HomeMy WebLinkAbout2016-11-15 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Final Agenda
Tuesday, November 15, 2016
5:30 PM
City Hall Room 219
City Council Meeting
Adella Gray Ward I
Sarah Marsh Ward I
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Martin W. Schoppmeyer, Jr. Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2016-0515
CITY COUNCIL PRESENTATION OF THE 2015 ANNUAL AUDIT REPORT
PRESENTED BY PAUL BECKER
Agenda Additions:
A. Consent:
A.1 2015-0659
APPROVAL OF THE NOVEMBER 1, 2016 CITY COUNCIL MEETING MINUTES.
A.2 2016-0496
JOHN DEERE COMPANY:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A JOHN DEERE 310L BACKHOE
FROM JOHN DEERE COMPANY OF MOLINE, ILLINOIS IN THE AMOUNT OF
$90,316.56, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE
PURCHASING AGREEMENT, FOR USE BY THE RECYCLING AND TRASH
COLLECTION DIVISION
Attachments: JOHN DEERE COMPANY
City of Fayetteville, Arkansas Page 2 Printed on 1111412016
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
A. 3
A. 4
A. 5
Ini ti_nsnd
UA PROPERTIES, LLC COST SHARE AGREEMENT:
A RESOLUTION TO APPROVE A 50150 COST SHARE AGREEMENT WITH UA
PROPERTIES, LLC FOR CONSTRUCTION OF A WATER MAIN ALONG A PORTION
OF SMITH AVENUE BETWEEN WEST MARKHAM ROAD AND NORTH THOMAS
AVENUE AT A TOTAL COST OF $13,912.68
Attachments: UA PROPERTIES, LLC COST SHARE AGREEMENT
1►njc��L��Ti7
2016 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2016 ARKANSAS
DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON
MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $10,000.00 TO CONTINUE
THE E -WASTE COUPON REDEMPTION PROGRAM, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: 2016 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT
BA 2016 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT
2016-0513
DESTRUCTION OF CERTAIN RECORDS:
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS
SHOWN ON THE ATTACHED AFFIDAVITS PURSUANT TO RELEVANT CODE
SECTIONS OF THE ARKANSAS CODE ANNOTATED RELATED TO MAINTENANCE
AND DESTRUCTION OF ACCOUNTING AND OTHER CITY RECORDS
Attachments: DESTRUCTION OF CERTAIN RECORDS
City of Fayetteville, Arkansas Page 3 Printed on 1111412016
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
A.6 2016-0514
JBZ, INC. D/B/A ELLINGSON CONTRACTING CHANGE ORDER NO. 2:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH
JBZ, INC. D/B/A ELLINGSON CONTRACTING IN THE AMOUNT OF $17,455.00 FOR
SITE DRAINAGE IMPROVEMENTS RELATED TO THE FAYETTEVILLE SENIOR
CENTER KITCHEN EXPANSION PROJECT, AND TO APPROVE A BUDGET
ADJUSTMENT RECOGNIZING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FOR THE PROJECT IN THE AMOUNT OF $95,000.00
Attachments: JBZ, INC. D/B/A ELLINGSON CONTRACTING CHANGE ORDER NO.2
BA JBZ, INC. D/B/A ELLINGSON CONTRACTING CHANGE ORDER NO. 2
A.7 2016-0512
2016 BULLETPROOF VEST PARTNERSHIP PROGRAM:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A FIFTY PERCENT (50%)
MATCHING GRANT AWARD FROM THE 2016 BULLETPROOF VEST PARTNERSHIP
PROGRAM IN THE AMOUNT OF $13,237.00 FOR THE REPLACEMENT OF BODY
ARMOR VESTS FOR FAYETTEVILLE POLICE OFFICERS AND TO APPROVE A
BUDGET ADJUSTMENT
Attachments: 2016 BULLETPROOF VEST PARTNERSHIP PROGRAM
BA 2016 BULLETPROOF VEST PARTNERSHIP PROGRAM
B. Unfinished Business:
City of Fayetteville, Arkansas Page 4 Printed on 1111412016
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
B. 1
B. 2
B. 3
Ini ti_ndz')
RZN 16-5550 (2155 N. RUPPLE RD./HAZEN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5550 FOR APPROXIMATELY 70 ACRES LOCATED EAST AND
WEST OF RUPPLE ROAD AND SOUTH OF MOUNT COMFORT ROAD FROM RSF-1,
RESIDENTIAL SINGLE FAMILY, 1 UNIT PER ACRE; RSF-4, RESIDENTIAL SINGLE
FAMILY, 4 UNITS PER ACRE AND R -A, RESIDENTIAL AGRICULTURAL TO CS,
COMMUNITY SERVICES AND R -A, RESIDENTIAL AGRICULTURAL
(LEFT ON THE SECOND READING)
Attachments: RZN 16-5550 (2155 N. RUPPLE RD./HAZEN)
ADDITIONAL RZN 16-5550 (2155 N. RUPPLE RD.HAZEN)
At the October 4, 2016 City Council Meeting this ordinance was left on the first reading. At
the October 18, 2016 City Council Meeting this ordinance was left on the second reading. At
the November 1, 2016 City Council Meeting this ordinance was tabled to November 15, 2016
2016-0467
VAC 16-5571 (WEST JUPITER DR./JUPITER DRIVE):
AN ORDINANCE TO APPROVE VAC 16-5571 SUBMITTED BY JORGENSEN AND
ASSOCIATES, INC. TO VACATE A PORTION OF JUPITER DRIVE FROM MCGUIRE
STREET TO THE AEP SUBSTATION
(LEFT ON THE SECOND READING)
Attachments: VAC 16-5571 (WEST JUPITER DR./JUPITER DRIVE)
At the October 18, 2016 City Council Meeting this ordinance was left on the first reading. At
the November 1, 2016 City Council Meeting this ordinance was left on the second reading.
2016-0445
APPEAL OF LSD 16-5488 THE MACEY DRIVE TOWNHOMES:
A RESOLUTION TO GRANT THE APPEAL OF TIM BRISIEL OF LEGACY VENTURES
AND TO APPROVE LARGE SCALE DEVELOPMENT 16-5488 MACEY DRIVE
TOWNHOMES
Attachments: APPEAL OF LSD 16-5488 THE MACEY DRIVE TOWNHOMES
City of Fayetteville, Arkansas Page 5 Printed on 1111412016
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
B. 4
B. 5
At the October 18, 2016 City Council Meeting this resolution was tables to November 1,
2016. At the November 1, 2016 City Council Meeting this resolution was tabled to November
1 S, 2016.
bT&FEwa W
UARK CREDIT UNION REZONING APPEAL:
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5589 FOR APPROXIMATELY 0.37 ACRES LOCATED AT 714 WEST
MARTIN LUTHER KING BOULEVARD AND 511 HILL AVENUE FROM RMF -40,
RESIDENTIAL MULTI FAMILY, 40 UNITS PER ACRE TO C-1, NEIGHBORHOOD
COMMERCIAL
(LEFT ON THE FIRST READING)
Attachments: UARK CREDIT UNION REZONING APPEAL
At the November 1, 2016 City Council Meeting this ordinance was left on the first reading.
2016-0490
WG LAND COMPANY APPEAL:
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5590 FOR APPROXIMATELY 23 ACRES LOCATED NORTHEAST OF
MCGUIRE STREET AND VAN ASCHE DRIVE FROM C-2, THOROUGHFARE
COMMERCIAL AND C-3, CENTRAL COMMERCIAL TO C-3, CENTRAL
COMMERCIAL
(LEFT ON THE FIRST READING)
Attachments: WG LAND COMPANY APPEAL
At the November 1, 2016 City Council Meeting this ordinance was left on the first reading.
