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Home My WebLink About168-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 168-16 File Number: 2016-0410 GAMETIME C/O CUNNINGHAM RECREATION: A RESOLUTION TO APPROVE THE PURCHASE OF PLAYGROUND EQUIPMENT FROM GAMETIME C/O CUNNINGHAM RECREATION FOR THE ELLEN SMITH HEAD START CENTER LOCATED AT 2052 SOUTH GARLAND AVENUE IN THE AMOUNT OF $32,061.63, INCLUDING THE COST OF INSTALLATION, PURSUANT TO A U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM CONTRACT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of playground equipment from GameTime c/o Cunningham Recreation for the Ellen Smith Head Start Center located at 2052 South Garland Avenue in the amount of $32,061.63, including the cost of installation, pursuant to a U.S. Communities National Cooperative PurchasingPrograrn c f1f �'rliy,1f1�,r .�,\• . 4' i PASSED and APPROVED on 9/20/2016 -7' Attest: 1�G "+;y�A >>`~ S 6 Sondra E. Smith, City Clerk Treas r I' Page 1 Printed on 9/21/16 r - City of Fayetteville, Arkansas 113 West Mountain Street 1 Fayetteville, AR 72701 ;j. (479) 575-8323 Text File — File Number: 2016-0410 Agenda Date: 9/20/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 GAMETIME C/O CUNNINGHAM RECREATION: A RESOLUTION TO APPROVE THE PURCHASE OF PLAYGROUND EQUIPMENT FROM GAMETIME C/O CUNNING14AM RECREATION FOR THE ELLEN SMITH HEAD START CENTER LOCATED AT 2052 SOUTH GARLAND AVENUE IN THE AMOUNT OF $32,061.63, INCLUDING THE COST OF INSTALLATION, PURSUANT TO A U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of playground equipment from GameTime c/o Cunningham Recreation for the Ellen Smith Head Start Center located at 2052 South Garland Avenue in the amount of $32,061.63, including the cost of installation, pursuant to a U.S. Communities National Cooperative Purchasing Program contract. City of Fayetteville, Arkansas Page 1 Printed on 912112016 City of Fayetteville Staff Review Form 2016-0410 Legistar File ID 9/20/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Yolanda Fields 9/1/2016 Community Resources / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval for purchase and installation of playground equipment at the Ellen Smith Head Start (2052 S. Garland Ave) I to be purchased through Arkansas state contract# 110179 with GameTime in the amount of $32,061.63. 2180.642.4940-5315.00 Account Number N/A Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget CDBG - Housing Fund N/A Project Title $ 491,652.00 $ 40, 000.00 Approval Date: V20140710 CITY OF Fay1a I e ARKANSAS MEETING OF SEPTEMBER 20, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Jeremy Pate, Development Services Director FROM: Yolanda Fields, Community Resources Director DATE: September 1, 2016 SUBJECT: Approval of Playground at Head Start RECOMMENDATION: Staff recommends approval of the purchase and installation of playground equipment at the Ellen Smith Head Start (2052 S. Garland Ave) in the amount of $32,061.63. BACKGROUND: The Ellen Smith Head Start has been a long-time recipient of CDBG funds due to their continued efforts to serve the city's low and moderate income (LMI) residents. DISCUSSION: The Ellen Smith Head Start is in need of playground equipment that will be utilized by the majority-LMI student population that they serve. A formal bid process was not necessary because the State of Arkansas has a contract for park and playground equipment with GameTime (contract# 110179). A reallocation requesting $40,000 from Housing for the playground equipment was sent to and approved by HUD earlier this year, so there is a $40,000 budget for the playground installation. BUDGET/STAFF IMPACT: Budget not impacted (reallocation of project funding) Attachments: Proof of AR State Contract with GameTime Quote for playground equipment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DFA - T)arlc & Playground Equipment l tome Offices Businesses Citizene Government DFA Employees News & 15vents G9_: 3 CC mart IY.: Procurement Home AASIS Instructions Act 557 Updates Rid Opportunities Buy Wise Podcast5 Credit Cards Pornls/fZeporting Guidelines Helpful Information PCs Purchasing Directory Service Bureau State Contracts State Surplus TOSS Training Travel Portal Vendor Information VPR AOentlA!; I Oulula Scl elms I Slits i r, ei lvly Page 1 of I rl ansl, m A I. I A• I 'rcxl I IS jilt Hone > Offices t Prccuremcnt : Slalc Cunl a,:l•; Share I Park & Playground Equipment Back to State Contracts Expiration Date Contract Tracking ff Outline ACieemenl ff VettOtOr 9/16/2016 SP -IS -0151 4600024214 Ganletinte �mm Buyer Co -01) Mandatory Minority Green Julia Shackelford US Communities/110179 Na No No AASIS Information AASIS Contract ff 4600024214 Material Group A 65000 Vendor 0 100099197 Link Contract Ruins OPllne Services Department of Plnance and Administration Busmen ine Rusinesse5 License Plate Renewal Rid Oppoltpnitles 1509 West 7th Street Cilitens Government Arkansas Taxpaye+ Access Point Arkansas Motor Canter Syslull Venda Registlation Local Tax Rate Lookup LRtle Rock, AR 72201 DPn Ernp oyees Income Tax RefPnd Inquiry Arkansas Trucking Portal Google rid) News & Eyees Cltlld Support vfehPay Personalized License Plates Arkansas State Surplus Specially License Plates Chid SupUnit Employer Polal Misuse of Stale Velilcle Relw!ting / Contact Us Accessibility I IIIivacy I Secwily I Acceptable Use CollyrlPub (1) 7021 State of AkaeSas. All Rights R0Served, hitp://wwwclfa.arlcansas,gov/ot'f ices/procurement/contracts/pages/parl<playgrounclequipmen... 9/1/201 6 CrameTime Contract. I U.S, Communities Page 1 of I About Neva & PvenU; Rcoourcn5 (0(I1.CI US 1'1(OMIM S &.SO).U'I'IONS CON'1'1tA( 111L1('-11111:N'GS 91101' Rf015TCR LOGIN GameTime Contract Solutions t,Y SUPPI IER (.Irowul uY (AFE(;0iV facilities Office & School Specialty Technology Main Menu itI M P 10. Solicitations About News & EVC11IS Resources Solutions Contact Us Shop Education Purchasing Government Purchasing Nonprofit Housing Aulhnri(ies Go Green Program Innovation Exchange lfrnna>c ,,ti,'f Sun' (L(l.!tlx1.17?;_('2Rfr(1sa Park and Playground Lead Agency: City of f.h,arlplte/I)PCkIenhllrg County, North Cawlina Contract Number: 110179 ',i year irliti,Il 1Prm, Seplenlhpr 17, 201010 September 16, 2015 Contract has been extended through September 16, 2017 Postings Nine suppliers responded to the solicitali0il pi ocees; posted on various 1111 eruct sites /101,11115 I alter noir011: Dale PnsltvF 11,5, Comrrlunilics: Upc,ming Contract Associalion 010, 05011 Counties March 22, 21110111 April 22, :.(11(1 Slate of Not II, Carolloa Interactive Put chasin}; Mal cli 22, 2010 to April 27., 2010 System Canadian MI ILX Public Tt'nders Ma1CII 22, 2010 to Apt 1122, 2.010 Onvia Demand 5101 Match 22, 2010 to Apt 1127, 2(110 Slate of Flawaii and Oregon March 2.2., 2.010 to April 22, '2.010 Contract Documents: Contract No.1101711 Conlrar I Al lad11„ent (roll all Aolr.ntlulelll; RPP Documents: Request For Proposal RFPA)'A11 i• i err Arnenrilnenr; Itl'I>.1S 1112I1502u Poalil,lg rs'1u�++.v •^— _.,�_a..m,eviea-purr,aaena'nx:r+utaav„xxw�.�r.. w;:ax-ssxrer.. i'u:ewx��' ��.�.;;r—.�+n:o�"�vineex.euurw.�r�.�_:.amm�t;fzor�.ar.'a=aysr,�rrs-vssuu.�watemacm U.S. COMMUNITIES i NATIONAL. COOPERATIVE PURCHASING PROGRAM Getting Starlotl Why Use U.S, Coninitu11tles PISCM1nfs nn erantls over 55,000 agoncios trust U.S. l' 1r , din 001I510W ' Whdt M;1Let, US Od!erenl ' Pledw 1'. & Supplier: ' Nli,n Uics U.S Cn!rinitmjUVS? 1111w It Wr„'I:S • WNChlnal:1 15 Stein', Urn., M1l,elplai r' CnUl,,r:nl Vi; St;, ntl;l rfli ' I:Ac7s. • S,,r lIc Conunnnlenls Strio n.lUcnr. S1at„Slum, tins CONTACTUS BECOME ASUPPl.If:R AiIOIIT US IEGAI PRIVACY MICPA milt, IUS (Snn,ni,,,ilmr. l Ml lliil,,. It•-H•r„ I http:/hlvww.uscommuiiities.org/suppliers/ganietinic/gamctimc-contract/ 9/1/201 6 ;a> ar; CUNNINGHAMtI PEC SEATION City of Fayetteville Attn: Janet Carrillo l 13 W. Mountain Street Fayetteville, AR 72701 Phone: 479-575-8240 jcarril]o@fayettevill e-ar, gov Gawe7'inie c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX EOA Child Services Playground QUOTE #112148 09/07/2016 Project #: P82821 Ship To Zip: 72701 1 5052 GameTime - Discover Cave w/Primary $3,378.00 16.00 $2,837.52 $2,837.52 Grips [Rojo Plastic: [Uni Plastic: 1 36074 GameTime - Stratus Lo $2,262.00 24.00 $1,719.12 $1,719.12 [Basic: _ __J [Rojo Plastic: _____/ 1 6223 GameTime-Merry Musical $3,916.00 16.00 $3,289.44 $3,289.44 [decent: ] [Basic: ] [Roto Plastic: ] 900 TILE GT-lmpax - Standard Rubber Tile $7.60 $6,840.00 Safety Surfacing 2'x2', 2-1/4" thick, per sgft- *Pricing includes any standard color I INSTALL MISC - Site Work and Installation - $12,365.00 $12,365.00 Includes • Installation of concrete sub -base • Installation of concrete curbing • Installation of tile safety surfacing • installation of playground equipment *Site must be clear, level, free of obstructions and accessible. SubTotal: $27,051.08 *USC Contract #110179 Tax: $2,848.30 Contract: USC Freight: $2,162.25 Total Amount: $32,061.63 Page 1 of 3 GamcTimc. c/o Cunningham Recreation P0 Box 240981 QUOTE y� a Charlotte, INC 28224 #112148 800.438.2780 ,,. / 704.525.7356 FAX 09/07/2016 CUNNINGHAM RECPEATION EOA Child Services Playground F'ktg'Prices are fire) for 30 days unless otherwise noted. Above costs assume one shipment and one installation unless otherwise noted. Taxes will be shown as a separate line item if included. Any applicable taxes not shown will be applied to Ilse final invoice. Lead Time/Shipment: Standard orders shipped 4 weeks after receipt of order and acceptance of your purchase order, color selections, approved submittals,(if required)unless otherwise noted. Custom equipment and shades may require a longer lead time. Surfacing lead time. is approximately 2 weeks after scheduling request. it is the responsibility of the owner to offload and inventory equipment, unless other arrangements have been made. Missing or damaged equipment mull be reported within 60 clays of acceptance of delivery. Equipment may be sent in multiple shipments based on point of origin. Payment Terms: Payment in full, Net 30 clays subject to approval by Credit Manager. Pro -payment may be required for orders equaling less than 55,000. A signed P.O. made out to Gannctime C/O Cunningham Associates, Inc. or this signed quotation is required for all orders unless otherwise noted. A I.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of Ihose services and project completion. Checks should be made payable to Game Time unless otherwise directed. Returns: Returns are available on shipments delivered within Ilie last 60 (lays and only if the product is in merchantable condition, has never been installed, and has never been stored in an area of little or no protection. A 25% restocking fee will be applied to all goods. Customer will be charged freight for both the outbound and inbound shipment. Any credit will be based on the condition of the item upon its return_ Uprights cannot be returned. Acceptcurce of this proposed irrdicate.s.von, agreement to (he terms and crone/iiiwr stared herein. Wish to pay by credit card? Please complete the following information: Mastercard Visa AMEX Credit Card Number: Exp Date: CSC, Carde Security Code: Name as it appears on card: Amount to be charged to card: Email or Fax credit card receipt to:_ Site should be clear, level and allow for unrestricted access of trucks and machinery. Customer is responsible for providing a secure location to off-load and store the equipment (lurking the installation process. The customer is responsible for theft or damage of the equipment from the time the equipment is off-loaded until the installation of the equipment is complete, unless other arrangements are made and noted on the quotation. Price includes ONLY what is stated in this quotation. If additional site work (Jr equipment is needed then the price is subject to change. Customer shall be responsible for unlmown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost. Customer will be billed hourly or per job for any additional costs, Acceptance of quotation: Accepted By (printed): Title: Telephone: Purchase Amount: $32,061.63 SALES TAX EXEMPTION CERTIFICATE (PLEASE PROVIDE A COPY OF CERTIFICATE) atcsman Signature Date: P.O. No: Fax: Page 2 of 3 GameTime c/o Cunningham Recreation rl AV. CUNNINGHAM RECREATION PO Box 240981 Charlotte, NC 28224 800.438.2780 704,525.7356 FAX EOA Child Services Playground U.S. COMMUNITIES TERM'S & CONDITIONS LEAD TIME: normal lead time is 30 clays from active order dale. PURCHASE ORDERS: MUST BE MADE OUT TO GAMETIME c/o CUNNINGi-iAM RECREATION QUOTE #112148 09/07/2016 • PRICING: pricing is net, f.o.b. destination, after freight charges have been calculated using Ille contact shipping rates provided herein and added to the net product prices shown on the contract price list. Gamclintc oilers most favored pricing and special discounts to those local public agencies parlicipaling in the U.S. Communities contract. Product pricing derives from and is indexed by the 2006 Game'Tinic Catalog, less tine applicable discounts stated herein. Game l inle pricing is adjusted the first of each year will) the printing and distribution • QUANTITY DISCOUNTS: Volumc single purchases of composite play systems only shall be eligible for an additional discount. • ORDERS: All orders shall be in writing on the buying entity's purchase order form or similar documentation, and showing GameTime as the vendor. Open buying on the Internet (OBI) is not currently available. • SHIPMENT: Shipping shall commence within 4-6 weeks after our receipt and acceptance of the customer purchase order, color selections and approval of submittals, if required. • TERMS OF SALE: Payment is due within 30 days from dale of invoice for governmental agencies. Payment may be made by VISA or MasterCard. Orders for materials paid for at the time of placement are entitled to a 3% cash -with -order discount. • MINIMUM ORDER: RFP 269-2003-007 purchases, other than replacement parts, require a minimum order of5500.00. • PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. • RECEIPT OP GOODS: Ccuslomer shall receive, unload and inspect goods upon arrival, reporting any descrepancies on the delivery receipt prior to written acceptance of the shipment. Concealed damages trust be reported within 15 clays of delivery & concealed shortages must be reported within 60 days. • INSTALLATION: if included with purchase, shall be by a Certified GanleTinle installer. Customer shall he responsible for scheduling coordination and site preparation. Site shoukl be level and permit installalion equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, lice slumps, bedrock or ally concealed materials or conditions that may result in additional labor or material costs. Added charges may result for failure to notify the installer of schedule changes or site conditions that prevent installation. CXCI-USIONS: Utticss otherwise trotedthis proposal excludes all site work utnd landscaping. removal of existing equipment; storage 01' goods prior to installation• drainage provisions; anal] safety surfacing and borders imlesspttreltascdseprirately. Customer shall be responsible for providing a clear, level site for installation and for scheduling deliveries and coordinating installalian. • SUBMITTALS: Our design proposal relfects the spirit and intent of the solicitation. While some variations may exist between GameTime designs and specifications arc unique and not intended to be identical in all respects to other manufacturers. If required, we shall submit for review and approval by the owner's representative detailed drawings depecting the equipment to be furnished accompanied by specifications descrhing materials. Once approved, these drawings and specifications shall constitute the final documents for the projeel and shall take precedence over all other requirements. GameTime shall provide for each playgruuud two sets of it►slal lation, assembly and maintenance instructions in accordance with our standard practices. All composite playground designs and equipment shall comply with ASTM F 1487-01, Standard Consumer Safety Performance Specifications for 1 laygriund Equipment ror Public Use; Handbook Cur Public Playground Safely Publication 325 by the U.S. Consumer Products Safety Conunlissicin; and the Guide to ADA Accessibility Cluideliues for Play Areas published by the U.S. Access Board. • CREDIT APPLICATIONS: If required must be submitted with your order. • FINANCE CHARGE: A 1.5% monthly finance charge will be added to all invoices over 30 days pass clue. ORDER INFORMATION: Bill to: Contact: Address: Address: City, Stale. Zip: ----^--_-- Tel: Fax: Strip to:_ Contact: Address: Address: City, State, Zip: _-- Tel: Fax: Page 3 of 3