HomeMy WebLinkAbout174-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 174-16
File Number: 2016-0431
SPRINGDALE TRACTOR CO.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA 60 -INCH PRO DECK MOWER
WITH CANOPY IN THE AMOUNT OF $13,175.00 FROM SPRINGDALE TRACTOR CO. OF
SPRINGDALE, ARKANSAS FOR USE BY THE TRANSPORTATION SERVICES DEPARTMENT,
AND TO APPROVE A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase
of a Kubota 60 -inch Pro Deck mower with canopy in the amount of $13,175.00 from Springdale
Tractor Co. of Springdale, Arkansas for use by the Transportation Services Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 10/4/2016
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Sondra E. Smith, City Clerk Treasurer
Printed on 1015116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0431
Agenda Date: 10/4/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
SPRINGDALE TRACTOR CO.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA 60 -INCH PRO DECK
MOWER WITH CANOPY IN THE AMOUNT OF $13,175.00 FROM SPRINGDALE TRACTOR CO.
OF SPRINGDALE, ARKANSAS FOR USE BY THE TRANSPORTATION SERVICES
DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a Kubota 60 -inch Pro Deck mower with canopy in the amount of $13,175.00 from Springdale Tractor
Co. of Springdale, Arkansas for use by the Transportation Services Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1015/2016
Jesse Beeks/Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2016-0431
Legistar File ID
10/4/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/14/2016 Fleet Operations /
Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of one Kubota 60" Pro Deck with Canopy in the amount of $13,175 available
through Springdale Tractor Co. of Springdale, Arkansas for use by the Transportation Department and to approve a
budget adjustment.
Budget Impact:
9700.770.1920-5802.00 Shop Fund
Account Number
02083.2016
Fund
Tractors/Mowers
Project Number Project Title
Budgeted Item? Yes
Current Budget
$
56,713.03
Funds Obligated
$
-
Current Balance
'sf"7J.3. 0�
Does item have a cost? Yes
Item Cost
$
13,175.00
Budget Adjustment Attached? Yes
Budget Adjustment
$
11,496.00
Remaining Budget
55,034.03
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
Tay%
y 711e
ARKANSAS
MEETING OF OCTOBER 4, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: September 14, 2016
SUBJECT: Purchase of one Mower for Transportation
RECOMMENDATION:
That City Council approve the purchase of one Kubota 60" Pro Deck with Canopy in the amount
of $13,175 available through Springdale Tractor Co. of Springdale, Arkansas for use by the
Transportation Department and to approve a budget adjustment.
BACKGROUND:
Unit 5051 is a 2014 Hustler Trimstar that was originally purchased for the medians on Garland
Ave, however the medians ended up smaller than expected. This unit no longer fits the needs
of Transportation and was transferred to Parks because they could use it.
Transportation needs a different mower that better fits the increased number medians and right
of way throughout the city that is now their responsibility.
DISCUSSION:
Fleet recommends the purchase of one Kubota 60" Pro Deck with Canopy in the amount of
$13,175 available through Springdale Tractor Co. of Springdale, Arkansas for use by the
Transportation Department and to approve a budget adjustment.
BUDGET/STAFF IMPACT:
This purchase was approved by the Equipment Committee on September 13, 2016.
Attachments:
BA- Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas
Purchasing Department
Request and Quotations Form - Revised 8/25/2005
Amount
Quote Requirements
Notes
$1000-$2499.99
3 Verbal Quotes
Please put vendor names and quote amount in comment section of your P-
Card/PO request„ Please write "sole source" if it applies.
Purchases $2500 and up cannot be processed by using a P -Card, you
$2500-$20,000
3 Written Quotes
MUST USE A PO Please make sure that your quotes are attached to your
PO Request before you send it to Purchasing
$20,000 - above
Contact Purchasing Division
Formal Bid Process - Contact Purchasing Division
Quote Number: GL Account Number: 9700.770.1920-5802.00 02083.2016
Your records only
Date: 09/06/16 Purchase Order Number:
Date Needed: / / Department:
Taken By:
Riding mower with
Quantity:
Please use a P -Card If possible Only order alter request is approved
(P -Cards) or after obtaining a PO Number First
Fleet
Winston McGowan
Vendor List
Unit Price
Total Price
Terms/Remarks
Springdale Tractor Co.
6160W Sunset Ave
Springdale, AR 72762
Kubota 60" Pro Deck with canopy
479-361-2518
$13,175.00
William's Tractor
Fayetteville, AR
Hustler Z 60" with canopy
$13,357.00
Country Side Farm & Lawn
907 W Henri De Tonti Blvd
Springdale, AR 72762
John Deere Z997R 60" with canopy
$18,256.70
Comments:
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division
FLEET OPERATIONS (770)
/Org2
Adjustment Number
2016
Requestor: Sara Glenn
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Transportation has excess funds from selling unit 5051 to Parks for $4,999, along with a portion of the funds from the
sale of unit 669 on GovDeals. These funds are being requested to purchase a replacement mower for 5051
(TRAN_F011) which will be unit 5071.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
10/4/2016
2016-0431
3cw&cwc i Fell'
9/15/2016 10:43 A14
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED: ,I
Date
TOTAL 11,496 1 1,496 v.20160722
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
9700.770.1920-5802.00 11,496 - 02083 2016 EX Vehicles & Equipment - base
9700.770.1910-4999.99 - 11,496 RE Use Fund Balance - Current
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