C. New Business:
City of Fayetteville, Arkansas Page 6 Printed on 1111412016
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
C. 1 2016-0495
BID NO. 16-59 TRUCK CENTERS OF ARKANSAS:
A RESOLUTION TO AWARD BID NO. 16-59 AND AUTHORIZE THE PURCHASE OF
THREE (3) FREIGHTLINER DUMP TRUCKS FROM TRUCK CENTERS OF ARKANSAS
IN THE TOTAL AMOUNT OF $404,865.00 FOR USE BY THE TRANSPORTATION
SERVICES DEPARTMENT
Attachments: BID #16-59 TRUCK CENTERS OF ARKANSAS
C.2 2016-0526
BID NO. 16-62 AMERICAN FIRE TRAINING CENTERS, INC.:
A RESOLUTION TO AWARD BID NO. 16-62 AND AUTHORIZE THE PURCHASE OF A
MOBILE FIRE TRAINING SIMULATOR FROM AMERICAN FIRE TRAINING CENTERS,
INC. OF LOCKPORT, ILLINOIS IN THE AMOUNT OF $609,000.00 PLUS APPLICABLE
SALES TAXES FOR USE BY THE FIRE DEPARTMENT
Attachments: SRF SRM Bid Tab Sheet
C.3 2016-0521
RZN 16-5609 (1764 N. STARR RD./HAYS):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5609 FOR APPROXIMATELY 26.83 ACRES LOCATED AT 1764
NORTH STARR ROAD FROM RSF-1, RESIDENTIAL SINGLE FAMILY, 1 UNIT PER
ACRE TO RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE
Attachments: RZN 16-5609 (1764 N. STARR RWHAYS)
C.4 2016-0517
RZN 16-5633 (2350 W. WEDINGTON DR./UPTON):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5633 FOR APPROXIMATELY 0.80 ACRES LOCATED AT 2350 WEST
WEDINGTON DRIVE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER
ACRE TO NS, NEIGHBORHOOD SERVICES
Attachments: RZN 16-5633 (2350 W. WEDINGTON DRJUPTON)
City of Fayetteville, Arkansas Paye 7 Printed on 1111412016
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
C.5 2016-0523
RZN 16-5598 (1777 S. SMOKEHOUSE TRAIL/OZARK MOUNTAIN
SMOKEHOUSE):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5598 FOR APPROXIMATELY 3.74 ACRES LOCATED AT 1777
SOUTH SMOKEHOUSE TRAIL FROM R -A, RESIDENTIAL AGRICULTURAL TO UT,
URBAN THOROUGHFARE
Attachments: RZN 16-5598 (1777 S. SMOKEHOUSE TRAIL/OZARK MOUNTAIN SMOKEHOUS
C.6 2016-0508
AMEND § 31.18 DISTRICT JUDGE COMPENSATION:
AN ORDINANCE TO AMEND § 31.18 DISTRICT JUDGE COMPENSATION
BECAUSE THE DISTRICT JUDGE OF WASHINGTON COUNTY DISTRICT COURT,
FAYETTEVILLE DEPARTMENT WILL ON JANUARY 1, 2017 BECOME A FULL TIME
STATE EMPLOYEE
Attachments: AMEND § 31.18 DISTRICT JUDGE COMPENSATION
C.7 2016-0520
AMEND § 33.350 PURPOSE AND ESTABLISHMENT AND § 33.351
COMPOSITION:
AN ORDINANCE TO AMEND § 33.350 PURPOSE AND ESTABLISHMENT AND §
33.351 COMPOSITION OF ARTICLE XXIII ACTIVE TRANSPORTATION
ADVISORY COMMITTEE OF THE FAYETTEVILLE CITY CODE TO EXPAND THE
SCOPE OF THE COMMITTEE'S DUTIES, TO RECOMMEND THAT THE CITY COUNCIL
APPOINTEE SHOULD ALSO SERVE ON THE TRANSPORTATION COMMITTEE, AND
TO ESTABLISH A TIME FOR THE ELECTION OF THE COMMITTEE CHAIR
Attachments: AMEND § 33.350 PURPOSE AND ESTABLISHMENT AND § 33.351 COMPOSITIC
City of Fayetteville, Arkansas Paye 8 Printed on 1111412016
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
C.8 2016-0505
FAYETTEVILLE POLICE DEPARTMENT POLICIES:
A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 1.2.1
LIMITS OF AUTHORITY; 1.2.2 WARRANTLESS DETENTION, SEARCH AND SEIZURE;
1.3.1 USE OF FORCE; 1.3.4 LESS LETHAL WEAPONS AND DEFENSIVE TACTICS; 1.3.6
OFFICER -INVOLVED SHOOTING; AND 22.3 SECONDARY EMPLOYMENT
Attachments: FAYETTEVILLE POLICE DEPARTMENT POLICIES
ADDITIONAL FAYETTEVILLE POLICE DEPARTMENT POLICIES
D. City Council Agenda Session Presentations:
D. 1 2016-0497
AGENDA SESSION PRESENTATION - ECONOMIC DEVELOPMENT
QUARTERLY PRESENTATION - CHAMBER OF COMMERCE
E. City Council Tour:
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait for
the Mayor to request public comment and then come to the podium, give your name, address, and comments
about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen
or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is
only allowed one turn at the microphone for discussion of an agenda item.
