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HomeMy WebLinkAbout150-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 150-16 File Number: 2016-0334 NWA REGIONAL AIRPORT AND NWA COUNCIL FOUNDATION COOP AGR.: A RESOLUTION TO APPROVE THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, NORTHWEST ARKANSAS REGIONAL AIRPORT (XNA), AND THE NORTHWEST ARKANSAS COUNCIL FOUNDATION REGARDING THE PLACEMENT OF WAYFINDING SIGNS DIRECTING TRAVELERS TO AND FROM THE AIRPORT WITHIN THE PUBLIC RIGHTS-OF-WAY AT NO COST TO THE CITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Cooperative Agreement between the City of Fayetteville, the Northwest Arkansas Regional Airport (XNA), and the Northwest Arkansas Council Foundation regarding the placement of wayfinding signs directing travelers to and from the airport within the public rights-of-way at no cost to the City. PASSED and APPROVED on 8/16/2016 FAYETfEVILLE;� • 9 Attest: `�.'�kA'5QC:)•• ��` �f�riru��t►�' Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 8117116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2016-0334 Agenda Date: 8/16/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 NWA REGIONAL AIRPORT AND NWA COUNCIL FOUNDATION COOP AGR.: A RESOLUTION TO APPROVE THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, NORTHWEST ARKANSAS REGIONAL AIRPORT (XNA), AND THE NORTHWEST ARKANSAS COUNCIL FOUNDATION REGARDING THE PLACEMENT OF WAYFINDING SIGNS DIRECTING TRAVELERS TO AND FROM THE AIRPORT WITHIN THE PUBLIC RIGHTS-OF-WAY AT NO COST TO THE CITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Cooperative Agreement between the City of Fayetteville, the Northwest Arkansas Regional Airport (XNA), and the Northwest Arkansas Council Foundation regarding the placement of wayfinding signs directing travelers to and from the airport within the public rights-of-way at no cost to the City. City of Fayetteville, Arkansas Page 1 Printed on 8/17/2016 City of Fayetteville Staff Review Form 2016-0334 Legistar File ID 8/16/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Jeremy Pate 7/29/2016 Development Services Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a Cooperative Agreement between the City of Fayetteville, Northwest Arkansas Regional Airport (XNA), and the Northwest Arkansas Council Foundation for placement of wayfinding vehicular signage within public right- of-way, directing travelers to and from the regional airport. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Current Budget $ Funds Obligated $ Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: CITY OF • 11e ARKANSAS MEETING OF AUGUST 16, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL AGENDA MEMO FROM: Jeremy Pate, Development Services Director DATE: July 29, 2016 SUBJECT: Northwest Arkansas Regional Airport (XNA) wayfinding vehicular signage RECOMMENDATION: Staff recommends approval of a Cooperative Agreement between the City of Fayetteville, Northwest Arkansas Regional Airport (XNA), and the Northwest Arkansas Council Foundation for placement of wayfinding vehicular signage within public right-of-way, directing travelers to and from the regional airport. BACKGROUND: In 2015, the Northwest Arkansas Council Foundation, a support organization for the Northwest Arkansas Council, applied for and received a grant from the Walton Family Foundation for the design, fabrication and installation of wayfinding signs directing to XNA from the larger cities in the region and to certain downtown areas in the region from XNA. These signs will better enable travelers within our region to navigate to and from area cities, including Fayetteville. There are a total of 16 signs, 13 of which are proposed to be Airport Trailblazer signs and 3 of which are proposed to be vehicular directional signs installed on a new panel on existing Fayetteville wayfinding signs. In addition, wayfinding signs leading from XNA to Fayetteville will also be installed, pointing visitors to Downtown Fayetteville. All signs are proposed to be located within the public right-of-way. DISCUSSION: The City's rights -of -way are commonly utilized for the installation of signage directing users of the transportation system to public destinations. The City and XNA have coordinated these sign locations to enable visitors and residents to easily navigate to their destination. Wayfinding signs are permitted within the city right-of-way subject to the criteria of §174.01(A), with which XNA and its contractors will comply. The proposed agreement specifies construction and maintenance requirements for the wayfinding signage, which will have to be approved and inspected by the City. See the attached plans for more location -specific information. BUDGET/STAFF IMPACT: There is no cost to the City to install these signs. It will be the responsibility of the City to bring any issues regarding maintenance, replacement, or repair of the Trailblazer signs to the attention of XNA in the future. The sign panels installed on the City's existing wayfinding signs will be maintained with the rest of the City's sign. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Memorandum of Agreement Construction Plans Cooperative Agreement Between the City of Fayetteville, the Northwest Arkansas Regional Airport (XNA), and the Northwest Arkansas Council Foundation Purpose: The purpose of this agreement is to establish the terms for providing wayfinding signs to XNA from Fayetteville and from XNA to Fayetteville. II. Background In 2015, the Northwest Arkansas Council Foundation, a support organization for the Northwest Arkansas Council, applied for and received a grant from the Walton Family Foundation for the design, fabrication and installation of wayfinding signs directing to XNA from the larger cities in the region and to certain downtown areas in the region from XNA. III. The City of Fayetteville Agrees: A. To participate in the program by providing the appropriate city personnel to work with the contractors, XNA, and the Northwest Arkansas Council Foundation to review plans and take any necessary steps to facilitate the programming and installation of the signs. B. To maintain, repair or replace the signs provided by this project that display directions to attractions within the city. These signs include signs 205, 210, and 215 as indicated on the attached document, entitled "Message Schedule" for the city of Fayetteville. This document is attached as Exhibit A. Once the signs have been installed and MERJE (the designer of the project), and Fayetteville have approved the installation, it will be the responsibility of the city to maintain, repair, or replace these signs installed in their city limits as needed and as instructed by the "Management and Maintenance Strategy" attached to this document as Exhibit B. C. To work with XNA to maintain, repair or replace signs solely directing to the airport (airport trailblazer signs) within Fayetteville City limits. Specifically, these signs include numbers 200, 201, 202, 203, 204, 206, 207, 208, 209, 211, 212, 213, and 214 as indicated in the attached Exhibit A. The city further agrees to be responsible for the administration of the repair with the understanding that XNA is financially responsible for repair or replacement of these signs if they are damaged or destroyed and are not otherwise covered by insurance. D. After the conclusion of the project, the city will submit any proposed alternations, such as removal, relocation, and change in message or appearance, to XNA, the Northwest Arkansas Council Foundation, and the Wayfinding Steering Committee for approval prior to altering the sign. IV. Northwest Arkansas Regional Airport (XNA) agrees: A. To work with the Northwest Arkansas Council, the various cities involved in the project, and the contractors to provide wayfinding signage to and from XNA. B. To pay for the repair or replacement of any signs damaged or destroyed that direct solely to XNA, specifically the sign numbers referenced in paragraph III C above. C. To maintain, replace, or repair all signs on XNA property that are part of this project. V. Changes, Modifications, or Amendments: Changes, modifications, or amendments to this agreement shall be subject to approval of the City of Fayetteville, the Executive Director of the Northwest Arkansas Council, and the Executive Director of the Northwest Arkansas Regional Airport (XNA). The City of Fayetteville, the Northwest Arkansas Council Foundation, and XNA have executed this agreement by their respective authorized representatives. Mike Harvey Executive Director Northwest Arkansas Council Foundation Date: Scott Van Laningham Executive Director Northwest Arkansas Regional Airport Date: Mayor City of Fayetteville, Arkansas Date: City of Fayetteville, Arkansas Northwest Arkansas Regional Airport Wayfinding System SIGN LOCATION PLANS - SECONDARY June 13, 2016 SPECIFICATIONS rX c_.... ,r.., ..a.o . - NOTE .� r : 8 ,?, c .V+r '•"' Refer to City of Fayetteville, Arkansas, signage system overview y ,o wre+-•-P c.f..-- for the specific sign types, and material call outs. 1 1rF....;,rr.s x.• Refer to City of Fayetteville, Arkansas, message schedule for all ; "• - sign type messages, location numbers and quantities. r t Directionals - 4' Text ` Cpr 7 '•a. Directionals - 6" Text nr...a.. e.anC+ i.1r �xflr. .ro,. i MKW Ita+Wa Wxr1A .,... ri nom.,, s r,nCnpsgm lrnnr If .H �e.L.--....��(�er„ _ * 11 See slteetSLP-F.2 ffor location details ' II ... „' C? II _ s.. •rr fY.. I at See sheet SLP-f.1 for location details, r II i:. n� I E Ii I ENVIRONMENTS & EXPERIENCES I, ° • ii` jFj$ rt hunch Slreel { r I 120 Nor1hC merge West Che mil I I W _ Ia I Wes[ Chester PA 19380 l RY !!ii I I r - I T 484 266.O648 L — -------------- — JL.. — ---� — — '"T— —J r — — — — — — — — ` — — — — — "� 7 ! ! — — — — — �• — — — — — 7 nwrvsu cArvt See sheet SLP-F3 for location details ° r.... 1 I «, CLIE NT I 1 06/13/16 ♦ • 1 1 e I pc I DRAW In KH City of Fayetteville, AR r , Asa rweesr Aran :'rpmp m q l �I'� i�� —, r„ mean ,, 0EsI0N A,port Wayf nding Sy tem 9�Vi! af.J a N n 4 1 ' I I1�....p c..Pa 1 ,e .. _J aND, II w A l MilJw I o w nntoior aovdn v+a WOuI aTlewn,mm�m. i Sign Location Plan " w I See sheet SLP-F.4 for location details I n=MM ��+9 {• I L — — — — — — — —I----- ----- J ilErTlq. 9a 5 I I — KEY L — — — — — — — — — — — — — � — — — J I. '�•.,,..,. -- ₹i r k Cv� � r tar tiarP, en may:+i YGolf Cnk ° e c 4 ci iJ r 'A ' hatCoinkwt Rd �. A 4 R $. 2 NOTE; r�j4%y Refer to City of Fayetteville, Arkansas, slgnage system overview �d `` or the specific sign types, end material call outs. 'M Di a Refer to City of Fayetteville, Arkansas, message schedule for all sign type messages, location numbers and quantities. III Directionals - 4' Text j3 Directionals - 6" Text l�z uea xorrl>rnwu E N V I R O N M E N T S 6 E x P E R I E N C E S 120 North Church street Suite 20a m e re e West Chester, PA 19360 T 464 266 0646 SU5OONSULTANT DATE CLIENT I PROJECT 06/13/16 OR„'is1J 9T KI„I City of Fayetteville, AR Northwest Arkansas Regional DeSIGN Airport Wayf nd ng System C�p�eu snom Ek la�Nl wtlVM.r wm ee5ar, Ica,r�nna Fg'uLP NO. 100a n, tuwfNMKMn �Inb awwu,p soon IMg, ana aloe soomuka to inn oncc lm SHEET TITLE ,rrmnownu„a„ aoo,�war as enao be wamrcm by Nibs we ky1 , .,e u.Wk.,isehsNaao,tw.i Sign Location Plan SLP-F.1 �l Park # I I 15 +esMtlU — * r.M d = a tlp1tlWA :G _ 2aa �' uistaCct �� +4lhaasaz Bataa4cel + �4di11 PR xxa E TOw sr S1 Lirj St gaL E SP&ctPICFY1OMS �� Perk ii Park 4 _ a NOTE: Li. { it') Reler to City of Fayetteville, Arkansas, signage system overview or the specific sign types, and material call outs. �Lx':fr!1f -;, t Refer to City of Fayetteville. Arkansas, message schedule for all sign type messages, location numbers . and quantities. Park T REPLACE EXISTING "t'e 4 ;� 22* WITH NEW 70.5 z E RuCke .p d i I'ai{ 1�1 a13 ' TLJSJ)ip Rd E T� , '®' Directionals - 4" Text Direct{onals - 6" Text i en foyltl.-,a, t.ntnq -.ly„ fn,.n }[ Y S9 f,IWm,ec pool.S, z:l S �t__________ ENVIRONMENTS 8 Ex PER IENCES ^++ meI 120 North Church Street rle Suitt 205 West Chester, PA 19380 1494 200.0648 TAPE 0.R&Z tP!rUXCI 06/13/16 PRWrtl�Y KR City of Fayetteville, AR Northwest Arkansas Regional m... enw npvuemwnl mr9ESltu Arport Wayrnd'ng System e�ypr wrspncun rove m.ePoww (.MpeCs. II IN n k ell !„ e. irs:Y o,WeedFaasvrc 10 e.mem m ,%w w 6A___NO. P.sra r.i{uwp m c nut .-i i7TtE .,w rte Snppww %M mull ee sliM1m,ngl to IM1Is pll�e Ip appmuel p�ipi to p,pemaln kalbn net uoor ^^ml oe olweero ov dim rw lea a m u nn=M1rohirealroppnm.m. Sign Location Plan Y* —^••t� i REVISIONS SLP-F.2 REPLACE WAS IINC 2021NITl I NEVU 21 ?r F& �" -. "I iii.. 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REVISIONS City of Fayetteville, AR raw.nn er ArOorg O Oes5i Airport Wayfinding System JECT NO. €i Lmc Sign Location Plan £TLc SLP-F.3 I La l�'.'�Ye ^$4 Mt F 15f1 Sr s` 1 ► .'i W'MAsOn St n tO vt J ' 71 111 W Otrd"ft71i t ',I a. W L7hlkscn Of it dna < V r t J � L P Ira' Z 7T Eli tl �, I?t Wfifew ySt Wh (Y+₹55 .r u�nR trw. Y1 5t Yi 4'J Hock Si a 'ac' Rr�rk at ;n 1 lx . ca �'B L '.^I u u1h Sr VU Sy tir St c S.o iI, SI eO to a '5 Q r 1 .tF.� I) ;vchab214 4th Si Pttirrdc. E.l > 1 _ ., � V""-- SPEC1lFtCAT1Gl1S NOTE: Refer to City of Fayetteville, Arkansas, signage system overview for the specific sign types, and material call outs. Refer to City of Fayetteville, Arkansas, message schedule for all sign type messages, location numbers and quantitios. Directionals - 4" Text FZi3 Directionals-6"Teat _ ri } S s �t, # n � @C E N V I R O N M E N T S 6 EXPERIENCES I 7 120 North Church Street m e rJ e West Chester. PA 19380 T 084.266 0600 06/13/16 DRAWN By. City of Fayetteville, AR KH Northwest Arkansas Regional m� A.arvl^e� an mo.rnl fur DESIGN Airport Wayflnding System Ph —1 v:u.iro notIm � CEIGclion Cane.,[Io1 x1,.111 vr1iN.IM oe reuoonw,ek lot nil ++.9�nY IIIL4Y'YYIh Mfa.rM r lolYlalws.<we ar0 �o+oxom PROJECT NO. r,ewY 11,„IbM YrMn! YMI r,0,nrmm�ol.,.ow.ti�la av mo-vlmov0m"ol. I Sign Location Plan SLP-F.4 wIIi w r_ HIGHFILL INSPIRATION GENTRY INSPIRATION CAVE SPRINGS INSPIRATION VDIR.1 -HIGHFILL Vehicular Destination Sign -I 1 Message 16" high copy) VDIR.2 -GENTRY Vehicular Destination Sign -2 Messages (6" high copy) VDIR.3 - CAVE SPRINGS Vehicular Destination Sign -3 Messages (6" high copy) VDIR.4 - CAVE SPRINGS Vehicular Airport Trailblazer (6" high copy) VDIR.4A - CAVE SPRINGS Vehicular Airport Trailblazer w/mileage 16" high copy) SCALE 354 . P]' 1® VDIR.4- FAYETTEVILLE VDIR.4A- FAYETTEVILLE Vehicular Airport Trailblazer Vehicular Airport Trailblazer w/Mileage (6" high copy) (6" high copy) City of Fayetteville, Arkansas Northwest Arkansas Regional Airport Wayfinding System MESSAGE SCHEDULE - FINAL July 19, 2016 SIGN TYPE SUMMARY MERJE I ENVIRONMENTS AND EXPENENCES Client: Northwest Arkansas Regional Airport Submittal: Final 120 N. Church Street Suite 208 Date: July 19, 2016 West Chester, PA 19380 Project Waylinding & Signage Program 484.266.0648 www.merjedesign.com Sign Type Quantity Description VDIR.4 0 1 Message Vehicular Directional - 6" text VDIR.5 0 2 Messages Vehicular Directional - 6" text VDIR.6 3 3 Messages Vehicular Directional - 6" text VDIR.7 12 MUTCD Airport Trailblazer VDIR.7A 0 MUTCD Airport Trailblazer - with Mileage VDIR.7B 0 MUTCD Airport Trailblazer - with Mileage & LARGE Arrow Panel VDIR.7C 1 MUTCD Airport Trailblazer with LARGE Arrow Panel VDIR.7D 0 MUTCD Airport Trailblazer with Mileage - No Directional Arrow SIGN MESSAGE SCHEDULE MERJE I ENVIRONMENTS AND EXPERIENCES Client: Northwest Arkansas Regional Airport Submittal: Final 120 N. Church Street Suite 208 Date: July 19, 2016 West Chester, PA 19380 Project: Wayfinding & Signage Program 484.266.0648 www meriedesign. cam Location No: Sign Type: Sheet No: Qty: Message: Comments/Notes 200 VDIR.7 SLP-F.1 1 [AIRPORT SYMBOL] SIGN LOCATION TO BE SITE CHECKED IN THE XNA FIELD WITH AHTD MUTCD Airport Trailblazer > City: Fayetteville Location No: Sign Type: Sheet No: Qty: Message: Comments/Notes 201 VDIR.7 SLP-F.1 1 [AIRPORT SYMBOL] Coordinate; location with New City signage XNA location 252 MUTCD Airport Trailblazer City: Fayetteville Location No: Sign Type: Sheet No: Oty: Message: Comments/Notes 202 VDIR.7 SLP-F.1 1 [AIRPORT SYMBOL] XNA MUTCD Airport Trailblazer City: Fayetteville Location No: Sign Type: Sheet No: Qty: Message: Comments/Notes 203 VDIR.7 SLP-F.2 1 [AIRPORT SYMBOL] XNA MUTCD Airport Trailblazer City: Fayetteville Location No: Sign Type: Sheet No: Qty: Message: Comments/Notes 204 VDIR.7 SLP-F.2 1 [AIRPORT SYMBOL] XNA MUTCDAirport Trailblazer City: Fayetteville Location No: Sign Type: Sheet No: Qty 205 VDIR.6 SLP-F.2 1 3 Messages Vehicular Directional - 6" text City: Fayetteville Message Downtown Square University of Arkansas XNA Airport [AIRPORT SYMBOL] Corn ments/Notes Replace existing 2 panel sign and with a new 3 panel sign 1 SIGN MESSAGE SCHEDULE MERJE I m VIRONMEMS AND EXPERIENCES Client: Northwest Arkansas Regional Airporl Suhrri ictal: Final 120 N. Church Street Suite 208 West Chester. PA 19380 Project: Wayfinding & Signage Program t)atr: July 19, 2016 ,186.266:OCi68 xww.merjedeslgn,com Location No: Sign Type: Sheet No: Qty: Message: Comments/Notes 206 VDIR.7 SLP-F.3 1 [AIRPORT SYMBOL] SIGN LOCATION TO BE SITE CHECKED IN THE XNA FIELD WITH AHTD MUTCD Airport Trailblazer >. City: Fayetteville Location No: Sign Type: Sheet No: Qty: Message: Comments/Notes 207 VDIR.7 SLP-F.3 1 [AIRPORT SYMBOL] XNA MUTCD Airport Trailblazer > City: Fayetteville Location No: Sign Type: Sheet No: Oty: Message: Comments/Notes 208 VDIR.7 SLP-F.3 1 [AIRPORT SYMBOL] XNA MUTCD Airport Trailblazer A city. Fayetteville Location No: Sign Type: Sheet No: Qty: Message: Comments/Notes 209 VDIR,7 SLP-F.3 1 [AIRPORT SYMBOL] XNA MUTCU.Airport Trailblazer City: Fayetteville Location No: Sign Type: Sheet No: Qty: Message: Comments/Notes 210 VDIR.6 SLP-F.3 1 A Replace existing 2 panel sign and with a new 3 3 Messages Vehicular Air/MIlltary panel sign Directional -6° text Mllsetims City: Fayetteville < Walker Park XNA Airport [AIRPORT SYMBOL] Location No: Sign Type: Sheet No: Qty: Message: 211 VDIR.7 SLP-F.3 1 [AIRPORT SYMBOL] XNA MITCD Airport Trailblazer < City: Fayetteville Comments/Notes SIGN MESSAGE SCHEDULE MEAJE I ENVIRONMENTS AND EXPERIENCES 120 N. Church Street Suite 208 West Chester, PA 19380 484.266.0648 www.merjedesign.com Location No: Sign Type: Sheet No: Oty: 212 VDIR.7 SLP-F.3 1 MUTCD Airport Trailblazer City: Fayetteville Location No: Sign Type: Sheet No: Qty: 213 VDIR.7 SLP-F.3 1 MUTCDAirport Trailblazer City: Fayetteville Location No: Sign Type: Sheet No: Qty 214 VDIR.7C SLP-F.3 I MUTCD Airport Trailblazer With LAD6EArrow Panel City: Fayetteville Location No: Sign Type: Sheet No Qty 215 VDIR.6 SLP-F,3 3 Messages Vehicular Directional -6" lext City: Fayetteville Client: Northwest Arkansas Regional Airport Project: Wayfinding & Signage Program Message: [AIRPORT SYMBOL] XNA Message [AIRPORT SYMBOL] XNA A Message: [AIRPORT SYMBOL] XNA [UP RIGHT] Message A. XNA AIrporl [AIRPORT SYMBOL] > University of Arkansas Downtown Square Submittal; Final Date; July 19, 2016 Comments/Notes Coordinate location with New University of Arkansas signage Comments/Notes Comments/Notes Comments/Notes Replace existing 2 panel sign and with a new 3 panel sign SIGN LOCATION TO BE SITE CHECKED IN THE FIELD WITH AHTD 3 NWA REGIONAL WAYFINDING PROGRAM MANAGEMENT AND MAINTENANCE STRATEGY November 5, 2012 rn E• r'4.j z':-:: MUNICIPALITY NWA REGIONAL STRATEGY AND PLANNING COMMISISION ADMINISTRATION PUBLIC WORK ENGINEERING . I'I1 IURL - T8f? MAINTENANCE & REPAIR MUNICIPALITY PUBLIC WORKS ENGINEERING CONTRACTOR .i.11 R.a u,R-l;a..-w_-r a.Is--axa ^..w.rrr a I $S na 1R I T• a-1 m e ri e NWA Regional Weyfinrling Program NWA REGIONAL WAYFINDING PROGRAM MAINTENANCE FLOW CHART DAY-TO-DAY MAINTENANCE PROCESS FOR REPAIR OR REPLACEMENT OF EXISTING SIGNS SIGN BECOMES WAYFlNDING DAMAGED MANAGER CONTRACTOR City Public Works & Staff WAYFINDING MANAGER: City: Quality Control Monitor Sign Program Person appointed by the Contract: Fabrication and Installation municipality to be the main point of contact for repairs and other issues arising with the wayfinding system LONG TERM MAINTENANCE PROCESS FOR ADDITION, SUBTRACTION or ALTERATIONS TO THE SYSTEM (annual) E MITEST DESTINATION DESTINATION Based On Program Criteria Identifies Need Submit Request to NWA Regional WAYFINDING MANAGER Planning Commission Reviews Request SHORT TERM GENERAL MAINTENANCE (0-4 years) • Planning and Design: Minor corrections and adjustments to help the system operate efficiently. This may include additional signs, or adjustments based on new circulation patterns. • Physical Maintenance (Materials): Cleaning once a year and typical wear and tear repairs - new panels, tightening offasteners, replacement parts due to vandalism or auto damage. • Physical Maintenance (Locations): Relocation of problem sign locations. LONG TERM GENERAL MAINTENANCE (5-9 years) • Planning and Design: Additions and Deletions of Destinations/Messages