HomeMy WebLinkAbout164-16 RESOLUTION1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 164-16
File Number: 2016-0418
BID NO. 16-52 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS:
A RESOLUTION TO AWARD BID NO. 16-52 AND AUTHORIZE A CONTRACT WITH
ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON-CALL
BASIS FOR A PERIOD OF ONE YEAR WITH AN AUTOMATIC OPTION TO RENEW FOR FOUR
ADDITIONAL YEARS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards Bid No. 16-
52 and authorizes a contract with Aracrebs II, LLC d/b/a Elite Building Solutions for HVAC services on
an on-call basis for a period of one year with an automatic option to renew for four additional years.
PASSED and APPROVED on 9/20/2016
Attest:
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Page 1 Printed on 9/21/16
City of Fayetteville 1 Arkansas 113 West Mountain Street
`" • Fayetteville, AR 72701
_ (479) 575-8323
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Text File
-- File Number: 2016-0418
Agenda Date: 9/20/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
BID NO. 16-52 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS:
A RESOLUTION TO AWARD BID NO. 16-52 AND AUTHORIZE A CONTRACT WITH
ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN
ON-CALL BASIS FOR A PERIOD OF ONE YEAR WITH AN AUTOMATIC OPTION TO RENEW
FOR FOUR ADDITIONAL YEARS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards Bid No.
16-52 and authorizes a contract with Aracrebs II, LLC d/b/a Elite Building Solutions for HVAC services
on an on-call basis for a period of one year with an automatic option to renew for four additional years.
City of Fayetteville, Arkansas Page 1 Printed on 9/2112016
Andrea Rennie
Submitted By
City of Fayetteville Staff Review Form
2016-0418
Legistar File ID
9/20/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/2/2016 Purchasing /
Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
A Resolution to award Bid 16-52 and authorize a contract with Aracrebs II, LLC DBA Elite Building Solutions for
HVAC services on an on-call basis for a period of one year with an automatic option to renew for four additional one
year terms.
Budget Impact:
Various
Various
Account Number Fund
Various Various
Project Number
Budgeted Item? NA Current Budget
Funds Obligated
Current Balance
Does item have a cost? NA
Budget Adjustment Attached? NA
Previous Ordinance or Resolution 4
Original Contract Number:
Comments:
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
Approval Date:
V20140710
CITY OF
Fayo —Ile
1.
APKANSAS
MEETING OF SEPTEMBER 20, 2016
CITY COUNCIL AGENDA MEMO
TO: Mayor Lioneld Jordan and Fayetteville City Council
THRU: Paul A. Becker, Chief Financial Officer
FROM: Andrea Rennie, Purchasing Manager
DATE: Friday, September 02, 2016
SUBJECT: Approval of Bid 16-52, HVAC Contractor
RECOMMENDATION:
Staff recommends award of Bid 16-52 for HVAC services and approval of a contract with Aracrebs
II, LLC DBA Elite Building Solutions for various projects on an on-call basis.
BACKGROUND:
HVAC services were bid for a contract period of one year with an automatic option to renew,
unless cancelled, for four additional one year terms. This contract will be utilized by multiple City
departments and divisions on an as needed, on-call basis. HVAC projects exceeding $20,000
will require additional pre -approval from City Council.
DISCUSSION:
Bids were advertised twice state wide in July. In addition to newspaper advertising, the
Purchasing Department contacted over 20 local HVAC contractors, and provided notice of the bid
to over 1,700 subscribers on the Purchasing Bid Mailing List. Bids were received from two
vendors. Aracrebs ll, LLC DBA Elite Building Solutions is the lowest responsible responsive
bidder and is recommended for award. These services have not been bid for sole City use in the
past; however, the City will be able to capitalize on competitive pricing by the utilization of a single
vendor through the bid process.
BUDGET/STAFF IMPACT:
Budgeted funds will be utilized by each department depending on their plumbing needs.
Attachments:
Contract with Aracrebs II, LLC DBA Elite Building Solutions
Official Bid Tabulation: Bid 16-52, HVAC Contractor Re -Bid
Bid 16-52, Submittal from Aracrebs II, LLC DBA Elite Building Solutions
Mailing Address:
113 W. Mountain Street www.fayettevilie-ar.gov
Fayetteville, AR 72701