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Home My WebLink About98-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 98-16 File Number: 2016-0212 ALLIANCE PUMP & MECHANICAL, INC.: A RESOLUTION TO APPROVE A CHANGE ORDER TO THE CONTRACT WITH ALLIANCE PUMP & MECHANICAL, INC. IN THE AMOUNT OF $43,521.00 PLUS APPLICABLE TAXES FOR ADDITIONAL REPAIR SERVICES REQUIRED TO REBUILD SEVEN (7) GEARBOXES AT THE NOLAND WASTEWATER TREATMENT PLANT. WHEREAS, on October 6, 2015, the City Council passed Resolution No. 174-15, authorizing a contract with Alliance Pump & Mechanical, Inc. to rebuild seven gearboxes at the Noland Wastewater Treatment Plant; and WHEREAS, after the gearboxes were delivered to and disassembled by Alliance for further inspection, additional issues were identified requiring more repairs than first estimated, though the total cost of the rebuilds will still be significantly less than purchasing new gearboxes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a change order, a copy of which is attached to this Resolution, to the contract with Alliance Pump & Mechanical, Inc. in the amount of $43,521.00 plus applicable taxes for additional repair services required to rebuild seven (7) gearboxes at the Noland Wastewater Treatment Plant. PASSED and APPROVED on 5/17/2016 Page 1 Printed on 5118116 File Number: 2016-0212 Resolution: 98-16 Attest: Sondra E. Smith, City Clerk Treasurer x 4('I+Tf.'�r FA YOTEVILL � : ;U= r ..4N% A'•' ;�.�., *fill i� N4 Page 2 Printed on 5118116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 r�- t (479) 575-8323 n 17, r Text File --- File Number: 2016-0212 Agenda Date: 5/17/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A 4 ALLIANCE PUMP & MECHANICAL, INC.: A RESOLUTION TO APPROVE A CHANGE ORDER TO THE CONTRACT WITH ALLIANCE PUMP & MECHANICAL, INC. IN THE AMOUNT OF $43,521.00 PLUS APPLICABLE TAXES FOR ADDITIONAL REPAIR SERVICES REQUIRED TO REBUILD SEVEN (7) GEARBOXES AT THE NOLAND WASTEWATER TREATMENT PLANT WHEREAS, on October 6, 2015, the City Council passed Resolution No. 174-15, authorizing a contract with Alliance Pump & Mechanical, Inc. to rebuild seven gearboxes at the Noland Wastewater Treatment Plant; and WHEREAS, after the gearboxes were delivered to and disassembled by Alliance for further inspection, additional issues were identified requiring more repairs than first estimated, though the total cost of the rebuilds will still be significantly less than purchasing new gearboxes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a change order, a copy of which is attached to this Resolution, to the contract with Alliance Pump & Mechanical, Inc. in the amount of $43,521.00 plus applicable taxes for additional repair services required to rebuild seven (7) gearboxes at the Noland Wastewater Treatment Plant. City of Fayetteville, Arkansas Page 1 Printed on 511812016 City of Fayetteville Staff Review Form 2016-0212 Legistar File ID 5/17/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Billy Ammons 4/6/2016 Wastewater Treatment Plant / Utilities Department Submitted By Submitted Date Division / Department Action Recommendation: Fayetteville City Administration recommends approval of a change order for an additional $43,521.00 plus applicable taxes with Alliance Pump & Mechanical Inc. for additional repairs needed to the seven (7) gearboxes currently being rebuilt for the Noland WWTP. Resolution 174-15 awarded