HomeMy WebLinkAbout2016-10-10 - Agendas - FinalCITY OF
a'F yet�i�le
Parks and Recreation Advisory Board Meeting
October 10, 2016 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck
Maxwell, Kyle McHan, Phillip McKnight, David Proffitt, JL Jennings
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance
Superintendent; Alison Jumper, Park Planning Superintendent; Chanel
Pennington, Operations Assistant; John Crow, Recreation Superintendent
AGENDA for 5:30 pm:
1. Call to Order
2. Roll Call
3. Approval of September 12, 2016 PRAB Meeting Minutes
PRAB Motion:
AGENDA
4. Arkansas Recreation & Parks Association Awards — Connie Edmonston,
Parks & Recreation Director
Program of the Year — Natural Resources: Parks Volunteer Program
Facility of the Year — Lake Fayetteville Bicycle Skills Park
Volunteer Group of the Year: AmeriCorps NCCCC Earth 2 Team
Festivals over 10 years: Lights of the Ozarks
5. Woodridge Hollow Development Report: Alison Jumper, Planning
Superintendent
6. Gregory Park Improvements- Brannon Pack, Executive Director OORC
Alison Jumper, Planning Superintendent
Staff Recommendation: Staff recommends approval of the project in concept with
the following conditions:
1. Trail alignment to be approved by Parks & Recreation Staff.
2. If staff support is requested for invasive removal, timing of the removal must
be coordinated and approved by staff.
3. Maintenance agreement with OORC for the trail improvements.
4. If a chipper is to be used for invasive removal, it must be provided by OORC.
5. Pump track/skills park would require approval in the future.
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www,fayettevi Ile-ar.gov
PRAB Motion:
7. 2017 Budget Proposal — Parks & Recreation Staff
PRAB is responsible to approve the annual budget of the Parks and Recreation
Department according to City Code.
PRAB Motion:
8. Other Business:
Announcements
October
9 Registration Ends: Fall Volleyball
9 Hero Half Marathon
14 Frozen Toes 15k registration opens
10 First Touch Soccer at Kessler Mountain Regional Park ends
15 Fall Soccer at Kessler Mountain Regional Park ends
15-20 Make-up soccer days if needed
20 End of Fall Adult Softball Tournament
22 Celebration of Trees
24-27 Kickball Post -Season Tournament
25 Fall Adult Volleyball season begins
27 Kickball — Bowl Series Tournament
31 Run for the Parks registration fees increase
November
10-13
20
Adiourn
IMBA World Summit at Bentonville
Run for Parks
Attachments
September 12 Minutes
Gregory Park Trail Improvements Proposal
Reports:
HMR Monthly Report
Budget 2017
2
CITY OF
a'�t:� idle
Parks and Recreation Advisory Board Meeting
September 12, 2016 at 5:30 p.m.
City Administration Building Room 326
113 West Mountain Street
Fayetteville, AR
Members: Richie Lamb, David Priest, Wade Colwell, Terry Lawson, Chuck Maxwell,
Kyle McHan, Phillip McKnight, David Proffitt, JL Jennings
City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance
Superintendent; Alison Jumper, Park Planning Superintendent; Chanel Pennington,
Operations Assistant; John Crow, Recreation Superintendent
MINUTES
AGENDA for 5:30 pm.:
1. Call to Order
The meeting was called to order at 5:38 pm.
2. Roll Call
Members Present: McHan, Proffitt, Priest, Lamb, Lawson, and Jennings.
Members Absent: Colwell, Maxwell, and McKnight.
3. Approval of August 1, 2016 PRAB Meeting Minutes
PRAB Motion: David Proffitt motioned to accept the minutes, Jennings seconded the
motion. Motion passed 6-0-0.
4. Park Land Dedication Proposal - Alison Jumper, Park Planning Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Park Staff Recommendation:
Estimated Annual Maintenance:
Sycamore Street Townhomes
Bates and Associates
Bransen Harris
Sycamore Street just west of College Ave.
and across Sycamore from Gregory Park.
NW
19 multi -family units
1.62 acres
0.27 acres
$10,640
Gregory, Wilson, and Clarence Craft Parks,
the Brooks -Hummel Nature Preserve and
the Razorback Greenway
Money in lieu
Money in lieu
NA
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
Justification:
The land requirement for 19 units is less
than the two -acre minimum that PRAB has
recommended as a standard. The existing
parks in the service area will meet the
needs of these additional residents.
PRAB Motion: Priest motioned to accept money in lieu, Jennings seconded the money
in lieu, Jennings seconded the motion. Motion passed, 6-0-0.
5. Park Land Dedication Proposal - Alison Jumper, Park Planning Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Park Staff Recommendation:
Estimated Annual Maintenance:
Justification:
Coves III
Grafton Tull
Rausch Coleman Homes
West Fayetteville off Alberta
SW
103 lots
35.3 acres
2.37 acres
$94,760
Holland, Dale Clark, Finger, Harmony
Pointe, Red Oak and Bryce Davis Parks
Combination
Combination
N/A
Applicant has previously donated Holland
Park and has an outstanding credit in the
amount of $79,577.91. Applying the credit
to this project will result in a remaining
money -in -lieu payment of $15,182.09.
PRAB Motion: Terry Lawson motioned to accept the combination, Richie Lamb
seconded the motion. Motion passed 6-0-0-.
6. Park Land Dedication Proposal -
Alison Jumper, Park Planning Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Sunbridge West
Crafton Tull
Rod Coleman, ERC Holdings
Dead Horse Mountain Rd.