and overall routing review, based on physical changes to the City. • Physical Maintenance (Materials): Materials begin to fade, warranties expire and amore concentrated effort is required to maintain the system and its components. New panels, replacement parts, and sign replacement may be required. • Physical Maintenance (Locations): Relocation may be necessary based on new routing or circulation. SYSTEM LIFE SPAN (10 — 15+ years) • Planning and Design: Complete review of the system and its effectiveness based on new destinations that may have opened or attractions which have closed. In addition new circulation/routing and construction projects may effect the system. Design elements may be reviewed forconsistency with City identity and marketing initiatives. • Physical Maintenance (Materials): Materials begin to reach their life span, full sign replacement maybe necessary for some signs if they have not been maintained in the past. • Physical Maintenance (Locations): Relocation may be necessary based on new routing or circulation. MAINTENANCE GUIDELINE MATRIX 0-4 Years 5-9 years 10-15+ ears Design and Planning Design: General Design: General lfthe system has not been Evaluation ofpositive Evaluation ofpositive analyzed since and negative aspects of and negative aspects of implementation, amajor the system. the system. updating is likely to be needed. Outside Planning; City In-house Planning: Contract with consultants will be maintenance based on a consultant to analyze required to review and new request and major changes to the City inventory the system, as circulation/destination and necessary system well as make suggested updates.. adjustments. 1 or 2 changes based on new updates possible during circulation, destinations, this time period. etc. Vandalism Annual cleaning/repair. Parts replacements and Parts replacements /full Stickers and graffiti are full sign replacement as sign replacement as most common. needed. needed. Cleaning solvents and Cleaning solvents and Cleaning solvents and Goo -Gone are typical Goo -Gone are typical Goo -Gone arc typical products utilized, products utilized, products utilized. Cleaning Schedule Annual Cleaning Annual Cleaning Annual Cleaning Management / Weekly coordination Annual coordination Annual coordination Administration transitioning to quarterly between City and between City and coordination between City fabricator. Day-to-day fabricator. Day-to-day and fabricator during year I monitoring of the system, monitoring of the system, and 2. Day-to-day based on Public Works based on Public Works monitoring ofthe system, observations, safety observations, safety Management and Maintenance Strategy November 5. 2012 based on Public Works issues and citizens issues and citizens observations, safety issues reports. reports. and citizens reports. Breakaway Product: Maintenance Free - Maintenance Free - Maintenance Free - Transpo Covered under Warranty consider general review consider general review for 3 years. as part of yearly as part of yearly inspection process, inspection process. Reflectivity Life Span: Covered under warranty Covered under warranty Reflectivity becomes less 3M High Intensity for 5-7 years for 5-7 years. effective, if not previously Diamond Grade replaced. 10 — 15 years is Reflectivity may be the maximum lifespan. effective beyond the warranty period. Individual signs may require sheeting to be replaced during this time cried Custom Color Life Span: Covered under warranty Fading may begin Fading occurs, if not 3M High Intensity for 3 years_ depending on the previously replaced. 10 - Diamond Grade direction sign panel is 15 years is the maximum Color generally facing. Individual signs lifespan. maintained beyond may require sheeting to warranty period, depends be replaced during this on direction sign panel is time period facing. General Materials: Specifications require 5 General wear -and -tear General wear -and -tear Aluminum Sign Panels & year fabricator warranty maintenance. maintenance. Posts for workmanship. General wear -and -tear maintenance required. Painted Surfaces Covered under Warranty expires. Fading occurs— based on manufacturers warranty. Typically color holds up direction sign panel is beyond warranty period. facing — 10— 15 years is General maintenance and Fading may begin the maximum lifespan to touch-up will be depending on the expect, required. direction sign panel is facing. Individual signs may require individual parts to be replaced during this time period Sign Panels / Fasteners Specifications require 5 Quantity of repairs Consider full inventory of year fabricator warranty increases, if not system and repairs based for workmanship. maintained previously, on consistency of General repairs and inspect welds and maintenance and up -keep replacement due to auto fasteners for connection over the years. incidents or vandalism, integrity. inspect welds and fasteners for connection integrity. Brackets/ Fins / Details Specifications require 5 Quantity ofrepairs Consider full inventory of year fabricator increases, if not system and repairs based warranty. maintained previously_ on consistency of General repairs and Inspect welds and maintenance and up -keep replacement ofparts due fasteners for connection over the years. to auto incidents or integrity. vandalism. Inspect welds and fasteners for connection integrity. _ Concrete Footers Maintenance free. Maintenance free. Maintenance free. Inspect structural Inspect structural Inspect structural integrity — similar to any integrity — similar to any integrity — similar to any construction project, construction project. construction pr0jeet. Management and Maintenance Strategy November 5, 2012 -- -------r.x.uc�xrxcrs�rs�rs�rs�rs�rs�r.x.