HomeMy WebLinkAbout2016-12-20 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, December 20, 2016
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Martin W. Schoppmeyer, Jr. Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
1. 2016-0565
ALDERMAN MARTIN W. SCHOPPMEYER JR. RECOGNITION
City Council Meeting Presentations, Reports and Discussion Items:
Agenda Additions:
A. Consent:
A.1 2015-0661
APPROVAL OF THE DECEMBER 6, 2016 CITY COUNCIL MEETING MINUTES.
A.2 2016-0621
FAYETTEVILLE FIRE DEPARTMENT DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$100.00 REPRESENTING DONATION REVENUE FROM NEWK'S EATERY TO THE
FAYETTEVILLE FIRE DEPARTMENT FOR THE ANNUAL EMPLOYEE SERVICE
AWARDS EVENT
Attachments: FAYETTEVILLE FIRE DEPARTMENT DONATION REVENUE
BA FAYETTEVILLE FIRE DEPARTMENT DONATION REVENUE
City of Fayetteville, Arkansas Page 2 Printed on 1211412016
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
A. 3
A. 4
A. 5
A. 6
�nI ti_nt�Q
2016 BODY WORN CAMERA IMPLEMENTATION PROGRAM GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE
OF A 2016 BODY -WORN
CAMERA
PILOT IMPLEMENTATION PROGRAM 50150 MATCHING GRANT AWARD
IN
THE
TOTAL AMOUNT OF $186,496.00, OF WHICH
$67,680.00 WILL BE USED
BY
THE
FAYETTEVILLE POLICE DEPARTMENT, WITH
$73,696.00 TO BE DISBURSED
TO
THE CITY OF SPRINGDALE AND $45,120.00 TO
WASHINGTON COUNTY,
AND
TO
APPROVE A BUDGET ADJUSTMENT
Attachments: 2016 BODY WORN CAMERA IMPLEMENTATION PROGRAM GRANT AWARD
BA 2016 BODY WORN CAMERA IMPLEMENTATION PROGRAM GRANT AWARD
2016-0611
2016 INTERNET CRIMES AGAINST CHILDREN (ICAC) GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A NON-MATCHING GRANT
FROM THE INTERNET CRIMES AGAINST CHILDREN TASK FORCE PROGRAM IN
THE AMOUNT OF $10,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: 2016 INTERNET CRIMES AGAINST CHILDREN (ICAC) GRANT AWARD
BA 2016 INTERNET CRIMES AGAINST CHILDREN (ICAC) GRANT AWARD
2016-0612
FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT
OF $63,682.00 RECOGNIZING REVENUE ASSOCIATED WITH FEDERAL AND STATE
LAW ENFORCEMENT FORFEITURES
Attachments: FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES
BA FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES
2016-0632
2017 JAIL SERVICES AMENDED INTERLOCAL AGREEMENT:
A RESOLUTION TO APPROVE THE EIGHTH AMENDED INTERLOCAL
AGREEMENT FOR JAIL SERVICES WITH WASHINGTON COUNTY, ARKANSAS
INCREASING THE BOOKING FEE FROM $60.00 TO $62.00 PER PRISONER IN 2017
Attachments: 2017 JAIL SERVICES AMENDED INTERLOCAL AGREEMENT
City of Fayetteville, Arkansas Page 3 Printed on 1211412016
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
A. 7
A. 8
A. 9
A. 10
I)nI ti_ntiI Q
FAYETTEVILLE POLICE DEPARTMENT DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT
OF $2,515.00 RECOGNIZING DONATION REVENUE TO THE FAYETTEVILLE
POLICE DEPARTMENT IN SUPPORT OF OFFICER RECOGNITION
Attachments: FAYETTEVILLE POLICE DEPARTMENT DONATION REVENUE