All cell phones must be silenced and may not be used within the City Council Chambers.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council
meetings:
Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only
be considered if it requires immediate City Council consideration and if the normal agenda setting process is not
practical. The City Council may only place such new item on the City Council meeting's agenda by suspending
the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon.
City of Fayetteville, Arkansas Paye 9 Printed on 1111412016
City Council Meeting Meeting Agenda - Final Agenda November 15, 2016
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read
by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or
development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by
an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council
meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public
may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the
City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the
City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall
first state his or her name and address, followed by a concise statement of the person's position on the question
under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the
City Council or to the Planning Commission when those Planning Commission minutes have been provided to the
Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular
member of the City Council. No person other than the Aldermen and the person having the floor shall be
permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an
Alderman or city staff member except through the Mayor.
Courtesy and respect.
All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each
other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments
and statements about motives or personalities. Any member of the public who violates these standards shall be
ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is
required. For further information or to request an interpreter, please call 479-575-8330.
A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City
Clerk, 113 W. Mountain, Fayetteville, Arkansas.
City of Fayetteville, Arkansas Page 10 Printed on 11/14/2016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
� Text File
File Number: 2016-0515
Agenda Date: 11/15/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Presentation
Agenda Number: 1.
CITY COUNCIL PRESENTATION OF THE 2015 ANNUAL AUDIT REPORT PRESENTED BY
PAUL BECKER
City of Fayetteville, Arkansas Page 1 Printed on 11114/2016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
� Text File
File Number: 2015-0659
Agenda Date: 11/15/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Minutes
Agenda Number: A. 1
APPROVAL OF THE NOVEMBER 1, 2016 CITY COUNCIL MEETING MINUTES.
City of Fayetteville, Arkansas Page 1 Printed on 11114/2016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
� Text File
File Number: 2016-0496
Agenda Date: 11/15/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: A. 2
mill if Ion 13 04 114 'j XV -1111310V 16r.1101111T
File Type: Resolution
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A JOHN DEERE 310L BACKHOE FROM
JOHN DEERE COMPANY OF MOLINE, ILLINOIS IN THE AMOUNT OF $90,316.56, PURSUANT
TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT,
FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a John Deere 310L backhoe from John Deere Company of Moline, Illinois in the amount of $90,316.56,
pursuant to a National Joint Powers Alliance cooperative purchasing agreement, for use by the Recycling and
Trash Collection Division.
City of Fayetteville, Arkansas Page 1 Printed on 1111412016
City of Fayetteville Staff Review Form
2016-0496
Legistar File ID
11/15/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
/
Jesse Beeks/Sara Glenn 10/18/2016 Fleet Operations
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of one John Deere 310L Backhoe available off of the NJPA Cooperative
Contract in the amount of $90,316.56 through John Deere of Moline, IL for use in the Recycling and Trash
Collection.
Budget Impact:
9700.770.1920-5802.00
Account Number
02076.2016
Shop Fund
Fund
Backhoes/Loaders
Project Number Project Title
Budgeted Item? Yes Current Budget $ 415,380.00
Funds Obligated $ -
Current Balance $ 415,380.00
Does item have a cost? Yes Item Cost $ 90,316.56
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
%! I -le
Tay •
ARKANSAS
MEETING OF NOVEMBER 15, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: October 18, 2016
SUBJECT: Purchase of one Backhoe for Recycling and Trash Collection
RECOMMENDATION:
That City Council approve the purchase of one John Deere 310L Backhoe available off of the
NJPA Cooperative Contract in the amount of $90,316.56 through John Deere of Moline, IL for
use in the Recycling and Trash Collection.
BACKGROUND:
Unit 693 was a 2010 John Deere Backhoe that was approaching its 7 year life expectancy. This
backhoe is used for adjusting the loads for the transfer trailers and is essential to the day to day
operations of Recycling and Trash. They do not have another piece of equipment that is
capable of performing this duty.
The boom broke on unit 693 during a regular work day recently. This unit already had 88% of
its original purchase price in life to date maintenance cost. Based on the cost of repair and the
age of this backhoe, Fleet believes it would be uneconomical to repair this unit.
DISCUSSION:
Fleet recommends the purchase of one John Deere 310L Backhoe available off of the NJPA
Cooperative Contract in the amount of $90,316.56 through John Deere of Moline, IL for use in
the Recycling and Trash Collection.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for this purchase. There is a shortfall in the collection that
should be made up with the sale of the old unit.
This purchase was approved by the Equipment Committee on October 11, 2016 with a
preliminary dollar amount.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
National Joint Powers Alliance :: John Deere - Tractors/Ag Implements
Home > Cooperative Purchasing >Contracts - Fleet >Construction & Agricultural Equipment > John Deere - Tractors/Ag Implements
JOHN DEERE
Overview
Contract Documentation
Pricing
Marketing Materials
NJPA Contact Information
HOW TO PURCHASE
Our step-by-step gulde
Vendor Contact Info
Bill Frank
Direct Phone: 972-974-0984
FrankWilliamD@JohnDeere.com
www..mohndeere.com
John Deere - Tractors/Ag Implements
Contract#: 021815 -DAC
Category: Construction & Agricultural Equipment
Description: Ag Tractors & Associated Equipment and Implements
Maturity Date: 03/17/2019
10/18/2016 9:37:53 AM
7C
���JPA AWARDED
As a world leader in agriculture, construction and turf care, we're proud to offer value and real service to the
NJPA membership through contract 021815 -DAC. We spend over $2 million a day on R&D, and build customer
feedback into every machine. Through 021815 -DAC we can provide you the most advanced and efficient lineup
of agricultural tractors and/or implements together with related equipment and accessories. See the results at
www.JohnDeere.com/ciovsales. Plus, with every purchase, you get the dedicated service of a local dealer, with
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consider us for your next purchase.
Page 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0504
Agenda Date: 11/15/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A. 3
UA PROPERTIES, LLC COST SHARE AGREEMENT:
A RESOLUTION TO APPROVE A 50150 COST SHARE AGREEMENT WITH UA PROPERTIES, LLC
FOR CONSTRUCTION OF A WATER MAIN ALONG A PORTION OF SMITH AVENUE
BETWEEN WEST MARKHAM ROAD AND NORTH THOMAS AVENUE AT A TOTAL COST OF
$13,912.68
WHEREAS, UA Properties, LLC has requested that the City construct and share in the cost of constructing a
2 -inch water main along a portion of Smith Avenue between West Markham Road and North Thomas Avenue,
a distance of approximately 800 feet, to upgrade the old line, facilitate a lot split and increase population
density; and
WHEREAS, construction of the water main will provide water service to a project which is increasing the
population density in this area, upgrade the old line, and eliminate a dead-end line by creating a looped system;
and
WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost
of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and
required by the water and wastewater director for the general benefit of the water system."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a cost share agreement
with UA Properties, LLC for construction of a water main along a portion of Smith Avenue between West
Markham Road and North Thomas Avenue, a distance of approximately 800 feet, with the total project cost of
$13,912.68 to be shared equally between the City and UA Properties, LLC.
City of Fayetteville, Arkansas Page 1 Printed on 1111412016
City of Fayetteville Staff Review Form
2016-0504
Legistar File ID
11/15/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 10/20/2016 Utilities Director/
Utilities Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a cost -share agreement between the City of Fayetteville and UA Properties, LLC, to
share the costs of installing an upgraded watermain in the area of Smith Avenue, west of Razorback Road. The cost
share is $6,956.34, which represents 50% of the labor, equipment, and construction materials.
Budget Impact:
5400.720.5600-5808.00 Water/Sewer
Account Number Fund
02067.1
Water and Sewer Cost Sharing Project
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 96,796.00
Funds Obligated
$ 4,510.00
Current Balance
I $ 92,286.00
Does item have a cost? Yes
Item Cost
$ 6,956.34
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
85,329.66
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
rye
ARKANSAS
MEETING OF NOVEMBER 15# 2016
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director__-
DATE: October 20, 2016
CITY COUNCIL AGENDA MEMO
SUBJECT: Resolution Approving a Cost -Share Agreement between the City of Fayetteville
and the UA Properties, LLC
RECOMMENDATION:
Staff recommends approval of a cost -share agreement between the City of Fayetteville and the UA
Properties, to share the costs of installing an upgraded water main in the area Smith Avenue, west
of Razorback Road. The cost share is $6,956.34, which represents 50% of the labor, equipment and
construction materials.
BACKGROUND:
UA Properties, LLC has requested that the City construct and share in the cost of constructing a
2 -inch water main on a portion of Smith Avenue west of Razorback Road. Installing this segment
of line will upgrade the old line, and also eliminate two dead-end lines by creating a looped system.
A distance of approximately 800 feet, the 1.5- and 2 -inch water main to be upgraded is located
on Smith Avenue, W. Markham Road and N. Thomas Avenue.
DISCUSSION:
Section 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material
cost of facilities of a size that is larger than required to serve subdivisions when such excess
size is specified and required by the water and wastewater director for the general benefit of the
water system." Since the 2 -inch line will provide a loop and remove 2 dead end lines, as well as
replace some older pipe that is prone to leaks, the Utility Staff feels it is fair and equitable to cost
share toward the upgrade. Additionally, this project will create an additional water service on Smith
Avenue.
BUDGET/STAFF IMPACT:
The Water & Sewer Division will be able to provide the labor, equipment and materials needed
without impeding upon the overall mission of the Utilities Department. Funds are available in the
Water & Sewer Cost Sharing Project.
Attachments:
Staff Review Form
Cost -Share Agreement
Map of Area
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CONTRACTUAL AGREEMENT FOR
COST SHARE OF WATER MAIN UPGRADE COSTS
This Agreement, made and entered into on this day of November, 2016, by and
between the City of Fayetteville, Arkansas ("City") and the UA Properties, LLC, witnesseth:
WHEREAS, UA Properties, LLC has requested that the City construct and share in the
cost of constructing a 2 -inch water main along a portion of Smith Avenue west of Razorback
Road, a distance of approximately 800 feet, to facilitate a lot split and increase population density.
WHEREAS, installing this segment of line will upgrade the old line, and also eliminate a
dead-end line by creating a looped system.
WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the
excess material cost of facilities of a size larger than required to service subdivisions when such
excess size is specified and required by the water and wastewater director for the general benefit
of the water system."
NOW, THEREFORE, the City of Fayetteville, Arkansas and UA Properties, LLC agree
as follows:
1. The City of Fayetteville, Arkansas agrees to:
A. Furnish the labor, materials, and equipment to upgrade approximately 800
linear feet of 1.5- and 2 -inch water main on Smith Avenue, W. Markham Road
and N. Thomas Avenue to 2 -inch main.
B. Bear any costs associated with the water main installation that exceed the
amount UA Properties, LLC agrees to pay below.
2. UA Properties, LLC agrees to:
A. Reimburse the City for 50% of the cost of the water main installation up to a
maximum -not -to -exceed amount of $6956.34, which represents one-half of the
cost estimated by Fayetteville (13,912.68).
B. Make payment to Fayetteville within thirty (30) days after receipt of valid
invoices.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE
SIGN BELOW:
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