tandem axle dump truck, leak
detection equipment, a bulldozer, an upgraded inventory bar code system, a boring
machine, a powered wheel barrel, a light tower, skid steer attachments, new equipment to
meet evolving stormwater regulations, and other equipment as identified through time. In
2017 a dump truck and a vacuum excavation system will be purchased.
Water & Sewer Rate/Operations Study (02064): This project is to conduct a water and sewer 170,000
rate study.
Capital Water Mains (5600)
Eastside Water Storage Tank (17XXX): This project is for a new water storage tank on the 2,688,000
eastside of Fayetteville. The current tank cannot keep up with demand. The second tank
will provide the necessary storage capability which also increases fire flow protection. This
tank will allow for the existing tank to be out of service for maintenance or cleaning without
disrupting service to customers. This cost estimate does not include the acquisition of land
for the placement of the tank, as one of the primary locations for the tank is on City
property. If the engineering study recommends an alternate site this will increase the
project cost.
Water/Sewer Impact Fee Cost Sharing (04039): This project involves all cases where impact 200,000
fees are used to cost share with and thus supplement other funding sources to increase
capacity in either the water distribution, pumping and storage system or the wastewater
collection and treatment system.
Water/Sewer Relocations - Bond Projects (11011): This project is for various water and sewer 500,000
relocations for street bond and other transportation projects where the street bond fund
does not have sufficient funds to cover the utility relocations. Projects are to be paid first
from any remaining water/sewer revenue bond funds, if available. Capacity increases
should be paid from impact fee funds, if available.
193
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Water System Rehabilitation & Replacement (12009): This project provides for upgrading, 2,055,000
replacing, or rehabilitating existing water infrastructure consisting of water storage,
pumping, and distribution assets system wide. Specific work will be determined based on
the need to stop leaks, reduce water loss, increase local or area flow and/or pressure in
areas with insufficient capacity, in order to meet current and projected future domestic,
commercial, and industrial flow, and fire flow demands. Projects may create loops,
purchase easements, and replace or rehabilitate existing pipes, pump stations, and/or
storage assets. This project may use water/sewer funds, impact fees and cost shares where
appropriate.
Sewer Mains Construction (5700) -
Sanitary Sewer Rehabilitation (02017): This project analyzes, repairs, upgrades, and replaces 1,500,000
sewer collection system components to ensure adequate capacity and reduce storm and
ground water flows entering the system. Rehabilitation is required system wide and
increases the capacity of the overall system by reducing demand used by infiltration and
inflow. This project includes replacing, lining, and bursting existing sewer mains and
manholes, upgrading lift stations, installing some main extensions and relief lines/capacity
upgrades, upgrading the system model, purchasing easements, and sanitarysewer
evaluation studies. As this may include capacity increases, impact fees may be spent.
WWTP Capital (5800)
Building Improvements - W.W.T.P. (02032): This project is for structural maintenance, repair, 45,000
and replacement of the existing.buildings or parts of the buildings at both wastewater
treatment plants.
Filter Cell Replacement - W.W.T.P. (15023): This project is to replace part of the filtration 1,000,000
system that removes suspended solids from the partially treated wastewater effluent before
it is disinfected. The new filter cells will remove more suspended solids, thus increasing the
clarity of water discharged to the White River as well as reducing disinfection costs. The
existing system was installed at the Noland WWTP in 1988 and has become increasingly
difficult and costly to operate and maintain.
Phosphorus Standards Management (10027): This project supports efforts by the City 50,000
operating independently or as part of a regional Northwest Arkansas team relating to.
phosphorus and other potential changes to stream standards, water quality standards and
regulations, and wastewater discharge requirements. Some of the funds may be paid into
regional efforts coordinated through Northwest Arkansas Regional Planning, the Northwest
Arkansas Council, or other similar cooperative efforts.
Plant Pumps and Equipment - W.W.T.P. (02069): This project allows WWTP personnel to adapt 295,000
to the needs of each season and year and still maintain compliance. Many pieces of the
WWTP equipment are essential to the wastewater treatment process. The equipment may
suffer catastrophic failure and become unusable with little advance warning. The plant
cannot operate and continue to produce permit complying effluent without adequate
equipment.
194
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Upgrade/Replace Lift Stations - W.W.T.P. (02068): This project is to maintain the lift stations 130,000
for the wastewater treatment plants. The lift stations provide a vital function in the overall
treatment of wastewater. The stations are exposed to extreme wear conditions and must
be upgraded routinely. Additionally, new developments within the City increases the flow
to various stations requiring additional or higher capacity equipment.
Total Water & Sewer Fund Projects: 9,263,000
Recycling & Trash Collection Fund (5500)
Recvclina & Trash Collection Improvements
Solid Waste Compactors (10001): This project is for the purchase of compactors. The drop 50,000
box program utilizes compactor boxes to efficiently handle solid waste from large quantity
generators. Compactor boxes decrease the frequency of collection and are serviced with
existing drop box trucks. Aesthetics are improved by having a compactor as opposed to
multiple dumpsters to service.
Solid Waste Containers (15025): This project is for the purchase of 20, 30, and 40 cubic yard 142,000
open top containers.
Solid Waster Microcomputer,/Printer Replacements (02057): This project is for the 5,000
replacement of failing and outdated personal computers (PC's), printers, and monitors. In
2016, IT staff performed a thorough inventory of citywide technology equipment to
document the fund, division,- program, location, purchase date, and cost of each piece of
equipment. A structured replacement schedule was developed that defined a standard
useful life for each of the following equipment types: PCs, laptops, tablets, printers, and
scanners. Each year the proposed replacement plan will be reviewed to ensure equipment
is utilized to its maximum useful life but replaced when needed to ensure optimal employee
efficiency.
Total Solid Waste Fund Projects: 197,000
Airport Fund (5550)
Aviation Imorovements
Airport Boiler Improvements (15027): This project will replace one of the outdated boilers 25,000
with new equipment as the Drake Field Airport currently has two boilers that are nearing the
end of their useful life. The other boiler would remain as a back-up. Preliminary estimates
for a new 94% efficient 1.5 MMBTU boiler are $50,000 - $75,000. The project is eligible for a
$6,000 incentive from Source Gas. The new boiler would save approximately 2,000 therms
or $1,200 per year (not including maintenance costs).
195
City of Fayetteville, Arkansas
2017 Capital Budget
2017
Project Title & Description Budget
Airport Lighting Improvements (15026): This project will replace outdated and inefficient 20,000
lighting at Drake Field Airport in multiple locations. Walk-thru assessments were performed
to identify possible energy efficiency and opportunities. New LED lighting was noted for the
tarmac, parking lot, T -hangers. FBO hanger and roadway Lighting. The lighting
improvements are eligible for $22,500 worth of utility incentives. The estimated energy
savings for the installation of all recommended upgrades is approximately $12,000 per year.
The additional benefit of completing these lighting upgrades is reduction in maintenance
costs of the outdated lighting.
Total Airport Fund Projects: 45,000
Shop Fund (9700)
Fleet Operations Capital (1920)
Fleet - Backhoes / Loaders (02076): The purpose of this project is to replace obsolete or 274,000
high maintenance construction equipment which is no longer suited for regular line service.
Replacements for 2017 includes three backhoes and one skid steer.
Fleet - Light / Medium Utility Vehicles (02078): The purpose of this project is to replace 749,000
obsolete or high maintenance vehicles which are no longer suited for regular service.
Replacements for 2017 includes 15 trucks and an expansion dump truck for the Water &
Sewer Maintenance Division for hauling the vacuum excavation system.
Fleet - Heavy Utility Vehicles (02079): The purpose of this project is to replace- obsolete or 687,000
high maintenance vehicles which are no longer suited for regular service. Replacements'
for 2017 include three dump trucks, one truck tractor, and one flatbed truck.
Fleet - Other Vehicles / Equipment (02080): The purpose of this project is to replace 891,000
obsolete or high maintenance vehicles and equipment which are no longer suited for
regular service. Replacements for 2017 include one padfoot roller, one forklift, one sign
trailer, one stump grinder, three trailers, two spreaders, and one asphalt paver. Expansion
equipment includes a vacuum excavation system for the Water & Sewer Maintenance
Division and a groomer for the Parks & Recreation Department.
Fleet - Police / Passenger Vehicles (02081): The purpose of this project is to replace 258,000
obsolete or high maintenance vehicles which are no longer suited for service.
Replacements for 2017 include one SUV and two police vehicles Two expansion units for
the Police Department include one take home unit and one patrol unit.
Fleet - Recycling/Trash Vehicles/Equipment (02082): The purpose of this project is to 780,000
replace obsolete or high maintenance vehicles which are no longer suited for service.
Replacements for 2017 include three recycling trucks and one roll off truck.
Fleet - Tractors / Mowers (02083): The purpose of this project is to replace obsolete or high 260,000
maintenance vehicles which are no longer suited for service. Replacements for 2017
include one tractor, two litter conveyors, one wheel rake, and six mowers.
Total Shop Fund Projects: 3,899,000
Total Capital Improvements Program - 2017 Projects $ 25,040,000
196
City of Fayetteville's Debt Position
The City of Fayetteville has established a practice and policy of paying for all capital projects
and capital improvements on a pay-as-you-go basis using current revenues, whenever
possible. If a project or improvement is of sufficient size and need that it cannot be financed
with current revenues, long-term debt will be recommended. The basis for this policy is that
the City has maintained a commitment to infrastructure improvement and maintenance. The
City also considers the cost versus the benefits of debt financing. A recommendation is made
only when the benefits outweigh the costs. The City's debt policy also states that the City will
attempt to refinance outstanding debt if a determination is made that the City will benefit by
reduced interest expense over the remaining life of the bonds.
Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal
bonds. The City carefully analyzes each proposed bond issue to determine the need for the
improvement, its useful life, and current and future revenues available to provide debt service.
Existing debt service requires resources from both general governmental resources and
enterprise fund resources.
Bond Ratings
The City's debt policy says that the communications will be maintained with the bond rating
agencies and that the City will continue to strive for improvements in the City's bond rating.
Such communications are vitally important because generally speaking, the higher rating a
city has the lower the interest rate that must be paid. As such, the City will periodically confer
with the rating agencies to update them on the financial status of the City.
The following schedule briefly describes the ratings provided by Standard & Poor for municipal
bonds.
Standard & Poor's Credit Ratings for Municipal Bonds
Ratings
Description
AAA
Best quality, extremely strong capacity to pay principal and
interest.
AA
High quality, very strong capacity to pay principal and interest.
A
Upper medium quality, and strong capacity to pay principal and
interest.
BBB
Medium grade quality, adequate capacity to pay principal and
interest.
BB and Lower Speculative quality, low capacity to pay principal and interest.