BA FAYETTEVILLE POLICE DEPARTMENT DONATION REVENUE
2016-0619
DESIGNATION OF COLLECTOR OF FINES ASSESSED IN THE WASHINGTON COUNTY
DISTRICT COURT:
A RESOLUTION TO DESIGNATE THE WASHINGTON COUNTY DISTRICT COURT,
FAYETTEVILLE DEPARTMENT CLERK TO BE PRIMARILY RESPONSIBLE FOR THE
COLLECTION OF FINES ASSESSED IN THIS COURT
Attachments: DESIGNATION OF COLLECTOR OF FINES ASSESSED IN THE WASHINGTON COUNTY
DISTRICT COURT
City Attorney Memo District Court Fines
2016-0537
BID 16-50 PIANALTO CONSTRUCTION:
A RESOLUTION TO AWARD BID NO. 16-50 AND AUTHORIZE A CONTRACT WITH
PIANALTO CONSTRUCTION, INC. OF TONTITOWN, ARKANSAS IN THE AMOUNT
OF $156,937.00 FOR CONSTRUCTION OF THE TRANSPORTATION SALT STORAGE
FACILITY, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$30,000.00
Attachments: BID 16-50 PIANALTO CONSTRUCTION
2016-0608
ANIMAL SERVICES DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$27,167.00 REPRESENTING DONATION REVENUE TO ANIMAL SERVICES FROM
APRIL THROUGH OCTOBER 2016
Attachments: ANIMAL SERVICES DONATION REVENUE
BA ANIMAL SERVICES DONATION REVENUE
City of Fayetteville, Arkansas Page 4 Printed on 1211412016
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
A. 11
A. 12
A. 13
')nI ti_nti')d
HOGWASH CARWASH, LLC:
A RESOLUTION TO APPROVE A 50150 COST SHARE AGREEMENT WITH
HOGWASH CARWASH, LLC FOR CONSTRUCTION OF A SEWER MAIN ALONG A
PORTION OF EAST HUNTSVILLE ROAD BETWEEN SOUTH ERIKA AVENUE AND
SOUTH SEVEN HILLS DRIVE AT A TOTAL COST OF $8,232.00
Attachments: HOGWASH CARWASH, LLC
�nI ti_nti�ti
MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC AMENDMENT NO. 5:
A RESOLUTION TO APPROVE AMENDMENT NO. 5 TO THE CONTRACT WITH
MITCHELL, WILLIAMS, SELIG, GATES & WOODYARD, PLLC IN THE AMOUNT OF
$20,000.00 FOR ADDITIONAL LEGAL SERVICES RELATED TO THE WHITE RIVER
WATER QUALITY STANDARDS PETITION TO THE ARKANSAS POLLUTION
CONTROL AND ECOLOGY COMMISSION, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: MITCHELL WILLIAMS SELIG GATES & WOODYARD PLLC AMENDMENT NO. 5
BA MITCHELL WILLIAMS SELIG GATES & WOODYARD PLLC AMENDMENT NO. 5
gni ti_nss I
CITY HALL AUDIO-VISUAL RENOVATION:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$5,921.00 CONSOLIDATING THREE PROJECT ACCOUNTS RELATED TO THE CITY
HALL AUDIO-VISUAL RENOVATION PROJECT AND TO APPROVE A CHANGE
ORDER FOR ACCOUNTING PURPOSES
Attachments: CITY HALL AUDIO-VISUAL RENOVATION
BA BUDGET ADJUSTMENT FORM LEGISTAR 3 SMC2
City of Fayetteville, Arkansas Page 5 Printed on 1211412016
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
A.14 2016-0628
BID NO. 16-63 T -N -T, INC.:
A RESOLUTION TO AWARD BID NO. 16-63 AND AUTHORIZE A CONTRACT WITH
T -N -T, INC. OF VAN BUREN, ARKANSAS IN THE AMOUNT OF $97,560.00 FOR
CONSTRUCTION OF AN ACCESS DRIVE, CURB AND GUTTER, AND PARKING
IMPROVEMENTS AT WILSON PARK, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $9,756.00
Attachments: BID NO. 16-63 T -N -T, INC.
