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Home My WebLink About2016-09-20 - Agendas - FinalCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Meeting Agenda - Final Agenda Tuesday, September 20, 2016 5:30 PM City Hall Room 219 City Council Meeting Adella Gray Ward I Sarah Marsh Ward 1 Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Martin W. Schoppmeyer, Jr. Ward 3 John S. La Tour Ward 4 Alan Long Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting Meeting Agenda - Final Agenda September 20, 2016 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2016-0119 NOMINATING COMMITTEE REPORT Attachments: 3rd Qtr Nominating Committee Report Agenda Additions: A. Consent: A.1 2015-0655 APPROVAL OF THE SEPTEMBER 6, 2016 CITY COUNCIL MEETING MINUTES. A.2 2016-0417 BID NO. 16-51 MULTI -CRAFT CONTRACTORS, INC.: A RESOLUTION TO AWARD BID NO. 16-51 AND AUTHORIZE A CONTRACT WITH MULTI -CRAFT CONTRACTORS, INC. FOR PLUMBING SERVICES ON AN ON-CALL BASIS FOR A PERIOD OF ONE YEAR WITH AN AUTOMATIC OPTION TO RENEW FOR FOUR ADDITIONAL YEARS Attachments: BID NO. 16-51 MULTI -CRAFT CONTRACTORS, INC. A.3 2016-0418 BID NO. 16-52 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO AWARD BID NO. 16-52 AND AUTHORIZE A CONTRACT WITH ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON-CALL BASIS FOR A PERIOD OF ONE YEAR WITH AN AUTOMATIC OPTION TO RENEW FOR FOUR ADDITIONAL YEARS Attachments: BID NO. 16-52 ARACREBS IL LLC D/B/A ELITE BUILDING SOLUTIONS City of Fayetteville, Arkansas Page 2 Printed on 9/15/2016 City Council Meeting A.4 2016-0416 WEX BANK: A. 5 A. 6 A. 7 Meeting Agenda - Final Agenda September 20, 2016 A RESOLUTION TO APPROVE A CONTRACT WITH WEX BANK, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, TO ENABLE THE CITY TO PARTICIPATE IN A FUEL CARD PROGRAM Attachments: WEX BANK 7n1 A-()11 00 2016-2017 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2016-2017 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT IN THE AMOUNT OF $116,000.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: 2016-2017 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT BA 2016-2017 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT FAYETTEVILLE PUBLIC SCHOOLS JOINT LEASE AGREEMENT: A RESOLUTION TO APPROVE A JOINT LEASE AGREEMENT WITH THE FAYETTEVILLE SCHOOL DISTRICT FOR PORTIONS OF JEFFERSON ELEMENTARY SCHOOL, HOLCOMB ELEMENTARY SCHOOL AND LAKE FAYETTEVILLE Attachments: FAYETTEVILLE PUBLIC SCHOOLS JOINT LEASE AGREEMENT GAMETIME C/O CUNNINGHAM RECREATION: A RESOLUTION TO APPROVE THE PURCHASE OF PLAYGROUND EQUIPMENT FROM GAMETIME C/O CUNNINGHAM RECREATION FOR THE ELLEN SMITH HEAD START CENTER LOCATED AT 2052 SOUTH GARLAND AVENUE IN THE AMOUNT OF $32,061.63, INCLUDING THE COST OF INSTALLATION, PURSUANT TO A U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM CONTRACT Attachments: GAMETIME C/O CUNNINGHAM RECREATION City of Fayetteville, Arkansas Page 3 Printed on 9/15/2016 City Council Meeting Meeting Agenda - Final Agenda September 20, 2016 A.8 2016-0422 TRIMARK STRATEGIC EQUIPMENT AND SUPPLY CORPORATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF KITCHEN EQUIPMENT FOR THE FAYETTEVILLE SENIOR CENTER FROM TRIMARK STRATEGIC EQUIPMENT AND SUPPLY CORPORATION IN AN AMOUNT NOT TO EXCEED $95,000.00, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, CONTINGENT UPON APPROVAL BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Attachments: TRIMARK STRATEGIC EQUIPMENT AND SUPPLY CORPORATION A.9 2016-0420 BID NO. 16-49 GOODWIN & GOODWIN, INC.: A RESOLUTION TO AWARD BID NO. 16-49 AND AUTHORIZE A CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT OF $3,286,735.00 FOR THE WATER AND SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING AND INTERCHANGE IMPROVEMENTS, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $328,673.50, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: BID NO. 16-49 GOODWIN & GOODWIN, INC. BA BID NO. 16-49 GOODWIN & GOODWIN, INC. A.10 2016-0421 GARVER, LLC AMENDMENT NO. 2: A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH GARVER, LLC IN THE AMOUNT OF $196,800.00 TO ADD CONSTRUCTION PHASE SERVICES FOR THE WATER AND SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT PROJECT BB0414 - PORTER ROAD -HIGHWAY 112/71B WIDENING AND INTERCHANGE IMPROVEMENTS, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: GARVER, LLC AMENDMENT NO. 2 BA GARVER, LLC AMENDMENT NO. 2 B. Unfinished Business: City of Fayetteville, Arkansas Page 4 Printed on 9/15/2016 City Council Meeting Meeting Agenda - Final Agenda September 20, 2016 B.1 2016-0328 RZN 16-5442 (2514 W. LORI RDJRAZORBACK GOLF COURSE): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5442 FOR APPROXIMATELY 99.10 ACRES LOCATED AT 2514 WEST LORI ROAD FROM R -A, RESIDENTIAL AGRICULTURAL; RSF-1, RESIDENTIAL SINGLE FAMILY, ONE UNIT PER ACRE AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO NC, NEIGHBORHOOD CONSERVATION; R -A, RESIDENTIAL AGRICULTURAL AND NS, NEIGHBORHOOD SERVICES (LEFT ON FIRST READING) Attachments: RZN 16-5442 (2514 W. LORI RD./RAZORBACK GOLF COURSE) BILL OF ASSURANCE At the July 19, 2016 City Council meeting this ordinance was left on the first reading. At the August 2, 2016 City Council Meeting this ordinance was left on the first reading and tabled indefinitely. At the September 6, 2016 City Council meeeting this ordinance was left on the first reading and tabled to the September 20, 2016 City Council meeting. B.2 2016-0382 RZN 16-5500 (335 E. 7TH ST./NIEDERMAN) APPEAL: AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5500 FOR APPROXIMATELY 0.23 ACRES LOCATED AT 335 EAST 7TH STREET FROM NC, NEIGHBORHOOD CONSERVATION TO DG, DOWNTOWN GENERAL (LEFT ON FIRST READING) Attachments: RZN 16-5500 (335 E. 7TH ST./NIEDERMAN) APPEAL ADDITIONAL RZN 16-5500 335 E. 7TH ST.NIEDERMAN APPEAL At the September 6, 2016 City Council meeting this ordinance was left on the first reading. C. Public Hearing: City of Fayetteville, Arkansas Page 5 Printed on 9/15/2016 City Council Meeting Meeting Agenda - Final Agenda September 20, 2016 C. 1 2016-0419 CONDEMNATION AND POSSESSION FOR WATER AND SEWER RELOCATIONS: A RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO SEEK CONDEMNATION AND POSSESSION OF CERTAIN LANDS OWNED BY DRAKE ST PROPERTY, LLC, 1155 PROPERTIES, RPM1 PROPERTIES - FAYETTEVILLE, LLC A/K/A RPM1 PROPERTIES, LLC, AND NELMS, LLLP FOR THE WATER AND SEWER RELOCATIONS ASSOCIATED WITH ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT PROJECT BB0414 - INTERSTATE 49 AND HIGHWAY 112 INTERCHANGE, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: CONDEMNATION AND POSSESSION FOR WATER AND SEWER RELOCATIOT BA CONDEMNATION AND POSSESSION FOR WATER AND SEWER RELOCA� ADDITIONAL: CONDEMNATION AND POSSESSION FOR WATER AND SEWE D. New Business: D. 1 2016-0413 LIBRARY IMPROVEMENT BONDS: AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF THE CITY'S PUBLIC LIBRARY IMPROVEMENT BONDS FOR THE PURPOSE OF FINANCING A PORTION OF THE COSTS OF CAPITAL IMPROVEMENTS TO THE FAYETTEVILLE PUBLIC LIBRARY; AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST INDENTURE PURSUANT TO WHICH THE BONDS WILL BE ISSUED AND SECURED; AUTHORIZING THE EXECUTION AND DELIVERY OF AN OFFICIAL STATEMENT PURSUANT TO WHICH THE BONDS WILL BE OFFERED; AUTHORIZING THE EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT PROVIDING FOR THE SALE OF THE BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE AGREEMENT; AND PRESCRIBING OTHER MATTERS RELATING THERETO Attachments: LIBRARY IMPROVEMENT BONDS City of Fayetteville, Arkansas Page 6 Printed on 9/15/2016 City Council Meeting D.2 2016-0398 2016 MILLAGE LEVY: D. 3 D. 4 Meeting Agenda - Final Agenda September 20, 2016 AN ORDINANCE LEVYING A TAX ON THE REAL AND PERSONAL PROPERTY WITHIN THE CITY OF FAYETTEVILLE, ARKANSAS, FOR THE YEAR 2016 FIXING THE RATE THEREOF AT 2.3 MILLS FOR GENERAL FUND OPERATIONS, 0.4 MILLS FOR THE FIREMEN'S PENSION AND RELIEF FUND, 0.4 MILLS FOR THE POLICEMEN'S PENSION AND RELIEF FUND, 2.5 MILLS FOR FAYETTEVILLE PUBLIC LIBRARY OPERATIONS, AND 1.2 MILLS FOR THE FAYETTEVILLE PUBLIC LIBRARY EXPANSION; AND CERTIFYING THE SAME TO THE COUNTY CLERK OF WASHINGTON COUNTY, ARKANSAS Attachments: 2016 MILLAGE LEVY ?n1 F-nanri RZN 16-5521 (SE OF SOUTH ST. & S. COLLEGE AVE./FAYETTEVILLE RENTALS): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5521 FOR APPROXIMATELY 0.67 ACRES