197
Description of Outstanding Bonds
Special Obligation Bonds
Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment
District No. 1 Project), Series 2005 (Not Rated): The bonds are special obligations of the City
payable solely from the Property Tax Increment of the District and monies in the funds and
accounts established under the Indenture. The proceeds of the bonds were issued for the
purpose of financing the costs of acquisition of certain real property within the City, the
demolition of existing structures thereon, site preparation in connection therewith and the
construction of sidewalk and crosswalk improvements. The original issue amount was
$3,725,000.
Sales and Use Tax Capital Improvement Bonds, Series 2006A (AA-): The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing a portion of the costs of certain improvements to the City's
wastewater treatment plants, sewerage and related facilities, to certain City streets, and to
the City's trail system. The original issue amount was $50,000,000.
Sales and Use Tax Capital Improvement Bonds, Series 2007A (AA-): The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing the costs of certain improvements to the City's wastewater treatment
plants, sewerage, and related facilities. The original issue amount was $14,340,000.
Sales and Use Tax Capital Improvement Bonds, Series 2009A (AA-): The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing a portion of the costs of certain improvements to City streets and to
the City's trail system. The original issue amount was $1 1,250,000.
Sales and Use Tax Capital Improvement Bonds, Series 2013 (AA-): The bonds are special
obligations of the -City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing a portion of the costs for certain street improvements. The original
issue amount was $22,750,000.
Sales and Use Tax Capital Improvement Bonds, Series 2015 (AA-): The bonds are special
obligations of the City secured by and payable solely from receipts from a one -quarter and a
three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for
the purpose of financing a portion of the costs for certain street improvements. The original
issue amount was $9,000,000.
Revenue Bonds
Hotel, Motel & Restaurant Gross Receipts Tax and Tourism Revenue Capital Improvement and
Refunding Bonds, Series 2014 (A+): These bonds are special obligations of the City and were
issued for the purpose of paying a portion of the costs of redeeming all of the outstanding
Hotel & Restaurant Gross Receipts Tax Refunding Bonds, Series 2003 Bonds, paying a portion of
the costs of expanding and renovating the Walton Arts Center and paying a portion of the
costs of acquiring, constructing and equipping a regional park within the City. The bonds are
payable solely from amounts received by the City from a 1% Hotel & Restaurant Gross
Receipts tax. The original issue amount was $10,980,000.
Parking Revenue Improvement Bonds, Series 2012 (Not Rated): The bonds are payable solely
from the net parking revenues. The bonds do not constitute an indebtedness of the City within
the meaning -of any constitutional or statutory debt limitation or restriction. The issuance of the
Series 2012 Bonds shall not directly, indirectly or contingently obligate the City to levy or
pledge any taxes whatsoever or to make any appropriation for the payment of the Series 2012
Bonds. The original issue amount was $6,220,000.
Water & Sewer System Refunding, Series 2012 (AA+): The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds
of the bonds were used to refund Series 2002B water and sewer system bonds. The refunding
was issued to take advantage of lower interest rates, to restructure existing bond covenants,
and to mitigate any interest risk on the variable interest rate of the Series 2000B bond issue. The
original issue amount was $3,665,000.
Water & Sewer System Refunding, Series 2014 (AA+): The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds
of the bonds were used to refund Series 2009 -water and sewer system bonds. The refunding
was issued to take advantage of lower interest rates, to restructure existing bond covenants,
and to mitigate any interest risk on the variable interest rate of the.Series-2009 bond issue. The
original issue amount was $6,330,000.
City of Fayetteville, Arkansas
Bonds Outstanding
December 31, 2016
Description
Special Obligation Bonds
Tax Increment Interest Accretion Bonds
2005
2006-2029
6.500% $
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
2006-2021
3.00-5.00%
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
2007-2024
4.26-4.47%
Sales and Use Tax Capital Improvement
2009
2015-2021
3.00-3.85%
Bonds, Series 2009A
Sales and Use Tax Capital Improvement
2013
2015 2024
2.00 3.18%
Bonds, Series 2013
Sales and Use Tax Capital Improvement
Bonds, Series 2015
2015
2016 2024
1.00 2.00%
Outstanding
Bond Due Interest
Issue Dates Rates Amount
Revenue Bonds
Parking Revenue Improvement Bonds,
2012
2013-2037
1.00-3.63%
Series 2012
HMR Tax Bonds 2014 Debt Service
Series 2014
2014
2015 2039
2.00 3.00%
Water & Sewer System Refunding,
Series 2012
2012
2012-2017
1.00 2.00%
Water & Sewer System Refunding,
Series 2014
2014
2014-2020
2.00-5.00%
2,985,000
27, 705,000
8,430,000
5,950,000
17,585,000
8,070,000
70,725,000
5,770,000
10,385,000
735,000
4,540,000
21,430,000
$ 92,155,000
200
City of Fayetteville, Arkansas
2017 Debt Service Payment Schedule
Outstanding
Bond
Description
Issue
Principal
Interest
Total
Special Obligation Bonds
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006 $
6,810,000
$ 1,407,875 $
8,217,875
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
1,020,000
519,206
1,539,206
Sales and Use Tax Capital Improvement
Bonds, Series 2009A
2009
1,545,000
272,138
1,817,138
Sales and Use Tax Capital Improvement
Bonds, Series 2013
2013
0
623,345
623,345
Sales and Use Tax Capital Improvement
Bonds, Series 2015
2015
945,000
136,823
1,081,823
10,320,000
2,959,387
13,279,387
Revenue Bonds
Parking Revenue Improvement Bonds,
Series 2012
2012
210,000
168,520
378,520
HMR Tax Bonds 2014 Debt Service
_
Series 2014
2014
310,000
393,513
703,513
Water & Sewer System Refunding,
Series 2012
2012
735,000
14,700
749,700
Water & Sewer System Refunding,
Series 2014
2014
830,000
187,350
1,017,350
2,085,000
764,083
2,849,083
$
12,405,000
$ 3,723,470 $
16,128,470
201
City of Fayetteville, Arkansas
Computation of Legal Debt Margin
December 31, 2016
General Obligation Debt Limit
Debt margin is a calculation based on the assessed value of property located within the City
limits. The debt limit is established by state statute and is limited to 20% of assessed value.
2016 Assessed Value
Debt Limit - 20% of Assessed Value
General Obligation Bonds Payable
Less: Debt Service Fund
Total Debt Applicable to Debt Limit
Legal Debt Margin
300
C
O
200
100
2006
Ej
$ 1,461,659,026
292,331,805
$ 292,331,805
Debt Applicable to Debt Limit 2006-2016
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Enterprise Fund Debt Limit (Revenue Bond Debt).
Enterprise fund debt is established by the cash flow for each enterprise fund. For example, the
Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating
and capital, as well as provide sufficient resources to meet the annual debt service
requirements. Prior to issuing enterprise fund bonds, an analysis of current revenues and
expenses is conducted to determine the revenues required to support a bond issue.
Special Obligation Bond Debt Limit
Special obligation bond debt is limited by the maximum amount of the special source (such as
sales tax) can generate within terms of bond covenants.
* Note: The assessed value does not include City utilities.
202
City of Fayetteville, Arkansas
Total Debt to Maturity Schedule - All Funds
December 31, 2017
Principal Amount
Maturity
Beginning
Ending
Annual Debt
Year
Balance
Additions
Reductions
Balance
Interest
Requirement
2017
92,155,000
0
12,405,000
79,750,000
3,723,470
16,128,470
2018
79,750,000
0
12,970,000
66,780,000
3,142,343
16,112,343
2019
66,780,000
0
13,490,000
53,290,000
2,605,770
16,095,770
2020
53,290,000
0
10,425,000
42,865,000
2,043,255
12,468,255
2021
42,865,000
0
4,060,000
38,805,000
1,467,814
5,527,814
2022
38,805,000
0
8,650,000
30,155,000
1,336,864
9,986,864
2023
30,155,000
0
9,965,000
20,190,000
1,058,571
11,023,571
2024
20,190,000
0
5,550,000
14,640,000
843,890
6,393,890
2025
14,640,000
0
630,000
14,010,000
447,838
1,077,838
2026
14,010,000
0
650,000
13,360,000
429,232
1,079,232
2027
13,360,000
0
670,000
12,690,000
- 406,086
1,076,086
2028
12,690,000
0
695,000
11,995,000
381,780
1,076,780
2029.
11,995,000
0
3,705,000
8,290,000
11,963,130
15,668,130
2030
8,290,000
0
745,000
7,545,000
329,942
1,074,942
2031
7,545,000.
0
780,000
6,765,000
298,048
1,078,048
2032
6,765,000
0
815,000
5,950,000
264,592
1,079,592
2033
5,950,000
0
850,000
5,100,000
228,738
1,078,738
2034
5,100,000
0
885;000
4,215,000
190,456
1,075,456
2035
4,215,000
0
930,000
3,285,000
150,472
1,080,472
2036
3,285,000
0
960,000
2,325,000
115,847
1,075,847
2037
2,325,000
0
1,000,000
_ 1,325,000
80,018
1,080,018
2038
1,325,000
0
650,000
675,000
49,688
699,688
2039
675,000
0
675,000
0
25,312
700,312
$
92,155,000 $
0 $
92,155,000
$ 0 $
31,583,154 $
123,738,154
203
City of Fayetteville, Arkansas
General Government & Miscellaneous Activity
Division Overviews and Performance Measures
Mayor's Administrative Division
The Mayor is the elected Chief Executive Officer for the City of Fayetteville and is the presiding officer for the City
Council. As Chief Executive Officer of the City, the Mayor has a statutory duty to oversee the enforcement of
city policies, ordinances, administrative rules, and State laws, as well as direct city offices and employees to
discharge their duties. The Mayor accomplishes this task by providing and maintaining an open door policy for
residents, business interests, and other interested parties to discuss city policies, concerns, and requests.
Chief of Staff Division
This division is responsible for management of fourteen divisions that comprise the Operations Department. This
program directs and manages these divisions in a manner that will minimize operational costs and provide
excellent service to the customers of the department which includes the citizens of the community and internal
city departments/divisions. This division oversees emergency management functions by working closely with the
Fire and Police Chiefs and is also involved in all legislative activities at the Federal and State levels regarding
legislative policy that affects city operations.
Communications & Marketing Division
This division reports to the Chief of Staff and is the primary point -of -contact for dissemination of public
information concerning city activities, programs, and special events and serves as the overall clearinghouse for
public information to be provided to the City Council, press, and public. Communications and Marketing
maintains the web sites (internet and intranet) and the city's social media channels. The Director is the public
policy advisor to the Mayor, develops working relationships that facilitate and promote the City's legislative
agenda, and oversees the operations of the Media Services Division.
City Attorney Division
This division provides general legal advice, drafts of ordinances and resolutions, and special services to the City
Council, Mayor, Planning Commission, and Board of Adjustments; as well as city departments and staff. This
office also represents the City in land condemnation and other civil cases in State and Federal courts and in
appeals to State and Federal appellate courts.