Alliance Pump & Mechanical Inc. Bid 15-48 for $78,950.00 plus applicable taxes to rebuild the gearboxes and a contract/PO was created in late 2015 for the rebuilds; the units have been disassembled and upon inspection additional repairs are needed. Funds for the additional repair needs are available within the Wastewater Treatment Plant CIP — Plant Pumps and 5400.5800.5414.00 Account Number 02069.1 Project Number Budget Impact: Water/Sewer Fund Plant Pumps and Equipment - WWTP Project Title Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Previous Ordinance or Resolution # 174-15 Original Contract Number: N/A Comments: $ 659,981.00 $ 307,800.00 i 35;?,181.00 $ 47,765.00 ��•`s.:.:� S. �SxVld Approval Date: V20140710 CITY OF Fayv'erev—ille ARKANSAS MEETING OF MAY 17, 2016 TO: Mayor and Fayetteville City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee Tim Nyander, Utilities Director FROM: Billy Ammons, Wastewater Treatment DATE: April 6, 2016 STAFF MEMO SUBJECT: Approval of a change order in the amount of $43,521.00 with Alliance Pump & Mechanical Inc. for additional repair services needed for seven (7) gearboxes for the Noland WWTP. RECOMMENDATION: Fayetteville City Administration recommends approval of a change order for an additional $43,521.00 plus applicable taxes with Alliance Pump & Mechanical Inc. for additional repairs needed to the seven (7) gearboxes currently being rebuilt for the Noland WWTP. Funds are available within the Wastewater Treatment Plant CIP — Plant Pumps and Equipment project. BACKGROUND: The Noland WWTP uses a biological nutrient removal system to treat the City's wastewater. Each of the two basins uses a series of six mixers and eight large mechanical aerators to provide the mixing and necessary oxygen for the microorganisms to treat the wastewater. The existing mixers and aerators are more than 25 years old and many are in need of repair. Even though they have exceeded their life expectancy, rebuilding the gearboxes is significantly more cost effective than replacing them with new units and generally provides a similar life expectancy. DISCUSSION: On 16 October, 2015, the City Council passed and approved Resolution 174-15 awarding Alliance Pump and Mechanical, Inc. Bid 15-48 to rebuild the seven (7) gearboxes in the amount of $78,950.00. Since that time, the gearboxes were removed, delivered to Alliance Pump and Mechanical Inc., and disassembled for inspection. Upon inspection, additional items were found in need of repair. The additional repairs total $43,521.00. With this change order, the total amount to rebuild and repair the gearboxes is $122,471.00 plus applicable taxes. Even with the additional repairs needed, the cost is significantly less than purchasing new gearboxes. BUDGET/STAFF IMPACT: Funds are available in the Wastewater Treatment Plant CIP — Plant Pumps and Equipment project. ATTACHMENTS: Staff Review Form Change Order 1 Resolution 174-15 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Change Order PROJECT DATA Project Name: CearboxRebulld Clivrit City of Fayettevilic, AR Project No.: 15-48 Project ,,cation: ['an] R. Noland WWFI; Report No: I )a tv; 4/'l 9/2016 coi,TRAcT r,4oDMCA'rION DATA- niondmont X Chan ye Order A - To. Alliance Pump & MechanicalService, tric. Project Gearbox Rebuilds 48 Owner: City of Fayetteville, AR Fngintvr, CH2M The foHowing modification to the Contractor are hereby ordered use