LOCATED SOUTHEAST OF SOUTH STREET AND SOUTH COLLEGE AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE Attachments: RZN 16-5521 (SE OF SOUTH ST. & COLLEGE AVE./FAYETTEVILLE RENTALS) 2016-0397 RZN 16-5535 (EAST END OF BORICK DR./CITY FIRE TRAINING CENTER): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 16-5535 FOR APPROXIMATELY 14.20 ACRES LOCATED AT THE EAST END OF BORICK DRIVE FROM I-2, GENERAL INDUSTRIAL AND R -A, RESIDENTIAL AGRICULTURAL TO P-1, INSTITUTIONAL Attachments: RZN 16-5535 (EAST END OF BORICK DUCITY FIRE TRAINING CENTER) City of Fayetteville, Arkansas Page 7 Printed on 9/15/2016 City Council Meeting Meeting Agenda - Final Agenda September 20, 2016 D.5 2016-0392 VAC 16-5536 (S. END OF MARKS MILL LN./SUMMIT PLACE S/D): AN ORDINANCE TO APPROVE VAC 16-5536 SUBMITTED BY MIKE BAUMANN FOR PROPERTY LOCATED AT THE SOUTH END OF MARKS MILL LANE TO VACATE PORTIONS OF A UTILITY, DRAINAGE AND ACCESS EASEMENT Attachments: VAC 16-5536: (S. END OF MARKS MILL LNISUMMIT PLACE S/D D.6 2016-0401 ADM 16-5538 (2180 W. MOORE LN./SPRINGWOODS C-PZD MODIFICATION): AN ORDINANCE TO AMEND THE SPRINGWOODS COMMERCIAL PLANNED ZONING DISTRICT TO ALLOW SINGLE FAMILY DWELLINGS AS A USE BY RIGHT ON TRACTS 2, 3, AND 4 OF LOT 2 Attachments: ADM _16-5538(2180 W/ MOORE LN./SPRINGWOODS C-PZD MODIFICATION) D.7 2016-0415 ARKANSAS STATE HIGHWAY AND TRANSPORTATION COMMISSION COST -SHARE AGREEMENT: A RESOLUTION TO APPROVE A COST -SHARE AGREEMENT WITH THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION COMMISSION TO ADD A PEDESTRIAN AND BICYCLE SHARED USE PATH TO THE WEDINGTON DRIVE BRIDGE OVER INTERSTATE 49 WITH THE CITY'S PORTION OF THE COST NOT TO EXCEED $415,000.00 Attachments: ARKANSAS STATE HIGHWAY AND TRANSPORTATION COMMISSION COST - E. City Council Agenda Session Presentations: E.1 2016-0338 AGENDA SESSION PRESENTATION - 2017 GENERAL FUND BUDGET DISCUSSION F. City Council Tour: G. Announcements: H. Adjournment City of Fayetteville, Arkansas Page 8 Printed on 9/15/2016 City Council Meeting Meeting Agenda - Final Agenda September 20, 2016 NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may address the City Council on agenda items of New and Old Business. Please wait for the Mayor to request public comment and then come to the podium, give your name, address, and comments about the agenda item. Please address only the Mayor. Questions are usually answered by the Mayor, Aldermen or Staff after the public comment period is over. Please keep your comments brief and respectful. Each person is only allowed one turn at the microphone for discussion of an agenda item. All cell phones must be silenced and may not be used within the City Council Chambers. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Old business and new business. Presentations by staff and applicants. Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. Staff and applicants may use electronic visual aids in a City Council meeting as part of their presentation. Public comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk office no later than 9:00 a.m. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the Aldermen. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the Aldermen and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to an Alderman or city staff member except through the Mayor. City of Fayetteville, Arkansas Page 9 Printed on 9/15/2016 City Council Meeting Meeting Agenda - Final Agenda September 20, 2016 Courtesy and respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or TDD for hearing impaired are available for all City Council meetings, a 72 hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas. City of Fayetteville, Arkansas Page 10 Printed on 9/15/2016 City of Fayetteville, Arkansas Text File File Number: 2016-0119 Agenda Date: 9/20/2016 Version: 1 In Control: City Council Meeting Agenda Number: 1 NOMINATING COMMITTEE REPORT 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Report City of Fayetteville, Arkansas Page 1 Printed on 9115/2016 CITY OF Fa y Ail"I ARKANSAS Nominating Committee Report Members Present — Chair Mark Kinion, Sarah Marsh, and Martin W. Schoppmeyer Jr. Absent — Alan Long The Nominating Committee