City Prosecutor Division
This division investigates, prepares, and prosecutes cases set for trial in District and Circuit courts and takes
complaints, which results in the City Prosecutor sending a warning letter, issuing a prosecutor subpoena, filing a
warrant, or closing the file. The City Prosecutor deals with all crimes of misdemeanor status which occur within
the Fayetteville city limits. The hot check program assists Fayetteville merchants and citizens in regaining lost
revenue due to receiving checks returned by financial institutions for insufficient balance or account closed
status (hot checks).
City Prosecutor
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Complaints/Circuit Court Cases
677 / 25
691 / 39
825 / 20
800 / 20
2. Code Complaints.
N/A
N/A
175
175
3. Warrant/Nonwarrant Charges
420 / 7,689
413 / 7,357
600 / 10,800
600 / 10,800
4. DWI's/Carry Prohibited Weapons
2,160 / 36
1,644 / 27
2,000 / 10
2,000 / 10
5. Batteries - Domestic/Other
248 / 110
230 / 98
300 / 120
300 / 125
6. Trials - District & Circuit Courts
122
71
70
70
205
City of Fayetteville, Arkansas
General Government & Miscellaneous Activity
Division Overviews and Performance Measures
Fayetteville District Court Division
The District Judge is an elected position responsible for the adjudication of all criminal and civil cases. This
division provides a forum for the prompt resolution of cases filed. The criminal program is responsible for
processing all criminal, traffic, and parking violations filed by area law enforcement agencies. The small claims
and civil cases program provides a forum for citizens to file lawsuits to recover money or property valued at
$5,000 or less. In January 2017, the small claims and civil jurisdiction will increase to $25,000.
District Court
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Criminal Cases Filed
25,485
25,094
25,276
25,525
2. Civil Cases Filed
1,956
2,068
1,904
2,500
3. Criminal Trial Settings
10,600
12,000
13,200
13,500
4. Civil Trial Settings
1,040
1,300
1,500
2,200
5. Fines/Costs Assessed
$ 4,21.0,156
$ 4,647,371
$ 5,067,824
$ 5,560,500
6. Interviews Conducted
490
462
500
550
7. Persons Assigned Public Service
472
1,092
430
485
8. Hours Public Service Assigned
3,033
3,343
3,500
4,000
9. Court Session/Week (Hours)
15
16
16
17
10. Cases Set for Hearing/Week .
20
18
20
25
Media Services Division
This division operates the Fayetteville Government Channel (FGC), the Fayetteville Public Access Channel (FPTV)
and the Fayetteville Education Channel. The division also supports the Telecommunications Board and the City
Council on communications issues and sees that the Public Access provider contract is fulfilled. The Fayetteville
Television Center is equipped, maintained, and configured with technologies suited for government, public
access and education television, video production, and public training. FGC keeps citizens informed on local
government issues and services and helps create an open and participatory government. FPTV provides citizens
a way to effectively exercise their first amendment rights. The Education Channel connects citizens to public
school district news, information, and educational programming. This division also supports City Administration
with internal and external media and messaging creation that promotes city services.
Media Services
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. FGC Meetings Recorded
358
387
520
550
2. FGC Programs Produced
36
29
56
60
3. FGC Total Program Hours
408
465
557
580
4. FPTV Hours Video Equipment Used
6,371
11,932
14,316
15,748
5. FPTV Workshops and Trainings
453
515
567
623
6. FPTV Internally Produced Programs
Cablecast
840
844
928
1,021
7. FPTV Externally Produced Programs
Cablecast
434
458
504
554
8. Education Channel Total Program Hours
0
0
35
100
9. Education Channel Programs Produced
0
0
5
25
206
City of Fayetteville, Arkansas
General Government & Miscellaneous Activity
Division Overviews and Performance Measures
Internal Audit Division
This division assists the Mayor, City Council, Department Directors, Division Heads, and staff in realizing a
satisfactory operation to safeguard the resources and assets of the City. The Internal Auditor objectively reviews
and appraises accounting and operating records and internal controls throughout the City, reports exceptions
noted, and recommends practical and economic corrective actions to be taken. This program provides an
independent evaluation of City activities in order to promote economy, effectiveness, and efficiency in the City
by using sound management principles and by maintaining a high level of public trust and confidence in the
City's staff and public officials to deliver desired and needed services.
Internal Audit Actual
Demand/Workload 2014
1. Performance Audits
2. Special Projects -.
3. Audit Committee Mtgs. Facilitated
Actual Estimated Budgeted
2015 2016 2017
0 1 3 4
5 10 12 14
2 3 3 3
City Clerk/Treasurer Division
This division maintains the official records and public documents of the City. It also provides support for the City
Council by preparing agendas and recording and transcribing the proceedings of the meetings. Staff maintains
the City's Code of Ordinances, works in cooperation with the Washington County Election Commission in
planning elections, and maintains the Policies and Procedures Manual for the City. This division maintains the
City's Boards and Committees, schedules meetings for city rooms, and maintains a calendar of those meetings.
The City Clerk also serves on the Fire and Police Pension Boards, attends the meetings, prepares the agendas
and correspondence, and records and transcribes the proceedings of the meetings.
City Clerk
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014 -
2015
2016
2017
1. Meetings Attended
245
333
284
280
2. Agendas/Minutes Prepared
106 / 33
109 / 36
1.08 / 35
105 / 34
3. Ordinances/Resolutions Passed
87 / 228
.99 / 237.
88 / 238
85 / 235
4. Committee Vacancies/Applicants
57 / 107
76 / 146
77 / .122
70 / 125
5. Meeting Rooms Scheduled
1,330
1,179
1,382
1,250
6. Elections Coordinated . .
3
1
2
0
7. Permanent Record Retention
529,512
574,702
250,000
300,000
8. Policy & Procedure Changes
11
17
8
10
9. Code of Ordinance Updates
32
101
53
45
207
City of Fayetteville, Arkansas
Finance & Internal Services Activity
Division Overviews and Performance Measures
Chief Financial Officer Division
This division's primary purpose is to provide leadership and overall direction to the various divisions within
the Finance & Internal Services Department. The Chief Financial Officer (CFO) establishes and directs
budget parameters to accomplish the Mayor's overall goals and objectives for the fiscal year, advises the
Mayor and/or City Council of citywide financial issues, and provides alternative solutions to financial
problems or issues. The CFO is also responsible for the monitoring and management of the current year
budget on a day to day basis and provides advice and support to the Mayor and the Chief of Staff on an
as needed basis.
Human Resources Division
This division is committed to attracting and retaining a diverse, highly qualified, and high performing work
force in order to provide excellent services to the citizens of Fayetteville. Staff will do this by providing a
competitive salary and benefits package, by providing a work environment that is safe, healthy, and
enriching, by establishing, administering, and effectively communicating sound organizational policies
and practices, and by supporting the City in meeting its goals through the most valuable resource - the
employees.
Human Resources Actual
Demand/Workload 2014
1. New Hires 153
2. New Employees Eligible - 401/457 50
3. Job Applications Processed 6,060
4. Worker's Comp Incidents/Injuries
Receiving Medical Treatment . 108
Actual Estimated
2015 2016
175 180
56 56
5,552 5,800
101 100
Budgeted
2017
180
56
5,800
100
Accounting & Audit Division
This division provides financial reports and analysis to City Management, City Council, City Departments,
and the public and maintains accounting records in accordance with Generally Accepted Accounting
Principies for municipal governments. The division provides a system for processing payments for city
obligations, payroll, and pension checks; provides monthly financial statements and operating reports;
prepares a Comprehensive Annual Financial Report (CAFR) that meets requirements for the GFOA
Certificate of Excellence in Financial Reporting; pays city obligations to maintain a good credit rating and
cash availability; maximizes earnings on investments in compliance with appfcable State laws and city
ordinances and resolutions; oversees bond issuance and compliance; processes payroll and pension
checks; maintains records for wages and withholdings; reports payroll information to other governments;
and oversees the annual audit.
Accounting & Audit
Actuai
Budgeted
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. External Audit and CAFR
1
1
1
1
2. Funds/Account Groups Maintained
29
28
29
29
3. Financial Statements/Ledgers
26
26
26
26
4. Bond Issues Outstanding
10
10
10
10
5. Payrolls Prepared
41
31
30
30
6. Pension Distributions Processed
24
24
24
24
208
City of Fayetteville, Arkansas
Finance & Internal Services Activity
Division Overviews and Performance Measures
Budget & Information Management Division
This division is responsible for preparing and monitoring the City's Annual Budget and Work Program,
preparing the biannual update to the City's Capital Improvements Program, and ensuring the funds are
expended/expensed as appropriated by City Council. Additionally, the division performs special duties
and conducts special studies as requested by the Chief Financial Officer, the Mayor, and the City Council.
Finally, the division reviews performance measures and quarterly reports submitted by other city divisions to
ensure the accuracy of the listed statistics relating to the budgeted performance measures.
Budget & Information Management
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Budget Submissions Reviewed
1 15
116
115
115
2. CIP Submissions Reviewed
75
105
88
86
3. Programs Reviewed: Budget to
Actual - Monthly
115
116
115
115
4. Budget Amendments Processed
540
570
550
550
5. Funds Reviewed
21
21
20
20
facilities Management Division
This division maintains city -owned buildings to provide safe and sound environments, electrical systems,
heating and air conditioning systems, and plumbing systems. The division performs janitorial and other
services on city owned facilities by maintaining cleanliness inside as well as the exterior. Other duties are
keeping grounds in presentable fashion, safe entrance and egress to each building, securing of the
facilities, and setting up for various functions. The oversight of contracted services is also included in this
division to ensure the projects are on time, within budget, and meet industry quality tolerances.
Facilities Management
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. City -owned Buildings
N/A
58
59
60
2. City Buildings Maintained
N/A
44
46
47
3. Buildings Maintained (Square Feet)
N/A
341,177
346,177
353,625
4. City Buildings Janitorial Services
N/A
10
11
13
5. Janitorial Services (Square Feet)
N/A
160,659
162,659
170,659
6. Service Request
N/A
400
500
500
7. Projects
N/A
36
40
40
8. Managed Contracts <.20,000
N/A
45
60
70
9. Managed Contracts > 20,000
N/A
2
5
5
10. Preventative Maintenance Inspections
N/A
371 '
380
386
209
City of Fayetteville, Arkansas
Finance & Internal Services Activity
Division Overviews and Performance Measures
Purchasing Division
This division is responsible for assisting in the purchase of all supplies and acquiring construction and
miscellaneous services for all city departments in accordance with State and Federal statutes, city
ordinances, and proper purchasing procedures, as well as disposing of surplus city property. This division
also manages the City's insured and self -insured programs. Management of the insured program includes
the evaluation of insurance needs, the purchase of insurance policies, and coordination of all losses.
Management of the self -insured program includes the judgment and damages from which all third -party
liability and city property damages under deductibles or uninsured are paid.
Purchasing
Demand/Workload
Actual
2014
Actual Estimated Budgeted
2015 2016 2017
1. Formal Bids/RFP's/RFQ's Requested _
77
81
75
75
2. Purchase Orders Issued
514
544
530
530
3. Insurance Claims Processed
84
96
75
75
4. Purchasing Card Transactions
17,066
17,294
18,500
18,500
5. Purchasing Card Volume
$ 10,788,493
$ 12,073,574
$ 13,000,000
$ 13,000,000
6. Bid/RFP./RFQ Volume .
$ 21,475,466
$ 26,823,962
$ 20,000,000
$ 20,000,000
Information Technology Division
This division provides Information Technology (IT) and Geographic Information Systems (GIS) support for
city divisions across 27 locations. Currently, the division supports approximately 800 user accounts, 500
personal computers, 80 network infrastructure devices, 100 servers, 500 desktop phones, 325 wireless
devices, 2 call centers, 55 call handlers, and 260 printers. IT strives to ensure technology requests and
projects are implemented in accordance with citywide goals and initiatives. Staff maintains an accurate
inventory and standardized replacement schedule to manage the replacement of technology -based
products. GIS provides geographic information and geographic data management services to all city
departments. GIS specific services include system integration strategies, software and data needs
analysis, software support, map production, interactive map web pages, and geographic database
management. GIS provides key services related to the management of public infrastructure assets,
including transportation, water, and wastewater. The performance measures for the division are based -on
service requests. End users submit service requests through a centralized help desk and are either
assigned, a work order ticket or assigned to a project manager.
Information Techonology
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Service Requests - Desktop
1,052
2,224
1,800
2,000
2. Service Requests - Network
465
721
500
750
3. Service Requests - Application
Systems
1,308
962
1,000
1,500
4. Service Requests - Fire
N/A
429
250
400
5. Service Requests -
Telecommunications
N/A
359
250
350
6. Projects
N/A
47
49
50
210
City of Fayetteville, Arkansas
Police Activity
Division Overviews and Performance Measures
Central Dispatch Division
This division is a 24 -hour operation, which provides emergency and non -emergency call taking and
dispatching for police, fire, and city services, as needed. The center is also the primary answering point for
Fayetteville 9-1-1 calls, which includes transferring emergency calls to the appropriate agencies.
Central Dispatch
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Total Calls for Service
53,965
58,319
61,500
63,000
A. Police
42,359
45,944
48,500
49,600
B. Fire
9,163
9,624
10,200
10,400
C. Citywide
2,443 ,
2,751
2,800.
3,000
2. Police Self -Initiated Calls
63,656
67,500
68,500
65,000
3. Telephone (Minus 9-1-1)
130,293
140,040
145,500
152,250
4. 9-1-1 Calls
40,327
42,372
45,600
47,000
5. Average 9-1-1 Calls per Day
110
116
125
128
Police Department
This department provides patrol and investigative services including detection and suppression of criminal
activity, traffic enforcement, accident investigation, and initial and follow-up investigations concerning
drug related crime/intelligence reports from the Patrol Program, other law enforcement agencies, and the
general public. The department also provides for administrative control, logistical support, policy setting,
and decision making relative to all aspects of the department's operations. Staff provides clerical support
for data entry of all cases, tickets, accidents, and arrest narratives as well as collecting the bonds and fines
assessed through. the Fayetteville District Court. The department's CALEA accreditation process ensures
efficient use of resources and improves delivery of services to the community.
Police
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
- 1. Calls for Service -
42,359
45,944
48,500
49,600
2. Code "0" (Officer not Available to
Respond)
_143
159
165
155
3. Emergency Response - Minutes
5:16
5:20
5:25
5:20
4. Traffic Accidents
2,848
3,298
3,268
3,300
5. Traffic Accidents Fatal/Injury
4 / 188.
2 / 202
4 / 180
3 / 190
6. Tickets Issued
9,693
11,955
12,824
13,700
7. Warnings Issued
14,223
15,550
15,876
16,190
8. Arrests Made
3,778
3,971
4,060
4,140
9. DWI Arrests
739
763
856
900
10. Patrol Drug Arrests
755
1,152
1,536
1,650
11. Investigative Cases Assigned
1,125
1,115
1,272
1,400
'12. Annual Crime Rate per 1,000 (Local)
51.18
55.92
56.00
55.00
13. Drug Task Force Drug Cases
842
851
860
870
fI
City of Fayetteville, Arkansas
Fire Activity
Division Overviews and Performance Measures
Fire Department
This department responds to all types of hazards encountered by citizens including fires, situations of
entrapment, emergency medical calls for service, and hazardous materials incidents. The department's
goal is to arrive on scene of every emergency in 6 minutes or less, 90% of the time. This department is
responsible for public education, code enforcement/building inspections, and fire origin/cause
investigations with the following goals: to investigate 100% of all fires; inspect 6,500 commercial
occupancies in addition to the state mandated inspections; and reach 20,000 children and adults
annually with seasonal safety messages and training. All personnel are provided with effective and
realistic training based on fire and medical service standards, information analysis, and emergency
response demands. The hazardous materials response program was established through an inter -local co-
operation agreement between the City of Fayetteville and all cities, towns and rural areas within
Washington County.
Fire
Actual
Actual
Estimated
•Budgeted
Demand/Workload
2014
2015
2016
2017
1. Total Calls for Service
9,250
9,737
10,466
11,253
A. Fire Responses
424
419
426
433
B. EMS Responses
6,533
6,873
7,464
8,106
C. Rescue Responses
552
564
580
596
D. Other Responses
1,741
1,881
1,996
2,118
2. Fire Emergency Responses <6
Minutes - Goal: 90%
62%
60%
62%
64%
3. Total Inspections - Goal: 6,500
1,564
1,243
1,400
1,500
4. Educational Contacts - Goal: 20,000
1 1,322
8,239
12,000
12,000
5. Total Investigations
82
71
90
95
6. Training Hours - Goal: 24,276
12,000
12,500
16,500
15,300,
7. Hazmat Responses
202
. 196
205
210
212
City of Fayetteville, Arkansas
Community Planning & Engineering Activity
Division Overviews and Performance Measures
Development Services Director Division
This division makes certain that as the community continues its rapid expansion in both its regulatory
framework and its vision for the future, that the developers, builders, and business entrepreneurs investing
and building in the community are treated fairly, with consistency, and with predictability through the
community's development review and approval process. The role of this program is to cross divisional and
departmental lines of authority when issues conflict and to create a more seamless regulatory framework.
Development Services
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Newly Issued Business Licenses
219
783
400
400
2. Annual License Renewals
2,872
3,045
3,383
3,783
3. % of Annual License Renewals
93
93
100
100
4. Inactive/Denied Licenses
688
1,535
1,800
2,000
City Planning Division
This division manages the administration and enforcement of zoning and development regulations for the
City and its planning area; provides professional services and advice to the Mayor, the City Council, the
Planning Commission, committees, and other city divisions involved in growth management; processes all
land use activity and reviews building permits to ensure compliance; performs field analysis and
inspection; formulates recommendations; responds to public inquiries and complaints; and issues violation
notices when necessary. As growth continues at high rates, funds are organized to support the essential
functions necessary to comply with notification requirements, public hearings, research, and reporting
activities. Increased efficiency, productivity, and consistency are priorities for this program.
City Planning
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Public Meetings and Agendas Sessions
103
77
116
110
2. Persons Assigned Public Service
493 / 486
368 / 368
380 / 380
400 / 400
3. Planning Reports
454
358
580
450
4. Violations Reported
1014
625
1900
1000
5. Building Permits Reviewed/Staff Hours
1,221 / 612
677 / 399
1,200 / 600
1,200 / 600
Sustainability & Resilience Division
This department is focused on guiding the City towards becoming a resource efficient community of
livable neighborhoods that meets present needs while providing opportunities to support the long term
health, well-being, and prosperity of future generations. The department develops and implements
policies and projects that can be quantified through a triple bottom line accounting framework focused
on social, environmental and financial performance metrics. The department also provides support and
research services to other city departments and divisions and the City Council.
Sustainability & Resilience
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2O15
2016
2017
1. Policy Analysis/Ordinance Adoption
N/A
4
4
5
2. Bicycle Projects/Programs/Initiatives
N/A
55
60
65
3. Intra-Division Projects/Collaborations
N/A
13
12
13
4. Energy Efficiency/Renewable Proj.
N/A
4
3
3
5. Grant and Award Applications
N/A
8
6
7
213
City of Fayetteville, Arkansas
Community'Planning & Engineering Activity
Division Overviews and Performance Measures
Engineering Division
This division is responsible for all in-house professional engineering design services and provides contract
management of outside engineering and construction services; design review and oversight of waterline,
sanitary sewer, storm sewer, drainage, sidewalk, and street projects; and engineering design criteria and
specifications for all infrastructure work within the City. Staff provides technical review of all subdivisions, lot
splits, and small and large scale developments for compliance with the City's design criteria. As a
participant in the National Flood Insurance Program, this division provides flood hazard program
administration and plan review, as well as EPA Phase II NPDES stormwater and erosion control program
development and permit compliance. The Trails Coordinator housed in the division is responsible for
planning design, permitting, and other tasks related to trail construction. Other services include acquiring
property, easements, and rights -of -way as required by various capital improvements, maintaining the
records of city properties, easements, and rights -of -way, providing services for the sale or purchase of
property, providing inspection and construction management services for projects designed and/or
constructed by city staff, and ADA review for compliance for pedestrian safety on sidewalks and
driveways. This division also maintains records for subdivisions; utilities, and other city -related maps and
provides administration of the Right -of -Way Acquisition and Public Construction programs.
Engineering
Actual
Actual
Estimated
Budgeted
Demand/Workload -
2014
2015
2016
2017
1. Construction Plan Reviews
437
545
600
617
2. Grading Permits Issued
83
100
110
113
3. Floodplain Development Permits Issued
7
7
8
. 8
4. Construction Projects Inspected
83
100
110.
113
5. Residential Subdivision Final Plats
N/A
8
7
8
6. Residential Subdivision Final Plats -.
Number of Lots
N/A
301
263
300
7. Sidewalk Inspections
1,327
1,582
1,740
1,792
8. City Design Projects Completed
2
7
12
12
9. Projects Requiring Acquisition of
Easements and ROW
31
40
25
25
10. Number of Appraisals
2
9
11
11
11. Easement/ROW Acquisitions
50
158
174
178
12. Trail Projects
6
10
10
8
13. Trail Miles Designed
4
9
8
7
214
City of Fayetteville, Arkansas
Community Planning & Engineering Activity
Division Overviews and Performance Measures
Community Resources Division
This division is responsible for administering the costs and charges related to the planning and
implementation of community development projects funded in whole or in part by the Community
Development Block Grant (CDBG). The division provides assistance for low and moderate income
homeowners through the housing rehabilitation/repair program and addresses conditions that threaten
the immediate health or safety of the occupants; administers the homeowner component of the
Redevelopment Program; and provides assistance for low to moderate income homeowners in meeting
the requirements of city codes. Funding is provided for taxi coupons for the elderly, as well as
transportation assistance for low to moderate income citizens of the community. In addition the CDBG
program provides funding for non -profits in the community.