additional pages if re uired Conduct additional repairs on seven (7) gearboxes in the amount of $43,521 Reason for Modification(s): Additional repairs were needed once the gearboxes were opened and inspected. Attachments (Ust Supporting D curner%4). Repair Costs from Alliance Pump & Mechanical Service, Inc_ ContractAmount or Price Contract Times (Calculate Qays) Original $78,950 Ori 'nal Duration Previous Contract Modification(s) Add Deduct Da s Previous Contract Modification(s) (Add/Deduct) $0 Days This Contract Modification (Add) $43,521 This Contract Modification Add Deduct Days Revised Contract 1$122,471 Revised Contract Time Days Revised Contract Com pletiun Date; SIGNATURE RECORD Heidi Lee -Alliance Pump LJA4-14- Date: 4/19/20I6 Mayo Miller, CHZM 4/19/2016 Tim Nyander, Utilities Director Date: 4/19/2016 Sondra E. Smith, City Clerk Lioneld jDrdDn, Mayor Date. Page I of I WB -P46 -006363-F1 Form Rev. 1. April -2011 �Allrlr��e Siv) PlIM1) & A f 641AN)Cr 1f 41 ItV11:1 1,+lr: 627 South Coffage Independence. MO 64050 (81b) 833-8109 (816) 833-8035 fax Www. alliallcepvmp. co 4/4/2016 City of Fayetteville Additions/Change Order for Noland WWTP Gearbox Rebuild Project 15-48 **REVISED** 83Q5 — Unit A • Repair/Rebuild Upper Support Bearing Housing • Replace (2) Oil Seals (#115410PSP) $12.50ea (Reduced to below cost) $ 25.00 • Replace (2) Ball Bearings (#116683PSP) $369.50ea (Reduced to below cost) $ 739.00 • Replace (1) Oil Breather $75.00ea $ 75.00 Additional Labor: (9 Hours @ $85.00/hr) $ 765.00 UNIT A TOTAL: $1,604.00 83Q5 — Unit B • Repair/Rebuild Upper Support Bearing Housing • Repair/Rebuild Upper Bearing Cage • Repair/Rebuild Lower Bearing Housing • Microfinish (2) Lip Seal Areas $700.00ea $1,400.00 • Replace (2) Adapter Sleeve (#138821STL) $270.00ea $ 540.00 • Replace (1) Bevel Gear & Pinion (#600983PSP) $4,525.00ea $4,525.00 • Replace (2) Oil Seals (#115410PSP) $12.50ea (Reduced to below cost) $ 25.00 • Replace (2) Ball Bearings (#116683PSP) $369.50ea (Reduced to below cost) $ 739.00 • Replace (1) Oil Breather $75.00ea $ 75.00 Additional Labor: (24 Hours @ $85.00/hr) $2,040.00 UNIT B TOTAL: $9,344.00 83Q5 — Unit C • Repair/Rebuild Upper Support Bearing Housing • Repair/Rebuild Upper Bearing Cage • Repair/Rebuild Lower Bearing Housing • Repair/Rebuild Lower Bearing Cage • Microfinish (2) Lip Seal Areas $700.00ea $1,400.00 • Replace (1) Tapered Adapter Sleeve (#113995STL) $820.00ea $ 820.00 • Replace (1) Locknut Washer $72.00ea $ 72.00 • Replace (2) Oil Seals (#115410PSP) $12.50ea (Reduced to below cost) $ 25.00 • Replace (2) Ball Bearings (#116683PSP) $369.50ea (Reduced to below cost) $ 739.00 • Replace (1) Oil Breather $75.00ea $ 75.00 Additional Labor: (17 Hours @ $85.00/hr) $1,445.00 UNIT C TOTAL: $4,576.00 LAT130 — Unit A • Repair/Rebuild Upper Output Shaft • Repair/Rebuild Collar • Repair/Rebuild Lower Output Shaft • Repair/Rebuild Lower Sleeve • Microfinish (6) (2 main fits, 1 pinion shaft fit, 1 shaft fit & 2 collet slvs) $700.00ea $4,200.00 • Replace (1) Oil Seal (#115329PSP) $54.50ea (Reduced to below cost) $ 54.50 • Replace (1) Ball Bearing (#117031PSP) $422.50ea (Reduced to below cost) $ 422.50 • Replace (1) Oil Breather (#121217PSP) $75.00ea $ 75.00 Additional Labor: (14 Hours @ $85.00/hr) UNIT A TOTAL: LAT130 — Unit B $1,190.00 $5,942.00 • Repair/Rebuild Upper Output Shaft • Repair/Rebuild Collar • Repair/Rebuild Lower Sleeve • Microfinish (6) (2 main fits, 