A.15 2016-0617
PPL 16-5641 (SE OF PERSIMMON & BROYLES/SLOANBROOKE SD, PH. II):
A RESOLUTION TO APPROVE A MASTER STREET PLAN AMENDMENT TO
REMOVE A PORTION OF AN UNNAMED, UNBUILT PROPOSED COLLECTOR
STREET FROM PERSIMMON AVENUE TO HOLLAND DRIVE
Attachments: PPL 16-5641 (SE OF PERSIMMON & BROYLES/SLOANBROOKE SD, PH, II)
A.16 2016-0610
COMPENSATION FOR ELECTED OFFICIALS:
A RESOLUTION TO ALLOW THE CITY ATTORNEY AS ALL OTHER CITY
EMPLOYEES WHO HAVE ATTAINED THEIR TOP SALARY RANGE TO RECEIVE A
ONE TIME SERVICE AWARD
Attachments: COMPENSATION FOR ELECTED OFFICIALS
B. Unfinished Business:
B.1 2016-0445
APPEAL OF LSD 16-5488 THE MACEY DRIVE TOWNHOMES:
A RESOLUTION TO GRANT THE APPEAL OF TIM BRISIEL OF LEGACY VENTURES
AND TO APPROVE LARGE SCALE DEVELOPMENT 16-5488 MACEY DRIVE
TOWNHOMES
Attachments: APPEAL OF LSD 16-5488 THE MACEY DRIVE TOWNHOMES
City of Fayetteville, Arkansas Page 6 Printed on 1211412016
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
B. 2
B. 3
At the October 18, 2016 City Council Meeting this resolution was tables to November 1, 2016 At the
November 1, 2016 City Council Meeting this resolution was tabled to November 15, 2016 At the
November 15, 2016 City Council Meeting this resolution was tabled to December 6, 2016 At the
December 6, 2016 City Council Meeting this resolution was tabled to December 20, 2016.
2016-0520
AMEND § 33.350 PURPOSE AND ESTABLISHMENT AND § 33.351 COMPOSITION:
AN ORDINANCE TO AMEND § 33.350 PURPOSE AND ESTABLISHMENT AND §
33.351 COMPOSITION OF ARTICLE XXIII ACTIVE TRANSPORTATION
ADVISORY COMMITTEE OF THE FAYETTEVILLE CITY CODE TO EXPAND THE
SCOPE OF THE COMMITTEE'S DUTIES, TO RECOMMEND THAT THE CITY
COUNCIL APPOINTEE SHOULD ALSO SERVE ON THE TRANSPORTATION
COMMITTEE, AND TO ESTABLISH A TIME FOR THE ELECTION OF THE
COMMITTEE CHAIR
(LEFT ON THE SECOND READING)
Attachments: AMEND § 33.350 PURPOSE AND ESTABLISHMENT AND § 33.351 COMPOSITION
ADDITIONAL_ AMEND § 33.350 PURPOSE AND ESTABLISHMENT AND § 33.351
COMPOSITION
At the December 6, 2016 City Council Meeting this ordinance was left on the second reading. At the
November 15, 2016 City Council Meeting this ordinance was left on the first reading.
2016-0525
VAC 16-5582 (41 E. NORTH ST./ANDONA PROPERTIES):
AN ORDINANCE TO APPROVE VAC 16-5582 SUBMITTED BY ANDREA FOURNET
TO VACATE THE UNBUILT PIKE STREET RIGHT-OF-WAY BETWEEN HIGHLAND
AND POLLARD AVENUE
(LEFT ON FIRST READING)
Attachments: VAC 16-5582 (41 E. NORTH STJANDONA PROPERTIES)
ADDITIONAL: VAC 16-5582 (41 E. NORTH STJANDONA PROPERTIES)
At the December 6, 2016 City Council Meeting this ordinance was left on first reading.
C. New Business:
City of Fayetteville, Arkansas Page 7 Printed on 1211412016
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
C. 1
C. 2
C. 3
IM ti_ntizn
RFP NO. 16-08 ACS PLAYGROUND ADVENTURES, INC.:
A RESOLUTION TO AWARD RFP NO. 16-08 AND AUTHORIZE A CONTRACT WITH
ACS PLAYGROUND ADVENTURES, INC. IN THE AMOUNT OF $506,500.00 FOR THE
DEMOLITION AND REMOVAL OF OLD PLAYGROUND EQUIPMENT AND
INSTALLATION OF NEW PLAYGROUND EQUIPMENT, INCLUDING THE DAVID
LYLE BAYYARI MUSIC PLAYGROUND, AT WILSON PARK, AND TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $50,650.00
Attachments: RFP NO. 16-08 ACS PLAYGROUND ADVENTURES, INC.