�.:w.wµ�,x::�;:ac;::a;:a:vaawawawaa:�.:w.rw.vc�xruc�a�rs�ress.•s,:.;.s�.;.s�.;.s�.;�.;Asa;�ve�sx���sx���vr��sx���sx���sx���sx���a��aa.uc�xruc�x�:crw�rs�r.w.n>�;:arxaaan�xruc�xruc�xruc�xrsr:crs�rs�r.x.uc�xruc�xr�.:w.rw.rw.rw.rw.wµ�,:auu�a���.wµ�,xw�xruc��„sir Cooperative Agreement Between the City of Fayetteville, the Northwest Arkansas Regional Airport (XNA), and the Northwest Arkansas Council Foundation 1. Purpose: The purpose of this agreement is to establish the terms for providing wayfinding signs to XNA from Fayetteville and from XNA to Fayetteville. 1I. Background In 2015, the Northwest Arkansas Council Foundation, a support organization for the Northwest Arkansas Council, applied for and received a grant from the Walton Family Foundation for the design, fabrication and installation of wayfinding signs directing to XNA from the larger cities in the region and to certain downtown areas in the region from XNA. 111. The City of Fayetteville Agrees: A. To participate in the program by providing the appropriate city personnel to work with the contractors, XNA, and the Northwest Arkansas Council Foundation to review plans and take any necessary steps to facilitate the programming and installation of the signs. B. To maintain, repair or replace the signs provided by this project that display directions to attractions within the city. These signs include signs 205, 210, and 215 as indicated on the attached document, entitled "Message Schedule" for the city of Fayetteville. This document is attached as Exhibit A. Once the signs have been installed and MERJE (the designer of the project), and Fayetteville have approved the installation, it will be the responsibility of the city to maintain, repair, or replace these signs installed in their city limits as needed and as instructed by the "Management and Maintenance Strategy" attached to this document as Exhibit B. C. To work with XNA to maintain, repair or replace signs solely directing to the airport (airport trailblazer signs) within Fayetteville City limits. Specifically, these signs include numbers 200, 201, 202, 203, 204, 206, 207, 208, 209, 211, 212, 213, and 214 as indicated in the attached Exhibit A. The city further agrees to be responsible for the administration of the repair with the understanding that XNA is financially responsible for repair or replacement of these signs if they are damaged or destroyed and are not otherwise covered by insurance D. After the conclusion of the project, the city will submit any proposed alternations, such as removal, relocation, and change in message or appearance, to XNA, the Northwest Arkansas Council Foundation, and the Wayfinding Steering Committee for approval prior to altering the sign. IV. Northwest Arkansas Regional Airport (XNA) agrees: A. To work with the Northwest Arkansas Council, the various cities involved in the project, and the contractors to provide wayfinding signage to and from XNA. B. To pay for the repair or replacement of any signs damaged or destroyed that direct solely to XNA, specifically the sign numbers referenced in paragraph III C above. C. To maintain, replace, or repair all signs on XNA property that are part of this project. V. Changes, Modifications, or Amendments: Changes, modifications, or amendments to this agreement shall be subject to approval of the City of Fayetteville, the Executive Director of the Northwest Arkansas Council, and the Executive Director of the Northwest Arkansas Regional Airport (XNA). The City of Fayetteville, the Northwest Arkansas Council Foundation, and XNA have executed this agreement by their respective authorized representatives. Mike Harvey Executive Director Northwest Arkansas Council Foundation Date: � 3 —2c 1,i; e6tt Van Laninghani Executive Director Northwest Arkansas Regional Airport Date: City of Fayetteville, Arkansas Date: NWA REGIONAL WAYFINDING PROGRAM MANAGEMENT AND MAINTENANCE STRATEGY November 5, 2012 NWA REGIONAL WAYFINDING PROGRAM OVERALL SYSTEM OVERSIGHT NWjjcojSIjON NA r e l3:11rf'4R��J?, IMM IPALITY; ti CONTRACTOR NWA REGIONAL WAYFINDING PROGRAM MAINTENANCE FLOW CHART DAY—TO-DAY MAINTENANCE PROCESS FOR REPAIR OR REPLACEMENT OF EXISTING SIGNS WAYFINDING City PublicWcrks & Stall WAYFUIOING MANAOF]t: Cllr asellry CeyUel MasllarSianProarem Paraaioppaistedeythe ConWcCFa6lulloesad lntletI tjon muaielpellty ro bathe ceeln point al contact for raaolra and aLAer Iuan artalna with the weyflodlna system LONG TERM MAINTENANCE PROCESS FOR ADDITION. SUBTRACTION or ALTERATIONS TO THE SYSTEM lannuaq SU13611T REQUEST DESTINATION I DESTINATION Homed On Pmarsm Cdieria Idendllom Nand III Sabmll Request to NWA Rsalasd WAYFINDING MANAGER Plannloa Cemmluion Runlews Rsgwat i 4Aig0% 4t'1ViEIW'1" f"PdO WJMt I i`EMANCf; SIIORTTER7 GENERAL