HomeMy WebLinkAbout2016-09-27 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Meeting Agenda - Tentative Agenda
Tuesday, September 27, 2016
4:30 PM
City Hall Room 326
City Council Agenda Session
Adella Gray Ward 1
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Martin W. Schoppmeyer, Jr: Ward 3
John S. La Tour Ward 4
Alan Long Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2016-0366
DEVELOPMENT SERVICES PRESENTATION - JEREMY PATE
Agenda Additions
A. Consent:
A. 1 2015-0656
APPROVAL OF THE SEPTEMBER 20, 2016 CITY COUNCIL MEETING MINUTES.
A.2 2016-0431
SPRINGDALE TRACTOR CO.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA 60 -INCH PRO
DECK MOWER WITH CANOPY IN THE AMOUNT OF $13,175.00 FROM
SPRINGDALE TRACTOR CO. OF SPRINGDALE, ARKANSAS FOR USE BY THE
TRANSPORTATION SERVICES DEPARTMENT, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments:
SPRINGDALE TRACTOR CO.
BA SPRINGDALE TRACTOR CO.:
City of Fayetteville, Arkansas Page 2 Printed on 912112016
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
A.3 2016-0424
BID NO. 16-54 LEWIS FORD SALES, INC. TRANSPORTATION DEPARTMENT:
A RESOLUTION TO AWARD BID NO. 16-54 AND AUTHORIZE THE PURCHASE OF
A FORD F550 CREW CAB 4X4 WITH DAVIS DUMP BODY FROM LEWIS FORD
SALES, INC. OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $54,670.88 FOR
USE BY THE TRANSPORTATION DEPARTMENT
Attachments: BID NO. 16-54 LEWIS FORD SALES, INC. TRANSPORTATION DEPART
A.4 2016-0425
BID NO. 16-54 LEWIS FORD SALES, INC. PARKS AND RECREATION
DEPARTMENT:
A RESOLUTION TO AWARD BID NO. 16-54 AND AUTHORIZE THE PURCHASE OF
A FORD F350 CREW CAB 4X4 WITH DAVIS DUMP BODY FROM LEWIS FORD
SALES, INC. OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $44,947.88 FOR
USE BY THE PARKS AND RECREATION DEPARTMENT
Attachments: BID NO. 16-54 LEWIS FORD SALES, INC. PARKS AND RECREATION D
A.5 2016-0426
BID NO. 16-54 LEWIS FORD SALES, INC. WATER AND SEWER OPERATIONS
DIVISION:
A RESOLUTION TO AWARD BID NO. 16-54 AND AUTHORIZE THE PURCHASE OF
A FORD F550 STANDARD CAB WITH DAVIS DUMP BODY FROM LEWIS FORD
SALES, INC. OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $48,397.88 FOR
USE BY THE WATER AND SEWER OPERATIONS DIVISION
Attachments: BID NO. 16-54 LEWIS FORD SALES, INC. WATER AND SEWER OPERA
City of Fayetteville, Arkansas Page 3 Printed on 912112016
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
A.6 2016-0430
BID NO. 16-56 LEWIS FORD SALES, INC. WATER AND SEWER OPERATIONS
DIVISION:
A RESOLUTION TO AWARD BID NO. 16-56 AND AUTHORIZE THE PURCHASE OF
A FORD F550 4X4 WITH READING UTILITY BODY FROM LEWIS FORD SALES, INC.
OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $48,005.00 FOR USE BY THE
WATER AND SEWER OPERATIONS DIVISION
Attachments: BID NO. 16-56 LEWIS FORD SALES, INC. WATER AND SEWER OPERA
A.7 2016-0429
BID NO. 16-57 LEWIS FORD SALES, INC. WATER AND SEWER OPERATIONS
DIVISION:
A RESOLUTION TO AWARD BID NO. 16-57 AND AUTHORIZE THE PURCHASE OF
A FORD F550 DIESEL 4X4 WITH READING UTILITY BODY FROM LEWIS FORD
SALES, INC. OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $55,243.00 FOR
USE BY THE WATER AND SEWER OPERATIONS DIVISION
Attachments: BID NO. 16-57 LEWIS FORD SALES, INC. WATER AND SEWER OPERA
A.8 2016-0438
BID NO. 16-60 ART THURESON INC.:
A RESOLUTION TO AWARD BID NO. 16-60 AND AUTHORIZE THE PURCHASE OF
A PREFABRICATED BRIDGE IN THE AMOUNT OF $31,500.00 FROM ART
THURESON, INC. OF WATERFORD, MICHIGAN FOR INSTALLATION ON THE
CATO SPRINGS TRAIL
Attachments: BID NO. 16-60 ART THURESON INC.
City of Fayetteville, Arkansas Page 4 Printed on 912112016
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
A.9 2016-0442
GARVER, LLC AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH
GARVER, LLC IN THE AMOUNT OF $32,200.00 TO ADD CONSTRUCTION PHASE
SERVICES RELATED TO THE INSTALLATION OF A TUNNEL AND BRIDGES ON A
PORTION OF THE CATO SPRINGS TRAIL WITHIN THE ARKANSAS HIGHWAY AND
TRANSPORTATION DEPARTMENT RIGHT OF WAY
Attachments: GARVER, LLC AMENDMENT NO. 1
A.10 2016-0441
WALTON ARTS CENTER COUNCIL, INC. RESTATED ARTICLES OF
INCORPORATION:
A RESOLUTION TO APPROVE THE RESTATED ARTICLES OF INCORPORATION OF
THE WALTON ARTS CENTER COUNCIL, INC.
Attachments: Agenda Packet WAC Restates Articles of Incorporation
B. Unfinished Business:
B. 1 2016-0328
RZN 16-5442 (2514 W. LORI RD./RAZORBACK GOLF COURSE):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5442 FOR APPROXIMATELY 99. 10 ACRES LOCATED AT 2514
WEST LORI ROAD FROM R -A, RESIDENTIAL AGRICULTURAL; RSF-1,
RESIDENTIAL SINGLE FAMILY, ONE UNIT PER ACRE AND RSF-4, RESIDENTIAL
SINGLE FAMILY, 4 UNITS PER ACRE TO NC, NEIGHBORHOOD CONSERVATION;
R -A, RESIDENTIAL AGRICULTURAL AND NS, NEIGHBORHOOD SERVICES
SUBJECT TO THE ATTACHED BILL OF ASSURANCE
(LEFT ON SECOND READING)
Attachments: RZN 16-5442 (2514 W. LORI RD./RAZORBACK GOLF COURSE)
BILL OF ASSURANCE
At the July 19, 2016 City Council meeting this ordinance was left on the first reading.
At the August 2, 2016 City Council Meeting this ordinance was left on the first
reading and tabled indefinitely. At the September 6, 2016 City Council meeeting this
ordinance was left on the first reading and tabled to the September 20, 2016 City
Council meeting.
City of Fayetteville, Arkansas Page 5 Printed on 912112016
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
At the September 20, 2016 City Council Meeting this ordinance was left on the
second reading.
C. New Business:
C. 1 2016-0403
BID NO. 16-53 BOULDER CONSTRUCTION, INC.:
A RESOLUTION TO AWARD BID NO. 16-53 AND AUTHORIZE A CONTRACT WITH
BOULDER CONSTRUCTION, INC. IN THE AMOUNT OF $3,753,369.40 FOR
CONSTRUCTION OF PORTIONS OF THE CATO SPRINGS TRAIL FROM THE TOWN
BRANCH TRAIL TO KESSLER MOUNTAIN REGIONAL PARK, TO APPROVE
CHANGE ORDER NO. 1 TO REFLECT VALUE ENGINEERING ITEMS AND REDUCE
THE CONTRACT AMOUNT BY $880,253.40, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $287,311.16
Attachments: BID NO. 16-53 BOULDER CONSTRUCTION, INC.:
C.2 2016-0433
RZN 16-5543 (3434 N CROSSOVER RD./VILLAGES ASSISTED LIVING):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5543 FOR APPROXIMATELY 21.40 ACRES LOCATED AT 3434
NORTH CROSSOVER ROAD FROM R -A, RESIDENTIAL AGRICULTURAL TO RT -12,
RESIDENTIAL TWO AND THREE FAMILY; P-1, INSTITUTIONAL AND CS,
COMMUNITY SERVICES
Attachments: RZN (3434 N CROSSOVER RD./VILLAGES ASSISTED
C.3 2016-0428
RZN 16-5548 (1211 W JAMES ST./HAVEN CAMPUS):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5548 FOR APPROXIMATELY 0.63 ACRES LOCATED AT 1211
WEST JAMES STREET FROM R -O, RESIDENTIAL OFFICE TO CS, COMMUNITY
SERVICES SUBJECT TO THE ATTACHED BILL OF ASSURANCE
Attachments: RZN 16-5548 (1211 W JAMES ST)HAVEN CAMPUS)
City of Fayetteville, Arkansas Page 6 Printed on 912112016
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
C.4 2016-0432
RZN 16-5550 (2155 N. RUPPLE RD./HAZEN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5550 FOR APPROXIMATELY 73.37 ACRES LOCATED EAST AND
WEST OF RUPPLE ROAD AND SOUTH OF MOUNT COMFORT ROAD FROM RSF-1,
RESIDENTIAL SINGLE FAMILY, 1 UNIT PER ACRE; RSF-4, RESIDENTIAL SINGLE
FAMILY, 4 UNITS PER ACRE AND R -A, RESIDENTIAL AGRICULTURAL TO CS,
COMMUNITY SERVICES AND R -A, RESIDENTIAL AGRICULTURAL
Attachments: RZN 16-5550 (2155 N. RUPPLE RD./HAZEN)
C.5 2016-0434
RZN 16-5560 (103 N PLAINVIEW AVE./MCMAHON):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 16-5560 FOR APPROXIMATELY 3.34 ACRES LOCATED AT 103
NORTH PLAINVIEW AVENUE FROM R -O, RESIDENTIAL OFFICE TO RT -12,
RESIDENTIAL TWO AND THREE FAMILY
Attachments: RZN 16-5560 (103 N PLAINVIEW AVEJWMAHON)
C.6 2016-0436
ADM 16-5564 (1530 GOLF CLUB DR./THE LINKS PZD AMENDMENT):
AN ORDINANCE TO AMEND ORDINANCE NO. 5015 WHICH ENACTED
RESIDENTIAL PLANNED ZONING DISTRICT 07-2452 (THE LINKS) TO ALLOW A
CLUBHOUSE AND SWIMMING POOL TO BE CONSTRUCTED ON A 0.4 ACRE
PARCEL OF THE R-PZD
Attachments: ADM 16-5564 (1530 GOLF CLUB DR./THE LINKS PZD AMENDMENT)
City of Fayetteville, Arkansas Page 7 Printed on 912112016
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
C.7 2016-0404
STARTUP JUNKIE CONSULTING, LLC:
A RESOLUTION TO APPROVE A TWO (2) YEAR CONTRACT WITH STARTUP
JUNKIE CONSULTING, LLC TO PROVIDE ECONOMIC DEVELOPMENT
CONSULTING SERVICES IN THE AREAS OF ENTREPRENEURSHIP AND
INNOVATION IN THE AMOUNT OF $300,000.00, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: STARTUP JUNKIE CONSULTING, LLC
BA STARTUP JUNKIE CONSULTING, LLC
C.8 2016-0405
FAYETTEVILLE CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT
CONSULTING SERVICES:
A RESOLUTION TO APPROVE A TWO (2) YEAR CONTRACT WITH THE
FAYETTEVILLE CHAMBER OF COMMERCE TO PROVIDE ECONOMIC
DEVELOPMENT CONSULTING SERVICES IN THE AREAS OF BUSINESS
RECRUITMENT, RETENTION, AND EXPANSION IN THE AMOUNT OF $360,000.00,
AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: FAYETTEVILLE CHAMBER OF COMMERCE ECONOMIC DEVELOPMI
BA FAYETTEVILLE CHAMBER OF COMMERCE ECONOMIC DEVELO
C.9 2016-0439
PARTNERS FOR BETTER HOUSING, INC. AGREEMENT:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO APPROVE THE
CONTRACTUAL AGREEMENT ATTACHED TO THE ENGINEERING
DEPARTMENT'S AGENDA MEMO IN THE FORM OF A COST SHARE AGREEMENT
WITH PARTNERS FOR BETTER HOUSING, INC. IN THE AMOUNT OF UP TO ONE
MILLION DOLLARS ($1,000,000.00) PURSUANT TO RESOLUTION NO. 117-13
Attachments: PARTNERS FOR BETTER HOUSING AGREEMENT
City Attorney Memo Willow Bend
City of Fayetteville, Arkansas Page 8 Printed on 912112016
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
C.10 2016-0440
AMEND CHAPTER 6 PAVEMENT STRUCTURE AND MATERIALS:
AN ORDINANCE TO AMEND CHAPTER 6 PAVEMENT STRUCTURE AND
MATERIALS OF THE MINIMUM STREET STANDARDS MANUAL TO ALLOW
ALLEYS TO BE CONSTRUCTED WITH GRAVEL PAVEMENT SECTIONS IN
CERTAIN CIRCUMSTANCES
Attachments: AMEND CHAPTER 6 PAVEMENT STRUCTURE AND MATERIALS
A City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may address the City Council on agenda items of New and Old Business. Please wait fol
the Mayor to request public comment and then come to the podium, give your name, address, and comments
about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen
or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is
only allowed one turn at the microphone for discussion of an agenda item
All cell phones must be silenced and may not be used within the City Council Chambers
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting shoulc
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meetings agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that
item shall be removed and considered immediately after the Consent Agenda has been voted upon
City of Fayetteville, Arkansas Page 9 Printed on 912112016
City Council Agenda Session Meeting Agenda - Tentative September 27, 2016
Agenda
Old business and new business.
Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read
by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or
development applicant, etc.) may present its proposal only during this presentation period, but may be recalled
by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council
meeting as part of their presentation.
Public comments. Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public
may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the
City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the
City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall
first state his or her name and address, followed by a concise statement of the person's position on the question
under discussion. Repetitive comments should be avoided; this applies to comments made previously either tc
the City Council or to the Planning Commission when those Planning Commission minutes have been provided
to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any
particular member of the City Council. No person other than the Aldermen and the person having the floor shall
be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to ar.
Alderman or city staff member except through the Mayor.
Courtesy and respect.
All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each
other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these
standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium
Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is
required. For further information or to request an interpreter, please call 479-575-8330.
A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City
Clerk, 113 W. Mountain, Fayetteville, Arkansas.
City of Fayetteville, Arkansas Page 10 Printed on 912112016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0366
Agenda Date: 10/4/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: 1.
DEVELOPMENT SERVICES PRESENTATION - JEREMY PATE
File Type: Presentation
City of Fayetteville, Arkansas Page 1 Printed on 912112016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2015-0656
Agenda Date: 10/4/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A. 1
File Type: Minutes
APPROVAL OF THE SEPTEMBER 20, 2016 CITY COUNCIL MEETING MINUTES.
City of Fayetteville, Arkansas Page 1 Printed on 912112016
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
e� (479) 575-8323
Text File
File Number: 2016-0431
Agenda Date: 10/4/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A. 2
SPRINGDALE TRACTOR CO.:
File Type: Resolution
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA 60 -INCH PRO DECK
MOWER WITH CANOPY IN THE AMOUNT OF $13,175.00 FROM SPRINGDALE TRACTOR CO.
OF SPRINGDALE, ARKANSAS FOR USE BY THE TRANSPORTATION SERVICES
DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a Kubota 60 -inch Pro Deck mower with canopy in the amount of $13,175.00 from Springdale Tractor
Co. of Springdale, Arkansas for use by the Transportation Services Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 912112016
City of Fayetteville Staff Review Form
2016-0431
Legistar File ID
10/4/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
/
Jesse Beeks/Sara Glenn 9/14/2016 Fleet Operations
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of one Kubota 60" Pro Deck with Canopy in the amount of $13,175 available
through Springdale Tractor Co. of Springdale, Arkansas for use by the Transportation Department and to approve a
budget adjustment.
Original Contract Number:
Comments:
Approval Date:
Budget Impact:
9700.770.1920-5802.00
Shop Fund
Account Number
Fund
02083.2016
Tractors/Mowers
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 56,713.03
Funds Obligated
$ -
Current Balance
56,713.03
Does item have a cost? Yes
Item Cost
$ 13,175.00
Budget Adjustment Attached? Yes
Budget Adjustment
$ 11,496.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
%! I -le
Tay •
ARKANSAS
MEETING OF OCTOBER 4, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: September 14, 2016
SUBJECT: Purchase of one Mower for Transportation
RECOMMENDATION:
That City Council approve the purchase of one Kubota 60" Pro Deck with Canopy in the amount
of $13,175 available through Springdale Tractor Co. of Springdale, Arkansas for use by the
Transportation Department and to approve a budget adjustment.
BACKGROUND:
Unit 5051 is a 2014 Hustler Trimstar that was originally purchased for the medians on Garland
Ave, however the medians ended up smaller than expected. This unit no longer fits the needs
of Transportation and was transferred to Parks because they could use it.
Transportation needs a different mower that better fits the increased number medians and right
of way throughout the city that is now their responsibility.
DISCUSSION:
Fleet recommends the purchase of one Kubota 60" Pro Deck with Canopy in the amount of
$13,175 available through Springdale Tractor Co. of Springdale, Arkansas for use by the
Transportation Department and to approve a budget adjustment.
BUDGET/STAFF IMPACT:
This purchase was approved by the Equipment Committee on September 13, 2016.
Attachments:
BA- Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas
Purchasing Department
Request and Quotations Form - Revised 8/25/2005
Amount
Quote Requirements
Notes
$1000-$2499.99
3 Verbal Quotes
Please put vendor names and quote amount in comment section of your P-
Card/PO request. Please write "sole source" if it applies.
Purchases $2500 and up cannot be processed by using a P -Card, you
$2500-$20,000
3 Written Quotes
MUST USE A PO. Please make sure that your quotes are attached to your
Kubota 60" Pro Deck with canopy
479-361-2518
PO Request before you send it to Purchasing.
$20,000 - above
Contact Purchasing Division
Formal Bid Process - Contact Purchasing Division
Quote Number: GL Account Number: 9700.770.1920-5802.00 02083.2016
Your records only
Date: 09/06/16 Purchase Order Number:
Please use a P -Card if possible. Only order after request is approved
(P -Cards) or after obtaining a PO Number first.
Date Needed: / / Department: Fleet
Taken By: Winston McGowan
Description of Item (s):
Riding mower with 60" deck
Quantity:
Vendor List
Unit Price
Total Price
Terms/Remarks
Springdale Tractor Co.
6160 W Sunset Ave
Springdale, AR 72762
Kubota 60" Pro Deck with canopy
479-361-2518
$13,175.00
William's Tractor
Fayetteville, AR
Hustler Z 60" with canopy
$13,357.00
Country Side Farm & Lawn
907 W Henri De Tonti Blvd
Springdale, AR 72762
John Deere Z997R 60" with canopy
$18,256.70
Comments:
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
FLEET OPERATIONS (770)
2016 /Org2
Requestor: Sara Glenn
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Transportation has excess funds from selling unit 5051 to Parks for $4,999, along with a portion of the funds from the
sale of unit 669 on GovDeals. These funds are being requested to purchase a replacement mower for 5051
(TRAN_F011) which will be unit 5071.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
10/4/2016
2016-0431
Li "b-cwct/ Fe l.L
9/15/2016 10:43 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL 11,496 11,496 v.20160722
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
9700.770.1920-5802.00 11,496 - 02083 2016 EX Vehicles & Equipment - base
9700.770.1910-4999.99 - 11,496 RE Use Fund Balance - Current
C:\Program Files\Granicus\Legistar5\Packet\1 163—City Council Agenda Session_9_27_2016\0003_2_BA_SPRINGDALE TRACTOR EGf.1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
e� (479) 575-8323
Text File
File Number: 2016-0424
Agenda Date: 10/4/2016 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A. 3
File Type: Resolution
BID NO. 16-54 LEWIS FORD SALES, INC. TRANSPORTATION DEPARTMENT:
A RESOLUTION TO AWARD BID NO. 16-54 AND AUTHORIZE THE PURCHASE OF A FORD
F550 CREW CAB 4X4 WITH DAVIS DUMP BODY FROM LEWIS FORD SALES, INC. OF
FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $54,670.88 FOR USE BY THE
TRANSPORTATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 16-54 and
authorizes the purchase of a Ford F550 Crew Cab 4x4 with Davis Dump Body from Lewis Ford Sales,
Inc. of Fayetteville, Arkansas in the amount of $54,670.88 for use by the Transportation Department.
City of Fayetteville, Arkansas Page 1 Printed on 912112016
City of Fayetteville Staff Review Form
2016-0424
Legistar File ID
10/4/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
/
Jesse Beeks/Sara Glenn 9/14/2016 Fleet Operations
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of one Ford F550 Crew Cab 4x4 with Davis Dump Body per bid Bid 16-54
(items 1 and 4) in the amount of $54,670.88 available through Lewis Ford Sales, Inc. of Fayetteville, AR for use by
the Transportation Department.
Budget Impact:
9700.770.1920-5802.00
Account Number
Shop Fund
Fund
02078.2016 Light/Medium Trucks
Project Number Project Title
Budgeted Item? Yes Current Budget $ 746,401.09
Funds Obligated $ -
Current Balance $ 746,401.09
Does item have a cost? Yes Item Cost $ 54,670.88
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget 691,730.21
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
%! I -le
Tay •
ARKANSAS
MEETING OF OCTOBER 4, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: September 14, 2016
SUBJECT: Purchase of one 1.5 ton Truck with Dump Body for Transportation
RECOMMENDATION:
That City Council approve the purchase of one Ford F550 Crew Cab 4x4 with Davis Dump Body
per bid Bid 16-54 (items 1 and 4) in the amount of $54,670.88 available through Lewis Ford
Sales, Inc. of Fayetteville, AR for use by the Transportation Department.
BACKGROUND:
Unit 358 is a 2007 Ford F550 with a dump body and 4 wheel drive. This unit has now reached
90% of the original purchase price in life to date maintenance cost. This unit was put into
service in January 2007 and is near its 10 year life expectancy.
DISCUSSION:
Fleet recommends the purchase of one Ford F550 Crew Cab 4x4 with Davis Dump Body per
bid Bid 16-54 (items 1 and 4) in the amount of $54,670.88 available through Lewis Ford Sales,
Inc. of Fayetteville, AR for use by the Transportation Department.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for this purchase.
This purchase was approved by the Equipment Committee on September 13, 2016.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701