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Home My WebLink About192-16 RESOLUTIONaF s�YEfre a y's v M 1a4; ��'4cr�sMS 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 192-16 File Number: 2016-0481 REPEAL RESOLUTION NO. 180-16: A RESOLUTION TO REPEAL RESOLUTION NO. 180-16, AWARD BID NO. 16-60 AND AUTHORIZE THE PURCHASE OF A PREFABRICATED BRIDGE IN THE AMOUNT OF $31,500.00 PLUS APPLICABLE SALES TAXES FROM ART THURESON, INC. OF WATERFORD, MICHIGAN FOR INSTALLATION ON THE CATO SPRINGS TRAIL. WHEREAS, Resolution No. 180-16, passed by the City Council on October 4, 2016, did not include approval for the payment of sales taxes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution No. 180-16. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-60 and authorizes the purchase of a prefabricated bridge in the amount of $31,500.00 plus applicable sales taxes from Art Thureson, Inc. of Waterford, Michigan for installation on the Cato Springs Trail. ��,ti� s r �, r►►�� PASSED and APPROVED on 11/1/2016 Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 1112/16 Y p,'�`c✓feyy`�'.� U; FAYETTEVILI_E; Attest: '•�'S� ' • .... • •[,��• Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 1112/16 City of Fayetteville, Arkansas 113 West Mountain Street '` Fayetteville, AR 72701 (479) 575-5323 �1 Text File File Number: 2016-0481 Agenda Date: 11/1/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 REPEAL RESOLUTION NO. 180-16: A RESOLUTION TO REPEAL RESOLUTION NO. 180-16, AWARD BID NO. 16-60 AND AUTHORIZE THE PURCHASE OF A PREFABRICATED BRIDGE IN THE AMOUNT OF $31,500.00 PLUS APPLICABLE SALES TAXES FROM ART THURESON, INC. OF WATERFORD, MICHIGAN FOR INSTALLATION ON THE CATO SPRINGS TRAIL WHEREAS, Resolution No. 180-16, passed by the City Council on October 4, 2016, did not include approval for the payment of sales taxes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution No. 180-16. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-60 and authorizes the purchase of a prefabricated bridge in the amount of $31,500.00 plus applicable sales taxes from Art Thureson, Inc. of Waterford, Michigan for installation on the Cato Springs Trail. City of Fayetteville, Arkansas Page 1 Printed on 111212016 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form 2016-0481 i-egistar File ID November 1st, 2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/16/2016 Engineering / Development Services Department Submitted Date Division / Department Action Recommendation: Repeal and replace Resolution 180-16. Approval of award of Bid 16-60 and authorization of a contract with Art Thureson Inc. in the amount of $31,500 plus all applicable sales taxes for purchase of a prefabricated bridge for the Cato Springs Trail near the connection to the Kessler Mountain Regional Park. Budget Impact: 4470.900.9470-5814.05 Account Number 02016.1405 Project Number Sales Tax Cap Imp Fund Cato Springs Trail Project Title Budgeted Item? Yes Current Budget $ 428,045.00 Funds Obligated $ 298,294.13 Current Balance` Does item have a cost? Yes Item Cost $ 31,500.00 Budget Adjustment Attached? NA Budget Adjustment Remaining Budget $ 98,250.87 V20140710 Previous Ordinance or Resolution # 180-16 Original Contract Number: Approval Date: Comments: CITY OF Palile a e ARKANSAS MEETING OF NOVEMBER 1, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: October 12th, 2016 SUBJECT: 2016-0481 Cato Springs Trail — Regional Park Bridge RECOMMENDATION: Repeal and replace Resolution 180-16. Approval of award of Bid 16-60 and authorization of a contract with Art Thureson Inc. in the amount of $31,500 plus all applicable sales taxes for purchase of a prefabricated bridge for the Cato Springs Trail near the connection to the Kessler Mountain Regional Park. BACKGROUND: The 2.9 mile Cato Springs Trail will extend the Razorback Regional Greenway to the Kessler Mountain Regional Park and provide an active transportation route for all the residents of Northwest Arkansas to visit and enjoy the cultural and recreation amenities and beautiful natural areas in Fayetteville. As soon as the property acquisition of Kessler Mountain took place, the community began requesting a safe alternative transportation route to the new park. The Walton Family Foundation also expressed interested in the trail connection. On March 71h 2016, the City was awarded the matching grant of $2,000,000 for the construction of the Cato Springs Trail from the Walton Family Foundation recognized through Resolution 73-16. DISCUSSION: The original request for approval of the purchase of the bridge did not include sales tax, therefore the original resolution 180-16 is to be repealed and replaced with and new resolution for the purchase of the bridge including all applicable sales tax. BUDGET/STAFF IMPACT: Eight bidders responded to the request for formal bids on September 16th 2016 and Art Thureson Inc. was the lowest responsive bidder. Attachments: Cato Springs Trail Map with bridge location identified Bid 16-60 Bid Tabulation Bid 16-60 Submittal — Art Thureson Inc. Mailing Address: 113 W. Mountain Street www Fayetteville-ar.gov Fayetteville, AR 72701 CITY OF Bid: 16-60 DATE: 09.16.2016 TIME: 2:00 PM e CITY OF FAYETTEVILL.E Arl A N S A S Bid 16-60, Prefabricated Pedestrian Bridge **Official Bid Tabulation** Prefabricated Pedestrian Bridge Item Vendor Each Extended Price 1 Art Thureson Inc 1 $31,500.00 Bailey Bridges, Inc. DBA Pioneer $42,307.00 Bridges 3 Big R Manufacturing LLC dba Big R 1 $43,500.00 Bridge 4 Cameron Bridge Works, LLC 1 $42,975.00 5 Contech Engineered Solutions, LLC $34,536.00 6 SMI & Hydraulics, Inc. 1 $34,925.00 � U.S. Bridge Division of the Ohio Bridge 1 $84,000.00 Corporation 8 Wheeler Lumber, LLC 1 $37,700.