HomeMy WebLinkAbout195-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 195-16
File Number: 2016-0487
GARVER, LLC TASK ORDER NO. 6:
A RESOLUTION TO APPROVE TASK ORDER NO. 6 WITH GARVER'LLC IN THE AMOUNT OF
$25,000.00 FOR BID PACKAGE DEVELOPMENT, BIDDING SERVICES AND CONSTRUCTION
PHASE SERVICES FOR THE DRAKE FIELD AIRFIELD ROOF REHABILITATION PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 6
with Garver, LLC in the amount of $25,000.00 for bid package development, bidding services and
construction phase services for the Drake Field Airfield Roof Rehabilitation Project.
PASSED and APPROVED on 11/1/2016
Page 1
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Attest: '�y'�,•*'�'kAii5A•.
Sondra E. Smith, City Clerk Treasurer
Printed on 1112116
City of Fayetteville Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
f,
,;. Text File
File Number: 2016-0487
Agenda Date: 11/1/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
GARVER, LLC TASK ORDER NO. 6:
A RESOLUTION TO APPROVE TASK ORDER NO. 6 WITH GARVER, LLC IN THE AMOUNT
OF $25,000.00 FOR BID PACKAGE DEVELOPMENT, BIDDING SERVICES AND
CONSTRUCTION PHASE SERVICES FOR THE DRAKE FIELD AIRFIELD ROOF
REHABILITATION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No.
6 with Garver, LLC in the amount of $25,000.00 for bid package development, bidding services and
construction phase services for the Drake Field Airfield Roof Rehabilitation Project.
City of Fayetteville, Arkansas Page 1 Printed on 111212018
City of Fayetteville Staff Review Form
2016-0487
Legistar File ID
11/1/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Facilities Management/
Wade Abernathy 10/13/2016 Finance & Internal Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval and Signature of Task Order 06 with Garver for Engineering Services for Air field Roof
Rehabilitation -Fayetteville Drake Field related to insurance Claim.
5550.760.3960.5314.00
Account Number
13025.1602
Project Number
Budget Impact:
Airport
Fund
Engineering Services for Roof Rehab/Insurnace
Claim
Project Title
Budgeted Item? Yes Current Budget $ 25,000.00
Funds Obligated $ -
Current Balance $ 25,0{i0m00
Does item have a cost? Yes Item Cost $ 25,000.00
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
P1 T le
Taay
ARKANSAS
MEETING OF OCTOBER 25, 2016
TO: Mayor Lioneld Jordan
CITY COUNCIL AGENDA MEMO
THRU: Paul A. Becker, Chief Financial Officer
Terry Gulley, Transportation Services Dept. Director
FROM: Wade Abernathy, Facilities Management / Building Construction Manager
DATE: October 12, 2016
SUBJECT: Approval and Signature of Task Order 06 with Garver for Engineering
Services for Airfield Roof Rehabilitation -Fayetteville Drake Field related to Insurance
Claim
RECOMMENDATION:
Staff recommends approval and signature of Garver's Task Order #06 for Airfield Roof
Rehabilitation associated with the Insurance Claim. Services to include Bid Package
Development, Bidding Services, and Construction Administration Services as outlined in the
Appendix A-6 attached. The buildings included are FBO Hanger, Terminal Building, FAA
Building, Old Terminal Building, and Old Air Museum.
BACKGROUND:
The Fayetteville Executive Airport experienced hail damage on May 09, 2015. Hub
International, and Lexington Insurance Company has acknowledged damage. The agreed to
loss value is $482,927.07. Included in that figure is $25,000 for compensation for Professional
Fees. These fees will be used to development bid documents that Staff will rely on to receive
bids for the agreed to repairs. The fees also include bidding services as well as construction
administration as outlined in appendix A-6 attached.
DISCUSSION:
The services provided by Garver will allow the city to not only receive competitive bids, but also
assure that the repairs are carried out in compliance with the plans and specifications.
