HomeMy WebLinkAbout185-16 RESOLUTION113 West Mountain
Street Fayetteville, AR
72701
(479)575-8323
Resolution: 185-16
File Number: 2016-0405
FAYETTEVILLE CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT CONSULTING
SERVICES:
A RESOLUTION TO APPROVE A TWO (2) YEAR CONTRACT WITH THE FAYETTEVILLE
CHAMBER OF COMMERCE TO PROVIDE ECONOMIC DEVELOPMENT CONSULTING
SERVICES IN THE AREAS OF BUSINESS RECRUITMENT, RETENTION, AND EXPANSION IN
THE AMOUNT OF $360,000.00, AND TO APPROVE A BUDGET ADJUSTMENT.
WHEREAS, the Fayetteville Chamber of Commerce was competitively selected by a City selection
committee to provide economic development consulting services to the City of Fayetteville in the areas of
business recruitment, retention, and expansion in the amount of $45,000.00 per quarter.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached two
(2) year contract with the Fayetteville Chamber of Commerce to provide economic development
consulting services to the City of Fayetteville in the areas of business recruitment, retention, and
expansion in the amount of $360,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 10/4/2016
Approved:
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Sondra E. Smith, City Clerk Treasurer
Printed on 1015116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
wa"4 (479) 575-8323
Text File
File Number: 2016-0405
Agenda Date: 10/4/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 8
FAYETTEVILLE CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT
CONSULTING SERVICES:
A RESOLUTION TO APPROVE A TWO (2) YEAR CONTRACT WITH THE FAYETTEVILLE
CHAMBER OF COMMERCE TO PROVIDE ECONOMIC DEVELOPMENT CONSULTING
SERVICES IN THE AREAS OF BUSINESS RECRUITMENT, RETENTION, AND EXPANSION IN
THE AMOUNT OF $360,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, the Fayetteville Chamber of Commerce was competitively selected by a City selection
committee to provide economic development consulting services to the City of Fayetteville in the areas
of business recruitment, retention, and expansion in the amount of $45,000.00 per quarter.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached two
(2) year contract with the Fayetteville Chamber of Commerce to provide economic development
consulting services to the City of Fayetteville in the areas of business recruitment, retention, and
expansion in the amount of $360,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 101512016
Jeremy Pate
Submitted By
City of Fayetteville Staff Review Form
2016-0405
Legistar File ID
10/4/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/12/2016 Development Services /
Development Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution to approve a contract with the Fayetteville Chamber of Commerce for Economic Development
Services - Business Recruitment, Retention and Expansion, and approving a budget adjustment
Budget Impact:
1010.050.0500-5315.00 General Fund
Account Number Fund
Contract Services
Project Number Project Title
Budgeted Item? No Current Budget $
Funds Obligated $ -
Current Balance
Does item have a cost? Yes Item Cost $ 360,000.00
Budget Adjustment Attached? Yes Budget Adjustment $ 360,000.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
81 TFay •
e
ARKANSAS
MEETING OF OCTOBER 04, 2016
TO: Mayor Lioneld Jordan
Fayetteville City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Jeremy Pate, Development Services Director
DATE: September 12, 2016
SUBJECT: RFP 16-05 Economic Development Contract for Services —
Business Recruitment, Retention and Expansion
RECOMMENDATION:
Staff recommends the selection of and a two-year contract with the Fayetteville Chamber of
Commerce to provide economic development consulting services related to Business
Recruitment, Retention and Expansion.
BACKGROUND:
In May of this year, the Council Unanimously adopted Fayetteville First, the City's newly updated
Economic Development Strategic Plan. This plan engaged over 1600 citizens and businesses to
structure the City's economic future. Fayetteville First gives policy direction for the City to achieve
its stated goals, along with an implementation plan as a roadmap. The Implementation Plan is a
fluid, dynamic document placing more tangible timeframes and action items to be accomplished
over the next five years. Establishing the economic delivery service model was identified as one
of our first steps, and staff is following the adopted strategy of a three -pronged approach: 1)
Contract Business Recruitment, Retention and Expansion Services, 2) Contract Entrepreneurship
and Innovation Services and 3) Create an internal Economic Development program to provide a
city contact and to lead efforts in coordinating all efforts related to recruiting, retaining and
supporting business, industry, and startup efforts in the City.
