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Home My WebLink About204-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 204-16 File Number: 2016-0495 BID NO. 16-59 TRUCK CENTERS OF ARKANSAS: A RESOLUTION TO AWARD BID NO. 16-59 AND AUTHORIZE THE PURCHASE OF THREE (3) FREIGHTLINER DUMP TRUCKS FROM TRUCK CENTERS OF ARKANSAS IN THE TOTAL AMOUNT OF $404,865.00 FOR USE BY THE TRANSPORTATION SERVICES DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-59 and authorizes the purchase of three (3) Freightliner dump trucks in the total amount of $404,865.00 from Truck Centers of Arkansas for use by the Transportation Services Department. PASSED and APPROVED on 11/15/2016 A lip rovet,V Page T Attest: �" S 'dL& Sondra E. Smith, City Clerk %%%%- Y, /tt Ir7��fz� • " ' • �f � �A` ti • C,`� l Y p. •� ��., E+AYEITEVILLI_ ; .,vs • �kA NSP ��. City of Fayetteville, Arkansas 113 West Mountain Street / Fayetteville, AR 72701 -a { (479) 575-8323 Text File File Number: 2016-0495 Agenda Date: 11/15/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 1 BID NO. 16-59 TRUCK CENTERS OF ARKANSAS: A RESOLUTION TO AWARD BID NO. 16-59 AND AUTHORIZE THE PURCHASE OF THREE (3) FREIGHTLINER DUMP TRUCKS FROM TRUCK CENTERS OF ARKANSAS IN THE TOTAL AMOUNT OF $404,865.00 FOR USE BY THE TRANSPORTATION SERVICES DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-59 and authorizes the purchase of three (3) Freightliner dump trucks in the total amount of $404,865.00 from Truck Centers of Arkansas for use by the Transportation Services Department. City of Fayetteville, Arkansas Page 1 Printed on 1111612016 City of Fayetteville Staff Review Form 2016-0495 Legistar File ID 11/15/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Jesse Beeks/Sara Glenn 10/18/2016 Fleet Operations Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of three Freightliner 114SD trucks with Hilbilt Mongoose body per Bid 16-59 available through Truck Centers of Arkansas of Springdale, AR in the amount of $134,955.00 each, for a total of $404,865.00 Budget Impact: 9700.770.1920-5802.00 Account Number 02079.2015/2016 Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Shop Fund Fund Heavy Trucks Project Title r 542,537.84 404,865.00 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF a%Ile ARKANSAS MEETING OF NOVEMBER 15, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: October 18, 2016 SUBJECT: Purchase of three Dump Trucks for Transportation RECOMMENDATION: That City Council approve the purchase of three Freightliner 114SD trucks with Hilbilt Mongoose body per Bid 16-59 available through Truck Centers of Arkansas of Springdale, AR in the amount of $134,955.00 each, for a total of $404,865.00. BACKGROUND: Unit 745 is a 2006 Freightliner M2-112 Dump Truck that has reached 72% of the original purchase price in life to date maintenance cost. This vehicle was placed in service in August 2006 and has exceeded the 10 year life expectancy. Unit 747 is a 2006 Freightliner M2-112 Dump Truck that has reached 70% of the original purchase price in life to date maintenance cost. This vehicle was placed in service in July 2006 and has exceeded the 10 year life expectancy. These purchases will be an upgrade for the above mentioned trucks from tandem axle trucks to tri -axle dump trucks. The crews will now be capable of hauling a third more than they do currently, which will improve efficiency. Unit 760 is a 2009 Freightliner M2-112 Dump Truck that has reached 86% of the original purchase price in life to date maintenance cost. This vehicle was placed into service in August 2008 and has exceeded the 8 year life expectancy. This truck is used to haul asphalt, which is very damaging to the truck. It is also utilized during snow events. DISCUSSION: Fleet recommends the purchase of three Freightliner 114SD trucks with Hilbilt Mongoose body per Bid 16-59 available through Truck Centers of Arkansas of Springdale, AR in the amount of $134,955.00 each, for a total of $404,865.00. Mailing Address: 113 W. Mountain Street wwwfayetteville-argov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Sufficient funds were budgeted for these purchases. There are shortfalls in collection because the cost of these vehicles has greatly increased over the last 5 years. However the funds should be made up with the sale of the old units. This purchase was approved by the Equipment Committee on October 11, 2016. Attachments: Bid Tab CITY -59 OS '1 1 , 16 11 - ■ ■ • 1 i y1l• ARKANSAS • • Trucks • • Kenworth/Volvo - ShipleyMHC ..Company Springdale DescriptionItem .•. ... . Chassis 3 $ 124,125.00 $ 372,375,00 $ 119.900.00 $ 359,70000 109,491.00 $ 328,473.00 $ 113,850.00 $ 341,550.00 .. r�+s . y :teyro s r•�t •.;•w r •rra` Make: Kenworth m <' r•r:va go• .X+.i- g, Make: Peterbilt Make Mack Make: Freightliner Model: T440 :♦°.f Rf :.:ti #,l.M... a:4R'. `. •S•.:t�M•,`t�tAtljM rA I:+w- �r,�RfMi Model: 348 Model: MHD Model: 114SD Dump Body, Installed,, one on each cab and chassis r i�`,'`r`'.y ;. �'yo«`�.'«yr.�y��aMake: Hilbilt r` �'+.hA. �' �'' R' `�'�'• Make: 1 4 rt v�`+' �.'ry+ r:+ .' . " ,'.r •t y'. + r . .�." r .+'❖+. `'g 't, 4`aOYt vy M•+p'hr':,�. Model goo - saribr•.+.�r4.+. .'.' 4: �i+.L.6�•J.S�7.i`N .'tS r:4 + � .+s+.+.4•e tN.4.•........ .•� •r *qe •w •i+'. - r•,5`> - - - . va. i TOTALBIDBASED �'�sryy �.44'�4 tr 1 1 1 :-. , r , 'xr'' f#r +• + 6"ar�+"*r. 1 1 1 �;?'g•'r tipsy 4.g. .y'.f i J s±. 1 1 �'., Y •rw �V+�"t? `NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: A.fRefanie, Purchasing Manager A'