BUDGET/STAFF IMPACT:
Funding will be available once received from Lexington Insurance Company and is recognized
by council. Funds will be allocated from: Project/sub 13025.1602
Account r1r)50 760 3960 5314 nn
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Attachments:
Appendix A-6
APPENDIX A-6
TASK ORDER 06
FAYETTEVILLE - DRAKE FIELD (FYV)
AIRFIELD ROOF REHABILITATION - INSURANCE CLAIM
This TASK ORDER is made as of Erymh' t , 2016 by and between the
CITY OF FAYETTEVILLE of Fayetteville, Arkansas hereinafter referred to as "CITY OF
FAYETTEVILLE," and GARVER, LLC, hereinafter referred to as "GARVER", in accordance with the
provisions of the AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on
April 21, 2015.
Under this Work Order, the CITY OF FAYETTEVILLE intends to make the following improvements
for the FYV Airfield Roof Rehabilitation project.
Rehabilitate the following City owned building roofs located at Fayetteville -Drake Field
and as shown in Exhibit C-6:
1. FBO Hangar
2. Terminal Building
3. FAA Building
4. Old Terminal Building
5. Old Air Museum
GARVER will provide professional services related to these improvements as described herein.
SECTION 1- SCOPE OF SERVICES
GARVER will provide services as detailed in Exhibit A-6.
SECTION 2— PAYMENT
For the work described under SECTION 1 - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE
will pay GARVER on a lump sum basis. The CITY OF FAYETTEVILLE represents that funding sources
are in place with the available funds necessary to pay GARVER.
The table below presents a summary of the fee amounts and fee types for this contract.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
Bid Package Development
$14.000
Lump Sum
Bidding Services
$3,000
Lump Suns
Construction Phase Services
$8,000
Cost + FF
TOTAL FEE
$25,000
Any unused portion of the fee, due to delays beyond GARVER's control, will be increased 6% annually
with the first increase effective on or about July 1, 2016.
Task Order 06 1 of
FYV Airfield Roof Rehab — Insurance Claim Garver Project No. 16041211
Bid Package Development and Bidding Services:
The lump sum amount to be paid under this agreement is $17,000. For informational purposes, Exhibit
B-6 includes approximate current hourly rates for each employee classification.
Construction Phase Services:
The Owner will pay GARVER, for time spent on the project, at the unburdened hourly payroll rate of
each of GARVER's personnel during the performance of these services for work time directly
connected with the project, plus payroll and general overhead costs of 190.34% of the unburdened
hourly rate, plus direct reimbursable expenses normal and necessary for the completion of the project,
plus a fixed fee of $1,043.48. Estimated cost of these services, including the fixed fee is $8,000.00.
The actual total fee may not exceed this estimate without approval from the CITY OF
FAYETTEVILLE. For informational purposes, Exhibit B-6 includes approximate current hourly rates
for each employee classification. Underruns in any phase may be used to offset overruns in another
phase as long as the overall contract amount is not exceeded.
Expenses other than salary costs that are directly attributable to performance of our professional
services will be billed as follows:
1. Direct cost for travel, long distance and wireless communications, outside reproduction and
presentation material preparation, and mail/courier expenses.
2. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc.
3. The amount allowed by the federal government for mileage with an additional $0.05 for survey
trucks/vans.
Additional Services (Extra Work). For work not described or included in Section 2— Scope of Services
but requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay
GARVER, for time spent on the project, at the rates shown in Exhibit B-6 for each classification of
GARVER's personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not
limited to printing, courier service, reproduction, and travel. The rates shown in Appendix B-6 will be
increased annually with the first increase effective on or about July 1, 2017.
SECTION 3 -EXHIBITS
3.1 The following Exhibits are attached to and made a part of' this Agreement:
3.1.1 Exhibit A-6 Scope of Services
3.1.2 Exhibit B-6 Rate Schedule
3.1.3 Exhibit C-6 Project Exhibit
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Task Order 06 2 of 3
FYV Airfield Roof Rehab — insurance Claim Garver Project No. 16041211
Approval and acceptance of this Task Order, including attachments listed in SECTION 3 —EXHIBITS,
shall incorporate this document as part of the Agreement. Garver is authorized to begin performance
upon receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective
date of this Task Order shall be the last date written below.
CiIIr�Y+1l�y
ATTEST
City Clerk
GAFRVER Digitally signed by
id '' r. ,, f Michael J. Griffin
r'�" Date:2016.10.12
I y: 11:3l 4 -nom=
Title: Senior Vice President
Task Order 06 3 of3
FYV Airfield Roof Rehab —Insurance Claim Garver Project No. 16041211
EXHIBIT A-6 - SCOPE OF SERVICES
FAYETTEVILLE - DRAKE FIELD (FYV)
AIRFIELD ROOF REHABILITATION - INSURANCE CLAIM
2.1 General
Generally, the scope of services includes bid package development, bidding services, and construction
phase services for improvements to Fayetteville — Drake Field Airport. Improvements will consist
primarily of rehabilitating City owned building roofs located as listed below and shown in Exhibit C-6.
1. FBO Hangar
2. Terminal Building
3. FAA Building
4. Old Terminal Building
5. Old Air Museum
2.2 Bid Package Development
GARVER and Polk Stanley Wilcox will prepare detailed construction drawings, specifications,
instructions to bidders, and general provisions and special provisions, all based on guides furnished
to GARVER by the CITY OF FAYETTEVILLE. Contract Documents (Plans, Specifications, and
Estimates) will be prepared for award of one (1) construction contract. These designs shall be in
accordance with sound engineering principles. Detailed specifications shall be developed using
appropriate standards. A specimen copy of applicable prevailing wage rates will be obtained by
GARVER from the Arkansas Department of Labor as appropriate for incorporation into the
specifications for the proposed project.
GARVER will furnish plans to the CITY OF FAYETTEVILLE for bidding and coordination
purposes.
2.3 Bidding Services
GARVER will assist the CITY OF FAYETTEVILLE in advertising for and obtaining bids or
negotiating proposals for one (1) prime contract for construction, materials, equipment and services;
and, where applicable, maintain a record of prospective bidders to whom Bidding Documents have
been issued, and receive and process deposits for Bidding Documents. The CITY OF
FAYETTEVILLE will pay advertising costs outside of this contract. GARVER will assist CITY OF
FAYETTEVILLE staff to issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents. GARVER will consult with and advise the CITY OF FAYETTEVILLE as to the
acceptability of subcontractors, suppliers and other persons and organizations proposed by the prime
contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such
acceptability is required by the Bidding Documents. GARNER wildconsult with —the -CITY OF
FAYETTEVILLE concerning and to determine the acceptability of substitute materials and
equipment proposed by Contractor(s) when substitution prior to the award of contracts is allowed by
the Bidding Documents. GARVER will attend the bid opening and assist the CITY OF
FAYETTEVILLE in evaluating bids or proposals and in assembling and awarding contracts for
construction, materials, equipment and services.
Exhibit A-6 - Scope of Services I of)
FYV Airfield Roof Rehab — Insurance Claim Garver Project No. 16041211
2.4 Construction Phase Services
During the construction phase of work, GARVER and Polk Stanley Wilcox, as a Subconsultant to
GARVER, will accomplish the following:
I. Issue a Notice to Proceed letter to the Contractor and attend the preconstruction meeting.
2. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by GARVER on the shop drawings during this review will not relieve Contractor
from compliance with requirements of the drawings and specifications. The check will only be for
review of general conformance with the design concept of the project and general compliance with
the information given in the contract documents. The Contractor will be responsible for confirming
and correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe
and satisfactory manner. GARVER's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, GARVER shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
3. Issue instructions to the Contractor on behalf of the CITY OF FAYETTEVILLE and issue
necessary clarifications (respond to RFIs) regarding the construction contract documents.
4. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the CITY OF
FAYETTEVILLE regarding payment. GARVER's recommendation for payment shall not be a
representation that GARVER has made exhaustive or continuous inspections to (I) check the
quality or exact quantities of the Work; (2) to review billings from Subcontractors and material
suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor
has used money previously paid to the Contractor.