2016-0604
THE BELFORD GROUP:
AN ORDINANCE
TO WAIVE
THE REQUIREMENTS OF FORMAL
COMPETITIVE
BIDDING AND
APPROVE A
ONE (1) YEAR CONTRACT WITH
THE BELFORD
GROUP WITH AN OPTION TO
RENEW FOR UP TO FOUR (4)ADDITIONAL ONE (1)
YEAR TERMS
TO PROVIDE
ONLINE RECREATION PROGRAM
REGISTRATION
AND PAVILION
RESERVATIONS TO RESIDENTS AND VISITORS AT
NO COST TO
THE CITY
Attachments: THE BELFORD GROUP
1)n1 ti_nti12
STORMWATER EDUCATION AGREEMENT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING THROUGH 2019 AND APPROVE A ONE-YEAR CONTRACT WITH THE
NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT
OF $41,505.61 FOR A STORMWATER EDUCATION PROGRAM FOR 2017
Attachments: STORMWATER EDUCATION AGREEMENT
City of Fayetteville, Arkansas Page 8 Printed on 1211412016
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
C.4 2016-0635
AMEND § 39.10 WATER AND WASTEWATER DAMAGE CLAIMS:
AN ORDINANCE TO AMEND § 39.10 WATER AND WASTEWATER DAMAGE
CLAIMS BY ENACTING A NEW SUBSECTION (4) TO (B) REQUIREMENTS FOR
PR OPER TY DAMA GE CLAIMS TO BE ELIGIBLE FOR COMPENSATION
Attachments: AMEND § 39.10 WATER AND WASTEWATER DAMAGE CLAIMS
C.5 2016-0609
STANDING OR WALKING ON A STATE OR FEDERAL HIGHWAY PROHIBITED:
AN ORDINANCE TO REPEAL § 74.04 HITCHHIKING PROHIBITED AND
ENACTING A NEW § 74.04 STANDING OR WALKING ON A STATE OR FEDERAL
HIGHWAY PROHIBITED AND TO AMEND § 74.05 OF THE FAYETTEVILLE CODE
TO CLARIFY PERMIT REQUIREMENTS FOR ORGANIZATIONS AND INDIVIDUALS
WHO WISH TO WALK OR STAND WITHIN A PRINCIPAL ARTERIAL ROADWAY
Attachments: STANDING OR WALKING ON A STATE OR FEDERAL HIGHWAY PROHIBITEI
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
G. Adjournment
City of Fayetteville, Arkansas Page 9 Printed on 1211412016
City Council Meeting Meeting Agenda - Final Agenda December 20, 2016
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to
the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or
others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being
considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an
agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Old Business and New Business:
Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read
by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or
development applicant, etc.) may present its proposal only during this presentation period, but may be recalled
by an alderman later to answer questions. City staff, City Council members, and applicants may use electronic
visual aids in the City Council meeting as part of the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be
allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the Aldermen and the person having the floor shall be permitted to enter into any discussions without
permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the
Mayor.
City of Fayetteville, Arkansas Page 10 Printed on 1211412016
City of Fayetteville, Arkansas
Text File
File Number: 2016-0565
Agenda Date: 12/20/2016 Version: 1
In Control: City Council Meeting
Agenda Number: 1
ALDERMAN MARTIN W. SCHOPPMEYER JR. RECOGNITION
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Agenda Ready
File Type: Presentation
City of Fayetteville, Arkansas Page 1 Printed on 12114/2016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2015-0661
Agenda Date: 12/20/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Minutes
Agenda Number: A. 1
APPROVAL OF THE DECEMBER 6, 2016 CITY COUNCIL MEETING MINUTES.
