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Home My WebLink About2016-10-11 - Agendas - TentativeCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Tentative Agenda Tuesday, October 11, 2016 4:30 PM City Hall Room 326 City Council Agenda Session Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Agenda Session Meeting Agenda - Tentative October 11, 2016 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: Agenda Additions A. Consent: A.1 2015-0657 APPROVAL OF THE OCTOBER 4, 2016 CITY COUNCIL MEETING MINUTES. A.2 2016-0452 CANON COPIERS AND MAINTENANCE: A RESOLUTION TO AUTHORIZE THE PURCHASE OF CANON COPIERS AND MAINTENANCE FROM VARIOUS VENDORS IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH APRIL 30, 2017 AND ANY FUTURE RENEWAL PERIODS, PURSUANT TO A STATE PROCUREMENT CONTRACT Attachments: CANON COPIERS AND MAINTENANCE: A.3 2016-0454 SCHINDLER ELEVATOR CORPORATION: A RESOLUTION TO APPROVE A FIVE YEAR EXTENDED WARRANTY AGREEMENT WITH SCHINDLER ELEVATOR CORPORATION IN THE AMOUNT OF $5,100.00 PER YEAR FOR REPAIR AND MAINTENANCE OF THE SPRING STREET PARKING DECK ELEVATOR Attachments: SCHINDLER ELEVATOR CORPORATION City of Fayetteville, Arkansas Page 2 Printed on 10/6/2016 City Council Agenda Session Meeting Agenda - Tentative October 11, 2016 Agenda A.4 2016-0464 FAYETTEVILLE RACE SERIES: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $16,200.00 TO INCREASE FUNDING FOR THE FAYETTEVILLE RACE SERIES Attachments: FAYETTEVILLE RACE SERIES BA FAYETTEVILLE RACE SERIES A.5 2016-0427 RFQ NO. 16-01 ALLGEIER, MARTIN AND ASSOCIATES, INC.: A RESOLUTION TO AWARD RFQ NO. 16-01 AND AUTHORIZE A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH ALLGEIER, MARTIN AND ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $90,280.00 FOR THE UTILITY ELECTRICAL STUDY PROJECT Attachments: RFQ NO. 16-01 ALLGEIER, MARTIN AND ASSOCIATES, INC. B. Unfinished Business: B.1 2016-0433 RZN 16-5543 (3434 N CROSSOVER RD.NILLAGES ASSISTED LIVING): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5543 FOR APPROXIMATELY 21.40 ACRES LOCATED AT 3434 NORTH CROSSOVER ROAD FROM R -A, RESIDENTIAL AGRICULTURAL TO RT -12, RESIDENTIAL TWO AND THREE FAMILY; P-1, INSTITUTIONAL AND CS, COMMUNITY SERVICES (LEFT ON FIRST READING) Attachments: RZN (3434 N CROSSOVER RD.NILLAGES ASSISTED LIVING) At the October 4, 2016 City Council Meeting this ordinance was left on the first reading. City of Fayetteville, Arkansas Page 3 Printed on 10/6/2016 City Council Agenda Session Meeting Agenda - Tentative October 11, 2016 Agenda B.2 2016-0432 RZN 16-5550 (2155 N. RUPPLE RD./HAZEN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5550 FOR APPROXIMATELY 70 ACRES LOCATED EAST AND WEST OF RUPPLE ROAD AND SOUTH OF MOUNT COMFORT ROAD FROM RSF-1, RESIDENTIAL SINGLE FAMILY, 1 UNIT PER ACRE; RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE AND R -A, RESIDENTIAL AGRICULTURAL TO CS, COMMUNITY SERVICES AND R -A, RESIDENTIAL AGRICULTURAL (LEFT ON THE FIRST READING) Attachments: RZN 16-5550 (2155 N. RUPPLE RD./HAZEN) ADDITIONAL: RZN 16-5550 (2155 N. RUPPLE RD./HAZEN) At the October 4, 2016 City Council Meeting this ordinance was left on the first reading. C. New Business: C. 1 2016-0447 MUELLER SYSTEMS, LLC: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF A LEAK DETECTION SYSTEM PILOT PROGRAM FROM MUELLER SYSTEMS, LLC IN THE AMOUNT OF $26,985.00 Attachments: MUELLER SYSTEMS, LLC C.2 2016-0458 RZN 16-5566 (1615 E. HUNTSVILLE RD./HARRISON): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5566 FOR APPROXIMATELY 1.53 ACRES LOCATED AT 1615 EAST HUNTSVILLE ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO CS, COMMUNITY SERVICES Attachments: 16-5566 (1615 E. HUNTSVILLE RD./HARRISON) City of Fayetteville, Arkansas Page 4 Printed on 10/6/2016 