The City issued RFP 16-05 on July 06 and received proposals on July 29. After interviewing the
selected candidate, the selection committee (including Council Member Adella Gray)
recommended entering into negotiations with the Fayetteville Chamber of Commerce to provide
the requested services.
DISCUSSION:
A critical component of Fayetteville's economic development future was confirmed with the
Fayetteville First Strategic Plan, that we must have a robust retention and expansion program
focused on legacy industry, regional headquarters and startups; that in the retail sector, gaps
exists in Fayetteville that need to be inventoried, analyzed and for which a focused strategy
developed; that workforce training and education remains a high priority and need for the City and
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
esA 1s5Io
FAYETTEVILLE CHAMBER OF COMMERCE
City of Fayetteville Staff Review Form
2017-0764
Legistar File ID
N/A
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Devin Howland 12/18/2017 ECONOMIC DEVELOPMENT(050)
Submitted By Submitted Date Division/Department
Action Recommendation:
MAYOR JORDAN'S SIGNATURE IS NEED ON THE CONTRACT UPDATE FOR THE FAYETTEVILLE CHAMBER OF
COMMERCE.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? No Current Budget $ -
Funds Obligated $ -
Current Balance $ -
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget $ -
V20140710
Previous Ordinance or Resolution# 185-16
Original Contract Number: Approval Date:' ia-A H 7
Comments:
CITY OF
0101 -1 _FAYETTEVILLE STAFF. MEMO
ARKANSAS
TO: Lioneld Jordan, Mayor
THRU: Don Marr, Chief of Staff
FROM: Devin Howland, Director of Economic Vitality
DATE: December 18, 2017
SUBJECT: Fayetteville Chamber of Commerce Contract Update
RECOMMENDATION:
Mayor Jordan's signature is needed on the amendment to the contract for economic
development consulting services between the City of Fayetteville and the Fayetteville Chamber
of Commerce.
DISCUSSION:
The Department of Economic Vitality met with the Fayetteville Chamber of Commerce to
discuss several revisions to the contract which would assist in fostering increased collaboration
between the City and the Fayetteville Chamber of Commerce. The amendment revises the
performance measures of the contract to align with the Department of Economic Vitality's
performance measures set forth in the 2018 budget. The amendment also adds weekly
conference calls between the City and the Fayetteville Chamber of Commerce, as well as an
additional quarterly collaboration meeting between the City and all other economic development
consulting partners.
Attachments:
Amendment No. 1 TO THE CONTRACT FOR ECONOMIC DEVELOPMENT CONSULTING
SERVICES BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE FAYETTEVILLE
CHAMBER OF COMMERCE.
Exhibit A: Revised Schedule of Deliverables and Performance Measures
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville,AR 72701
AMENDMENT NO. 1 TO THE CONTRACT FOR
ECONOMIC DEVELOPMENT CONSULTING SERVICES
BETWEEN
THE CITY OF FAYETTEVILLE, ARKANSAS
AND
THE FAYETTEVILLE CHAMBER OF COMMERCE
WHEREAS,on October 4, 2016, the City of Fayetteville, Arkansas ("City") and the Fayetteville
Chamber of Commerce ("Chamber") entered into a contract for Economic Development
Consulting Services (the "Contract")to be provided through September 30, 2018, and;
WHEREAS, the parties desire to amend this agreement as set forth below.
NOW, THEREFORE, BE IT KNOWN TO ALL:
That the City and the Chamber,on this o// S1: day of OtelAsivr,2017,hereby agree:
A. That the Schedule of Deliverables and Performance Measures referenced in Section
3(a) and the third bulleted paragraph of Section 4 of the original Contract shall be replaced by the
Revised Schedule of Deliverables and Performance Measures attached to this Amendment as
"Exhibit A" and incorporated herein.