SE
120 single-family lots
55 acres
2.76 acres
$110,400
2
Existing Parks:
Developer's Request:
Park Staff Recommendation:
Estimated Annual Maintenance:
Justification:
Combs, Rodney Ryan, White River,
Bayyari, Mt. Sequoyah Woods, and Lake
Sequoyah Parks
Money in lieu
Money in lieu
N/A
Proximity to nearby parks
Tom Hennelly with Crafton Tull was present in the audience.
Jumper noted the developer has been coordinating with Matt Mihalevich
regarding the future trail connection.
PRAB Motion: Lamb made a motion to accept staff's recommendation, Priest
seconded the motion. Motion passed, 6-0-0.
7. October 3 Meeting
Edmonston explained the need to change the October 3rd meeting to October 10th in
order to review the 2017 proposed budget. Staff will be out of town on October 3rd for
the NRPA conference.
PRAB Motion: Lamb motioned to change the October meeting from the 3rd to the 10th,
Priest seconded the motion. Motion passed 6-0-0.
Other Business
Jumper informed the board about the Woodbridge Subdivision that is being reviewed by
the Planning Commission. Staff will update the board on the Commission's final ruling.
Arthur Anders, a Springdale Resident, was present and expressed the need for a BMX
track in Northwest Arkansas.
Edmonston noted the BMX trail in Fayetteville was closed in 2008 because the club that
maintained it had moved to Lowell. She asked Anders to work with staff regarding a
proposal.
Announcements
September
6 Fall Soccer games and First Touch begin
10 Square 2 Square Bike Ride — starting in Bentonville
21-24 Bikes Blues & Barbeque
October
8 Lake Fayetteville Cleanup
9 Hero Half
22 Celebration of Trees
November
10-13 IMBA World Summer at Bentonville
20 Run for Parks
3
8. Park Land Dedication Proposal -
Alison Jumper, Park Planning Superintendent
Development Name:
Engineer:
Owner:
Location:
Park Quadrant
Units:
Total Acres:
Land Dedication Requirement:
Money in Lieu Requirement
Existing Parks:
Developer's Request:
Park Staff Recommendation:
Estimated Annual Maintenance:
Justification:
Huntsville Road Subdivision
Crafton Tull
Rausch Coleman Homes
Property bounded by Huntsville Road,
Morningside Drive, and 15th Street.
SE
300 lots
73 acres
6.9 acres
$276,000
Walker, Doc Mashburn, and White River
Parks, Mt. Sequoyah Woods, Mt. Sequoyah
Gardens, and the Yvonne Richardson
Community Center, Razorback Greenway,
Town Branch and St. Paul Trails
Dedication of park land and money in lieu
Park Staff recommends accepting a
combination of money and lieu land to
include a 30' trail corridor and park area
south of the pond as shown for an
approximate total of six acres. The
remaining requirement will be paid as
money in lieu.
$1,700
The number of units and lack of existing and
planned pedestrian connection warrants an
additional neighborhood park in this area.
Jesse Fulcher and Tom Hennelly with Rausch Coleman homes were present.
Fulcher noted the developer wanted to dedicate parkland and a trail corridor so residents
would have an easier access to green space. Walker Park is difficult to access from the
Huntsville Road Subdivision. He added it will also serve around 300 residents on
Morningside Drive.
Lamb asked about the land area of the pond.
Eastin replied it was around .6 acres.
Fulcher added it will be used for water detention.
Lamb asked If there will be any form of separation from the park land and the
private pond.
Fulcher said they will work with staff to establish a barrier.
Lawson asked if the annual maintenance costs was just for mowing.
Byron replied yes, and it was for the trail maintenance costs as well.
4
The Board took a brief recess and met on site at the Huntsville
Road Development site.
PRAB Motion On Site: Priest motioned to accept the park land, Jennings
seconded the motion, motion passed 6-0-0.
Adjourn
The meeting adjourned at 6:33 PM.
PRAB minutes provides the basic discussions and motions of the PRAB meeting. For more
information, please refer to the PRAB meeting video provided on the city's website,
www.fayetteville-ar.gov.
5
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Parks and Recreation - 2017 Financial Profile (1)
Parks Development Fund (2250)
Revenues
Hotel,Motel, and Restaurant Taxes (HMR) $3,388,000
Charges for Services (Special events & Town Center) $74,000
Greenspace Fees Contribution $84,000
Investment Earnings $44,000
Other (donations & misc.) $22,000
Total Revenues
Expenses
Parks Development Program - Operations (9250) $2,342,511
Parks Development Capital (9255) $800,000
Parks Development Greenspace Capital (9256) $84,000
Total Expenses
$3,612,000
$3,226,511
Operations Expenses
General Fund : $2,222,700
Parks Development Fund : $2,342,511
Total Operations Expenses
Capital Fund Project Expenses
Parks Development Capital (9255) $800,000
Parks Development Greenspace Capital (9256) $84,000
Total Special Revenue Funds
$4,565,211
Sales Tax Capital Improvement Funds (4470):
Park Safety & ADA Compliance (15011)
Lights of the Ozarks (02001)
Forestry and Habitat Improvements (15012)
Walker Park Senior Activity and Wellness Center (15010)
Park Paving Improvements (16004)
Total Sales Tax Capital Improvement Funds (4470)
Total Capital Expenses
$884,000
$15,000
$23,000
$34,000
$150,000
$58,000
$280,000
$1,164,000
Expenses Summary
2017 Operations Expenses (General and Parks Development) $4,565,211
2017 Capital Fund Project Expenses $1,164,000
Total Parks and Recreation Expenses $5,729,211
Notes: (1) - This is Preliminary Budget information - has not yet been presented to City Council for approval.
- 9/27/2016
reation - 2017 Operational Budget (Preliminary - 9/27/1
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Year to Date 2012
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Comparison $ 1,862210
2013 2014 2015 2016
$ 1,948,153 1 $ 2,009,638 1 $ 2,230,875 1 $ 2,411,943
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