City of Fayetteville, Arkansas Page 1 Printed on 12114/2016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0621
Agenda Date: 12/20/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
FAYETTEVILLE FIRE DEPARTMENT DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $100.00
REPRESENTING DONATION REVENUE FROM NEWK'S EATERY TO THE FAYETTEVILLE
FIRE DEPARTMENT FOR THE ANNUAL EMPLOYEE SERVICE AWARDS EVENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $100.00 to recognize
donation revenue from Newk's Eatery to the Fayetteville Fire Department for the annual employee
service awards event.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby expresses its sincere
appreciation for the donation.
City of Fayetteville, Arkansas Page 1 Printed on 1211412016
David Dayringer
Submitted By
City of Fayetteville Staff Review Form
2016-0621
Legistar File ID
12/20/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/1/2016 Fire /
_ Fire Department
Submitted Date Division / Department
Action Recommendation:
A resolution approving a budget adjustment in the amount of $100.00 to recognize donation revenue from Newk's
Eatery to be allocated for funding of the Fayetteville Fire Department's annual employee service awards event.
Budget Impact:
1010.300.3020-5329.00
General
Account Number
Fund
36029/1
Donations -Fire
Project Number
Project Title
Budgeted Item? NA
Current Budget
$
4,170.00
Funds Obligated
$
1,150.05
Current Balance
$
3,019.95 1
Does item have a cost? NA
Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 100.00
Remaining Budget $ 3,119.95
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
•
CITY COUNCIL AGENDA MEMO
Tay , 1� V le
ARKANSAS
TO: Mayor Lioneld Jordan and City Council
FROM: David Dayringer, Fire Chief
DATE: December 1, 2016
SUBJECT: Recognition and acceptance of donation to Fayetteville Fire Department
RECOMMENDATION:
A resolution approving a budget adjustment in the amount of $100.00 to recognize donation
revenue from Newk's Eatery to be allocated for funding of the Fayetteville Fire Department's
annual employee service awards event.
DISCUSSION:
Each year, the City of Fayetteville Fire Department receives donations from various businesses
and private donors to support the department's employee recognition program. The funds are
typically utilized to cover expenses associated with an employee service awards banquet,
during which the firefighters are honored and recognized for achievements which took place
throughout the year.
BUDGET/STAFF IMPACT:
These funds have been deposited into revenue account number 1010.900.0001-4809.00
36029/1—Donations and will be reallocated to expense account number 1010.300.3020-
5329.00 36029/1—Employee Recognition upon City Council approval to recognize and accept
this donation.
Attachments:
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 FIRE (300)
2016
Requestor: Granville Wynn
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approve Budget Adjustment to recognize $100.00 in donation revenue to be allocated towards funding of the Fire
Department employee service awards event.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
12/20/2016
2016-0621
B cvrb-cwa, FeW
12/2/2016 7:38 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL 100 100 v.20161021
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
1010.300.3020-5329.00 100 - 36029 1 EX Recognition - Employee
1010.900.0001-4809.00 - 100 36029 1 RE Donations - Donations
C:\Program Files\Granicus\Legistar5\Packet\1 175 -City Council Meeting_12_20_2016\0003_2_BA_FAYETTEVILLE FIRE DEPARTMENT
DONATION REVENUE 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0528
Agenda Date: 12/20/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A. 3
File Type: Resolution
2016 BODY WORN CAMERA IMPLEMENTATION PROGRAM GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2016 BODY -WORN CAMERA PILOT
IMPLEMENTATION PROGRAM 50/50 MATCHING GRANT AWARD IN THE TOTAL AMOUNT
OF $186,496.00, OF WHICH $67,680.00 WILL BE USED BY THE FAYETTEVILLE POLICE
DEPARTMENT, WITH $73,696.00 TO BE DISBURSED TO THE CITY OF SPRINGDALE AND
$45,120.00 TO WASHINGTON COUNTY, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
2016 Body -Worn Camera Implementation Program 50/50 matching grant award in the total amount of
$186,496.00, of which $67,680.00 will be used by the Fayetteville Police Department, with $73,696.00
to be disbursed to the City of Springdale and $45,120.00 to Washington County.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1211412016
City of Fayetteville Staff Review Form
2016-0528
Legistar File ID
12/20/2016
City Council Meeting Date -Agenda Item Only
N/A for Non -Agenda Item
Greg Tabor 11/28/2016 Police /
Police Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends acceptance of a multi -jurisdictional grant award to Fayetteville, Springdale, and Washington
County from the 2016 Body -Worn Camera Pilot Implementation Program with grant funding in the amount of
$186,496, approval of the attached cooperative agreement, and budget adjustment. Furthermore, this grant
requires each agency to proportionately match 50% in-kind and/or cash funds.
