HomeMy WebLinkAbout170-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 170-16
File Number: 2016-0420
BID NO. 16-49 GOODWIN & GOODWIN, INC.:
A RESOLUTION TO AWARD BID NO. 16-49 AND AUTHORIZE A CONTRACT WITH GOODWIN
& GOODWIN, INC. IN THE AMOUNT OF $3,286,735.00 FOR THE WATER AND SEWER
RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION
DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING AND
INTERCHANGE IMPROVEMENTS, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT
OF $328,673.50, AND TO APPROVE A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-49 and
authorizes a contract with Goodwin & Goodwin, Inc. in the amount of $3,286,735.00 for the water and
sewer relocations associated with Arkansas Highway and Transportation Department Project BB0414 -
Porter Road -Highway 112/71B Widening and Interchange Improvements, and further approves a project
contingency in the amount of $328,673.50.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby apl,rpMFiri budget
adjustment, a copy of which is attached to this Resolution. �.�` rr_ ? �f�?�'1"",
PASSED and APPROVED on 9/20/2016
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Sondra E. Smith, City Clerk freasui
Page 1 Printed on 9/21116
:: -- City of Fayetteville, Arkansas 113 West Mountain Street
�. Fayetteville, AR 72701
(479) 575-8323
Text File
--- File Number: 2016-0420
Agenda Date: 9/20/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 9
BID NO. 16-49 GOODWIN & GOODWIN, INC.:
A RESOLUTION TO AWARD BID NO. 16-49 AND AUTHORIZE A CONTRACT WITH
GOODWIN & GOODWIN, INC. IN THE AMOUNT OF $3,286,735.00 FOR THE WATER AND
SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND
TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B
WIDENING AND INTERCHANGE IMPROVEMENTS, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $328,673.50, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-49 and
authorizes a contract with Goodwin & Goodwin, Inc. in the amount of $3,286,735.00 for the water and
sewer relocations associated with Arkansas Highway and Transportation Department Project BB0414 -
Porter Road -Highway 112/71B Widening and Interchange Improvements, and further approves a project
contingency in the amount of $328,673.50.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 9/2112016
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2016-0420
Legistar File ID
9/20/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/7/2016 Utilities Director/
Utilities Department
Submitted Date Division / Department
Action Recommendation:
Approval of a Resolution awarding Construction Contract, BID 16-49, Construction, Porter RD — HWY 112/718
Widening and Interchange Water and Sewer Relocations to Goodwin & Goodwin Inc., in the amount of
$3,286,735.00; approval of a project contingency of 10% in the amount of $328,673.50 for a total of $3,615,408.50;
and approval of a budget adjustment. 87.06% is reimbursable from the AHTD. AHTD cost is $3,147,574.64 and City
cost is $467,833.86.
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
Budget Impact:
5400.720.5700-5815.00
Water/Sewer
Account Number
Fund
11011.1501
Water/Sewer Relocations -Bond
Projects
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
1,532,344.00
Funds Obligated
$
615,459.84
Current Balance
J�_:x,rx..�.
Does item have a cost? Yes
Item Cost
$
3,615,408.50
Budget Adjustment Attached? Yes
Budget Adjustment
$
3,147,575.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
Tay evi..
V
ARKANSAS
MEETING OF SEPTEMBER 20, 2016
CITY COUNCIL AGENDA MEMO
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
Water & Sewer Committee
FROM: Jim Beavers, P.E.
DATE: September 6, 2016
SUBJECT: Approval of a Resolution awarding Construction Contract, BID 16-49,
Construction, Porter RD — HWY 112/71 B Widening and Interchange Water
and Sewer Relocations to Goodwin & Goodwin Inc., in the amount of
$3,286,735.00; approval of a project contingency of 10% in the amount of
$328,673.50 for a total cost of $3,615,408.50; and approval of a budget
adjustment. 87.06% is reimbursable from the AHTD. AHTD cost is
$3,147,574.64 and City cost is $467,833.86.
RECOMMENDATION:
Staff recommends approval of a Resolution awarding Construction Contract, BID 16-49,
Construction, Porter RD — HWY 112/71 B Widening and Interchange Water and Sewer
Relocations to Goodwin & Goodwin Inc., in the amount of $3,286,735.00; approval of a
project contingency of 10% in the amount of $328,673.50; and approval of a budget
adjustment.
BACKGROUND:
The water and sanitary sewer relocations are required for the construction of the new
highway interchange by the Arkansas Highway and Transportation Department, Project
AHTD Job BB0414 (PORTER RD. — HWY. 112/71 B WIDENING & INTCHNG. IMPVTS.
(S). Please refer to the attached drawing, drawing, BB0414_2014.09.25.
DISCUSSION:
The City of Fayetteville, Arkansas publicly opened bids received on August 10, 2016 for
BID 16-49, Construction, Porter RD — HWY 112/71B Widening and Interchange Water
and Sewer Relocations, AHTD Job BB0414, Garver Project No. 14048160 (aka WS
Improvements Hwy 112 Interchange).
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Goodwin & Goodwin Inc. was the only bidder with the bid of $3,286,735.00.
Goodwin & Goodwin Inc.'s bid was sent to AHTD for review. AHTD and the
Engineering of Record (Garver) have concurred/recommended award of Bid 16-49 to
Goodwin & Goodwin Inc.
BUDGET/STAFF IMPACT:
The water and sewer relocation project is 87.06% reimbursable from AHTD.
Budgeted funds for the City's portion are available in 11011 W/S Relocations for Street
Bond Projects.
Attachments:
Staff Review Form
Budget Adjustment
Drawing, BB0414_2014.09.25.
Bid Tab
Proposed Agreement with Goodwin & Goodwin Inc.
Letter of Recommendation from Garver
City of Fayetteville Staff Review Form
20 16-0468
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Utilities Director /
Tim Nyander 10/7/2016 Utilities Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of Change Order No. 1 to Goodwin & Goodwin, Inc. in the amount of $76,625.00 (which increase is 100%
reimbursable by AHTD to the City of Fayetteville).
Comments:
Budget Impact:
5400.720.5700-5815.00
Water/Sewer
Account Number
Fund
11011.1501
Water/Sewer Relocations -Bond Projects
Project Number
Project Title
Budgeted Item?
Yes
Current Budget
$ 4,679,919.00
Funds Obligated
$ 4,278,889.34
Current Balance
�$ 401,029°66
Does item have a cost?
Yes
Item Cost
$ 76,625.00
Budget Adjustment Attached?
No
Budget Adjustment
$ -
Remaining Budget
$ 324,404.66
V20140710
Previous Ordinance or Resolution #
170-16
t /� —' LQ
Original Contract Number:
2016-4
Approval Date: V V
Comments:
Jim Beavers
Submitted By
4 C-'.'00&k)'kn
43.d ►�� . �c, -�R
City of Fayetteville Staff Review Form Q., d�
2016-0627
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/2/2016 Utilities Director/
_ Utilities Department
Submitted Date Division / Department
Action Recommendation:
APPROVAL OF CHANGE ORDER NO. 2 TO THE CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT OF
$9,800.00 FOR CONSTRUCTION BID 16-49, PORTER RD. HWY 112/71B WIDENING AND INTERCHANGE WATER AND
SEWER RELOCATIONS
Budget Impact:
5400.720.5700-5815.00 Water/Sewer
Account Number
11011.1501
Project Number
Budgeted -Item? Yes
Fund
Water/Sewer Relocations -Bond Projects
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Project Title
$ 4,851,253.00
$ 4,175,307.08
$ 675,945.9
$ 9,800.00
Remaining Budget I $ 666,145.92
V20140710
Previous Ordinance or Resolution # 170-16
Original Contract Number: 2016-4
Comments:
Approval Date: � a - Ill — Ito
CITY OF
7ayvevl e
ARKANSAS
TO: Mayor Jordan
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
FROM: Jim Beavers, Utilities Engineer
STAFF MEMO
DATE: December 1, 2016
SUBJECT:. Approval of Change Order No. 2 to Goodwin & Goodwin, Inc. in the amount of
$9,800.00.' for Construction Bid 16-49, Porter Rd- Hwy 112/718 Widening and
Interchange Water and Sewer Relocations, AHTD BB0414
RECOMMENDATION:
Approval of Change Order No. 2 to Goodwin & Goodwin, Inc. in the amount of $9,800.00 for
Construction Bid 16-49, Porter Rd- Hwy 112/71 B Widening and Interchange Water and Sewer
Relocations.