B. The parties agree and understand that this Amendment is supplemental to their
Contract for Economic Development Consulting Services dated October 4, 2016, and that it does
not alter, amend or abridge any of the rights, obligations, or duties of the parties not expressly
addressed herein.
IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by
their authorized representative effective the date set forth herein above.
FAYETTEVIL - HAM:ER OF COMMERCE
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By: 1 Date: I ,2/ 45 / _
J. S 1 en Cla k, President and CEO
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Witness: Date: /3/1 l( ,
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CITY OF" YETTEVILLE,ARKANSAS
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By�./i/i .. _ �.� Date: - ,�O/7
Lioneld Jord. ayor
ATTEST:
ALII-4/A-16t. &. 111/4,4& Date: 72-'21 -42-07
Sondra E. Smith, City Clerk-Treasurer
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Exhibit "A"
Contract for Economic Development Services-
' Business Retention and Expansion
REVISED Schedule of Deliverables and Performance Measures
As outlined herein,the Chamber of Commerce shall provide the following services, more
generally referred to as Business Retention and Expansion or BR&E services:
One. Create a robust retention and expansion program for the business community,with
a more focused strategy for the target sectors of legacy industry, regional
headquarters and startup/entrepreneurial businesses;
Two. Determine property availability, data and building needs for targeted business
sectors;
Three. Develop a focused retail development strategy based on a thorough inventory and
analysis of the city's existing retail base and gaps;
Four. Coordinate with NWA Council and others to ensure workforce and training needs
can be met,with a thorough understanding of existing and future industry and
targeted sector needs; coordinate with area educational providers and business
sectors to ensure appropriate skilled trade programs and training are available;
Five. Support programs and initiatives that improve the outstanding lifestyle quality in
Fayetteville. Promote, foster, and seek development opportunities that help create
an environment and amenities that attract the new millennial worker and/or
business owners.
Six. Collaborate with the City for communication with the public
Seven. Report Outcomes •
One:Create a robust business retention and expansion(BR&E)program
1. At a minimum the following deliverables shall be included for each of the action items
identified in the BR&E program:
a. Goals for the number of businesses to be visited each year within the identified
business sectors, coordinating closely with the Northwest Arkansas Council so as
to not duplicate regional economic development services and business visits
related to employer retention and expansion, workforce development and
education efforts.The city expects at least 100 businesses to be visited annually
through the contract period, based on employment numbers, sales impact,
relationship to target sectors, or other criteria. Annually, •
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b. The development of a survey or questionnaire to be used during interviews with
existing businesses with results tabulated in a regularly updated and shared
reporting document
c. The development of a process for addressing any business needs or challenges
that were identified during the visit and survey;
d. Use of a shared spreadsheet for timely tracking of visits, employer input,
business challenges or needs, and other data identified as needed for tracking
purposes;
e. A summary report of the accomplishments of the program that year, including
the information above, as well as the number of new expansion projects,jobs
created or saved, average wages (when disclosed) and investment related to the
program(s);
f. Demonstrate efforts to acquire and track the following:
i. An increased number of net new businesses established in the city over
time;
ii. An increase in annual sales from businesses located in the city over time;
iii. An increase in the percentage of residents employed over time;
iv. An increase in the number of net new jobs over time;
v. A decrease in the unemployment rate of residents over time;
vi. Various business sector employee wages, and how they increase or
decrease as jobs are gained/lost.
vii. An increase in the number of inquiries from prospective companies over
time; and
viii. An increase in net new retail and accommodation establishments over
time.
2. Legacy Industry: Develop and maintain an up-to-date directory of legacy industries
(including but not limited to manufacturers)within the City. Develop a BR&E program
with questions and data designed to meet this business sector's needs, exploring
questions related to facility retention and expansion, new equipment investment,
workforce attraction and training, and physical infrastructure needs such as rail,
broadband,transportation or utilities.
•
3. Regional Headquarters: Develop and maintain an up-to-date directory of businesses
headquartered in Fayetteville,whether they maintain a home office or a regional
headquarters within the City. Develop a questionnaire to explore the corporate services
sector, including healthcare,to develop good working relationships with local
management teams and to identify and establish relationships with parent
headquarters outside of Fayetteville when deemed valuable.
4. Start-up/Entrepreneurial Businesses: Work in partnership with the City's
Entrepreneurship and Innovation contractor to develop a BR&E program for
interviewing and gathering data for the start-up/entrepreneurial business sector.
Customize questions to understand how the City can best support the creation and
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sustaining of start-up companies created in Fayetteville, coordinating closely with other
City-initiated entrepreneurial efforts. Support the advertising of appropriate seminars
or training for Fayetteville or NWA in coordination with other City-initiated
entrepreneurial efforts.
Two:Assess and meet property,building and data needs of targeted business sectors
Fayetteville First identifies five targeted business sectors:Corporate Services, Entrepreneurs
and Innovators, Legacy Manufactures, Retail and Specialized Technologies. Each of these target
sectors will have varying needs,and some will have similarities.
1. Determine available properties. Create a comprehensive inventory of all sites and
buildings that are available for potential development and ensure that the AEDC sites
and buildings database are kept updated accordingly.
2. Assess site and building needs of targeted business sectors. Assess the potential site,
building, and data needs of each of the targeted sectors, determine the need to identify
additional sites and encourage the development of appropriate property in the future.
Consideration must be given to match a company's requirements to the types of service
available, which shall be assessed using measurable criteria through the BR&E surveys.
Three: Develop a focused retail development strategy.
1. Conduct a thorough inventory and analysis of Fayetteville's existing retail base and gaps.
Working with the Northwest Arkansas Council and/or others, identify and inventory the
existing retail base and gaps in the city.
2. Examine local and regional demographic and retail trends. Demonstrate a clear
understanding of the demographics of the city and region (to include Fort Smith as well
as Northwest Arkansas), evaluating typical factors considered by the retail sector in its
location decisions, which often include population, population growth, educational
attainment and income. A retail infographic deliverable, coordinated with the City's
Communications and Marketing team, shall reflect the results of this analysis and be
used to market Fayetteville and the region to potential retailers and retail developers,
with the goal of filling identified gaps.
3. Identify potential commercial properties. Identify potential commercial properties, large
to small,to be mapped and marketed to potential retailers and retail developers, where
appropriate as identified through the retail analysis. Potential redevelopment sites that
may be appropriate for retail shall also be identified and catalogued, particularly in
targeted redevelopment areas identified by the City. •
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4. Identify potential retail targets. Based on the outcome of the retail base and gap
analysis, as well as the commercial property inventory, identify potential specialty
retailers to focus marketing efforts.
5. Attend the designated International Council of Shopping Centers (ICSC)national and/or
Regional conventions and participate with the City of Fayetteville representatives and
regional economic development efforts at the National and Regional ICSC Show.
Coordinate with the Mayor's designated staff to determine who should attend the ICSC
convention or an applicable regional event, arrange for interviews, and coordinate with
the City's Marketing and Communications team to provide marketing or information
materials.
Four: Ensure Workforce and Training needs can be met
1. Understand existing industry and targeted business sector needs. Review and participate
in workforce analysis studies conducting for the region to gain an understanding of the
workforce availability related to the occupations required of the targeted business
sectors, potentially partnering with the NWA Council on this initiative.
2. Research and conduct a survey of regional higher educational institutions. Develop an
understanding of enrollment, degrees offered and graduates of regional institutions of
higher education that may serve Fayetteville.
3. Convene regional educational leadership. Coordinate with the Northwest Arkansas
Council to participate in discussions with local institutions of higher education, public
school career and technical education program leaders, as well as local industry and
targeted sectors, and determine whether the workforce and training needs of the
identified target markets can be met. Work with these institutions to expand skilled
trade programs and training, and determine possible new program development in the
future to meet the needs of the targeted business sectors and existing business and
industry. Once established, create and measure performance standards to fill gaps in
the workforce and training needed.