City Council Agenda Session Meeting Agenda - Tentative October 11, 2016 Agenda C.3 2016-0463 RZN 16-5573 (1030 N. COLLEGE AVE./LAZENBY): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5573 FOR APPROXIMATELY 0.73 ACRES LOCATED AT THE SOUTHWEST CORNER OF NORTH STREET AND COLLEGE AVENUE FROM R -O, RESIDENTIAL OFFICE TO UT, URBAN THOROUGHFARE Attachments: RZN 16-5573 (1030 N. COLLEGE AVE./LAZENBY) C.4 2016-0459 RZN 16-5576 (1160 S. HAPPY HOLLOW RD./PROMOLIFE): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5576 FOR APPROXIMATELY 3.65 ACRES LOCATED AT 1160 SOUTH HAPPY HOLLOW ROAD FROM C-2, THOROUGHFARE COMMERCIAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO I-1, HEAVY COMMERCIAL AND LIGHT INDUSTRIAL AND R -A, RESIDENTIAL AGRICULTURAL Attachments: 16-5576 (1160 S. HAPPY HOLLOW RD)PROMOLIFE) C.5 2016-0467 VAC 16-5571 (WEST JUPITER DR./JUPITER DRIVE): AN ORDINANCE TO APPROVE VAC 16-5571 SUBMITTED BY JORGENSEN AND ASSOCIATES, INC. TO VACATE A PORTION OF JUPITER DRIVE FROM MCGUIRE STREET TO THE AEP SUBSTATION Attachments: VAC 16-5571 (WEST JUPITER DR./JUPITER DRIVE) C.6 2016-0445 APPEAL OF LSD 16-5488 THE MACEY DRIVE TOWNHOMES: A RESOLUTION TO GRANT THE APPEAL OF TIM BRISEIEL OF LEGACY VENTURES AND TO APPROVE LARGE SCALE DEVELOPMENT 16-5488 MACEY DRIVE TOWNHOMES Attachments: APPEAL OF LSD 16-5488 THE MACEY DRIVE TOWNHOMES City of Fayetteville, Arkansas Page 5 Printed on 10/6/2016 City Council Agenda Session Meeting Agenda - Tentative October 11, 2016 Agenda C.7 2016-0449 AMEND § 157.03 AND § 157.04: AN ORDINANCE TO AMEND § 157.03 ANNEXATION AND ZONING MAP AMENDMENTS TO INCLUDE PLANNED ZONING DISTRICTS AND TO REPLACE § 157.04 WITH A NEW NOTIFICATION REQUIREMENT IF AN INDEFINITELY TABLED REZONING ORDINANCE IS REMOVED FROM THE TABLE Attachments: AMEND § 157.03 AND § 157.04 C.8 2016-0462 AMEND CHAPTERS 161, 162, AND 164: AN ORDINANCE TO AMEND CHAPTERS 161 AND 162 TO RENAME AND REPLACE "COTTAGE HOUSING DEVELOPMENT" WITH "CLUSTER HOUSING DEVELOPMENT"; TO RENAME CHAPTER 164 TO SUPPLEMENTARY ZONING REGULATIONS AND SPECIALIZED DEVELOPMENT REQUIREMENTS, TO REPLACE § 164.22 COTTAGE HOUSING DEVELOPMENT WITH § 164.22 CLUSTER HOUSING DEVELOPMENT AND MAKE FURTHER AMENDEMENTS TO § 164.22 Attachments: AMEND CHAPTERS 161, 162, AND 164 D. City Council Agenda Session Presentations: E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 6 Printed on 10/6/2016 City Council Agenda Session Meeting Agenda - Tentative October 11, 2016 Agenda NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. City of Fayetteville, Arkansas Page 7 Printed on 10/6/2016 City Council Agenda Session Meeting Agenda - Tentative October 11, 2016 Agenda Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 8 Printed on 10/6/2016 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2015-0657 Agenda Date: 10/18/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Minutes Agenda Number: A. 1 APPROVAL OF THE OCTOBER 4, 2016 CITY COUNCIL MEETING MINUTES. City of Fayetteville, Arkansas Page 1 Printed on 1016/2016 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0452 Agenda Date: 10/18/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 CANON COPIERS AND MAINTENANCE: A RESOLUTION TO AUTHORIZE THE PURCHASE OF CANON COPIERS AND MAINTENANCE FROM VARIOUS VENDORS IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH APRIL 30, 2017 AND ANY FUTURE RENEWAL PERIODS, PURSUANT TO A STATE PROCUREMENT CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of Canon copiers and maintenance from various vendors in variable amounts and for varying unit prices as needed through April 30, 2017 and any future renewal periods, pursuant to a state procurement contract. City of Fayetteville, Arkansas Page 1 Printed on 10/6/2016 City of Fayetteville Staff Review Form 2016-0452 Legistar File ID 10/18/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Andrea Rennie 9/23/2016 Purchasing Finance & Internal Services Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends utilizing state contract # SP -12-0100, a contract solicited through the State of Arkansas Office of Procurement, issued to multiple vendors for copier purchases and maintenance for an initial term through 04/30/2017 and as renewed under the existing agreement. 