BACKGROUND:
Original contract: Resolution 170-16 approved 9/20/2016 in the amount of $3,286,735.00 plus a
project contingency of $328,673.50. The City's original contract for Bid 16-49 is 87.06%
reimbursable by AHTD to the City of Fayetteville. Previous Change Order No. 1 was approved
in the amount of $76,625.00 on October 12, 2016.
DISCUSSION:
AHTD's roadway design requires removing a fire hydrant and short section of City water line
southwest quadrant of Garland (Hwy 112) and 1-49. At the time of design a development was
planned that would have relocated this section of line. The development did not occur and the
City's relocation contact will be used. The Fire Department has concurred with the hydrant
removal.
The water line to be removed is a branch from a relatively long dead end water line. In order to
keep adjacent residents with potable water and fire protection, a water main valve must be
installed while the line is operational under pressure.
BUDGET/STAFF IMPACT:
Change Order No. 2 utilizes $9,800.00 of the available project contingency $252,048.50
($328,673.50 original — 76,625.00 previous CO No. 1). Change Order No. 2 may be 87.06%
reimbursable by AHTD to the City. Discussions are proceeding with AHTD but the work needs
tomove forward during these discussions.
.. .
ATTACHMENTS:
Staff Review Form
Copy of signed proposed Change Order No. 2 (1 page).
Relocation sketch
Vicinity map
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
H
Construction Contract Change Order
Project:
Change Order No. 2
Porter Rd - HWY 112/71B Widening and Interchange Water and Sewer Relocations, Bid 16-49
Date Prepared: 12/1/2016
Fayetteville; Arkansas
Garver Job No. 14048160
JPrepared by: Chris Buntin
Owner:
Contractor:
City of Fayetteville
Goodwin & Goodwin, Inc.
113 W. Mountain Street
3505 Free Ferry Road
Fayetteville, AR 72701
Fort Smith, AR 72903
Description of Work Included in Contract
The Contract includes, but is not limited to, approximately 3,000 linear feet water line (up to 12 inch) and facilities including bored steel encasement and approximately 5,000
linear feet of gravity sewer (mostly 18 inch) and facilities including bored steel encasement.
Changes and Reasons Ordered (List Individual Changes as: A, B, C, D, etc.)
A.
The large scale development for the Nelms Climbing Gym at Drake Street and McConnell Avenue has not proceeded with construction, abandoning the existing 8 inch
water line along the east side of McConnell Avenue and Fire Hydrant within the new AHTD right of way. The existing water line along Drake Street is the only water
supply for a significany amount of customers to the south, west of McConnell Avenue and north of Knapp Drive. A new valve is needed near the intersection of Drake
Street and McConnell, north side of the existing tee, to maintain existing water service and fire protection. The contractor will subcontract with Interstate Tapping
Service, or other approved equal, to install an 8 inch Inserta Valve (epoxy coated inside and out with 250 psi maximum working pressure). The contractor will verity
pipe od and assist the subcontractor with all excavation, trench safety, dewatering, site restoration, and anything else as required to complete the work.
Attachments: None
Bid Bid Unit Original Contract Revised Revised Original Revised
Contract Item Item of Contract , Unit Contract Unit Contract Contract
Changes No. Description Measure Quantity Price Quantity Price Cost Cost
A 44 (CO#2) 8" Inserta Valve EA 0 $0.00 1 $9,800.00 $0.00 $9,800.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00 '
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Summation of Costl $0.00 $9,800.00
Net Cost for this Change Orderl $9,800.00
Estimated Project Cost
Estimated Project Cost
Original Contract Amount $3,286.735.00
Previously Approved Changes $76,625.00
This Change Order $9,800.00
New Contract Amount 53,373,160.00
IS EEM SUBJECT TO ALL ORIGINAL CONTRACT PROVISIONS AND PREVIOUS CHANGE ORDERS
ISSUED FOR REASONS
INDICATED ABOVE
Engineer: Garver ' Project Manager 'Z1� 20
Engineer's Signature Title Date
ACCEPTED BY
CONTRACTOR _ �T .....
Contr is Si ture TitLd Date
APPROVED BY i
OWNER
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Mayor �.. LLX
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