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Home My WebLink About178-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 178-16 File Number: 2016-0430 BID NO. 16-56 LEWIS FORD SALES, INC. WATER AND SEWER OPERATIONS DIVISION: A RESOLUTION TO AWARD BID NO. 16-56 AND AUTHORIZE THE PURCHASE OF A FORD F550 4X4 WITH READING UTILITY BODY FROM LEWIS FORD SALES, INC. OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $48,005.00 FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-56 and authorizes the purchase of a Ford F550 4x4 with Reading Utility Body from Lewis Ford Sales, Inc. of Fayetteville, Arkansas in the amount of $48,005.00 for use by the Water and Sewer Operations Division. PASSED and APPROVED on 10/4/2016 Page 1 �i •rn► �l f L +'�rS • �� R� � iii ti Sondra E. Smith, City Clerk Treasurer Printed on 10/5116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 '-��} .; (479) 575-8323 Text File File Number: 2016-0430 Agenda Date: 10/4/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 BID NO. 16-56 LEWIS FORD SALES, INC. WATER AND SEWER OPERATIONS DIVISION: A RESOLUTION TO AWARD BID NO. 16-56 AND AUTHORIZE THE PURCHASE OF A FORD F550 4X4 WITH READING UTILITY BODY FROM LEWIS FORD SALES, INC. OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $48,005.00 FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-56 and authorizes the purchase of a Ford F550 4x4 with Reading Utility Body from Lewis Ford Sales, Inc. of Fayetteville, Arkansas in the amount of $48,005.00 for use by the Water and Sewer Operations Division. City of Fayetteville, Arkansas Page 1 Printed on 101512016 Jesse Beeks/Sara Glenn Submitted By City of Fayetteville Staff Review Form 2016-0430 Legistar File ID 10/4/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/14/2016 Fleet Operations / Transportation Services Department Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one Ford F550 44 with Reading Utility Body per bid Bid 16-56 in the amount of $48,005.00 available through Lewis Ford Sales, Inc. of Fayetteville, AR for use by the Water & Sewer Department. Budget Impact: 9700.770.1920-5802.00 Shop Fund Account Number Fund 02078.2016 Light/Medium Trucks Project Number Project Title Budgeted Item? Yes Current Budget $ 598,384.45 Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost $ 48,005.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget l V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: CITY OF ayp • V le ARKANSAS MEETING OF OCTOBER 4, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: September 14, 2016 SUBJECT: Purchase of one Utility Body Truck for Water & Sewer RECOMMENDATION: That City Council approve the purchase of one Ford F550 4x4 with Reading Utility Body per bid Bid 16-56 in the amount of $48,005.00 available through Lewis Ford Sales, Inc. of Fayetteville, AR for use by the Water & Sewer Department. BACKGROUND: Unit 365 is a 2008 Ford F550 with a utility body and 4 wheel drive. This unit has now reached 70% of the original purchase price in life to date maintenance cost. This is a high use vehicle and has a shorter life expectancy because of its use. This unit was put into service in November 2007 and has exceeded its 7 year life expectancy. DISCUSSION: Fleet recommends the purchase of one Ford F550 4x4 with Reading Utility Body per bid Bid 16- 56 in the amount of $48,005.00 available through Lewis Ford Sales, Inc. of Fayetteville, AR for use by the Water & Sewer Department. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This purchase was approved by the Equipment Committee on September 13, 2016 Attachments: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Bid: 16-56 CITY OF 09.01.2016 i TIME: 2:00 PM CITY OF FAYETTEVILLE OVI ay I'%-, ■ e Bid 16-56 Gas 4x4 1.5 Ton Utilityr ARKANSAS Body Item Description Units Lewis Ford Sales Inc, Option 1 Lewis Ford Sales Inc, Option 2 Scruggs Equipment Co. Superior Automotive Group Price Per Unit Extended Price Price Per Unit Extended Price Price Per Unit Extended Price Price Per Unit Extended Price 1 Cab and Chassis 1 $ 39,898.00 $ 39,898.00 $ 39,898.00 $ 39,898.00 $ 34,123.00 $ 34,123.00 $ 42,639.00 $ 42,639.00 - Make: Ford Make: Ford Make: RAM Make: Ford Model: F-550 Model: F-550 Model: 5500 Model: F-550 2 Utility Body 1 $ 8,107.00 $ 8,107.00 $ 6,904.00 $ 6,904.00 $ 10,138.00 $ 10,138.00 $ 8,853.00 $ 8,853.00 Make: Reading Make:Royal Make: Warner Make: Knapheide Model: U108ABHH Model: F5 40-VDO/HDP-1 08 Model: Select II Model: 7108D54J1 TOTAL BID BASED ON ESTIMATE $ 48,005.00 • $ 46,802.00 77 44,261.00 $ 51,492.00 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: A. Rennie,CPPB, CPPD, Purchasing Manager Witness Date: