HomeMy WebLinkAbout160-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 160-16
File Number: 2016-0383
2016 JUSTICE ASSISTANCE GRANT LOCAL SOLICITATION AWARD:
A RESOLUTION AUTHORIZE ACCEPTANCE OF A 2016 JUSTICE ASSISTANCE GRANT LOCAL
SOLICITATION AWARD IN THE AMOUNT OF $81,531.00, OF WHICH $34,748.00 WILL BE USED
BY THE FAYETTEVILLE POLICE DEPARTMENT, WITH $31,014.00 TO BE DISBURSED TO THE
CITY OF SPRINGDALE AND $15,769.00 TO WASHINGTON COUNTY, AND TO APPROVE A
BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
2016 Justice Assistance Grant Local Solicitation Award in the amount of $81,531.00, of which $34,748.00
will be used by the Fayetteville Police Department on law enforcement training, equipment and supplies,
with $31,014.00 to be disbursed to the City of Springdale and $15,769.00 to Washington County.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution.
PASSED and APPROVED on 9/6/2016
Ott K 1 T .�
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:FAYETTEVILLE: "O�=
Attest:
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Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 917116
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
?'. Text File
File Number: 2016-0383
Agenda Date: 9/6/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 8
2016 JUSTICE ASSISTANCE GRANT LOCAL SOLICITATION AWARD:
A RESOLUTION AUTHORIZE ACCEPTANCE OF A 2016 JUSTICE ASSISTANCE GRANT
LOCAL SOLICITATION AWARD IN THE AMOUNT OF $81,531.00, OF WHICH $34,748.00 WILL
BE USED BY THE FAYETTEVILLE POLICE DEPARTMENT, WITH $31,014.00 TO BE
DISBURSED TO THE CITY OF SPRINGDALE AND $15,769.00 TO WASHINGTON COUNTY,
AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
2016 Justice Assistance Grant Local Solicitation Award in the amount of $81,531.00, of which
$34,748.00 will be used by the Fayetteville Police Department on law enforcement training, equipment
and supplies, with $31,014.00 to be disbursed to the City of Springdale and $15,769.00 to Washington
County.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas page 1 Printed on 91712016
Greg Tabor
Submitted By
City of Fayetteville Staff Review Form
2016-0383
Legistar File ID
9/6/2016
City Council Meeting Date - Agenda Item only
N/A for Non -Agenda Item
8/19/2016 Police /
Police Department
Submitted Date Division / Department
Action Recommendation:
Approval of the 2016 Justice Assistance Grant (JAG) Local solicitation award and approval of a budget
adjustment in the amount of $81,531 for the purchase of law enforcement training, equipment, and supplies.
Budget Impact:
1010.200.2920 -various General
Account Number
39022-2016
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Fund
Police -JAG Local Solicitation 2016
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 81,531.00
$ S'. 531.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval bate:
Comments: If approved, please have MayorJordan sign and date in Box 19 and 19a, respectively, and initial all
pages of Special Conditions in the bottom right corner.
CITY OF
I I
ray
ARKANSA5
MEETING OF SEPTEMBER 6, 2016
TO: Mayor and City Council
FROM: Greg Tabor, Chief of PoliceN�4-IS,
DATE: August 19, 2016
CITY COUNCIL AGENDA MEMO
SUBJECT: 2016 Justice Assistance Grant Local Solicitation Award
RECOMMENDATION:
Staff recommends approval of the 2016 Justice Assistance Grant (JAG) Local Solicitation award
and approval of a budget adjustment in the amount of $81,531 for the purchase of law
enforcement training, equipment, and supplies. if you should have any comments or questions
regarding this grant award, please contact me at extension 500.
BACKGROUND:
The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance has
announced the 2016 JAG for local agencies. This announcement is based in part on population
and violent crime rates. For the twelfth year, JAG funding is given to Fayetteville, Springdale,
and Washington County to share. This grant does not require local matching funds.
DISCUSSION:
The Fayetteville Police Department will be the lead agency for this grant award in the amount of
$81,531. Fayetteville will receive $34,748 to be spent on law enforcement certification/training
areas. Also within this grant award, Springdale will receive $31,014 to purchase equipment and
supplies, and Washington County will receive $15,769 to purchase barcode scanners. Please
see budget and budget narrative for detailed descriptions.
BUDGET/STAFF IMPACT:
This grant does not require local matching funds and has no impact on staffing levels.
Attachments:
Budget Adjustment
Award Documents
Budget
Budget Narrative
Mailing Address:
113 W. Mountain Street www,fayetteville-ar.gov
Fayetteville, AR 72701
U.S. Depariment ofJustiee
0'Met of Justice Programs
tlnreats 0f Iustice Assislance
Office of Justice Progr8nts 1Va rhrgloo. D.C. 20531
August 15, 2016
The Honorable Lioneld Jordan
City ofFayettevitle
100 A. West Rock Street
Fayetteville, AR 72701-6069
Dear Mayor Jordan!
On behalf of Attorney General Loretta Lynch, it is my pleasure to inform you that the Office oflustice Programs has approved
your application for funding under the FY 16 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local
Solicitation in the amount of $81,531 for City of Fayetteville.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact
Program Questions, Maria Anderson, Program Manager at (202) 514-7057; and
Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfot@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
41. «cd-.,-v.
Denise O'Donnell
Director
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
F U.S. Department of Justice
�.. K 810 7th Street, NW
Washington, DC 20531
Tel: (202) 307-0690
TTY: (202) 307-2027
E-mail: askOCRQusdoj.gov
Website: www.ojp.usdoj.gov/ocr
August 15,2016
The Honorable Lioneld Jordan
City of Fayetteville
100 A. West Rock Street
Fayetteville, AR 72701.6069
Dear Mayor Jordan
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office ofJustice Programs (OJP), U.S. Department ofJuslice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DO] funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1, 2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/abouttocr/vawafags.htin.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of theparticular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
in accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial
assistance must lake reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department ofJustice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http:/Avww.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAB) to
treat faith -based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its
board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fund inherently (or explicitly)
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must hold them
separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http://www.ojp.usdoj.gov/abositlozrlequal_lbo.htin.
SAAs and faith -based organizations should also note [hat the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No. 113-4, sec. 3(b)(4), 127 Slat. 54, 61-62 (to be codified
at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment- Despite these
nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by -
case basis to permit some faith -based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http://www_ojp.usdoj.gov//abouL/ocrlpdfsfUseotConviction_Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race ornational origin, resulting in unlawful employment discrimination. In light of the
Advisory, recipients should consult local counsel in reviewing their employment practices. if warranted, recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions ofthe Safe Streets Act, must meet two
obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), 205(c)(5)).
Meeting the EEOP Requirement
lfyour organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your
organization must complete and submit Section A of the Certification Form, which is available online at
http://www.ojp.nsdoj.gov/aboutlocr/pdfs/cert.pdf.
If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has
fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to
complete Section B of the Certification Form and return it to the OCR The Certification Form is available at
http://www.ojp.usdoj.gov/aboutlocr/pdfs/cert.pdf.
If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's websile at http://www.ojp.usdoj.gov/aboutloer/eeop.litm. In addition, your
organization has to complete Section C of the Certification Form and return it to the OCR The Certification Form is available at
http:/Iwww.ojp.usdoj.gov/aboutlocr/pdfs/cert.pdf.
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202)
307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received an adverse finding ofdiscrimination based on race,
color, national origin, religion, or sex, after a due -process hearing, from a state or federal court or from a state or federal administrative
agency, your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train
subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see tiLtp;/Iwww.ojp.rgdoj.gov/fundingIother_requiremcnt.htm.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact us
Sincerely,
Michael L Alston
Director
cc: Grant Manager
Financial Analyst
U.S. Department of Justice
Office of Justice Programs
•
PAGE f OF 12
Bureau of Justice Assistance
Grant
1. RECIPIENT NAME AND ADDRESS (IncludingZip Code)
4. AWARD NUMBER: 2016-DJ-BX-0032
City of Fayetteville
100 A. West Rock Street
5. PROJECT PERIOD: FROM 10/01/2015 TO 09/30/2019
Fayetteville, AR 72701-6069
BUDGET PER10D: FROM 10/01/2015 TO 09/302019
6. AWARD DATE 08/15/2016 7.
0. SUPPLEMENT NUMBER
ACTION
Initial
2a. GRANTEE IRSNENDOR Na
716018462
00
i
'b. GRANTEE DUNS NO.
9. PREVIOUS AWARD AMOUNT
10. AMOUNT OF THIS AWARD
$0
S 81,531
071607688 _
3. PROJECT TITLE
2016 JAG Local Solicitation
____________________________________________________-
II. TOTAL AWARD
$ 81,531
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
.--�
This project is supported under FYI6(B)A -JAG) 42 USC 3750, et seq.