Budget Impact:
1010.200.2920 -various
Account Number
"M
Project Number
General
Fund
Body Worn Camera Grant
Project Title
Budgeted Item? No Current Budget
Funds Obligated
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
$
$ 186,496.00
$ 186,496.00]
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
a e e -01e
ARKANSAS
TO: Mayor Lioneld Jordan and City Council Members
FROM: Greg Tabor, Chief of Police
DATE: November 28, 2016
STAFF MEMO
SUBJECT: 2016 Body -Worn Camera Pilot Implementation Program Grant Award
RECOMMENDATION:
Staff recommends acceptance of a multi -jurisdictional grant award to Fayetteville,
Springdale, and Washington County from the 2016 Body -Worn Camera Pilot Implementation
Program with grant funding in the amount of $186,496, approval of the attached cooperative
agreement, and budget adjustment. Furthermore, this grant requires each agency to
proportionately match 50% in-kind and/or cash funds.
BACKGROUND:
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of
Justice Assistance (BJA) is the funding agency for the 2016 Body -Worn Camera Partnership
Program. This program furthers the DOJ's mission by supporting the safe and fair
administration of justice. Law enforcement agencies across the country are using body -worn
cameras (BWCs) as a promising tool to improve law enforcement interactions with the public.
At times, BWCs may provide a visual and audio record of interactions. Some preliminary
evidence indicates the presence of BWCs helps strengthen accountability and transparency,
which might assist in deescalating conflicts, resulting in more constructive encounters between
the police and members of the community.
DISCUSSION:
The Fayetteville Police Department will be the fiduciary agency for this grant award in
the amount of $186,496. Fayetteville was awarded $67,680, Springdale was awarded $73,696,
and Washington County was awarded $45,120 in grant funds. Each agency will be responsible
for meeting their.own matching requirements. By this requirement, Fayetteville will be required
to match $67,680 for a total City of Fayetteville only project portion of $135,360. Grant funds
will partially fund the BWC program and training. It's anticipated any increase in digital media
storage capacity needed to implement a BWC Program must be purchased using local funds.
These funds are currently budgeted within our Police Impact Fees project.
BUDGET/STAFF IMPACT:
Police Impact Fees will be used for meeting the local matching requirements of $67,680.
This grant award has no impact on our current staffing levels.
Attachments:
Budget Adjustment
Cooperative Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
SS f� Department -
P l \
ffircofTusficePrograms
�.a1-'^�-'l-
Office ofthe Assistant Atomey General NWa mD.GI 1
September 26,2016
The Honorable Untold Jordan
City of Fayetteville
100 A. West Rack Street
Fayetteville, AR 12701-6069
Dear Mayor Jordan
On behalf OfAttomey General Lorena Lynch, it is my pleasure to inform you that the Office oflustim Programs has approved
your application for funding under the FY 16 Body -Worn Camera Policy and )mplemmtation Program: Implementation or
Expansion of B WC Programs for Large Agencies in the amount of$186,4% for City of Fayetteville.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission ofall financial and programmafie reports, resolution of all interim
audit findings, and the maintenance ofa minimum level ofeult-cm-hand. Should you notinflum to these requirements, you
wrll be in violation of the terms of0his agreement and the award will be subject m mrmioation for rause or other administrative
action es appropriate. -
If you have questions regarding this award, please contact:
Program Questions, Flom D. Lawson, Program Manager at (202) 305-9216; and
- Financial Questions, the Office of the ChiefFinancial Officer, Customer Service Center (CSC) at
(800) 458.0786, or you may contact the CSC at ask.00fo@usdoj.gov.
Congratulations, and we look forward to working with you
Sincerely,
Kaml Virginia Mason
Asistanl Attorney Gencrat
Enclosures