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials, CERTIFIED: A. Rennie, Purchasing Manager 1bf/ Date: CITY OF City of Fayetteville, Arkansas 'evi1Purchasing Division — Room 306 P113 W. Mountain St. !f Fa etteville, AR 72701 Y A R K A N 5 A S Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 16-60, Prefabricated Pedestrian Bridge DEADLINE: Friday September 16, 2016 before 2:00:00 PM, Local Time DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Les McGaugh, lmcgaugh@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Wednesday, August 24, 2014 INVITATION TO BID Bid 16-60. Prefabricated Pedestrian Bridge No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: Contact Person: o ehe Title: E -Mail: Oti� of ckC �- -�v te5�r�v,C,(Phone: 2K`42 3-9sA A Business Address: City: tState: Signature: . City of Fayetteville, AR Bid 16-60, Prefabricated Pedestrian Bridge Page 1 of 20 Zip: Date: City of Fayetteville Bid 16-60, Prefabricated Pedestrian Bridge Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 16-60, Prefabricated Pedestrian Bridge The City is seeking bids from qualified vendors for the purchase and delivery of a prefabricated fifty (50) feet x twelve (12) feet bowstring truss style bridge. All sealed bids are due by Friday September 16, 2016 before 2:00:00 PM (Local Time). All bids are due before the time stated. Late bids shall not be accepted. City of Fayetteville reserves the right to deviate from the estimated purchase quantities. Bids will be opened and read aloud immediately following the stated deadline. Bid forms can be downloaded from the City's website at http://fayetteville-ar.gov/bids. All questions should be directed to Les McGaugh, (479)-575-8220, Imcgaugh@favetteville-ar.gov. The City reserves the right to reject any and all bids and to waive formalities deemed to be in the City's best interest. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. City of Fayetteville By: Les McGaugh, Purchasing Agent P: 479.575.8220 lmcga ugh @fayetteville-ar.gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 08/24/2016 City of Fayetteville, AR Bid 16-60, Prefabricated Pedestrian Bridge Page 2 of 20 City of Fayetteville Bid 16-60, Prefabricated Pedestrian Bridge Bid Form Itern DESCRIPTION Estimated Quantity PRICE PER UNIT TOTAL 50 -foot simple span bowstring „arch truss 1 x $ l `t 4f with underhung'flo,or beam bridge , See Qv c�ce 3 Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products being bid. The City intends on awarding this bid to a single vendor. EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 4. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 5. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. ___\ 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 7. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. City of Fayetteville, AR Bid 16-60, Prefabricated Pedestrian Bridge Page 3 of 20 8. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order, Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Unsigned bids will be rejected. Items marked `_* are mandatory for consideration. *NAME OF FIRM: /T C Y\�� n Purchase Order/Payments shall be issued to this name *D/B/A or Corporation Name *BUSINESS ADDRESS: c' O( *CITY: WcNrf .4_� *STATE: W" *PHONE:YM FAX: *ZIP: *E-MAIL: ' r\.rre >^ 1 vt L. Cc W\ *BY: (PRINTED NAME)' *AUTHORIZED SIGNATURE: *TITLE: cE\e�� *DUNS NUMBER: *TAX ID NUMBER: (7_c0. __.-'S -1 Acknowledge Addendums: Addendum No. Dated: Acknowledged by: Addendum No. Dated: --' �° Acknowledged by: City of Fayetteville, AR Bid 16-60, Prefabricated Pedestrian Bridge Page 4 of 20 CAGE NUMBER: JC, N ART T H U R E S O N, I N C 4000 West Walton Waterford, MI 48329 Phone: 248-623-8599 Fax: 248-623-8766 Les McGaugh City of Fayetteville Quote #2834 113W. Mountain September 13, 2016 Fayetteville, AR 72701 479-575-8220 lmcgaugh@fayetteville-ar.gov RE: Bid 16-60, Prefabricated Pedestrian Bridge We can provide the following Fob Fayetteville, AR on truck for customer unloading: 50' x 12' (Clear width) Steel Bow -Truss Bridge @ $31,500 BRIDGE SPECIFICATIONS • Design Standards: AASHTO • Diagonals per Panel: 1 • Clear width: Inside face railings • End Vertical: Square • Bearings: Equal Elevations • Steel Grade: A588 • Deck: Galvanized steel form deck (concrete & rebar by others) • Safety Rails: Vertical (4" opening) • Rub Rail: Included • Anchor Rods: Included (Ships with bridge -Adhesive by others) • Finish: None (self -weathering) • Loads: 90 psf live Toad -35 psf wind load -20,000 lbs vehicle load • Number of Sections: 1 • Fob: Fayetteville, AR (Bridge delivered to nearest good -haul road -allow 2 hours for unloading) • Estimated Lifting Weight: 14,000 lbs. • Engineered Drawings State Seal: AR • AISC Certified Bridge Manufacturer -Anderson Bridges • Storage fees: Not included and will be extra. • Availability: Allow 2-3 weeks on shop drawings. Allow 10 weeks fabrication after receipt of approved drawings. Terms: Net 30 ADI, subject to credit approval. No retalnage. 30% progress payment due after approval of drawings. Bridge superstructure delivered to one location accessible by truck. Unloading by others Any change in tally, delivery location, or specifications will affect price. Abutment design -not offered. Any local or state taxes not included. Contractor is responsible for final tally. You, Accepted By: W Inc Date: / 1 Contact Name: Cell:_ Please return to process order.