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.738 - Edward Byrne Memorial Justice Assistance Grant Program
15. METHOD OF PAYMENT
OPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE.
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
18. TYPED NAME AND TITLE OF AUTHORIZED
GRANTEE OFFICIAL
Denise O'Donnell
Lioneld Jordan
D• i
rector
Mayor
17. SIGNATURE OF APPROVING OFFICIAL
19. SIONA E AUTH RIZEDR IFTENT OFFICIAL
19A. DATE
AGEN Y
EO LY
20. ACCOUNTING CLASSIFICATION CODES
21. RD G -T0 5
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB POMS AMOUNT
X B DI 80 00 00 - 81531
OJP FORM 40002 (REV, 3.07) PREVIOUS EDITIONS ARE OBSOLETE
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-0032
AWARD CONTINUATION
SHEET PAGE 2 OF 12
Grant
AWARD DATE 08/15/2016
SPECIAL CONDITIONS
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F R. Part 200, as adopted
and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this 2016 award from the Office of Justice Programs (OJP).
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this 2016 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded in 2014 or earlier
years), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the
award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or
after the acceptance date of this 2016 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the Office of Justice Programs (OJP) website at
http://ojp.gov/funding/Part200UniformRequirements.htm.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
2. Compliance with DOJ Grants Financial Guide
The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently, the "2015 DOJ Grants Financial Guide"), including any updated version that may be posted during the
period of performance.
3. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2015, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of perfonnance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2015, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at http://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
tins
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
r
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-0032
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 08/15/2016
SPECIAL CONDITIONS
4. Requirements related to "de minimis" indirect cost rate
PAGE 3 OF 12
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
5. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by DOJ
awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
6. Requirements related to System for Award Management and Unique Entity Identifiers
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at http://www.sam.gov. This includes applicable requirements regarding registration with SAM, as
well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients
(first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at http://ojp,gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This special condition does not apply to an award to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
7. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
http://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: Award Condition: All subawards
("subgrants") must have specific federal authorization), and are incorporated by reference here.
NIO
OJP FORM 4000/2 (REV, 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-0032
AWARD CONTINUATION
SHEET PAGE 4 OF 12
Grant
AWARD DATE 08/15/2016
SPECIAL CONDITIONS
S. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $150,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at http://ojp.gov/finding/Explore/NoncompetiliveProcurement.htm (Award
condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $150,000)), and are incorporated by reference here.
9. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at http://ojp,gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
I0. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the D0J
Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "2015 DOJ Grants Financial
Guide")
11. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the perfonnance and effectiveness of activities under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws.
12. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgr n es,
available at http://ojp.gov/funding/ojptrainingguidingprinciples.htm.
filial
OJP FORM 4000/2 (REV. 4-$3)
F-. U.S. Department of Justice
'` Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-0032
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 08/15/2016
SPECIAL CONDITIONS
13. Effect of failure to address audit issues
PAGE 5 OF 12
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
14. The recipient agrees to comply with any additional requirements that maybe imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high -
risk" for purposes of the DOJ high -risk grantee list.
15. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ regulation, was amended effective May 4, 2016.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith -based or religious organizations.
The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is
available via the Electronic Code of Federal Regulations (currently accessible at http://www.ecfr.gov/cgi-
bin/ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1, Part 38, under e-CFR "current"
data.
17. Restrictions on "lobbying"
Federal fiends may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or
indirectly, to support or oppose the enactment, repeal, modification or adoption of any law, regulation, or policy, at any
level of government.
Should any question arise as to whether a particular use of Federal funds by a recipient (or subrecipient) would or
might fall within the scope of this prohibition, the recipient is to contact OJP for guidance, and may not proceed
without the express prior written approval of OJP.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER
2016-DJ�SX-OD32
AWARD CONTINUATION
SHEET
Grant
AWARD DATE Q811512016
SPECIAL CONDITIONS
18. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2016)
PAGE 6 OF 12
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2016, are set out at http://ojp.gov/funding/Explore/FY2016-
AppropriationsLawRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
19. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by-- (1) mail directed to: Office of the Inspector General, U.S, Department of Justice, Investigations Division,
950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) e-mail to: oig.hotline@usdoj.gov; and/or (3)
the DOJ OIG hotline: (contact information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881
(fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
ON FORM 4000/2 (REV. 4-88)
• U.S. Department ofJustice
Officeoilustice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 7 OF 12
�.. Grant
PROJECT NUMBER 2016-DJ-BX-0032
AWARD DATE 08/15/2016
SPECIAL CONDITIONS
20. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives finds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
s} � F Bureau of Justice Assistance
AWARD CONTINUATION
SHEET PAGE 8 OF 12
Grant
PROJECT NUMBER 2016-DJ-BX-0032 AWARDDATE 08/15/2016
SPECIAL CONDITIONS
21. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable
provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds,
an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a
violation of law, vile, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
22. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
23. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s).
24. The recipient agrees to comply with applicable requirements to report first -tier subawards of 525,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://ojp.gov/fuiiding/Explore/FFATA.Iitm (Award condition: Reporting Subawards and Executive Compensation), and
are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made
to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization
that lie or she may own or operate in his or her name).
25. Program income (as defined in the Part 200 Uniforni Requirements) must be used in accordance with the provisions of
the Part 200 Uni form Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425,
OJP FORM 4000i2 (REV. 4-88)
OiU.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2016-DJ-BX-0032
AWARD CONTINUATION
SHEET PAGE 9 OF 12
Grant
AWARDDATE 08/15/2016
SPECIAL CONDITIONS
26. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DOD's Global Justice Information Sharing Initiative
(DOD's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at:
http://www.it.ojp.gov/gsp_grantcondition. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
27. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
28. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
29. Grantee agrees to comply with the requirements of28 C.F,R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of28 C.F.R. Part 22 and, in particular,
section 22,23.
31. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
.32. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force
Funded with these funds who is a task force commander, agency executive, task force officer, or other task force
member of equivalent rank, will complete required online (internet-based) task force training. Additionally, all future
task force members are required to complete this training once during the life of this award, or once every four years if
multiple awards include this requirement. The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership (www.ctfli.org). This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights, task force perfonnance measurement, personnel selection, and task
force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be
compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership (www.ctfli.org).
33. The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA's request.
tr i i.11
OJP FORM 40002 (REV, 4-88)
U,S. Department of Justice
fi
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 10 OF 12
Grant
PROJECT NUMBER 2016-DJ-BX-0032 AWARD DATE 08/15/?016
SPECIAL CONDITIONS
34. Approval of this award does not indicate approval of any consultant rate in excess of 5650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
35. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. if it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c, A renovation, lease, or any proposed use ofa building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdojgov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity,
.36. The recipient is required to establish a trust fund account, (The trust fund may or may not be an interest -bearing
account.) The find, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
the grant funds in the trust fund (including any interest earned) during the period of the grant and expend within 90
days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to the Office of
Justice Programs at the time of closeout.
37, JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the
Bulletproof Vest Partnership (BVP) program.
4
Initial
OJP FORM 4000/2 (REV. 4-88)
{ U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET PAGE 11 OF 12
Grant
PROJECT NUMBER 2016-DJ-BX-0032
AWARD DATE 03/15/2016
SPECIAL CONDITIONS
38. Ballistic -resistant and stab -resistant body armor purchased with JAG funds may be purchased at any threat level, make
or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List (http://nij.gov). in addition, ballistic -resistant and stab -resistant body armor purchased must be American -
made. The latest NIJ standard information can be found here: http://www.nij.gov/topics/technology[body-armor/safety-
initiative.htm.
39. The recipient agrees to submit a signed certification that all law enforcement agencies receiving vests purchased with
JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic -resistant and stab -resistant body
armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory
wear policy for all uniformed officers while on duty.
40. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the DOJ Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
41. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities,
42. Award recipients must submit quarterly Federal Financial Reports (SF -425) and semi-annual performance reports
through GMS (https://grants.ojp,usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Too] (PMT) website (www,bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
43. Any law enforcement agency receiving direct or sub -awarded JAG funding must submit quarterly accountability
metrics data related to training that officers have received on the use of force, racial and ethnic bias, de-escalation of
conflict, and constructive engagement with the public,.
44. BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success
story, sign in to your My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form.
lfyou do not yet have a My BJA account, please register at littps://www.bja.gov/profile.aspx. Once you register, one of
the available areas on your My BJA page will be "My Success Stories". Within this box, you will see an option to add a
Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web
page at https://www,bja.gov/SuccessStoryList.aspx.
45. Recipient understands and agrees that award funds may not be used for items that are listed on the Controlled
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, without
explicit written prior approval from BJA. The Controlled Expenditure List, and instructions on how to request approval
for purchase or acquisitions may be accessed here: https://www.bja.gov/funding/JAGControlledPurchascList.pd
Ilitiai
OJP FORM 4000/2 (REV. 4-38)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 12 OF 12
Grant
PROJECT NUMBER 2016-DJ-BX-0032 AWARD DATE 08/15/2016
SPECIAL CONDITIONS
46. The recipient understands that, pursuant to recommendation 2.1 of Executive Order 13688, law enforcement agencies
that acquire controlled equipment through Federal programs must adopt robust and specific written policies and
protocols governing General Policing Standards and Specific Controlled Equipment Standards. General Policing
Standards includes policies on (a) Community Policing; (b) Constitutional Policing; and (c) Community Input and
Impact Considerations. Specific Controlled Equipment Standards includes policies specifically related to (a)
Appropriate Use of Controlled Equipment; (b) Supervision of Use; (c) Effectiveness Evaluation; (d) Auditing and
Accountability; and (e) Transparency and Notice Considerations. Upon OJP's request, the recipient agrees to provide
a copy of the General Policing Standards and Specific Controlled Equipment Standards, and any related policies and
protocols.
47. Recipient understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at the
time of purchase or acquisition, including as the list may be amended from time to time, with award funds by an agency
will trigger a requirement that the agency collect and retain (for at least 3 years) certain information about the use of I)
any federally -acquired Controlled Equipment in the agency's inventory, and 2) any other controlled equipment in the
same category as the federally -acquired controlled equipment in the agency's inventory, regardless of source; and
make that information available to BJA upon request. Details about what information must be collected and retained
maybe accessed here: https://www.whitehouse.gov/sites/default/files/docs/le equipment wgfinal _report final.pdf
48. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Controlled
Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal
awards.
49. Recipient understands and agrees that award funds may not be used for items that are listed on the Prohibited
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time. The
Prohibited Expenditure list may be accessed here: https://www.bja,gov/fiinding/JAGControlledPurchaseList.pdf.
50. Recipient understands and agrees that, notwithstanding 2 CFR § 200.313, no equipment listed on the Controlled
Expenditure List that is purchased under this award may be transferred or sold to a third party, except as described
below:
a. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement
Agency (LEA) after obtaining prior written approval from BJA, As a condition of that approval, the acquiring LEA will
be required to submit information and certifications to BJA as if it was requesting approval to use award fund for the
initial purchase of items on the Controlled Expenditure List.
b. Agencies may not transfer or sell any riot helmets or riot shields purchased tinder this award.
c. Agencies may not transfer or sell any Controlled Equipment purchased under this award to non -LEAs, with the
exception of fixed wing aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or
sale is finalized, the agency must obtain prior written approval from BJA. All law enforcement -related and other
sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be
removed prior to transfer or sale.
Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure
List purchased tinder this award, and to abide by any applicable laws and regulations in such disposal.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
e 1 Office of Justice Programs
Bureau ofJustice Assistance
Washi glon. D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of
Fayetteville
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see https://www.bja.gov/Funding/nepa.btm].
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
U.S. Department of Justice
Office of iusltce Programs
{ `ht bureau of Justice Assistance
This project is supported under FY 16(BJA - JAG) 42 USC 3750, et seq
1. STAFF CONTACT (Name & telephone number)
Maria Anderson
(202) 514-7057
3a. TITLE OF THE PROGRAM
2016 Edward Byrne Memorial Justice Assistance Grant Program
4 TITLE OF PROJECT
2016 JAG Local Solicitation
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Grant
PROJECT NUMBER
PAGE I OF I
2016-DJ-BX-0032
2. PROJECT DIRECTOR (Name, address & telephone number)
Willie Newman
Fiscal Officer
100W. Rock Street
Fayencrille, AR 72701-6057
(479) 587.3579
Jb. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
City ofFayenevifle
100 A. West Rock Street
Fayetteville, AR 72701-6069
7. PROGRAM PERIOD 8. BUDGETPERIOD
FROM: 10/012015 TO: 0913012019 FROM: 10/012015 TO: 09/3012019
9. AMOUNT OF AWARD l0- DATE OF AWARD
081,531 06/152016
II. SECOND YEAR'S BUDGET 12. SECOND YEARS BUDGET AMOUNT
13 -THIRD YEAR'S BUDGET PERIOD 14, THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See inshvction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows alarm and units of local government, including tribes, to support a broad range of
activities to prevent cod control crime based on their own state and local needs and conditions, Grant funds can be used for state and local initiatives. Iechttical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the
following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community
corrections programs; 5) drug trealmenl and enforcement programs; 6) planning, evaluation, and tecboology inrprovemcal programs; and 7) crime victim and
wilness programs (other than compensalion)-
OJP FORM 4000/2 (REV. 4-S8)
The City of Fayetteville, City oFSpringdate, and Washington County will share the JAG finds The City of Fayenevitle will use their share of funds to pay for a
variety oflaw enforcement related trainings. The City of Springdale will use their share of funds to purchase an all certain vehicle for police patrol purposes.
Washington County will use their JAG funds to purchase bar code scanners and an automated electronic defibrillator for county law enforcement NCA/NCF
Edward Byrne Memorial
2016 JAG - Local Solicitation
Project #39022-2016
C. Travel
Purpose
Proposed
Budget
City of Fayetteville
Accident Reconstruction Training
$ 4,386
Advanced School Resource Officer Training
2,432
Crime Prevention Thru Environmental Design Training
4,500
Computer Forensic Training
5,000
International Assoc. of Chiefs of Police Conference
3,000
Internet Crimes Against Children Conference
2,430
Outlaw Motorcycle Gang Intelligence Training
4,500
National Narcotic Detector Dog Assoc. Training
3,000
Executive Leadership (FBINA/Northwestern)
2,000
Total Fayetteville Travel
$ 31,248
D. Equipment
Item
Cost
City of Springdale
Ambush iS Gas/Electric Hybrid Vehicle $ 17,185
FileOnQ Quartermaster Management System 12,732
Total Springdale Equipment $ 29,917
E. Supplies
Item Cost
City of Fayetteville
Supplies for Defense Tactics Training $ 3,500
Total Fayetteville Supplies $ 3,500
Washington County Sheriffs Office
L-Tron 2D Barcode Scanners
City of Springdale
Automated Electronic Defibrillator (AED)
$ 15,769
Total WCSO Supplies $ 15,769
$ 1,097
Total Springdale Supplies $ 1,097
Summary
City of Fayetteville $ 34,748
City of Springdale 31,014
Washington County 15,769
$_81,531
Total
31,248
29,917
20,366
$ 81,531
Edward Byrne Memorial
JAG — Local Solicitation
FY 2016
Budget Narrative
(Attachment 2)
A. Personnel
None
B. Fringe Benefits
None
C. Travel
City of Fayetteville
Accident Reconstruction Training
2 @ $2,193 each $4,386.00
This funding will allow two (2) staff members to attend a ten (10) day Accident
Reconstruction Course in Spring 2017 with registration costs $750 per attendee and per diem
of $993 per attendee including travel days. Travel to and from this training course will be
made via city owned vehicle.
Advance School Resource Officer Training
3 @ $810.67 $2,432.00
This funding will allow three (3) School Resource Officers (SRO) to attend a three (3)
day training course during the summer 2017 at a location to be determined. This 3 -day
training will cost $345 per attendee for registration, $413 in lodging for two (2) rooms for
two (2) nights, and $328 per diem per SRO.
Crime Prevention Thru Environmental Design Training
3 @ $1,500.00 $4,500.00
This funding will allow two (2) SROs and one (1) Community Oriented Policing (COP)
officer to attend Crime Prevention Thru Environmental Design (CPTED) Training during the
summer 2017. This 5 -day training will cost $595 per attendee for registration, $1,437 in
lodging for two (2) rooms for five (5) nights, and $426 per diem per attendee.
Computer Forensic Training
I @ $5,000.00 $5,000.00
This funding will allow a Special Investigation Unit (SIU) Detective to begin the
certification process for Internet Crimes Against Children (ICAC) investigations in the
Spring of 2017. The costs associated with this initial certification training is $1,595 for calss
registration, $2,340 for 14 -days lodging, and $1,065 in per diem. The location of this
training will be determined during the first quarter of 2017.
International Association of Chiefs of Police (L4CP) Conference
2 @ $1,500.00 $3,000.00
This funding will allow our Chief and Deputy Chief to attend this conference in
Philadelphia, PA with costs of airfare at $420 each, four (4) nights lodging at $165 per night
per person, and registration costs $750 per person.
Internet crimes Against Children Conference
2 @ $1,215.00 $2,430.00
This funding will allow two (2) officers to attend the ICAC Conference in Dallas, Texas
with seven (7) nights lodging costing $144 per night per officer at a pet friendly hotel,
registration costs $550 per officer/dog team, per diem of $317 per officer including travel
days.
Outlaw Motorcycle Gang Intelligence Training
2 @ $2,250.00 $4,500.00
This funding will allow two (2) officers to attend training in the Spring or Summer 2017
on Outlaw Motorcycle Gang Intelligence training with five (5) nights lodging costing
$951.50 per night per person, airfare costs $785 per officer, per diem of $426 per officer
including travel days, and rental car of $175.
National Narcotic Detector Dog Association (NNDDA)
2 @ $1,500.00 $3,000.00
This funding will allow two (2) officers and their scent detector dogs to attend the five
day training at a location to be determined with five (5) nights lodging costing $112 per night
per officer at a pet friendly hotel, registration costs $550 per officer/dog team, per diem of
$390 per officer including travel days.
Executive Leadership Training
l @ $2,000.00 $2,000.00
This funding will allow an administrative officer to attend a 10 -week executive
leadership course thru the FBI National Academy or the Northwestern School of Public
Safety. Costs associated with this training include $590 in airfare, $137 per night for two (2)
nights in lodging, and per diem for 16 days at $71 per day.
TOTAL TRAVEL $ 31,248.00
D. Equipment
City of Springdale
Gus/Electric Hybrid All -Terrain Vehicle (A TV) for Trails Patrol
1 ATV @ $17,185.00 $17,185.00
The Springdale Police Department will be using a portion of the 2016 JAG Local
Solicitation funds to purchase a Gas/Electric Hybrid ATV for Trails Patrol at a cost of
$17,185. These Hybrid ATV will be used for patrolling the Springdale trails system, minor
league baseball stadium, and in the downtown business district.
FileOnQ Quartermaster Management System
1 system @ $12, 732.00 $12,732.00
The Springdale Police Department will be using a portion of the 2016 JAG Local
Solicitation funds to purchase a Quartermaster Management System to inventory police
department owned equipment. This system is an expansion of existing hardware and
software at a cost of $12,732.
TOTAL EQUIPMENT
$ 29,917.00
E. Supplies
City of Fayetteville
Supplies for Defensive Tactics Training
1 set@ $3,500 $3,500.00
A set of defensive tactics training supplies consists of one (1) AR- 15 WRK drop in recoil
kit for MILO simulator rifle, two (2) ASP Red gun carbine training rifles, transparent training
shields, training shin guards, training gas mask, and ten (10) ASP Red training chain
handcuffs. Total cost for the set of training supplies is $3,500.
Washington County
L-Tron 2D Barcode Scanners
41 @ $384.61 each $15,769.00
The Washington County Sheriff's Office (WCSO) will use all of its' 2016 JAG Local
Solicitation funding for the purchase of 41 L-Tron Model 4910 — 2D Barcode Scanners.
City of Springdale
Automated Electronic Defibrillator (AED)
1 AED @ $1,097.00 $1,097.00
The Springdale Police Department will be using a portion of the 2016 JAG Local
Solicitation funds to purchase an Automated Electronic Defibrillator (AED) at a cost of
$1,097.
TOTAL SUPPLIES
F. Construction
None
G. Consultants/Contracts
None
H. Other
None
I. Indirect Costs
None
$20,366.00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division
POLICE (200)
/Org2
2016
Adjustment Number
i Requestor: W. Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Recognize and establish expense and revenue accounts for the 2016 Justice Assistance Grant Local Solicitation award.
RESOLUTION/ORDINANCE
COUNCIL DATE: 9/6/2016
LEGISTAR FILE ID#: 2016-0383
[3 cwb- wcu FeW
8/18/2016 10:23 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
/
Date
TOTAL
81,531 81,531
v.20160722
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project
Sub
AT
Account Name
1010.900.0001-4309.01
- 81,531
39022
2016
RE
Federal Grants - Operational
1010.200.2920-5210.00
3,500 -
39022
2016
EX
Minor Equipment - base
1010.200.2920-5304.00
31,248 -
39022
2016
EX
Travel & Training - Travel & Training
1010.200.2920-5737.00
31,014 -
39022
2016
EX
Transfer to - Springdale
1010.200.2920-5738.00
15,769 -
39022
2016
EX
Transfer to - Washington County Sheriff
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