4270.900.9270-5801.00 Account Number 04038.1 Project Number Budget Impact: Replacement & Disaster Recovery Fund Replacement Copier Funds Budgeted Item? Yes Current Budget Funds Obligated Current Balance Project Title $ 145,039.00 $ 9,724.97 $ 135,314.03 Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget 135,314.03 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF 131 T v le ay ARKANSAS MEETING OF OCTOBER 18, 2016 CITY COUNCIL AGENDA MEMO? TO: Mayor Lioneld Jordan and Fayetteville City Council THRU: Paul A. Becker, Chief Financial Officer FROM: Andrea Rennie, Purchasing Manager DATE: Friday, September 23, 2016 SUBJECT: Approval of utilization of state contract SP -12-0100 RECOMMENDATION: Staff recommends utilizing state contract # SP -12-0100, a contract solicited through the State of Arkansas Office of Procurement, for copier purchases and maintenance for an initial term through 04/30/2017 and as renewed under the existing agreement. BACKGROUND: In 2003, the City began evaluating copiers available on the competitively bid State of Arkansas copier contract. Several brands were evaluated for a month each and resulted in the City selecting Canon as the copier that best fit the City's needs. Canon copiers have provided the City with an outstanding life span and productivity, now replacing copiers approximately every 8 years. DISCUSSION: To keep up with technology, the City must replace a copier for a division or department where volume has outgrown the machine or maintenance/warranty is no longer covered by the manufacturer. Purchasing then transfers the used machine to another division where a lower monthly volume is expected or auctions the copier for parts only through the City's online auction provider. Providing high quality copiers to departments and divisions allows the City to reduce or eliminate the number of copies made on small inkjet printers or fax machines. Costs per copy for small inkjet printers and fax machines are three to four times the cost of utilizing the City's copier program. This process has allowed the City to reduce copy expense, eliminate most small printers and fax machines, and keep the number of copiers and replacement printers we have had to purchase to a bare minimum. Because most all employees are familiar with Canon copiers, there is very little or no training needed, thus increasing productivity. Mauling Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Standardization of equipment through the copier program has resulted in: • Low maintenance service cost saving the City money • Greatly reduced the purchase of small copy machines and printers, which have extremely expensive toner costs • Savings on paper with more availability for 2 -sided printing • Consistent copier platforms to allow efficient use for City employees to make copies and scans from multiple locations throughout the City • Printer, scanner, fax and copier capability all in one machine, when needed • Ability to read meters on all copiers remotely, without having to go to each machine • Scanning both sides of a document with a single pass, saving staff time and reducing wear and tear on machines • Scanning to email has eliminated the need to make paper copies • Reduced staff time spent by Purchasing and IT by having all maintenance consolidated on a single