The division also seeks to enhance the health, safety, and general welfare of neighborhoods and citizens
through efficient and effective city code enforcement. All actions are conducted in a responsive and fair
manner focusing on customer service and public awareness, while respecting the property rights of
citizens. This is accomplished by certified Code Compliance Officers patrolling designated areas of the
City on a rotating basis, as well as responding to complaints filed by citizens in reference to possible code
violations. If violations are found through the inspection process, established program procedures are
implemented to correct the violation.
Community Resources
Actual
Actual
Estimated -
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Public Hearings
2
2
2
2
2. CDBG & HOME Applications
1
1
1
1
3. Sub -Recipient Monitoring
3
2
4
2
4. Audit/Monitoring Resolution
0
0
0
0
5. Related Statutory Compliance
0
0
0
0
6. Sub -Recipient Applications
Requested
15
16
15
_ 15
7. CDBG Project Inspection Visits
45
60
50
50
8. Housing Project Specifications/Bids
30
29
35
40
9. CDBG Service Requests
4
6
2
2
A. Service Requests w/Cases
4
6
2
2
10. Applications for Federal Assistance
for Violations Received
4
6
2
2
11. Taxi Coupons Issued
3,600 •
3,600
3,600
3,600
12. Requests for Applications
25
25
50
60
13. Code Compliance Service Requests
1,449
2,952
3,000
3,000
A. Service Requests w/Cases
1,843
1,379
1,400
1,400
215
City of Fayetteville, Arkansas
Community Planning & Engineering Activity
Division Overviews and Performance Measures
Animal Services Division
This division provides a facility for handling animals, processing redemptions and adoptions, and
educating the public regarding responsible animal ownership. The division provides 24 -hour emergency
and rescue services and enforces the Arkansas Rabies Control Act and City Ordinances. The division
provides a clinic staffed with a veterinarian that allows for the animals adopted from the shelter to be
spayed or neutered, thus complying with State law that all adopted shelter animals are sterilized. The
clinic also provides for the medical needs of sheltered animals and the prompt treatment of injured or ill
animals rescued after hours as the veterinarian is on call 24 -hours a day. Animal Control staff assists the
prosecutor's office in prosecuting animal abuse cases by writing official reports and by being trained in
animal related investigation skills.
Animal Services
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Fayetteville Strays Sheltered
1,765
2,005
2,105
2,200
2. Fayetteville Surrenders Sheltered
639
704
700
740
3. Citizen Calls
6,753
7,889
8,000
8,100
4. After Hours Emergency Reponses
896
1,023
1,100
1,200
5: Animal Bite Investigations
77
101
100
100.
6. Animal Cruelty Investigations
363
441
475
500
7. Citations Issued
60
65
70
75
8. Adopted Animals Sterilized
1,213
1,311
1,370
1,400
Building Safety Division
This division promotes and protects the health, safety, and welfare of the citizens of Fayetteville by assuring
that buildings are designed and constructed in' accordance with current local, state, and federal
construction codes. The division serves the community by performing inspections and consultations on -site
and investigating complaints from the public. The division is also responsible for maintaining a building
code reference library, archiving of construction documents, and posting construction -related information
and statistics to the city website.
Building Safety
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Building Permit Applications
Submitted
1,084
967
1,187
1,145
2. Building Permits Issued
1,004
895
1,099
1,053
3. Other Permit Applications Submitted
4,299
4,355
4,968
4,784
4. Inspections Performed
19,108
16,841
20,286
19,535
5. Square Feet Constructed/Altered
2,506,832
2,120,757
3,957,160
3,810,745
6. Single Family Detached
Permits Issued
357
357
444
428
216
City of Fayetteville, Arkansas
Transportation Services Activity
Division Overviews and Performance Measures
Transportation Services Division
This division manages and coordinates construction and maintenance of rights -of -way, streets, sidewalks,
trails, drainage, and traffic control within the City. Also managed by this division are the In -House
Pavement Improvement Project, the Sidewalk Improvement Project, and the Trail Development Project,
which are funded in the City's Sales Tax Capital Fund.
Transportation Services
Demand/Workload
1. ROW Brush/Tree Trimming - Hours
2. ROW Mowing - Hours
3. ROW Litter Removed - Tons
4. Street Sweeper Debris Removed -
Tons
5. Asphalt Overlay - Miles
6. Street Maintenance/Repairs - Hours
7. Drain Pipe Installation - Feet
8. Drainage Projects Completed
9. Street Striping- Contracted Linear
Feet
10. Traffic Signals Maintained
11. Street/Trail Light Maintenance - Hours
12. Trail Construction - Miles
13. Bridge Construction
14. Sidewalk Construction - Feet
15. Curb Construction - Feet
16. ADA Access Ramps to Install
Actual Actual
2014 2015
4,327 4,708
3,237 4,364
12.14 24.06
Estimated
Budgeted
2016
2017
4,500
4,500
4,800
5,300
23.66
25.00
1,600
1,336
1,450
1,450
8.38
5.43
12.59
10.00
7,685
8,657
8,700
8,700
6,632
5,615
3,110
4,500
135
112
120
120
349,541
411,622
350,000
350,000
117
122
125
125
877
888
900
900
4.71
3.24
4.87
4.27
8
1
6
4
20,136
10,709
10,355
10,500
17,340
9,598
8,500
8,500
70.
28
36
36
Parking Management Services
This division implements parking rules and enforces parking regulations for the Downtown and
Entertainment Districts and Residential parking program. The division is responsible for increasing public
awareness of ordinances which regulate parking and responding to the needs of citizens regarding
inquiries and complaints concerning parking matters. The division also manages event parking for the
Walton Arts Center (WAC) shows and oversees the City's special events permits process.
Parking Management Actual Actual
Demand/Workload 2014 2015
1. Citations Issued 16,630 17,980
2. Spaces Managed N/A 2,637
3. Special Events Permits Processed 59 65
4. WAC Events Staffed 89 96
5. Total Revenue $ 1,278,396 $ 1,532,722
Estimated Budgeted
2016 2017
21,000
2,872
64
105
$ 1,700,000
21,500
2,890
70
110
$ 1,800,000
217
City of Fayetteville, Arkansas
Transportation Services Activity
Division Overviews and Performance Measures
Fleet Operations
This division is responsible for the maintenance and replacement of vehicles and equipment to ensure the
fleet is safe and will perform properly during operation. The total fleet size of 577 vehicles consists of 58
emergency response, 50 administrative support, 36 solid waste/recycling, 66 off -road, 164
light/medium/heavy duty trucks, 54 miscellaneous equipment, and 149 non -motor pool units. In-house
maintenance is supported by sublet operations such as major air conditioner and automatic transmission
repairs and accident repair/refinishing.
Fleet Operations
Actual
Budgeted
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Repair Requests
5,645
5,531
5,280
5,485
2. Vehicle/Equipment Repair Hours
21,051
18,318
23,012
20,794
3. Preventive Maintenance
Service/Inspections
1,466
1,372
.1,396
1,411
4. Preventive Maintenance Generated
Repairs
962
933
984
960
5. Road Failures
418
324
428
390
City of Fayetteville, Arkansas
Parks & Recreation Activity
Division Overviews and Performance Measures
Parks & Recreation Department
This department manages city parks and recreational programs to provide a safe and diversified park
system that encourages community pride, visionary planning and operations, and environmental
stewardship. Recreational programs managed by staff include youth softball and soccer, girls softball,
adult softball, kickball, co-ed volleyball, summer camps, special events, and a race series. The Yvonne
Richardson Community Center (YRCC) promotes a diversified recreational, educational, and social
program for the community. The department partners with several special interest groups in the use of city
recreational facilities to meet the needs of citizens. The community gardens and volunteer programs are
integral components of the work plan. Staff plans and executes the expenditure of a 1% Hotel, Motel, and
Restaurant (HMR) tax for construction, development, and maintenance of parks. The department
manages a comprehensive tree preservation and planting program, as well as administrates the Tree
Preservation and Park Land Dedication Ordinances.
Parks & Recreation
Demand/Workload
1. Park Sites/Acreage Maintained
2. Trail Miles Maintained - Hard/Natural
Surface
3. Park & Trail Volunteer Hours
4. Recreation Program Participants
5. Race Series Events/Participants
6. Gulley Concert Attendance
7. YRCC Programs or Events/
Participants
8. Swimming Pool Attendance
9. Daily/Season Fishing & Boating
Permits Lake Fayetteville
10. Daily/Season Fishing & Boating
Permits Lake Sequoyah
-1 1. Escrow Trees Planted
12. Preservation Acres/Mitigation Trees
Actual Actual Estimated
2014 2015 2016
68 / 3,762 68 / 3,762 69 / 3,767
Budgeted
2017
69 / 4,352
29/27
41 /27
44/3.1
46/34
6,150
7,702
10,000
11,000
8,552
9,952
9,419
10,234
N/A
4 / 1,274
6 / 2,585
7 / 3,275
6,800
6,200
6,300
6,300
20 / 23,826
20 / 22,986
24 /.24,300
25 / 25,000
22,818
25,051
25,000
25,000
1,904
. 2,339
2,400
2,400
1,939
1,850
1,900
1,900
N/A
72
40
28
N/A
75/1,147
25/570
50/650
City of Fayetteville, Arkansas
Business -Type Activity
Division Overviews and Performance Measures
Utilities Director Division
This division is responsible for the management of the Water & Sewer Maintenance and Wastewater
Treatment Plant Divisions as well as various capital improvement projects within the Water & Sewer Fund.
Program outcomes relate to drinking water quality, environmental protection, customer services, and
adequate infrastructure. Departmental performance includes intangible and tangible measures with key
indicators coming from customer surveys, quarterly accomplishments, project advances, and issue
resolutions. The project management team is also included in this division.
Utilities Financial Services Division
This division provides billings to utility customers on a monthly basis and the collection of revenue for the
City. The utility billings include charges for water, sewer, fire protection, trash and recycling, and related
service charges. Over 42,000 utility accounts are billed monthly. The division collects utility bill revenues,
impact fees, court fines, building permit fees. HMR tax payments, and parking tickets. Staff reconciles
revenue on a daily basis. This division is also responsible for accounting related work that needs to be
done for the Water & Sewer Fund.
Utilities Financial Services
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016.