recommends the following candidates for appointment: ACTIVE TRANSPORTATON ADVISORY COMMITTEE Jerry Bailey — One Community/Citizen at Large term ending 12/31/18 James McHendry — One Community/Citizen at Large unexpired term ending 12/31/17 AIRPORT BOARD Rick Bailey — One unexpired Pilot term ending 12/31/19 ANIMAL SERVICES ADVISORY BOARD Did not receive application for a Licensed Veterinarian — One unexpired Licensed Veterinarian term ending 06/30/19 Clint Cunningham — One unexpired Citizen -at -Large term ending 6/30/18 BOARD OF ADJUSTMENTS William A. Finer — One unexpired term ending 03/31/18 TOWN AND GOWN ADVISORY BOARD Matthew Ramsey — One Ward 2 Resident term ending 09/30/18 Keith Tencleve — One Ward 4 Resident term ending 09/30/18 Leslie Belden — One Business Owner/City Development term ending 09/30/18 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2015-0655 Agenda Date: 9/20/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Minutes Agenda Number: A. 1 APPROVAL OF THE SEPTEMBER 6, 2016 CITY COUNCIL MEETING MINUTES. City of Fayetteville, Arkansas Page 1 Printed on 9115/2016 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0417 Agenda Date: 9/20/2016 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 BID NO. 16-51 MULTI -CRAFT CONTRACTORS, INC.: A RESOLUTION TO AWARD BID NO. 16-51 AND AUTHORIZE A CONTRACT WITH MULTI -CRAFT CONTRACTORS, INC. FOR PLUMBING SERVICES ON AN ON-CALL BASIS FOR A PERIOD OF ONE YEAR WITH AN AUTOMATIC OPTION TO RENEW FOR FOUR ADDITIONAL YEARS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards Bid No. 16-51 and authorizes a contract with Multi -Craft Contractors, Inc. for plumbing services on an on-call basis for a period of one year with an automatic option to renew for four additional years. City of Fayetteville, Arkansas Page 1 Printed on 9/15/2016 City of Fayetteville Staff Review Form 2016-0417 Legistar File ID 9/20/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Andrea Rennie 9/2/2016 Purchasing Finance & Internal Services Department Submitted By Submitted Date Division / Department Action Recommendation: A Resolution to award Bid 16-51 and authorize a contract with Multi -Craft Contractors, Inc. for plumbing services on an on-call basis for a period of one year with an automatic option to renew for four additional one year terms. Budget Impact: Various Account Number Various Project Number Budgeted Item? NA Current Budget Funds Obligated Current Balance Various Fund Various Project Title Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # 136-10 Original Contract Number: Comments: Approval Date: CITY OF %! 111 -le Tay • ARKANSAS MEETING OF SEPTEMBER 20, 2016 CITY COUNCIL AGENDA MEMO TO: Mayor Lioneld Jordan and Fayetteville City Council THRU: Paul A. Becker, Chief Financial Officer FROM: Andrea Rennie, Purchasing Manager DATE: Friday, September 02, 2016 SUBJECT: Approval of Bid 16-51, Plumbing Contractor RECOMMENDATION: Staff recommends award of Bid 16-51 for Plumbing Services and approval of a contract with Multi - Craft Contractors, Inc. for various projects on an on-call basis. BACKGROUND: Plumbing services were bid for a contract period of one year with an automatic option to renew, unless cancelled, for four additional one year terms. This contract will be utilized by multiple City departments and divisions on an as needed, on-call basis. Plumbing projects exceeding $20,000 will require additional pre -approval from City Council. DISCUSSION: Bids were advertised twice state wide in July. In addition to newspaper advertising, the Purchasing Department contacted over 25 local plumbing contractors, and provided notice of the bid to over 1,700 subscribers on the Purchasing Bid Mailing List. Bids were received from three vendors. Multi -Craft Contractors, Inc. is the lowest responsible responsive bidder. MCC is familiar with the City's buildings, policies and invoice and payment procedures. BUDGET/STAFF IMPACT: Budgeted funds will be utilized by each department depending on their plumbing needs. Attachments: Contract with Multi -Craft Contractors, Inc. Official Bid Tabulation: Bid 16-51, Plumbing Contractor Re -Bid Bid 16-51 Submittal from Multi -Craft Contractor's Inc. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF�yN TOO Contract of Fayetteville, AR • Tay e evl e �� Contract for: Bid 16-51, Construction -Plumbing Contractor Rebid See G N, Vendor: Multi-Craft Contractors, Inc. \a;4Term: One year with four automatic one year renewals ARKANSAS This contract executed this _day of 2016, between the City of Fayetteville, Arkansas, and Multi - Craft Contractors, Inc. In consideration of the mutual covenants contained herein, the parties agree as follows: Multi -Craft Contractors, Inc. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 16-51 as stated in Multi -Craft Contractors, Inc. bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 16-51, all included herein as if spelled out word for word. The City of Fayetteville shall pay Multi -Craft Contractors, Inc. forcompletion of each project based on unit prices indicated in Multi -Craft Contractors, Inc. bid proposal. Payments will be made after approval and acceptance of work and submission of invoice Payments will be made approximately 30 days after receipt of invoice. The City of Fayetteville reserves the right to request receipts for materials purchased for the City of Fayetteville from suppliers, subcontractors, or other sources. 3. The Contract documents which comprise the contract between the City of Fayetteville and Multi -Craft Contractors, Inc. consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 16-51 with the specifications and conditions typed thereon. B. Multi -Craft Contractors, Inc. bid proposal, which is inclusive of unit pricing which shall reflect on each invoice. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Multi - Craft Contractors, Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Multi -Craft Contractors, Inc. 5. Multi -Craft Contractors, Inc. shall not assign its duties under the terms of this agreement. 6. Multi -Craft Contractors. Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Multi - Craft Contractors, Inc. performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Multi -Craft Contractors, Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the City of Fayetteville, AR Bid 16-51, Construction - Plumbing Contractor Rebid - CONTRACT Page 1 of 3 Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Multi -Craft Contractors, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Multi -Craft Contractors, Inc. 1. Workmen's Compensation Statutory Amount 2. Comprehensive General & Automobile Insurance $500,000 for each person injured. 3. Bodily Iniury Liability $1,000,000 for each accident. 4. Property Damage Liability $1,000,000 aggregate. 8. Multi -Craft Contractors, Inc shall furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or Multi -Craft Contractors, Inc with 30 calendar days written notice. 10. This contract shall be effective from one year of the date of signed contract. The City reserves the right to automatically renew the contract for four (4) additional one (1) year terms. Renewals shall be automatic unless either Multi -Craft Contractors, Inc or the City notifies the other of its intent to terminate the contract at the end of the contract period. a. Projects exceeding $20,000 will require additional approval in advance from the Fayetteville City Council. 11. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 12. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. 13. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. City of Fayetteville, AR Bid 16-51, Construction - Plumbing Contractor Rebid - CONTRACT Page 2 of 3 14. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. 15. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. WITNESS OUR HANDS THIS DAY OF MULTI =RACTORS, INC. By: Signature Qennls Ke -11V EVA Printed Contractor Name & Title ATTEST (Si nature) C�mpan Secretary (Printed Name) Business Address PO Box 1760 / 2300 Lowell Road Springdale, AR 72764 City, State & Zip Code Date Signed: September 02, 2016 City of Fayetteville, AR Bid 16-51, Construction - Plumbing Contractor Rebid - CONTRACT Page 3 of 3 2016. CITY OF FAYETTEVILLE, ARKANSAS M LIONELD JORDAN, Mayor ATTEST: (Signature) Sondra E. Smith, City Clerk, Treasurer Date Signed: