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Home My WebLink About155-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 155-16 File Number: 2016-0384 GRUBBS, HOSKYN, BARTON & WYATT, INC. AMENDMENT NO. 1: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH GRUBBS, HOSKYN, BARTON & WYATT, INC. FOR ADDITIONAL CONSTRUCTION MATERIALS TESTING RELATED TO THE ADDITION OF A PARKING LOT AT KESSLER MOUNTAIN REGIONAL PARK IN AN AMOUNT NOT TO EXCEED $2,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. for additional construction materials testing related to the addition of a parking lot at Kessler Mountain Regional Park in an amount not to exceed $2,000.00. PASSED and APPROVED on 9/6/2016 Approved: Attest: Sondra E. Smith, City ClglAtTw"jer FAYETTEVILLEV7"+ Al ��•�kAN�P•` Page 1 Printed on 917116 - -_ City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0384 Agenda Date: 9/6/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 GRUBBS, HOSKYN, BARTON & WYATT, INC. AMENDMENT NO. 1: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH GRUBBS, HOSKYN, BARTON & WYATT, INC. FOR ADDITIONAL CONSTRUCTION MATERIALS TESTING RELATED TO THE ADDITION OF A PARKING LOT AT KESSLER MOUNTAIN REGIONAL PARK IN AN AMOUNT NOT TO EXCEED $2,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. for additional construction materials testing related to the addition of a parking lot at Kessler Mountain Regional Park in an amount not to exceed $2,000.00. City of Fayetteville, Arkansas Page 1 Printed on 9/7/2016 City of Fayetteville Staff Review Form 2016-0384 Legistar File ID 9/6/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Alison Jumper 8/17/2016 Parks & Recreation / Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends a resolution approving Contract Amendment #1 to the contract with Grubbs, Hoskyn, Barton and Wyatt for Construction Administration Services for Phase One of the Regional Park in the amount not to exceed $2,000. Budget Impact: 2250.520.9255.5806.00 Parks Development Fund Account Number 02002.8000 Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Fund Regional Park Project Title $ 20, 63 6.00 $ 20,636.00 Does item have a cost? Yes Item Cost $ 2,000.00 Budget Adjustment Attached? No Budget Adjustment $ 2,000.00 Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: An Administrative budget adjustment is being processed to move $2,000 from 02002.1 to 02002.8000. CITY OF Fay%4--Ile KANSAS MEETING OF SEPTEMBER 6, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Alison Jumper, Park Planning Superintendent DATE: August 15, 2016 SUBJECT: Resolution to approve Contract Amendment #1 to the contract for construction materials testing services with Grubbs, Hoskyn, Barton and Wyatt. RECOMMENDATION: Staff recommends a resolution approving Contract Amendment #1 to the contract with Grubbs, Hoskyn, Barton and Wyatt for Construction Administration Services for Phase One of the Regional Park in the amount not to exceed $2,000. BACKGROUND: Grubbs, Hoskyn, Barton & Wyatt, Inc. submitted qualifications in response to RFQ 15-01, Engineering & Architectural Services, and meets the requirements outlined in the Request for Qualifications to perform construction materials testing services. They were selected for this work through a professional selection committee in February of 2015 based on their qualifications and in accordance with Policy and Procedures, PU-12 Professional Services Selection Process. A not to exceed contract for $91,000 was approved for construction materials testing for the original phase one work. DISCUSSION: In July City Council approved the addition of an 84 space parking lot to serve the Kessler Mountain trails and future playground. Construction materials testing will be needed as part of this addition. An additional $2,000 is being requested for the services. BUDGET/STAFF IMPACT Parks Development funds are available in the project to fund this contract amendment. Attachments: Staff Review Form Resolution No. 60-15 Contract Amendment #1 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 RESOLUTION NO. 60-15 A RESOLUTION TO AUTHORIZE A CONTRACT WITH GRUBBS, HOSKYN, BARTON & WYATT, INC. FOR CONSTRUCTION MATERIALS TESTING FOR PHASE ONE OF THE REGIONAL PARK PROJECT IN AN AMOUNT NOT TO EXCEED $91,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with Grubbs, Hoskyn, Barton & Wyatt, Inc. for construction materials testing for Phase One of the Regional Park Project in an amount not to exceed $91,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof, recognizing $91,000.00 in park land dedication funds. PASSED and APPROVED this 3rd day of March, 2015. APPROVED: ATTEST: By: �'1- SONDRA E. SMITH, City Clerk/Treasurer (,\........_ic\T •' `'. AMENDMENT TO AGREEMENT FOR CONSTRUCTION MATERIALS TESTING SERVICES Fayetteville, AR CONTRACT AMENDMENT NO.1 Fayetteville Regional Park This Contract Amendment No.1 dated , 2016 shall amend the original contract between the CITY OF FAYETTEVILLE, ARKANSAS and GRUBBS, HOSKYN, BARTON AND WYATT dated March 3, 2015 for construction materials testing services in connection with the Fayetteville Regional Park (the "Project"). This Contract Amendment No.1 adds construction materials testing services for an additional parking area as described herein. The contract is hereby modified as follows: SECTION 2- BASIC SERVICES OF ENGINEER The following Sections add to Scope of Services in the original contract. Construction materials testing services for the addition of one 88 space parking lot and associated road improvements as shown in the drawings. Testing to include densities on subgrade, base and asphalt and concrete curb and sidewalks. The additional Scope of Services to be furnished by GRUBBS, HOSKYN, BARTON AND WAYATT during the Project is included as Appendix A attached hereto and made a part of this Agreement. SECTION 5 - PAYMENTS TO GRUBBS, HOSKYN, BARTON AND WYATT 5.1 Compensation CITY OF FAYETTEVILLE shall pay GRUBBS, HOSKYNS, BARON AND WAYATT an additional amount not to exceed 2000 for services in accordance with the provisions described above. CITY OF FAYETTEVILLE shall pay GRUBBS HOSKYNS, BARTON AND WYATT for Phase One Construction Administration services rendered on the project at the rates shown in the attached Appendix B. Under -runs in any phase may be used to offset overruns in another phase as long as the overall contract amount is not exceeded. Contract Amendment No. 2 Fayetteville Regional Park Page 1. of 3 IN TESTIMONY OF WHICH, this instrument has been executed on behalf of LOSE AND ASSOCIATES, and has been executed on behalf of the CITY OF FAYETTEVILLE, in three (3) counterparts, each of equal force, on the day and year first above written. CITY OF FAYETTEVILLE i •e r Contract Amendment No. 2 Fayetteville Regional Park GRUBBS, HOSKYNS, BARTON AND WAYATT By: I tr to i r?o-� Tltle° IJ Page 2 of 3 APPENDIX A. - SCOPE OF SERVICES Construction Material Testing for the Proposed New Parking Lot • Proof -roll the subgrade before fill placement • Observe and approve any undercut if required • Qualify select fill and density testing on select fill • Density testing on Class 7 base • Perform asphalt coring and density testing on cores if required (any testing on hot -mix asphalt is beyond the scope of this proposal) Contract Amendment No. 2 Fayetteville Regional Park Page 3 of 3