2017
1. Utility Bills Processed
484,666
491,072
499,344
499,750
2. On/Off/Internal Orders Processed
34,399
34,039
34,1 16
34,250
3. New Accounts Added
577 .
597
565
550
4. Utility Payments Processed
458,955
467,435
469,639
475,000
5. Utility Deposits Processed
7,922
7,752
7,986
7,900
6. Other Cash Receipts Processed
106,858
114,286
1 15,1 16
115,100
7. Call Center Calls Processed
54,21 1
56,261
56,876
. 56,900
8. Total Utility Customers Billed
43,328
43,963
44,622
45,290
Water & Sewer Maintenance Division .
This division manages the operations, maintenance, and safety of the water'distribution system, water
storage tanks and pump stations, sewer mains and manholes, meter reading and maintenance, backflow
prevention, both wastewater treatment plants, and new service connections.
Water & Sewer Maintenance
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Water Leaks Repaired
. 591
583
585
590
2. Water Line Constructed - Feet
16,500
12,160
10,150
, 11,500
3. Fire Hydrants Repaired/Installed
63
82
70
75
4. Water Pumped (Average MGD)
14.3
12.1
13.0
13.0
5. Sewer Lines Cleaned - Feet
677,682
593,545
580,000
600,000
6. Sewer Lines Replaced/Sliplined - Feet
12,609
15,302
1 1,093
' 12,500
7. New Water Connections Made
139
253
250
240
8. New Sewer Connections Made
138
173
170
165
9. Meters Read
481,133
489,591
495,000
502,000
10. Meters Installed
649
631
625
630
11. Meter Accounts
42,592
43,205
42,687
42,820
12. Meters Tested
1,312
1,894
1,600
1,500
13. Backflow Devices Tested
N/A
N/A
138
163
220
City of Fayetteville, Arkansas
Business -Type Activity
Division Overviews and Performance Measures
Recycling & Trash Collection Division
This division provides for the collection, transportation, disposal, processing, and marketing of trash and
recyclables generated within the City. In addition to the commercial and residential collections of trash,
recyclables, and yard waste, the division also administers other services including bulky waste curbside
collection, ward bulky waste clean ups, an Adopt -a -Street litter program, apartment recycling, and
special event trash and recycling services. Educational programs are provided and include the Recycling
Something Marketing/Education campaign designed to create behavior change towards more
sustainable behaviors.
Recycling & Trash Collection
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Residential Accounts - Apartment -
Individual Meter
8,186
8,240
8,227
8,300
2. Commercial Accounts - Lodal
1,571
1,564
1,575
1,580
3. Commercial Accounts - Carts
753
757
760
770
4. Commercial Accounts - Cardboard
169
193
200
205
5. Commercial Accounts -
Recycling Bins
274
295
310
315
6. Commercial Accounts -
Dumpster Recycling
25
26
27
28
7. Apartment Recycling- Units
1,338
1,402
1,400
1,400
8. Dumpster Lease
1,010
1,027
1,035
1,040
9. Residential Carts Collected
21,392
21,710
21,900
22,000
10. Residential Exemptions/Door Service-
140
139
140
200
11. Total Drop Box Loads Pulled
2,320
3,433
3,831
3,900
12. Recycling Tonnage Diverted
5,961
6,074
6,100
6,150
13. Drop -Off Brush - Cubic Yards
15,595
14,295
14,945
15,000
14. Drop -Off Grass - Cubic Yards
959
1,174
1,067
1,200
15. Drop -Off Leaves - Cubic Yards
3,406
4,504
3,955
4,600
16. Curbside Yard Waste - Tons
2,470
2,409
2,440
2,500
17. Compost Sold - Cubic Yards
2,449
2,654
2,552
2,700
18. Mulch Sold - Cubic Yards
4,858
4,429
4,644
4,500
Airport Services Division
This division manages the Fayetteville Municipal Airport (Drake Field) to FAR Part 139 Standards, administers
Federal and State Aviation Grant funding, and oversees capital development projects, the self -serve fuel
facility, tenant leases, and the FBO.
Airport Services
Actual
Actual
Estimated
Budgeted
Demand/Workload
2014
2015
2016
2017
1. Fuel Dispensed (Gallons)
353,299
348,109
346,000
366,800
2. Number of Operations
(Landings/Take Offs/Taxi)
35,790
21,604
22,000
22,000
221
`.J
W
O
LL.
O
N
Q)
N
u
a)
a)
V
D
u o
N
0
U
C
D
0
liJ
0
a
U
C
0
CU
N
C
E
0
a)
0
a
0
a
L
U
•U
a) C
N a)
O
C
N
a)
N
u
•
>
E
0"
N
.
a)�
N
o
°
C
-a°
E
>
a)
E
E
c
<
m
U
U w
o rn
E 0
a 0
0 a) .C
> U U
O O 2
D O C 6
U_ O <
E C o
80 E
O E O N
2 = C C
U
C
a)
� C
a)
o� E
- a
00
C
a o
C
o
0)
In
� d
C
0
O C
a) a)
U E
�e O
0
a
0
a)
O
>
—
U) c
U
"a)
CE
a)
C
O
C
O0
a
c3
°
t
O
O N
N
a
O
c
t
fl
o
0
.T
00.
0
a
o
N
N
00
c
E
a
C p
a
0
ai
<
E
rn
o
ob
06
_o E
co
6
-
C o
rn
E
E
i
06
.55
O .0
j
m
0
C>
0
o5
=
L
a)
ii a.)
U
U
.O CU
]
.0
U
N
<
m
a
C U
0 C
in
In
00
U> m
C
O C
O
� o
m CL
E 0
I o
o
3 06
N Q)
5o
3 3:
Officials of the City of Fayetteville, Arkansas
Elected Officials
Mayor
Lioneld Jordan
479.575.8330
mayor@fayetteville-ar.gov
Ward 1, Position 1
Adella Gray
479.442.4958
Ward1_posl@tayetteville-ar.gov
Word 1, Position 2
Sarah Marsh
479.442.3095
Wordl_pos2@fayetteville-ar.gov
Ward 2, Position 1
Mark Kinion
479.521.7632
Ward2_posl@fayetteville-ar.gov
Ward 2. Position 2
Matthew Petty
479.442.5536
Ward2_pos2@fayetteville-ar.gov
Ward 3, Position 1
Justin Tennant
479.973.5202
Ward3_posl@fayetteville-ar.gov
Ward 3, Position 2
Martin W. Schoppmeyer, Jr.
479.442.3535
Ward3_pos2@fayetteville-ar.gov
Ward 4, Position 1
John La Tour
479.442.4612
Ward4_posl@fayetteville-ar.gov
Ward 4, Position 2
Alan Long
479.442.5415
Ward4_pos2@fayetteville-ar.gov
City Attorney
Kit Williams
479.575.8313
kwilliams@fayetteville-ar.gov
City Clerk/Treasurer
Sondra Smith
479.575.8323
City_clerk@fayetteville-ar.gov
District Judge
William A. Storey
479.587.3590
wstorey@fayetteville-ar.gov
Management Staff
Executive Staff
Chief of Staff
Don Marr
479.575.8330
dmorr@foyetteville-ar.gov
Police Chief
Greg Tabor
479.587.3565
police@foyetteville-ar.gov
Fire Chief
David Dayringer
479.575.8365
•fire@fayetteville-ar.gov
Senior Department Directors
Chief Financial Officer
Paul A. Becker
479.575.8330
pbecker@foyetteville-or.gov
Communications & Marketing Director
Susan Norton
479.575.8330
snorton@fayetteville-or.gov
Development Services Director
Jeremy Pate
479.575.8265
ipate@fayetteville-ar.gov
Parks & Recreation Director
Connie Edmonston
479.444.3471
parks_and_recreation@fayetteville-ar.gov
Sustainability & Resilience Director
Peter Nierengarten
479.575.8272
pnierengarten@fayetteville-ar.gov
Transportation Services Director
Terry Gulley
479.575.8228
transportation@fayetteville-or.gov
Utilities Director
Tim Nyander
479.575.8330
tnylander@foyetteville-ar.gov
Division Heads
Accounting Director
Marsha Hertweck
479.575.8281
accounting@fayetteville-ar.gov
Airport Director
Vacant
479.718.7642
airport@foyetteville-ar.gov
Billing & Collection Manager
Cheryl Partain
479.521.1258
cpartain@fayetteville-or.gov
Budget Director
Kevin Springer
479.575.8347
budget research@fayetteville-or.gov
Building Safety Director
Mark Whitaker
479.575.8252
cwhitaker@fayetteville-ar.gov
City Engineer
Chris Brown
479.575.8206
engineering@fayetteville-or.gov
City Prosecutor
Casey Jones
479.575.8377
ciones@fayetteville-ar.gov
Community Resources Director
Yolanda Fields
479.575.8260
community_services@fayetteville-ar.gov.
Director of Media Services
Doug Bankston S
479.444.3434
dbankston@fayetteville-ar.gov
Dispatch Manager
Kathy Stocker
479.587.3555
police@fayetteville-ar.gov
District Court Administrator
Deno Stockalper
479.587.3591
district_court@foyetteville-ar.gov
Facilities & Building Construction Mgr.
Wade Abernathy
479.575.8363
wabernathy@fayetteville-ar.gov
Fleet Operations Superintendent
Jesse Beeks
479.444.3495
fleet@fayetteville-or.gov
Human Resources Director
Brenda Reed
479.575.8278
human_resources@fayetteville-ar.gov
Information Technology Director
Keith Macedo
479.575.8320
kmacedo@foyetteville-ar.gov
Internal Auditor
Vacant
479.575.8261
(smith@fayetteville-ar.gov
Parking Manager
Justin Clay
479.575.8280
parking@foyetteville-ar.gov
Purchasing Manager
Andrea Rennie
479.575.8256
purchasing@fayetteville-or.gov
Recycling & Trash Collection Director
Jeff Coles
479.575.8398
solid_waste@foyetteville-ar.gov
Water & Sewer Operations Manager
Mork Rogers
479.575.8386
mrogers@foyetteville-ar.gov
224
City of Fayetteville, Arkansas
2017 Operating Budget
Outside Agency Funding
Actual Budgeted Estimated Budgeted
General Fund (1010):
Fayetteville Boys & Girls Club
$ 215,175 $
225,000 $
225,000 $
225,000
Your Media (Public Access Provider)
105,000
153,570
153,570
157,520
AAANWA (Senior Center)
84,514
101,205
101,205
98,887
Arkansas Air & Military Museum
14,500
23,650
23,650
22,700
Seven Hills Homeless Center
0
0
0
103,000
*NWA Regional Planning
51,506
51,506
51,506
51,506
*Central Emergency Medical Service
270,000
445,895
445,895
445,895
Total General Fund
740,695
1,000,826
1,000,826
1,104,508
Street Fund (2100):
Ozark Regional Transit
300,000
300,000
300,000
300,000
Razorback Transit
213,759
233,859
233,859
250,000
Total Street Fund
513.759
533.859
533.859
550.000
Total Outside Agency Funding $ 1,254,454 $ 1,534,685 $ 1,534,685 $ 1,551,508
* These Outside Agencies Have Interlocal Governmental Agreements.