bill and working with a single provider • Increased staff productivity with digital technology and reduced equipment downtime • Faster and fuller range of printing solutions • Allows scanning of documents to a mailbox to pull up and print at a later date/time; • Capability to print on demand instead of storing paper copies • Color machines capability to set to default black and white so color is used only when needed for a specific application such as maps, graphs, etc. BUDGET/STAFF IMPACT: Copiers are budgeted in the copier replacement account. Departments and divisions are charged by the copy for the actual number of copies made each month. The maintenance service program requires no minimum contract. There is no charge to departments or divisions for scanning. There is a per copy charge passed along to departments and divisions, which is slightly increased over actual maintenance cost from the vendor to pay for the City's maintenance contract, toner, staples, paper and a small amount to fund the replacement account. At the beginning of each month the prior month copier readings are read and a journal entry is created to charge each department and division for the amount of copies made for the previous month. Attachments: State of Arkansas, Term Contract, SP -12-0100 State of Arkansas, Contract SP -12-0100, Vendor/Contract Information State of Arkansas, OSP Memorandum on Utilizing the State Copier Purchase Contracts SgE ST, C x,• �O Vendor No. 100201221 Contact JEAN BURKHALTER Your reference SP -12-0100 STATE OF ARKANSAS CANON SOLUTIONS AMERICA INC 300 COMMERCE SQUARE BLVD BURLINGTON NJ 08016 Send Invoice To - As specified on agency PO Term Contract Shin To - CANON SOLUTIONS AMERICA INC 300 COMMERCE SQUARE BLVD BURLINGTON NJ 08016 Reference Tracking SP -12-0100 Commodity: Copier, Printer, Scanner Purchase Contract No. 4600028396 Date 01/09/2013 Contact Stephanie Cellers Telephone 501-371-6065 Fax 501-324-9311 Our ref. ST Incoterms FOB DESTINATION Valid from: 01/01/2013 Valid to: 04/30/2017 Page 1/4 This is a term contract issued by the Office of State Procurement. This is not authority to ship. A separate purchase order will be issued. This contract constitutes acceptance of your bid along with all terms and conditions therein and signifies the offerer's knowledge and acceptance of all terms and conditions set forth within the Invitation For Bid. Type of Contract: Term Contract Period: May 1, 2016 through April 30, 2017 with an option to renew one (1) additional times in one (1) year increments or a portion thereof. Contact Information: Angela Allman, Office of State Procurement (P)501-371-6156 (F)501-324-9311 angela.allman@dfa.arkansas.gov Disregard line item pricing. Refer to pricing sheets on the OSP website. Subcontractors: Canon Solutions America Jean Burkhalter 501-376-2679 jean.burkhalter@csa.canon.com Sumner Group Datamax 100169078 Virginia McClellan GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR: All purchasing rules and regulations defined by the State of Arkansas apply to this document. Purchasing Official/Fiscal Officer 01/1012013 viF, ST o4S 9TH STATE OF ARKANSAS 2/4e F� Term Contract Vendor No. 100201221 Contract No. 4600028396 Contact JEAN BURKHALTER Date 01/09/2013 Your reference SP -12-0100 Our reference ST (501) 603-3000 vmcclellan@datamax.com Office Equipment Texarkana 100128234 Deborah Nuckolls (903) 793-6762 dnucksolls@cableone.net Preferred Office Products Ft. Smith 100030632 Alan Dickinson (479) 782-7991 adickinson@preferred-office.com RJ Young 100178941 Tim Dunn (901)373-6331 tim.dunn@rjyoung.com Item Material/Description Target QtyUM Unit Price Amount 0001 10129600 1,000,000.00 Lump Sum 1.00 $ 1,000,000.00 COPIER, EQUIPMENT 0002 10129613 1,000,000.00 Lump Sum 1.00 $ 1,000,000.00 MAINTENANCE & VALUE ADD SVCS, COPIER Estimated Net Value 2,000,000.00 TERM AWARD TERMS AND CONDITIONS 1. GENERAL: All terms and conditions stated in the invitation for bid govern this contract. 2. PRICES: Prices are firm and not subject to escalation, unless otherwise specified in the invitation for bid. 3. DISCOUNTS: All cash discounts offered will be taken if earned. 4. TAXES: Most state agencies must pay state sales tax. Before billing, the contractor should contact the ordering agency to find out if that agency must pay sales tax. Itemize state sales tax when applicable on invoices. 5. BRAND NAME REFERENCES: The contractor guarantees that the commodity delivered is the same as specified in the bid. 6. GUARANTY: All items delivered are to be newly manufactured, in first- class condition, latest model and design, including, where applicable, containers suitable for shipment and storage unless otherwise indicated in the GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR: All purchasing rules and regulations defined by the State of Arkansas apply to this document. viF, ST o4S 9TH STATE OF ARKANSAS 3/4e F� Term Contract Vendor No. 100201221 Contract No. 4600028396 Contact JEAN BURKHALTER Date 01/09/2013 Your reference SP -12-0100 Our reference ST bid invitation. The contractor guarantees that everything furnished hereunder will be free from defects in design, workmanship, and material; that if sold by drawing, sample or specification, it will conform thereto and will serve the function for which furnished. The contractor further guarantees that if the items furnished hereunder are to be installed by the contractor, such items will function properly when installed. The contractor also guarantees that all applicable laws have been complied with relating to construction, packaging, labeling, and registration. The contractor's obligations under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise specified in the invitation for bid. 7. AWARD: This contract award does not authorize shipment. Shipment against this contract is authorized by the receipt of a purchase order from the ordering agency. A written purchase order mailed or otherwise furnished to the contractor results in a binding obligation without further action by either party. 8. DELIVERY: The term of the contract is shown on the face of the contract award. The contractor is required to supply the state's needs during this term. The number of days required to place the commodity in the receiving agency's designated location under normal conditions is also shown. Consistent failure to meet delivery without a valid reason may cause removal from the bidders' list or suspension of eligibility for award. 9. BACK ORDERS OR DELAY IN DELIVERY: Back orders or failure to deliver within the time required may be default of the contract. The contractor must give written notice to the Office of State Procurement and ordering agency of the reason and the expected delivery date. If the reason is not acceptable, the contractor is in default. The Office of State Procurement has the right to extend delivery if reasons appear valid. If the date is not acceptable, the agency may buy elsewhere. 10. DELIVERY REQUIREMENTS: No substitutions or cancellations are permitted without written approval of the Office of State Procurement. Delivery shall be made during agency work hours only, 8:00 a.m. to 4:30 p.m., unless prior approval for other delivery has been obtained from the agency. Packing memoranda shall be enclosed with each shipment. 11. STORAGE: The ordering agency is responsible for storage if the contractor delivers within the time required and the agency cannot accept delivery. 12. DEFAULT: All commodities furnished will be subject to inspection and acceptance of the ordering agency after delivery. Default in promised delivery or failure to meet specifications authorizes the Office of State Procurement to cancel this contract or any portion of same and reasonably purchase commodities elsewhere and charge full increase, if any, in cost and handling to the defaulting contractor. 13. VARIATION IN QUANTITY: The state assumes no liability for commodities produced, processed or shipped in excess of the amount specified herein. 14. INVOICING: The contractor shall submit an original and two copies of an itemized invoice showing the bid number and purchase request number when itemized in the invitation for bid. Invoices must be sent to "Invoice to" point shown on the purchase order. 15. STATE PROPERTY: Any specifications, drawing, technical information, dies, cuts, negatives, positives, data or any other commodity furnished to the contractor hereunder or in contemplation hereof or developed by the contractor for the use hereunder shall remain property of the state, be kept confidential, be used only as expressly authorized, GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR: All purchasing rules and regulations defined by the State of Arkansas apply to this document. ,SgE ST 21 Vendor No. 100201221 Contact JEAN BURKHALTER Your reference SP -12-0100 STATE OF ARKANSAS Term Contract Contract No. Date Our reference 4600028396 01/09/2013 ST Page 4/4 16. ASSIGNMENT: This contract is not assignable nor the duties hereunder delegable by either party without the written consent of the other party to the contract. 17. OTHER REMEDIES: In addition to the remedies outlined herein, the contractor and the state have the right to pursue any other remedy permitted by law or in equity. 18. LACK OF FUNDS: The state may cancel this contract to the extent funds are no longer legally available for expenditures under this contract. Any delivered but unpaid for goods will be returned in normal condition to the contractor by the state. If the state is unable to return the commodities in normal condition and there are no funds legally available to pay for the goods, the contractor may file a claim with the Arkansas Claims Commission. If the contractor has provided services and there are no longer funds legally available to pay for the services, the contractor may file a claim. 19. QUANTITIES: The state may order more or less than the estimated quantity in the invitation for bid. 20. DISCLOSURE: Failure to make any disclosure required by the Governor's Executive Order 98-04, or any violation of any rule, regulation, or policy adopted pursuant to that order, shall be a material breach of the terms of this contract. Any contractor, whether an individual or entity, who fails to make the required disclosure or who violates any rule, regulation, or policy shall be subject to all legal remedies available to the agency. GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR: All purchasing rules and regulations defined by the State of Arkansas apply to this document. SP -12-0100 Copier Purchase Vendor/Contract Information Updated 4/14/16 KIP Amber Ross 800-252-6793 aross@kipamerica.com 100181007 4600023440 Canon Solutions America Contract Number: 4600028396 Contract Number: 4600023455 Vendor Number: 100201221 Canon Solutions America Michael Hurley 631-330-2613 mhurley@cusa.canon.com PARTNER CONTACT PHONE EMAIL Canon Solutions America Jean Burkhalter 501-376-2679 Jean.burkhalter@csa.canon.com Office Equipment -Texarkana Deborah Nuckolls 903-793-6762 dnucksolls@cableone.net eferred Office Products -Ft Smith Alan Dickinson 479-782-7991 adickinson@preferred-office.com LSRuJmner Group dba Datamax Virginia McClellan 501-603-3000 vmcclellan@datamax.com Young Tim Dunn 901-373-6331 tim.dunn@rivoung.com KIP Amber Ross 800-252-6793 aross@kipamerica.com 100181007 4600023440 Konica Minolta Contract Number: 4600023450 Contract Number: 4600023455 Vendor Number: 100074202 Konica Minolta Kristen McKenna 813-207-8276 kmckenna@kmbs.konicaminolta.us PARTNER CONTACT PHONE EMAIL PARTNER Bulls Office Systems Rusty Bushong 479-782-5546 rbushong@bullsofficg.com Professional Business Systems Matt Mawby 479-636-0001 mmawby@pbsteam.com Sumner Group dba Datamax/MICRO David Holzhauer 501-603-3000 dholzhauer@datamax-Ir.com Digital Business Solutions Richard Piechocki 479-783-4980 richard@digitalofficemachines.com Kyocera Mita Contract Number: 4600023455 Vendor Number: 100150057 Kyocera Mita J. Dan Woolly 972-893-1155 dan.woolly@da.kyocera.com PARTNER CONTACT PHONE EMAIL Arkansas Copier Center Randal Thompson 501-562-8297 randal@arkansascopier.com Capital Business Machines Brett Rogers 501-375-1111 brett@capbiz.com Corporate Business Systems Jim Quensenberry 479-271-6622 !cave@cbs-solutions.com Datamax Micro Barry Simon 501-603-3000 bsimon@datamax-Ir.com Wight Office Machines Mike Wight 479-782-8256 wight@wightoffice.com SP -12-0100 Copier Purchase Vendor/Contract Information Updated 4/14/16 Lexmark Contract Number: 4600023456 Vendor Number: 100178523 Lexmark Mary Beth Carter 859-232-2116 carterm@lexmarl<.com Vendor Number: 100096514 PARTNER CONTACT PHONE EMAIL Vendor Number: 100085164 Complete Computing Troy Cheatham 501-372-3379 troy.cheatham@complete.com 469-429-3489 Datamax David Holzhauer 501-603-3000 dholzhauer@datamax-Ir.com PARTNER Standard Business Systems Steve Milam 501-663-4414 stevem@standardbusiness.com Chip.crunk@riyoung.com Discount Imaging Darriell Mathis 479-424-1616 darriell@solutionsbvdi.com Oce Copy Systems (Canon Solutions America) Charles A. King 501-376-2679 chking@csa.canon.com 100201221 4600028397 Muratec Contract Number: 4600029409 Contract Number: 4600023461 Vendor Number: 100096514 Ricoh Ben Rotz 512-699-8949 Vendor Number: 100085164 Muratec Jerry Roberts 469-429-3489 Cabot Office Machines Warren Bailey Iroberts@muratec.com PARTNER CONTACT PHONE Chip.crunk@riyoung.com EMAIL Central Business Equipment Frank Cope 501-833-8150 frankcope@centralbe.com Digital Business Solutions Richard Piechocki 479-783-4980 Richard@digitalofficemachines.com Digital Printing Solutions, Inc. David Hale 479-636-0112 dhale@dpsone.com Discount Imaging Darriell Mathis 479-484-9700 darriellmathis@hotmail.com Professional Business Systems Chris Meyer 479-636-0001 cmever@pbsteam.com Oce Copy Systems (Canon Solutions America) Charles A. King 501-376-2679 chking@csa.canon.com 100201221 4600028397 Ricoh Contract Number: 4600029409 Vendor Number: 100096514 Ricoh Ben Rotz 512-699-8949 Ben.Rotz@richoh-usa.com PARTNER CONTACT PHONE EMAIL Cabot Office Machines Warren Bailey 501-843-7256 mfpsales@cabotoffice.com RJ Young Chip Crunk 615-255-8551 Chip.crunk@riyoung.com SP -12-0100 Copier Purchase Vendor/Contract Information Updated 4/14/16 Sharp Contract Number: 4600023472 Vendor Number: 100179999 Mike. McKinley@tabs.toshiba.com Sharp Gary Thompson 614-883-4163 thompsog@sharpsec.com Toshiba Contract Number: 4600023473 Vendor Number: 100180079 Toshiba Mike McKinley 678-613-2311 Mike. McKinley@tabs.toshiba.com PARTNER CONTACT PHONE EMAIL Standard Business Systems Steve Milam 501-663-4414 stevem@standardbusiness.com Xerox Contract Number: 4600023475 Vendor Number: 100000257 Xerox Christy Wisinger 501-821-5030 Christiann.wisinger@xerox.com Xerox Lisa Perkins 502-410-8679 lisa.perkins@xerox.com PARTNER CONTACT PHONE EMAIL Dixie Digital Imaging Kelly Smith 479-783-6600 Kelly@dixiecligitaLcom Total Document Solutions Tim Stanley 479-575-0770 tim@gettds.com XMC of Little Rock Steve Little 501-228-8900 slittle@xmcinc.com XMC of Memphis Bob Hamilton 901-737-8910