HomeMy WebLinkAbout171-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 171-16
File Number: 2016-0421
GARVER, LLC AMENDMENT NO. 2:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH GARVER, LLC
IN THE AMOUNT OF $196,800.00 TO ADD CONSTRUCTION PHASE SERVICES FOR THE
WATER AND SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND
TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B
WIDENING AND INTERCHANGE IMPROVEMENTS, AND TO APPROVE A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2
to the contract with Garver, LLC in the amount of $196,800.00 to add construction phase services for
the water and sewer relocations associated with Arkansas Highway and Transportation Department Project
BB0414 -Porter Road -Highway 112/71B Widening and Interchange Improvements.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 9/20/2016
Attest:
approves a budget
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Sondra E. Smith, City Clerk T e urer
Page 1 Printed on 9/21/16
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
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(479) 575-8323
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Text File
File Number: 2016-0421
Agenda Date: 9/20/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 10
GARVER, LLC AMENDMENT NO. 2:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH GARVER,
LLC IN THE AMOUNT OF $196,800.00 TO ADD CONSTRUCTION PHASE SERVICES FOR THE
WATER AND SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND
TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B
WIDENING AND INTERCHANGE IMPROVEMENTS, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No.
2 to the contract with Garver, LLC in the amount of $196,800.00 to add construction phase services for
the water and sewer relocations associated with Arkansas Highway and Transportation Department
Project BB0414 - Porter Road -Highway 112/71B Widening and Interchange Improvements.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 912112016
City of Fayetteville Staff Review Form
2016-0421
Legistar File ID
9/20/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 9/7/2016 Utilities Director/
Utilities Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Engineering Services Contract Amendment 2 with Garver to provide
Construction Phases Services including construction observation associated with Construction Bid 16-49, and
approval of a budget adjustment.
Amendment No. 2 is $196,800.00. The proposed Amendment will increase the engineering contract from
$112,036.25 to $308,836.25. 87.06% is reimbursable from the AHTD. AHTD cost is $171,334.00 and City cost is
$ 25 466 00
Budget Impact:
5400.720.5700-5314.00
Water/Sewer
Account Number Fund
11011.1501 Water/Sewer Relocations -Bond Projects
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution # 43-15
Original Contract Number: 2354
Comments:
Remaining Budget
Approval Date:
1120140710
Project Title
Current Budget
$
4,679,919.00
Funds Obligated
$
4,230,868.34
Current Balance
, z,+_ 0
Item Cost
$
196,800.00
Budget Adjustment
$
171,334.00
Remaining Budget
Approval Date:
1120140710
CITY OF
Tayve
revIi
Ie
ARKANSAS
MEETING OF SEPTEMBER 20, 2016
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
Water & Sewer Committee
FROM: Jim Beavers, P.E.
DATE: September 6, 2016
CITY COUNCIL AGENDA MEMO
SUBJECT: Approval of an Engineering Services Contract Amendment 2 with Garver
to provide Construction Phases Services associated with Construction Bid
16-49, and approval of a budget adjustment. Amendment 2 is
$196,800.00. 87.06% is reimbursable from the AHTD. AHTD cost is
$171,334.00 and City cost is $25,466.00.
RECOMMENDATION:
Staff recommends approval of Engineering Services Contract Amendment 2 with Garver
to provide Construction Phases Services including construction observation associated
with Construction Bid 16-49, and approval of a budget adjustment.
Amendment 2 is $196,800.00. The proposed Amendment will increase the engineering
contract from $112,036.25 to $308,836.25.
BACKGROUND:
The water and sanitary sewer relocations are required for the construction of the new
highway interchange by the Arkansas Highway and Transportation Department, Project
AHTD Job BB0414 (PORTER RD. — HWY. 112/71 B WIDENING & INTCHNG. IMPVTS.
(S).
In February 2015, the City Council approved by Resolution no. 43-15 the engineering
contract with Garver for design of the water/sewer relocations associated with AHTD
project BB0414 — 1-49/Hwy 112. The design was substantially completed in June 2015.
Contract Amendment 1 with Garver to add Bidding Phase Services was approved by
the City Council on December 15, 2015 in the amount of $ 9,293.75.
Mailing Address:
113 W. Mountain Street www.fayetteville-ai.gov
Fayetteville, AR 72701
Proposed Amendment 2 with Garver will provide professional services including
submittal reviews, construction observation, documentation and project coordination.
DISCUSSION:
The proposed construction contract Bid 16-49 for the water and sewer relocations is
also scheduled for the September 20, 2016 City Council Meeting. Proposed contract
Amendment 2 with Garver which includes construction observation, is requested to be
approved at this same meeting.
BUDGET/STAFF IMPACT:
The water and sewer relocation project is 87.06% reimbursable from AHTD.
Budgeted funds for the City's portion are available in 11011 W/S Relocations for Street
Bond Projects.
Attachments:
Staff Review Form
Budget Adjustment
Proposed Amendment 2 to add Construction Phase Services
Fee sheet estimate for Proposed Amendment 2
Garver original contract
Garver previous Amendment 1 to add Bidding Phase Services