5. When authorized by the CITY OF FAYETTEVILLE, prepare change orders or supplemental
agreements, as appropriate, for ordering changes in the work from that originally shown on the
Plans and Specifications. If re -design or substantial engineering is required in the preparation of
these documents, payment for extra services involved will be made in addition to the payment
provided in basic engineering services.
6. Participate in final project inspection, prepare punch list, review final project closeout
documents, and submit final pay request.
2.5 Project Deliverables
The following will be submitted to the CITY OF FAYETTEVILLE, or others as indicated, by
GARVER:
One copy of the Final Plans and Specifications.
Three copies of the Final Plans and Specifications to the Contractor.
Electronic files as requested.
Exhibit A-6 - Scope of Services 2 of 3
FYV Airfield Roof Rehab — Insurance Claim Garver Project No. 16041211
2.6 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the CITY OF FAYETTEVILLE's convenience or due to changed conditions after
previous alternate direction and/or approval.
2. Roof rehabilitation design for buildings other than those listed in Section 2.1.
Analysis or opinions of any other aspect of the City owned buildings, including architectural,
mechanical, electrical and/or civil components or features.
4. Submittals or deliverables in addition to those listed herein.
5. Construction materials testing.
6. Construction observation.
7. Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
8. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
9. Review of National Historic Registry requirements or design to meet National Historic
Registry requirements.
Extra Work will be as directed by the CITY OF FAYETTEVILLE in writing for an additional fee as
agreed upon by the CITY OF FAYETTEVILLE and GARVER.
2.7 Schedule
GARVER shall begin work immediately upon receipt of the executed task order and shall complete the
work within a mutually agreeable schedule.
Exhibit A-6 - Scope of Services 3 o13
FYV Airfield Roof Rehab — Insurance Claim Garver Project No. 16041211
CIA RVER
Exhibit B-6
FYV Airfield Roof Rehabilitation — Insurance Claim
Garver Hourly Rate Schedule
Classificatlon
Rates
Engineers I Architects
E-1 ..........................................................................
$
32.70
E-2...........................................................................
$
37.90
E-3...........................................................................
$
45.90
E-4...........................................................................
$
53.60
E-5...........................:.................................................
$
65.40
E-6............................................................................
$
82.00
E-7..........................................................................
$ 108.00
Planners / Environmental Specialist
P-1...........................................................................
$
39.40
P-2.............................................................................
$
49.40
P-3..............................................I.............................
$
61.50
P -4 ............................................................
. ............. $
69.70
P-5..............................................................$
81.00
P-6
.................................$
92.20
Designers
D-1............................................................................
$
30.60
D-2.............................................................................
$
35.80
D-3.............................................................................
$
42.50
D-4............................................................................
$
49.40
Technicians
T-1.............................................................................
$
23.80
T-2................._........................................................
$
30.20
T-3............................................................................
$
36.80
Surveyors
S-1............................................................................
$
14.60
S-2...........................................................................
$
19.30
S-3._..........................................................................
$
26.00
S-4........................_._..,...............................................
$
37.30
S-5.............................................................................
$
49.40
S-6 .............................................................................
$
56.20
2 -Man Crew (Survey) ...................................................$
56.60
3 -Man Crew (Survey)......................................................$
71.20
2 -Man Crew (GPS Survey)..............................................NA
3 -Man Crew (GPS Survey) ..............................................
NA
Construction Observation
C-1 ............................._._................
................... $
28.80
C-2............................................................................
$
37.00
C-3.............................................................................
$
45.30
C-4......................................................._...............,.,.
$
55.70
Management I Administration
M-1............................................................................
$
108.00
X-1............................................................................
$
18.70
X-2.........................................................................
$
25.40
X-3 .. .........................................................................
$
35.40
X-4................................................I............................
$
45.10
X-5.............................................................................
$
55.40
X-6..........................._...............................................
$
70.00
Exhibit B-6 - Rate Schedule
FYV Airfield Roof Rehab— Insurance Claim Garver Project No. 16041211