HomeMy WebLinkAbout188-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 188-16
File Number: 2016-0464
FAYETTEVILLE RACE SERIES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $16,200.00 TO
INCREASE FUNDING FOR THE FAYETTEVILLE RACE SERIES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment in the amount of $16,200.00 to increase funding for the Fayetteville Race Series.
PASSED and APPROVED on 10/18/2016
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Sondra E. Smith, City Clerk Treasurer
Printed on 10119/16
City of Fayetteville, Arkansas 113 West Mountain Street
_ Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0464
Agenda Date: 10/18/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
FAYETTEVILLE RACE SERIES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $16,200.00 TO
INCREASE FUNDING FOR THE FAYETTEVILLE RACE SERIES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment in the amount of $16,200.00 to increase funding for the Fayetteville Race Series.
City of Fayetteville, Arkansas Page 1 Printed on 1011912016
John Crow
Submitted By
City of Fayetteville Staff Review Form
7 0 1, -04,
Imes" star Fde i0
10/18/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/30/2016 Parks & Recreation /
Parks & Recreation Department
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a budget adjustment in the amount of $16,200 for the Parks Development Fund
2250-9250 to increase funding for the Fayetteville Race Series/Special Events.
Budget Impact:
2250.520.9250-5200.00 and
2250.520.9250-5200.05
Account Number
N/A
Parks Development
Fund
N/A
Project Number
Project Title
Budgeted Item? NA
Current Budget
$
20,204.00
Funds Obligated
$
22,174.00
Current Balance
Does item have a cost? Yes
Item Cost
$
14,230.00
Budget Adjustment Attached? Yes
Budget Adjustment
$
16,200.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments:
CITY OF
Tay•
BVI
ARKANSAS
MEETING OF OCTOBER 24, 2016
TO: Mayor Lioneld Jordan
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
FROM: John Crow, Recreation Superintendent
DATE: September 29, 2016
SUBJECT: Budget Adjustment — Parks & Recreation Special Events
RECOMMENDATION:
Staff recommends approval of a budget adjustment in the amount of $16,200 for the Parks
Development Fund 2250-9250 to increase funding for the Fayetteville Race Series/Special
Events.
BACKGROUND:
The Fayetteville Race Series was created in 2015 to add new and unique recreational
opportunities for the residents of Fayetteville and non-residents that choose to visit our city to
participate. The popularity of the events has exceeded expectations up to this point, especially
the Square to Square Bicycle Ride. This collaborative event between the cities of Bentonville
and Fayetteville is held twice annually on the Razorback Regional Greenway. The first fall event
had 722 participants, much more than the anticipated 350. The spring of 2016 event saw an
increase to 951 riders, then to 1,203 in for the most recent event held on September 10th. The
significant increase in participation has inherently increased the expenditures of the events.
DISCUSSION:
With the budgeting process for the Parks and Recreation Department taking place in July, the
budget for the 2016 Fayetteville Race Series was set before the first Square to Square event in
the Fall of 2015. The event participation during the first year more than doubled the expected
amount. The next two Square to Square events have seen a 31 % and 26% increase
respectively, causing a need for increased expenditures in order to maintain a quality event. It
should be noted that all the added costs are more than covered through sponsorships,
donations and registration revenues. This includes a donation from the Hero Half Marathon for
our efforts in assisting organizing and running the event. Staff is requesting a budget adjustment
of $16,200 to ensure coverage of expenditures for not only the Square to Square event, but also
the Run for the Parks on November 20th and the Frozen Toes 15K Trail Run on January 141n
BUDGET/STAFF IMPACT:
The Parks Development Fund (2250-9250) will be impacted by $16,200 of additional projected
expenditures for the remainder of this year. These expenditures will be recovered by additional
revenues collected through event registrations, sponsorships and donations. In addition to the
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701