HomeMy WebLinkAbout189-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 189-16
File Number: 2016-0427
RFQ NO. 16-01 ALLGEIER, MARTIN AND ASSOCIATES, INC.:
A RESOLUTION TO AWARD RFQ NO. 16-01 AND AUTHORIZE A PROFESSIONAL ENGINEERING
SERVICES CONTRACT WITH ALLGEIER, MARTIN AND ASSOCIATES, INC. IN AN AMOUNT NOT
TO EXCEED $90,280.00 FOR THE UTILITY ELECTRICAL STUDY PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ No. 16-01 and
authorizes a professional engineering services contract with Allgeier, Martin and Associates, Inc. in an
amount not to exceed $90,280.00 for the Utility Electrical Study project.
PASSED and APPROVED on 10/18/2016
Attest:
jai \t�`
Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 10119116
rte, City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0427
Agenda Date: 10/18/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
RFQ NO. 16-01 ALLGEIER, MARTIN AND ASSOCIATES, INC.:
A RESOLUTION TO AWARD RFQ NO. 16-01 AND AUTHORIZE A PROFESSIONAL
ENGINEERING SERVICES CONTRACT WITH ALLGEIER, MARTIN AND ASSOCIATES, INC.
IN AN AMOUNT NOT TO EXCEED $90,280.00 FOR THE UTILITY ELECTRICAL STUDY
PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ No. 16-01
and authorizes a professional engineering services contract with Allgeier, Martin and Associates, Inc. in
an amount not to exceed $90,280.00 for the Utility Electrical Study project.
City of Fayetteville, Arkansas Page 1 Printed on 1011912016
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2016-0427
�egistar File ID
10/18/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/20/2016 Utilities Director/
Utilities Department
Submitted Date Division / Department
Action Recommendation:
APPROVAL OF THE ENGINEERING CONTRACT WITH ALLGEIER, MARTIN AND ASSOCIATES, INC. FOR AN ELECTRICAL
STUDY OF THE TWO WWTP'S AND MAJOR LIFT STATIONS FOR THE AMOUNT OF $90,280.00.
5400.720.5700-5314.00
Account Number
02017.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Water/Sewer
Fund
Sanitary Sewer Rehabilitation
Project Title
Current Budget
$ 4,426,348.00
Funds Obligated
$ 963,104.88
Current Balance
a
Item Cost
$ 90,280.00
Budget Adjustment
$ -
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments-
CITY OF
•
�f Fay%4—ille
KANSAS
MEETING OF OCTOBER 18, 2016
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
Water & Sewer Committee
FROM: Jim Beavers, P.E.
CITY COUNCIL AGENDA MEMO
DATE: September 20, 2016
SUBJECT: Approval of the engineering contract with Allgeier, Martin and Associates, Inc. for
an electrical study of the two WWTP's and major lift stations for the total amount
of $90,280.00.
RECOMMENDATION:
Fayetteville City Staff recommends approval of the professional engineering contract with
Allgeier, Martin and Associates, Inc. in the not to exceed amount of $90,280.00 for the utility
electrical study.
BACKGROUND:
Aging electrical equipment and changes in the electrical code necessitate a study of the
electrical equipment and arc flash hazards for the West Side Waste Water Treatment Plant, the
Noland Waste Water Treatment Plant and the major lift stations.
DISCUSSION:
On August 26, 2016 the City of Fayetteville conducted a formal qualifications based Engineering
Selection (RFQ 16-01) for the proposed Utility Electrical Study project. The firm of Allgeier,
Martin and Associates, Inc. was selected
The contract scope and the not to exceed costs were negotiated by City Utilities staff.
BUDGET/STAFF IMPACT:
Budgeted funds are available in the Sewer System Rehabilitation Project.
Attachments:
1. Staff Review Form
2. Contract signed by Allgeier, Martin and Associates, Inc.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
ALLGEIER, MARTIN AND ASSOCIATES, INC.
WASTEWATER UTILITY ELECTRIC STUDY
THIS AGREEMENT is made as of (Q - 11 , 201(4 by and between City of Fayetteville,
Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and
ALLGEIER, MARTIN AND ASSOCIATES, INC. with offices located in Joplin, Missouri (hereinafter
called ENGINEER).
CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection
with the planning, design, permitting, construction, operation, maintenance, management, and financing
of City utilities and in particular requires services associated with Utility Electrical Studies of the Paul R.
Noland (east) wastewater treatment plant (WWTP), the West Side WWTP, and the City's major sanitary
sewer lift stations (The "Project"). Therefore, CITY OF FAYETTEVILLE and ENGINEER in
consideration of their mutual covenants agree as follows:
ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of ENGINEER's services. All services shall be performed
under the direction of a professional engineer registered in the State of Arkansas and qualified in the
particular field.
SECTION I - AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of ENGINEER.
1.2 Assignments may include services described hereafter as Basic Services or as Additional Services
of ENGINEER.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council ill
advance of the change in scope, costs, fees, or delivery schedule.
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