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Home My WebLink About167-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 167-16 File Number: 2016-0414 FAYETTEVILLE PUBLIC SCHOOLS JOINT LEASE AGREEMENT: A RESOLUTION TO APPROVE A JOINT LEASE AGREEMENT WITH THE FAYETTEVILLE SCHOOL DISTRICT FOR PORTIONS OF JEFFERSON ELEMENTARY SCHOOL, HOLCOMB ELEMENTARY SCHOOL AND LAKE FAYETTEVILLE. WHEREAS, the City Council of the City of Fayetteville and the Fayetteville School District have long worked together to provide recreational services to Fayetteville citizens and students; and WHEREAS, the previous lease agreement has expired and both the City of Fayetteville and Fayetteville School District desire to enter into a new agreement for the benefit of Fayetteville citizens and students. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a lease agreement with the Fayetteville School District which will allow the City to use portions of Jefferson Elementary School and Holcomb Elementary School for the benefit of the public and will allow the Fayetteville School District to use portions of Lake Fayetteville for the benefit of its students. PASSED and APPROVED on 9/20/2016 MrRF,I 0p' •SGS.. • y FAYETTEVILLE;� Attest: Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 9/21/16 F- .. City of Fayetteville, Arkansas fJ Text File File Number: 2016-0414 Agenda Date: 9/20/2016 Version: 1 In Control: City Council Meeting Agenda Number: A. 6 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution FAYETTEVILLE PUBLIC SCHOOLS JOINT LEASE AGREEMENT: A RESOLUTION TO APPROVE A JOINT LEASE AGREEMENT WITH THE FAYETTEVILLE SCHOOL DISTRICT FOR PORTIONS OF JEFFERSON ELEMENTARY SCHOOL, HOLCOMB ELEMENTARY SCHOOL AND LAKE FAYETTEVILLE WHEREAS, the City Council of the City of Fayetteville and the Fayetteville School District have long worked together to provide recreational services to Fayetteville citizens and students; and WHEREAS, the previous lease agreement has expired and both the City of Fayetteville and Fayetteville School District desire to enter into a new agreement for the benefit of Fayetteville citizens and students. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a lease agreement with the Fayetteville School District which will allow the City to use portions of Jefferson Elementary School and Holcomb Elementary School for the benefit of the public and will allow the Fayetteville School District to use portions of Lake Fayetteville for the benefit of its students. City of Fayetteville, Arkansas Page 1 Printed on 912112016 City of Fayetteville Staff Review Form 2016-0414 Legistar File ID 9/20/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Byron Humphry 9/2/2016 Parks & Recreation Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Parks and Recreation staff recommends approval of a Resolution to renew a joint lease agreeement with Fayetteville Public Schools for a portion of Jefferson Elementary, Holcomb Elementary, and Lake Fayetteville. Account Number Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Previous Ordinance or Resolution # 228-05 Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Project Title Approval Date: V20140710 CITY OF 7ay%i pp . le ARKANSAS MEETING OF SEPTEMBER 20, 2016 TO: City Council Mayor CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Byron Humphry, Park Maintenance Superintendent DATE: September 2, 2016 SUBJECT: Resolution to approve a joint lease agreement with Fayetteville Public Schools. RECOMMENDATION: Parks and Recreation staff recommends approval of a Resolution to renew a joint lease agreement with Fayetteville Public Schools for a portion of Jefferson Elementary, Holcomb Elementary, and Lake Fayetteville. BACKGROUND: On December 9, 2005, Resolution 228-05 was passed to approve a joint lease agreement with the Fayetteville School District. The agreement allowed the City usage of a portion of Asbell Elementary property to conduct soccer and a portion of Holcomb Elementary property to conduct softball and supporting parking lot. In exchange, the agreement gave the Fayetteville School District rights to operate the Environmental Study Center on a portion of Lake Fayetteville. The joint lease agreement was for a 10 year priod and expired on Dec 31, 2015. On June 4, 2010, the Fayetteville School District gave the City a 12 -month notice that they were opting out of the Asbell Lease in order to construct a tennis facility, thus eliminating the soccer fields at Asbell. On June 25, 2009, the City entered into a separate lease agreement with the Fayetteville School District for a portion of the Jefferson Elementary property to operate a community garden. DISCUSSION: The renewed joint lease agreement with the Fayetteville School District eliminates Asbell Elementary and adds Jefferson Elementary. Jefferson Elementary: The City operates a community garden with 9 individual garden plots on a portion of the Jefferson Elementary property. These gardens began in 2009 and have consistently been utilized at the maximum capacity of gardeners since that time. Gardeners pay a minimal annual plot lease to cover water usage and are provided with soil amendments and Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 mulch and a reserved garden plot. The lease was previously separate but is now proposed to be incorporated into the joint lease agreement with the other school and park properties. Holcomb Elementary: A portion of the outfields on fields 1 and 4 at Gary Hampton softball complex and the parking lot are on school property. The Parks Department operates adult league softball at this complex as well as providing field space for ultimate frisbee, rugby, flag football, and other events. The Parks Department also hosts several tournaments at this facility for adult and youth softball. Lake Fayetteville: In 1973, Resolution 34-73 was passed allowing the Fayetteville and Springdale School Districts to reserve and maintain 200 acres on the eastern side of Lake Fayetteville as a nature study area. The school districts constructed a nature study center, as well as trails and fishing piers to enhance the study area. City Council extended the agreement in Ordinance No. 3898 in 1995 to constitute a period of fifty years which would terminate in 2045. BUDGET/STAFF IMPACT: There is no budget impact with this joint lease agreement. Operational costs for the Jefferson Community Garden and Gary Hampton Softball complex are already accounted for in the current operational budget. The School District handles operational costs for the Environmental Study Center. Attachments: Joint Lease Agreement 2