225
LISTING OF ACRONYMS
AAANWA.................................................................... Area Agency on Aging of Northwest Arkansas
A&P..................................................................................................................... Advertising & Promotion
ADA......................................................................................................... Americans with Disabilities Act
ADEQ..........................................................................Arkansas Department of Environmental Quality
ADH........................................................................................................Arkansas Department of Health
AED....................................................................................................... Automated External Deliberator
AEP.......................................................................................................................Arkansas Electric Power
AHTD............................................................................ Arkansas Highway Transportation Department
ARFF..............................................................................................................Aircraft Rescue Fire Fighting
A/V.............................................................................................................:............................ Audio/Visual
AVL...............................................................................................................Automatic Vehicle Location
BGSO................................................................................................... Botanical Gardens of the Ozarks
CAD................................................................................................................... Computer Aided Design
CAFR......................................................................................Comprehensive Annual Financial Report
CALEA.............................................. Commission on Accreditation for Law Enforcement Agencies
CAT........................................................................................................... Community Access Television
CCTV.................................................................................................................. Closed Circuit Television
CDBG.........................................................................................Community Development Block Grant
CFO........................................................................................................................ Chief Financial Officer
CIP..........................................................................................................Capital Improvements Program
CMS.........................................................................................................Content Management System
COLA................................................................................................................Cost of Living Adjustment
CPI...........................................................................................................................Consumer Price Index
CPR........................................................................................ Cardiovascular Pulmonary Resuscitation
CPU....................................................................................................................... Central Processing Unit
DDS..................................................................................................................... Data Security Standards
DOT............................................................................................................ Department of Transportation
DTF............................................................................................................................:........ Drug. Task Force
DVD........................................................................................................................... Digital Versatile Disc
DWI....................................................................................................................Driving While Intoxicated
ECM.................................................................................................... Enterprise Content Management
EDMS................................................................................. Electronic Document Management System
EMS............................................................................................................ Emergency Medical Services
EMT........................................................................................................ Emergency Medical Technician
EPA.....................................................................................................Environmental Protection Agency
ERR ..............................................................................................................Enterprise Resource Planning
ERS.............................................................................................................. Emergency Response Station
ERT................................................................................................................ Emergency Response Team
FAA........................................................................................................ Federal Aviation Administration
FAR............................................................................................................. Federal Aviation Regulation
FASB.......................................................................................... Financial Accounting Standards Board
•
FBO......................................................................................................................... Fixed Based Operator
FCC.............................................................................................. Federal Communication Commission
FEDC.............................................................................. Fayetteville Economic Development Council
FEMA.................................................................................. Federal Emergency Management Agency
FGC................................................................................................... Fayetteville Government Channel
FHWA.................................................................................................... Federal Highway Administration
FOIA............................................................................................................. Freedom of Information Act
226
LISTING OF ACRONYMS, (continued)
FPTV.................................................................................................Fayetteville Public Access Channel
FTE...............................................................................................................................
Full -Time Equivalent
GA...................................................................................................................................
General Aviation
GAAP................................................................................
Generally Accepted Accounting Principles
GASB...............................................................................
Governmental Accounting Standards Board
GFOA...................................................................................Government
Finance Officers Association
GHG................................................................................................................................
Greenhouse Gas
GIS.........................................................................................................
Geographic Information System
GPS..................................................................................................................
Global Positioning System
HEARTH ................................
Homeless Emergency Assistance and Rapid Transition to Housing Act
HIRL..............................................................................................................
High Intensity Runway Lights
HMI..............................................................................................................
Human Machine Integration
HMR...............................................................................................................Hotel/Motel
Restaurant Tax
HOME.....................................................................................................................
HOME Grant Program
HUD........................................................................................................
Housing & Urban Development
HVAC...................................................................................Heating,
Ventilation, and Air Conditioning
IP.......................................................................................................................................Internet
Protocol
IPP.........................................................................................................
Industrial Pretreatment Program
ISO .....................International International Standards Organization
IT..........................................................................................................................
Information Technology
LAN............................................................................................................................
Local Area Network
LED.............................................................................................................................
Light Emitting Diode
LOPFI....................................................................................................
Local Police and Fire Retirement
MCT.................................................................................................................
Mobile_Computer Terminal
MDT..........................................................................................................................Mobile
Data Terminal
MGD.....................................................................................................................
Million Gallons per Day
MLK..........................:......................................................................................................Martin
Luther King
MMBTU....................................................................................................
One Million British Thermal Units
MRF.................................................................................................................Materials
Recovery Facility
MUTCD...............................................................................
Manual on Uniform Traffic Control Devices
MVR.....................................................................................................................
Mobile Video Recorder
NEA......................................................................................................
National Endowment for the Arts
NPDES........................................................................National
Pollutant Discharge Elimination System
NWA............................................................................................................................
Northwest Arkansas
NWACC.................................................................................
Northwest Arkansas Community College
NWAEDD...........................................................
Northwest Arkansas Economic Development District
O&M..............................................................................................................
Operation & Maintenance
ORT..........................................................................................................................Ozark
Regional Transit
PA.........................................................................................................................................Public
Address
PACE.....................................................................................................
Property Assessed Clean Energy
PAPI..................................................................................................
Precision Approach Path Indicator
PC...............................................................................................................................
Personal Computer
PCI.........................................................................................................................
Payment Card Industry
PO......................................................................................................................................Purchase
Order
PRAB.................................................................................................Parks
& Recreation Advisory Board
RFP...........................................................................................................................Request
for Proposals
RFQ..................................................................................................................
Request for Qualifications
ROW........................................................................................................................................Right-of-Way
227
LISTING OF ACRONYMS, (continued)
RTC......................................................................:....................................... Recycling & Trash Collection
RTU..........................................................................................................................Remote
Terminal Units
SAN........................................................................................................................ Storage Area Network
SCADA.......................................................................................Supervisory Control & Data Acquisition
SNAPS.............................................................................................Special
Needs Assistance Programs
SQL...............................................................................................................Structured
Query Language
SSRS...........................................................................................................
SQL Server Reporting Services
STAR.......................................................................................
Sustainability Tools for Assessing & Rating
SUV...............................................................................................................................Sport
Utility Vehicle
SWEPCO...................................................................................Southwestern
Electric Power Company
TIF.......................................................................................................................Tax
Increment Financing
TOD..........................................................................................................
Transit Oriented Development
TSS.........................................................................................................................
Total Suspended Solids
UDC..............................................................................................................Unified Development Code
UPS....................................................................._......................................
Uninterruptable Power Supply
USACE........................................................................................
United States Army Corps of Engineers
USDA.......................................................................................United
States Department of Agriculture
UTV.................................................................................................................................Utility
Task Vehicle
UV..........................::...................................................................................................................
Ultra Violet
VoIP..............................................................................................................Voice
over Internet Protocol
W&S, W/S...........................................................................................................................
Water & Sewer
WAC............................................................................................................................
Walton, Arts Center
WAN............................................................................................................................Wide
Area Network
WWT......................................................................................................................
Wastewater Treatment
W WTP...:......................................................................................................
Wastewater Treatment Plant
W/WW .........................................................................................................................
Water/Wastewater
YRCC.......................................................................................
Yvonne Richardson Community Center
228
GLOSSARY
ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds.
ACCRUAL. Revenue and expenses are recorded when they are incurred.
AD VALOREM. A basis for levy of taxes upon property based on value.
AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an
agent for others.
APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes.
ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result
of past transactions or ev?nts.
BALANCED BUDGET. A budget balanced by fund, means the total anticipated revenues are equal
to or exceed the budgeted expenditures for that fund.
BOND. A written promise to pay a specified sum of money, called the face value or principal
amount, at a specified date or dates in the future, called the maturity date(s), together with
periodic interest at a specified rate.
BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or
sold.
BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value.
BONDED DEBT. The portion of indebtedness represented by outstanding bonds.
BUDGET. _A financial operating plan consisting of estimates of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET CONTROL. The control or management of the approved Budget for the purpose of
keeping expenditures within the limitations of available appropriations and available revenues.
BUDGET DOCUMENT. The instrument used by the budget -making authority to present a
comprehensive financial program to the appropriating body.
BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the
City Council. The message contains an explanation of the principal budget items and
recommendations regarding the financial policy for the coming year.
CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by
borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive,
and have physical presence such as buildings, roads, sewage systems, etc.
CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater than
five thousand dollars, and estimated life or usefulness of one or more years, including land, interest
therein and including constructions, enlargements, and renovations.
229
GLOSSARY, (continued)
CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting
capital outlay decisions that a government expects to make over a five year period.
CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the acquisition
or construction of designated fixed assets.
CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This
includes the value of assets that can be converted into cash immediately
CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but not
yet completed and placed in service.
CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set
aside for identified expenses, such as salary increases, but for which amounts are uncertain.
CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational
units. A group of accounts which cover the above as well as travel and training and other
miscellaneous services.
DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the
principal of maturing bonds, and required contributions to a sinking fund for term bonds.
DEBT SERVICE FUND. A governmental type fund used to account for accumulations of resources
that are restricted, committed, or assigned to expenditures for principal and interest.
DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand
data enables decision -makers to adjust services and costs to respond to changes in direction for
the service.
DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall
purpose. In the City of Fayetteville organization structure, each department is comprised of one or
more divisions.
DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear,
deterioration, action of the physical elements, inadequacy, and obsolescence.
DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose.
DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the
departmental hierarchy used by the City. Each Division reports to one or more departments.
EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as
productivity increases, and that constituents are satisfied with services.
ENCUMBRANCE. An account used to record the estimated amount of contracts, salary
commitments and purchase orders that are chargeable to an appropriation.
230
GLOSSARY, (continued)
ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services which are entirely or predominantly self-
supporting by user charges.
EXPENDITURE. Under the current financial resources measurement focus (modified accrual basis),
decreases in net financial resources not classified as other uses.
EXPENSE. An outflow of resources that results in the consumption of net assets by the entity during
the reporting period..
FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee. -
FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end of
which a governmental unit determines its financial position and the results of its operations.
FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings,
machinery, furniture, and other equipment. Fixed assets depreciate.
FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a•
monopoly or permitting the use of public property, usually subject to regulation set by the
governing body. _
FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal equivalent of
a full-time position based on 2,080 hours per year. For example, a summer lifeguard working for
four months, or 690 hours, would be equivalent to .33 of a full-time position.
FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and
other financial resources, together with all related liabilities and residual equities, or balances, and
changes therein, which are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE. Fund equity of a fund or in Governmental Funds, the amount assets exceed
liabilities. Unrestricted Fund Balances are available for appropriation.
FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved,
restricted or designated; the remainder is undesignated Fund Balance..
GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not
accounted for in another fund.
GOAL. A goal is a statement of desired conditions to be maintained or achieved through the
efforts of an organization. Actual total achievement may be impossible, but the goal is a standard
against which to measure progress toward ideal conditions. A goal is a definition of results toward
which the work of the organization is directed.
GOVERNMENTAL FUND. A generic classification of funds sued to account for activities primarily
supported by taxes, grants, and similar revenue sources.
231
GLOSSARY, (continued)
GRANT. A contribution by one governmental unit to another unit. The contribution is usually made
to aid in the support of a specified function or for the acquisition or construction of fixed assets.
INCOME. A term used to represent the excess of revenues earned over the expenses incurred in
carrying on an enterprise operation.
INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and
shared revenues are types of intergovernmental revenue.
INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities
furnished by a designated department to other departments. Amounts expended by the fund are
reestablished from either operating earnings or by transfers from other funds.
INVESTMENT. Securities held for the production of income in the form of interest and dividends.
LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each
Division.
LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance.
MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting.
Revenues are recognized in the period in which they become both available and measurable.
Expenditures are recognized at the time a liability is incurred.
NET INCOME. A term used in governmental enterprise to designate the excess of total revenues
over total expenses.
NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not
directly related to supplying the basic service by a governmental enterprise.
NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of
such enterprises.
OBJECT CODE. Expenditure classification according to the types of items purchased or services
obtained; for example, personnel services, materials and supplies, contractual service, and capital.
OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified
period of time. It states in measurable and quantitative terms the results to be achieved within a
specified time and plans the incremental steps to achieve the goal.
OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the
fund that makes expenditures.
232
GLOSSARY, (continued)
ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full
force and effect of law within the boundaries of the municipality to which it applies.
PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit
measures, performance budgets are believed to express official and citizen interest in the
managerial value of efficiency.
PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of
service provided. Performance measures include a measurement of Demand, Workload,
Productivity, and Effectiveness.
PROGRAM. Operating units within a Division. Each program represents a specific type of activity
within its Division aimed at providing a service for which the City is responsible.
PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this
approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program
budgeting is believed to express official and citizen interest in planning and in the effective use of
resources.
PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be
made within a specified period of time in reducing the gap between real conditions and the ideal
conditions described in the Program Description. It states in measurable quantitative terms the
results to be achieved within a specified time and plans the incremental steps to achieve them.
PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as
opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the
cost of adding more service or savings realized from reductions in service.
PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type" funds.
Examples are enterprise and internal service funds.
RESERVE. An account that records a portion of the fund equity that must be segregated for some
future use and which is not available for further appropriation or expenditure.
RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have
been retained in the fund and that are not reserved for any specific purpose.
REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue
proceeds.
SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other
earmarked revenue sources that by law are designated to finance particular functions or activities
of government.
TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue.
These revenues are used to pay for services or improvements provided for the general public
benefit.
233
GLOSSARY, (continued)
UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some future
use and which is available for further appropriation or expenditure.
USER CHARGE. A charge levied against users of a service or purchasers of a product of an
enterprise or internal service funds.
WORKLOAD. Workload data answers the question about how much service is being provided, as
well as how output is meeting service demand. Workload data is also the basis, along with total
expenditures, for unit cost or productivity indicators.
234
City of Fayetteville, Arkansas
Index
Impact Fee Fund (2300): Category Summary.........................................67
Impact Fee Fund (2300): Fund Description.........................................65
Impact Fee Fund (2300): Fund summary.............................................66
Investment and cash Management Policy...........................................5-6
Legal Debt Margin Computation ...................................................202
List of Elected Officials, Administrative officials, & Management Staff .........224
Management Agenda..........................................................xxIv-xxx
Multi -Year Comparison - Adopted Budget Expenditures..............................16
organizational chart............................................................223
Outside Agency Funding ..........................................................225
Parking Deck Bond Fund (3380): category Summary..................................79
Parking Deck Bond Fund (3380): Fund Description..................................77
Parking Deck Bond Fund (3380): Fund Summary......................................78
Parking Deck Project Fund (4560): category summary..............................107
Parking Deck Project Fund (4560): Fund Description..............................105
Parking Deck Project Fund (4560): Fund Summary..................................106
Parking Fund (2130): category summary.............................................47
Parking Fund (2130): Fund Description............................................45
Parking Fund (2130): Fund Summary................................................46
Parks & Recreation Activity - Division Overview.................................219
Parks Development Fund (2250): category Summary..................................63
Parks Development Fund (2250): Fund Description..................................61
Parks Development Fund (2250): Fund summary......................................62
Personnel Detail by Activity & Division.....................................157-169
Personnel History by Activity (2009-2017) .......................................156
Personnel History by Funding Source (2009-2017) .................................151
Personnel Summary by Activity (FTE).............................................155
Personnel Summary by Funding Source (FTE).......................................148
Personnel Summary by Funding Source (Program)...........::..................152-154
Personnel Summary by Organization Chart.........................................147
Personnel variation Summary ................................................149-150
Police Activity - Division Overview...............................................211
Police Pension Fund (6800): Category summary....................................138
Police Pension Fund (6800): Fund Description.....................................135
Police Pension Fund (6800): operating Budget................................136-137
Recycling & Trash Collection Fund (5500): Category Summary ..................127-128
Recycling & Trash Collection Fund (5500): Fund Description ..................123-124
Recycling & Trash collection Fund (5500): operating Budget..................125-126
Replacement & Disaster Recovery Fund (4270): Category Summary.....................91
Replacement & Disaster Recovery Fund (4270): Fund Description ....................89
Replacement & Disaster Recovery Fund (4270): Fund Summary .........................90
Reserve Policy....................................................................5
RevenuePolicy....................................................................4
Sales Tax Bond Fund (3440): category Summary.....................................87
Sales Tax Bond Fund (3440): Fund Description.....................................85
Sales Tax Bond Fund (3440): Fund Summary.........................................86
Sales Tax Capital Improvements Fund (4470): Capital Budget ....................98-99
Sales Tax Capital Improvements Fund (4470): Category Summary ..................95-97
sales Tax Capital Improvements Fund (4470): Fund Description .....................93
sales Tax Capital Improvements Fund (4470): Fund Summary .........................94
sales Tax Construction Bond Fund (4520): Category Summary .......................103
Sales Tax Construction Bond Fund (4520): Fund Description .......................101
Sales Tax Construction Bond Fund (4520): Fund Summary ...........................102
236
City of Fayetteville, Arkansas
Index
Acronyms....................................................................226-228
Administrative Procedures to Adjust the Approved Budget .........................7-8
Airport Fund (5550): Category Summary...........................................133
Airport Fund (5550): Fund Description.......................................129-130
Airport Fund (5550): operating Budget.......................................131-132
Budget Executive Summary .....................................................III
-xi
BudgetFlowchart..................................................................3
Budget organizational Structure................................................9-10
BudgetProcess..................................................................1-2
Budget Resolution..............................................................XXXI
Business -Type Activity - Division overview..................................220-221
Capital Budget (2017) .......................................................183-196
Capital Improvement Policy........................................................6
Capital Improvements Program Directional Information ........................175-177
Capital Improvements Program Introduction...................................171-174
Capital Projects comprehensive Detail (2015-2019) ...........................179-182
Capital Projects Summary (2017) .................................................178
chart of Fund Types - Governmental...............................................13
chart of Fund Types - Proprietary & Fiduciary....................................14
Community Development Block Grant Fund (2180): Category Summary ...............51-52
Community Development Block Grant Fund (2180): Fund Description ..................49
Community Development Block Grant Fund (2180): Fund Summary ......................50
Community Overview........................................................XII-XXIII
Community Planning & Engineering Activity - Division overview...............213-216
Consolidated Fund - Department - Program Structure...............................11
DebtPolicy.......................................................................5
Debt Position....................................................................197
Debt service Payment Schedule...................................................201
Debt to Maturity Schedule ........................................................203
Description of outstanding Bonds.........:..................................198-199
Drug Law Enforcement Fund (2930): category Summary..:............................71
Drug Law Enforcement Fund (2930): Fund Description...............................69
Drug Law Enforcement Fund (2930): Fund Summary...................................70
Energy Block Grant Fund (2240): Category Summary.................................59
Energy Block Grant Fund (2240): Fund Description.................................57
Energy Block Grant Fund (2240): Fund Summary.....................................58
Expenditure Policy..............................................................4-5
Finance & Internal Services Activity - Division Overview ....................208-210
Financial Reporting Policy........................................................6
Fire Activity - Division Overview...............................................212
Fire. Pension Fund (6810): Category Summary......................................142
Fire Pension Fund (6810): Fund Description......................................139
Fire Pension Fund (6810): operating Budget..................................140-141
General Fund (1010): Category Summary.........................................27-37
General Fund (1010): Fund Description.........................................17-25
General Fund (1010): Fund Summary.................................................26
General Government & Miscellaneous Activity - Division overview.............205-207
Glossary....................................................................229-234
HMR Bonds 2014 Capital Project Fund (4570): Category Summary ....................111
HMR Bonds 2014 Capital Project Fund (4570): Fund Description ....................109
HMR Bonds 2014 Capital Project Fund (4570): Fund Summary ........................110
HMR Tax Bonds 2014 Debt Service Fund (3390): category Summary....................83
HMR Tax Bonds 2014 Debt Service Fund (3390): Fund Description ....................81
HMR Tax Bonds 2014 Debt Service Fund (3390): Fund Summary ........................82
235
City of Fayetteville, Arkansas
Index
schedule of Bonds outstanding ...................................................200
Shop Fund (9700): Category Summary..............................................146
Shop Fund (9700): Fund Description..............................................143
Shop Fund (9700): operating Budget..........................................144-145
Sources and uses of Funds........................................................15
Special State Grants Fund (2230): Category Summary...............................55
Special state Grants Fund (2230): Fund Description...............................53
Special State Grants Fund (2230): Fund Summary...................................54
Street Fund (2100): Category Summary..........................................42-43
Street Fund (2100): Fund Description..........................................39-40
Street Fund (2100): Fund Summary.................................................41
TIF Bond Fund (3370): Category Summary...........................................75
TIF Bond Fund (3370): Fund Description...........................................73
TIF Bond Fund (3370): Fund Summary...............................................74
Transmittal Memo from the Mayor to council ......................................I
-II
Transportation Activity - Division Overview.................................217-218
water & Sewer Fund (5400): Category Summary.................................118-122
water & Sewer Fund (5400): Fund Description..................................113-115
water & Sewer Fund (5400): operating Budget.................................116-117