1 pinion shaft fit, 1 shaft fit & 2 collet slvs) $700.00ea $4,200.00 • Replace (1) Oil Seal (#115329PSP) $54.50ea (Reduced to below cost) $ 54.50 • Replace (1) Ball Bearing (#115329PSP) $422.50ea (Reduced to below cost) $ 422.50 • Replace (1) Oil Breather (#121217PSP) $75.00ea $ 75.00 Additional Labor: (12 Hours @ $85.00/hr) $1,020.00 UNIT B TOTAL: $5,772.00 LAT160 — Unit C • Repair/Rebuild Upper Output Shaft • Repair/Rebuild Collar • Repair/Rebuild Lower Output Shaft • Repair/Rebuild High Speed Pinion • Repair/Rebuild Upper Sleeve • Repair/Rebuild Lower Sleeve • Repair/Rebuild Fixed Bearing Housing • Repair/Rebuild Floating Bearing Housing • Microfinish (6) (2 main fits, 1 pinion shaft fit, 1 shaft fit & 2 collet slvs) $700.00ea $4,200.00 • Replace (1) Flexible Coupling Grid (#202299PSP) $ 600.00 • Replace (1) Double Row Taper Bearing Cup $ 940.00 • Replace (1) Oil Seal (#115405PSP) $58.50ea (Reduced to below cost) $ 58.50 • Replace (1) Ball Bearing (#117035PSP) $910.50ea (Reduced to below cost) $ 910.50 • Replace (1) Oil Breather (#121217PSP) $75.00ea $ 75.00 Additional Labor: (22 Hours @ $85.00/hr) $1,870.00 UNIT C TOTAL: $8,654.00 LAT160 — Unit D • Repair/Rebuild Upper Output Shaft • Repair/Rebuild Collar • Repair/Rebuild Lower Output Shaft • Repair/Rebuild High Speed Pinion • Repair/Rebuild Upper Sleeve • Repair/Rebuild Lower Sleeve • Repair/Rebuild Fixed Bearing Housing • Repair/Rebuild Floating Bearing Housing • Mlcrofinish (6) (2 main fits, 1 pinion shaft fit, 1 shaft fit & 2 collet slvs) $700.00ea $4,200.00 • Replace (1) Double Row Taper Bearing Cup $ 940.00 • Replace (1) Oil Seal (#115405PSP) $58.50ea (Reduced to below cost) $ 58.50 • Replace (1) Ball Bearing (#117035PSP) $910.50ea (Reduced to below cost) $ 910.50 • Replace (1) Oil Breather (#121217PSP) $75.00ea $ 75.00 Additional Labor: (17 Hours @ $85.00/hr) $1,445.00 UNIT D TOTAL: $7,629.00 CHANGE ORDER TOTAL: $43,521.00 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 174-15 File Number: 2015-0411 BID NO. 15-48 ALLIANCE PUMP & MECHANICAL, INC.: A RESOLUTION TO AWARD BID NO. 15-48 AND AUTHORIZE A CONTRACT WITH ALLIANCE PUMP & MECHANICAL, INC. IN THE AMOUNT OF $78,950.00 PLUS APPLICABLE TAXES TO REBUILD SEVEN (7) GEARBOXES AT THE NOLAND WASTEWATER TREATMENT PLANT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-48 and authorizes a contract with Alliance Pump & Mechanical, Inc. in the amount of $78,950.00 plus applicable taxes to rebuild seven (7) gearboxes at the Noland Wastewater Treatment Plant. PASSED and APPROVED on 10/6/2015 TRt�rrrr �� .. • • :ilS Irr op Attest: b w� yam. Sondra E. Smith, City Clerk Treasurer Page i Primed on 10/7/15 City of Fayetteville, Arkansas 4. Text File File Number: 2015-0411 Agenda Date: 10/6/2015 Version: 1 In Control: City Council Meeting Agenda Number: A. 5 BID NO. 15-48 ALLIANCE PUMP & MECHANICAL, INC.: 113 west Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO AWARD BID NO. 15-48 AND AUTHORIZE A CONTRACT WITH ALLIANCE PUMP & MECHANICAL, INC. IN THE AMOUNT OF $78,950.00 PLUS APPLICABLE TAXES TO REBUILD SEVEN (7) GEARBOXES AT THE NOLAND WASTEWATER TREATMENT PLANT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-48 and authorizes a contract with Alliance Pump & Mechanical, Inc. in the amount of $78,950.00 plus applicable taxes to rebuild seven (7) gearboxes at the Noland Wastewater Treatment Plant. City of Fayetteville, Arkansas Page 1 Printed on 10!7/2015