Five:Support initiatives and programs that continue to improve the outstanding lifestyle.
civalityin Fayetteville
1. Explore redevelopment opportunities. During the stakeholder engagement process,
many mentioned that they would like to see redevelopment along 71B (College Avenue
and South School Avenue). In line with the CityPlan 2030 goals to prioritize infill over
sprawl,to accommodate growth, and to bring more people to live, shop and play along
Fayetteville's original Main Street, redevelopment of 71B is important for the city and
should include improvement in walkability, new retail, residential and business
development. Initiate a process to create immediate, short- and long-term priorities to
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explore and encourage redevelopment opportunities along 71B, as well as other areas
of the city that should be identified as priorities for redevelopment.
2. Attract and retain the workforce of today and tomorrow. With the presence of the U of
A and the lifestyle quality the city offers, Fayetteville should be a prime location for the
millennial population, as well as the future Generation Z, and attracting and retaining
that population must be a focus related to talent. Maintaining and enhancing an
authentic culture for its residents and student population to remain in the city requires
coordination in many of the identified focus areas. Walkable neighborhoods with
commercial areas, including urban mixed-use developments, diversity,transportation
alternatives and amenities like arts, culture and restaurant choices appear in numerous
studies identifying where millennials want to be. Care for the environment and the
desire to live in communities that practice sustainable development are also prevalent.
The Chamber of Commerce will collaborate with and support the City and other City-led
entrepreneurial efforts in the creation of a millennial advisory panel that can
recommend policies, education and development practices that provide the best quality
of life amenities and environment for this diverse.population.
3. Promote,foster, and seek development opportunities that help create an environment
and amenities that attract the new millennial worker and/or business owners. Work
with the development community and City to explore initiatives meeting these stated
goals.
Six: Collaborate with the City for Communication with the Public
1. The City's Economic Development web site will be used to communicate the
implementation of the Fayetteville First plan, using the City's branding and marketing.
All communication and engagement with the business community via surveys and
questionnaires will be done from a link within the City's Economic Development web
site pages and will be promoted on the City's social media channels via coordination
with the City's Communications and Marketing Team. All performance measures and
reports will be updated on a regular basis via the City's web site. The Chamber of
Commerce will work with the City's Communications and Marketing Team to ensure
that the deliverables from this contract remain up to date on the City's Economic
Development web site. Responses to requests for information and updates shall be
timely and within reason.
2. Communications from the Chamber of Commerce related to economic development
initiatives within the scope of this contract, major decisions and/or development
matters, and public-facing activities should be coordinated with the Mayor's office or his
assigned staff. This includes statements at City Council meetings, Agenda Sessions,
public presentations, press conferences, etc.
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Seven: Reports and Presentations
1. Reporting results and milestones will be done as deliverables are met in the
implementation of the Fayetteville First Economic Development Strategic Plan and will
be formatted to fit within the City's Economic Development branding on the city web
site. The City's internal Economic Development team will meet regularly with the
Chamber of Commerce(at a minimum on a monthly basis)to discuss the status of
deliverables. The Mayor and/or City Council may request periodic updates and public
engagement for citizens to be kept informed of the city's economic development goals.
The Fayetteville Chamber of Commerce will be expected to attend quarterly
"collaboration meetings"with the City of Fayetteville and Entrepreneurship and
Innovation contractor.The Fayetteville Chamber of Commerce will attend weekly
conference calls with the Director of Economic Vitality.
2. The Chamber of Commerce shall provide written reports and prepare a brief
presentation to the Mayor and City Council on at least a bi-annual basis. Reports and
presentations should outline the tasks accomplished, outcomes achieved and include
statistics for each performance measure outlined herein.
3. A schedule for completion of outlined performance measures and a monthly status
report shall be submitted for each month of the contract, delivered during regular
monthly meetings with the City's internal team.
•
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