MAINTENANCE(U- 4 years) Planning and Design: Minorcorrcctions and adjustments to help the system operate efflciertly. This may include additional signs, or adjustments based on new circulation patterns Physical Meinicnancc (Materials). Cleaning once a year and typical wear and tear repairs - new panels, tightening offasteners, replacement parts due to vandalismorauto damage • Physical Maintenance (Locations): Relocation of problem sign locations. LONG TERM GENERAL MAINTENANCE (5 9 years) Planning and Design: Additions and Delvttons of Destinatioris?Messabes and overall routing review, based on physical changes to the City • Physical Maintenance (Materials): Materials begin to fade, warranties expire and a more concentrated effort is required to maintain the system and Its components New penelx, replacement parts, and sign replacement may be required, Physical Maintenance (Locations): Relocation may be necessary based on new routing or circulation SYSTEM LIFE SPAN (10 — I S+ years) • Planning and Design: Complete review of the system and its ellectiveness based on new destinations that may have opened or attractions which have closed, In addition new circulation- routing and construction projects may effect the system. Design elements may be reviewed for consistency with City identity and marketing initiatives. • Physical Maintenance (Materials): Materials begin to reach their life span, roll sign rcplaccmcnt may be necessary for some signs ifthey have not been maintained in the past Physical Maintenance (Locations): Relocation may be necessary based on new routing or circulation MAINTENANCE GUIDELINE MATRIX Design and Planning Management I Administration Design: General Evaluation orpositive and negative aspects of the system. Planning: City In-house maintenance based on new request and circulation/destination updates„ Annual cleaning/repair, Stickers and graffiti are most common. Cleaning solvents and Goo -Gone are typical Weekly coordination transilioning to quarterly coordination between City and fabricator during year I and 2. Day-to-day monitorinn ofthe system. Management and Maintenance Strategy November S, 2012 Evaluation orpositive and negative aspects of the system Planning: Contract with a consultant to analyze major changes to the City and necessary system adjustments. I or updates possible during this timeperiod. Parts replacements and full sign replacement as needed. Cleaning solvents and Goo -Gone are tvnical Annual coordination between City and rabricator. Day-to-day monitoring of the system, based on Public Works observations. safety 10.15+ years lithe system has not been analyzed since implementation, a major updating is likely to be needed. Outside consultants will be required to review and inventory the system, as well as make suggested changes based on new circulation, destinations, etc. Parts replacements 1 full sign replacement as needed Cleaning solvents and Goa -Gone are lvtsical Annual coordination between City and fabricator. Day-to-day monitoring ofthe system, based on Public Works Breakaway Product: Transpo Reflectivity Life Span: 3M High Intensity Diamond Grade Custom Color Life Span 3M high Intensity Diamond Grade based an Public Works observations, safety issues and citizens reports. A.Jo Fntcvro fi'e Free - Covered under Warranty; for .i €'ears. issues and citizens reports. Mainrcnancc Free - consider general review as part of yearly inspection process. Covered under €sarrunly Covered under varrunly for 5-7 years for 5-7 rears Covered under rearraniv .for 3 years. Color generally maintained beyond warranty period, depends an direction sign panel is Reflectivity may be effective beyond the warranty period. Individual signs may require sheeting to be replaced during this time Fading may begin depending on the direction sign panel is facing. Individual signs may require sheeting to be replaced during this time period General Materials: Specifica,ions require 5 General wear -and -tear Alurrtinum Sign f ands 8: year fnhrfrntar i'3rranry maintenance. Posts for uorkman,sltip. Painted Surfaces Sign Panels Fasteners is Fins Details General wear -and -tear rnaitttenance required Covered under manufacturers uerranti General maintenance and touch-up will be required. Specrftearioars require 5 ycar fa hricnrar %varran ly for a orknnnnsh ip General repairs and replacement due to auto incidents or vandalism. Inspect welds and fasteners for connection in€egrity. Specificaricans require 5 rear fabricator warra n 5Y. General repairs and replacement of parts clue €o auto incidents or vandalism. Inspect welds and fasteners for Warranty expires. Typically color holds up beyond warranty period. Fading may begin depending on the direction sign panel is facing. Individual signs may require individual parts to be replaced during this time period Quantity of repairs increases, if not maintained previously. Inspect welds and fasteners for connection integrity. Quantity efrepairs increases, €f not maintained previously. Inspect welds and fasteners for connection integrity. issues sod citizens reports. Mainrcnance Frcc - consider general review as part of yearly inspection process, Reifectivity becomes less effective. if not previously replaced, lf} — 15 years is the maxi€nunt lifespan. Fading occurs, ifnat previously replaced. 10- 15 years is the maximum lifespan. General weal maiittenaacc- Fading occurs — based on direction sign panel is facing — 10— 15 years is the maximum lifespan to expect. Consider full inventory e sys€em and repairs based on consistency of maintenunce and up -keep over the years. Consider full inventory of systest€ and repairs based on consistency of maintenance and up -keep over the years. Concrete Footers Slain renancefree 3lainre,?ancc free tlainrcrrasce free inspect structural Inspect structural Inspect structural integrity — similar to any integrity similar to any integrity - similar to any canstructionproject. construction proicet construction project Managsmnnt and Maintenance Strategy November 5, 2012 City of Fayetteville, Arkansas Northwest Arkansas Regional Airport Wayfinding System MESSAGE SCHEDULE - FINAL July 19, 2016 SIGN TYPE SUMMARY iir i AW Wm C Cu ++.i Aoxanrna At renal m- $ubmisnl. Frnal 134 N, Chweh Srieei Svfle 248 Garc: s iy 14, t8f4 LOA 2 Charger PA 1ra3$4 rmim WfMRnONp 4 &fgni?a program aer.3s6.tl4�fi wvrw.maryeda,lon.cmm Stn Type Ouanfity Restliptiun VD!RA p 1 Ntessogo Vo1IcuIar plrectional - 6" text VDhI3,5 0 2 Messages Vehlclilar Directional - 6" lext VDIR.6 3 3 i`MMessagos Vehicular Directional - 6" text VDIR.7 12 MUTCO Airport Trailblazer VDIIIJA 0 MUTCD Airport Trailblazer - wilh Mileage VtIIR.7R Q MUTCD Airport Trailblazer - wilh Mileage & LARGE Arrow Panel VOIR.7C t MUICD Airport Trailblazer with LARGE Arrow Panel VDiR.71) D MUTCD Illrporl Traliblazer with Mileage - No Directional Arrow SIGN MESSACESC:H'F.DUL_E Ittll�nl Alto Ciicne Noamoil Arkansas lisgrnn 1 a1rpmt 120 N. Church a� Bull. 20e 01 1 Chtttsr, P rg3b4 Project Wayfs *.g & Slyn.y. Pmygm t1le,iab,PEt6 Location No: Sign Type: Sheet No Oily Message 200 VOLR.7 SLP•F.1 t JAIRFORT SYMt10LI irt XNA SihmJiuL. Fliul C7mic:Jnly 10, 2016 Commeas)NO1fl i SIGN LOCA1}0l1 TO HE SHE CHECKED itt THE FIELDIWITH PHTO City: Flyrttov11111 Locollon No Sign Typo. Shaer No Qly Mtrssago Cominenti loess 201 YUIR.7 SLP•F.1 1 [AIRPORT SYMBOL) Ge0i4itnnIP JPCslloa with New City sirynlhg0 rlJilT iaF�7' n7ip;erty XNA Ioc iIrdn 252 City: FFayaitovllle LoWion No Sign Type Sheet No Qty Mossago CommenisrNales 202 VOIR_7 SLP-F.I 1 INAP811F SYMBOL) %LEA lento Ab-, M nnrr_urrr City: F11yal16vlllo Location No: Sign Type Sheet No (fly r'.fossago CGrnmonts!NoLos 2DJ VBIR.7 SLP•F.2 1 [AlRFDFIT SYNHOL� XNA crnrn asyro rrr} arr a City Fayotiorllte L.acatlon No: Sign Type Sheet No: Qty. Mossage. Comnvant rlialos 204 tDIR.7 SLP•f.2 1 [AtIPORTSYMHOtl XUA VCITCO A1, srJ r,Lr3tur C•ly FnyettevJJle Location No Sign Typo Shoot No, QIy Massage Commentsatfatas 205 VOIR.6 SLP•F,2 I a L<pplx4Qilstirlg2 Aam:l sign'Md snth a new 3 a.waan F-m-wv Ouvnlown Vane[ sign mu si a -ii $queue City fayeltevllla Unt MITY of Arkansas a VIA AIipou [AIRPORT SYh100LJ i i Y , SIGN MESSAGE SCH [MULE li¢nr NanrIu it Aeq'✓Qnnl R}lyan Suluitin3 . Flnil 170 11. Church Srreel Solis 7DI SYa+I ciacrier• PA $43to Prijccl• Yt,syllncllr� 4 5rpnepi Perim fl i July 19 ,7016 dal M 0586 mxw.rn+,,ide1: pro cam Loeallon No; Sign Type. Snit lta Oty Moasago. CommentsfNoles 208 101 fl? StY-F.3 1 IAIRPORT SYMBOL) StCtl LOCATi1111 TO DE SITE CHECKED Ili I lIE XNA FIELD ;11111 At91>'1 i orcD1.ty 1 rrr�5iva. City. Fay21REvIR13 Locallon No' Sign Type Sheet tin: Cly 1o6sago CnrnmentsrNates 207 1111111.7 SLP•F.3 I [AIRPORT SYMBOLI x11Pl uurra y r rrt rurr City. Fsyet1e11Ia Loci11on No. Sign Type Sheet NO: Oty dge Comments/Notes 200 W1R,7 SLP-F.3 1 (10RPORT SYF=1BOLI (RA i+JPt9 Jl;+xr rrraarr n City Fnyettu 1Cln Locallon No: Sign Type. Shoot No: Oly. 1Aessago- C+7mmenIe1loto5 200 VOIR 7 SLP•F.3 1 [AIRPORT SYMDDLI xllA usrrcnarxsn t. a uc• City Feyattaville Location No. Sign Typo Shoot No Oly. Messago. Ccmrnenlai Iles 210 VD]R.0 SLP-F-3 I R�placa Cnigdn0 2 pane t Mon and wlt11 a ni r. 3 DMamp" V kkuw AIr/MIT1nry pie t 11650 6rre(hr,Y- 6'bn t1Sp'0019R4p City: fayettevllle walkar Palk to XIIA ATrparl [.+IRPORT SYMBOiI Location No Sign Typo Sheol No. Oly Message 211 /1118.7 St.P-F.3 I (AIRPORT SYMROLj xiM +ruralA*E rru.aun City: Fayattavilla Cnmmenl51Notes 2 SIGN MESSAGE SCHEDULE *�i•Ili {7<A1 flaO N, C u hStre.t sulr. Zoe Won Lh.oroL VA i92ft 44 2a Miii www.mtrr.d.airpt.wm Locallon Na. Sign Typo. Sheflt No. Oty 212 VDIR.7 5LP-F.3 1 NL?Tt0AM; oar rr&,mr City: Feyet1etillki (lent 11011PIW.kt AJkanals ncylanN Atrpan I'ngcci Way b dn,y i Slgnkg. pIcgren Message IAJRAi1J1T SYMflOLI xru Suttmita21".R al Dare.July t8, 2o1e Conaments/NoteS Coordinate IoWoltno wflh New University of Arkansas sigoage Locallon No: Sign Typo Shoot No Oty, Mossa9e Commento Nolos 213 VTIIR.7 $LP -F.3 1 IAIRP0RT SY'i1$QL] 11J7CA Akt!kr 1ns71uY A City rayatlsvll to Location Na, Sign Type Sheel No Ciy hMessage Commenlsmloles 214 VOIR.7C SLP•F.3 1 (A1IIPORT SYM90LI a+.:irtDAkI rrx'`ar. XNA .n1-1AGEA,;, Paul' (UY flIG1lTj City' Fayalle•Al1a Location No, Sign Type. Sorel ND Oty. Measagn: Gornmant;JNoies 215 V6l5.6 SLP.F.3 1 A 1lnpi cuL`•r1S11wj2tonals19nantiwlltianaur3 aNrxu,:klrcLVt XA pn:plsitin psacuxer n rat Alrparl (AIRPDAT SYM5UL1 C iy SIGN LOCATION 10 6 STIi: CISECKE0 1117HE fI[LU wlmlt AMIT0 Foyotlrrflllo iinivaolty at ASk8n389 CowriIowi S Itutry 3