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HomeMy WebLinkAbout90-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 90-16 File Number: 2016-0204 BID #16-34 CAP FLEET UPFITTERS, LLC: A RESOLUTION TO AWARD BID #16-34 AND AUTHORIZE THE PURCHASE OF UPFIT ITEMS FOR TWELVE (12) POLICE PATROL UNITS FROM CAP FLEET UPFITTERS, LLC OF BRYANT, ARKANSAS IN THE AMOUNT OF $33,912.00 PLUS APPLICABLE TAXES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #16-34 and authorizes the purchase of upfit items for twelve (12) Police Patrol Units from Cap Fleet Upfitters, LLC of Bryant, Arkansas in the amount of $33,912.00 plus applicable taxes. 41111111 PASSED and APPROVED on 5/3/2016 • � � I �77E'VILLE ;U— R tAttest: ',•'Sj' A N5V�'. • `~` Ifl� 11$11 IN Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 514116 City of Fayetteville, Arkansas Text File File Number: 2016-0204 Agenda Date: 5/3/2016 Version: 1 In Control: City Council Meeting Agenda Number: A 10 BID #16-34 CAP FLEET UPFITTERS, LLC: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO AWARD BID 416-34 AND AUTHORIZE THE PURCHASE OF UPFIT ITEMS FOR TWELVE (12) POLICE PATROL UNITS FROM CAP FLEET UPFITTERS, LLC OF BRYANT, ARKANSAS IN THE AMOUNT OF $33,912.00 PLUS APPLICABLE TAXES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 916-34 and authorizes the purchase of upfit items for twelve (12) Police Patrol Units from Cap Fleet Upfitters, LLC of Bryant, Arkansas in the amount of $33,912.00 plus applicable taxes. City of Fayetteville, Arkansas Page 1 Printed on 51412016 City of Fayetteville Staff Review Form 2016-0204 Legistar File ID 5/3/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jesse Beeks/Sara Glenn 4/13/2016 Fleet Operations / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of upfit items for Police Patrol Units from Cap Fleet Upfitters per Bid 16-34 for the amount of $33,912.00 plus applicable taxes. Budget Impact: 9700.1920.5802.00 Account Number 02081.2014 Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Previous Ordinance or Resolution # Original Contract Number: Comments: Shop Fund Fund Police/ Passenger Project Title $ 104,047.28 40P4;C147.2, $ 33,912.00 Approval Date: V20140710 CITY OF Tayee se ARKANSAS MEETING OF MAY 3, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: April 14, 2016 SUBJECT: Purchase of Upfit items for Police Patrol Units RECOMMENDATION: That City Council approve the purchase of upfit items for twelve (12) Police Patrol Units from Cap Fleet Upfitters of Bryant, AR per bid 16-34 for the amount of $33,912.00 plus applicable taxes. BACKGROUND: Fleet currently has six Police Tahoes that were ordered in 2014 and are awaiting upfit items before they can be placed in service. Bid 16-34 includes enough to upfit the existing six units, as well as the six that were ordered in 2015. DISCUSSION: Fleet recommends the purchase of upfit items for twelve (12) Police Patrol Units from Cap Fleet Upfitters of Bryant, AR per bid 16-34 for the amount of $33,912.00 plus applicable taxes. BUDGET/STAFF IMPACT: Sufficient funds have been collected for this purchase. Upfit items are considered when calculating the amount needed when replacing a Police Patrol Unit. This purchase was presented to the Equipment Committee on April 12, 2016. Attachments: PO — Purchase Requisition Mailing Address: 113 W. Mountain Street www.tayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville - Purchase Order Request (PO) Requisition No.. Uate. 4/1412016 (Not a Purchase Order) P.O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor Vendor Mail Legistar#: #° Cap Fleet Upfitters Name: Es ❑ No 2016-0204 FOB Point: I axabie Address: p YES ❑ NO Expected Delivery Date Zip Code: Ship to code: Quotes Attached City: State: 50 El YES ❑Q NO Requester's Employee #: Extension: Requester: Sara Glenn 3912 3485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number i Project.Sub# Inventory # Fixed Asset # 1 S5705T15OSB Rear Seat Including Rear Cargo 12 ea 1,063.00 $12,756.00 9700.1920.5802.00 02081.2014 barrier and outboard mounted seat- Pro -Guard 2 S5705T15OSB Rear Seat Including Rear Cargo 12 ea 395.00 $4,740.00 9700.1920.5802.00 02081.2014 barrier and outboard mounted seat - Jotto 3 (425-3704) Dual cup holder - Jotto 12 ea 28.00 $336.00 9700.1920.5802.00 02081.2014 4 (425-6260) Armrest - Jotto 12 ea 35.00 $420.00 9700.1920.5802.00 02081.2014 5 (475-0192) single vertical weapon mount for 12 ea 272.50 $3,270.00 9700.1920.5802.00 02081.2014 AR -15: Handcuff lock head w/ Key - Jotto 6 (475-0962) Window Armor & Door 12 ea 250.00 $3,000.00 9700.1920.5802.00 02081.2014 Panel, left & right - Jotto 7 (475-0865) Space creator partition with 12 ea 520.00 $6,240.00 9700.1920.5802.00 02081.2014 recessed housing - Jotto 8 (425-2273) 12 volt outlets, 2 needed 24 ea 6.40 $153.60 9700.1920.5802.00 02081.2014 per vehilce - Jotto g (10.7506) Hertz quick mount cargo side 24 ea 67.00 $1,608.00 9700.1920.5802.00 02081.2014 lights, 40 blue LED's Per light - Hertz 10 M-63BB Ghost Light blue LED (6 -light 24 ea 55.00 $1,320.00 9700.1920.5802.00 02081.2014 head) Shipping/Handling Lot T_ $0.00 Special Instructions: Subtotal: Continued page 2 Tax: Total: Approvals. Mayor: Department Director Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager Utilities Manager: Other: Mevised 11411zui:$ City of Fayetteville - Purchase Order Request (PO) Requisition No. Dale. (Pros a Purchase Orders 411412016 P.Q Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor Vendor Cap Fleet Uptitters Mail Legistar#: #: _ Name: , YES C� es [� nNoIi �1-Q�4 Address: FQl3 Faint; Tax wris do Expected Delivery gate: City: Stale- Zip Code: Ship to code: Quotes Attached 50 © vts tia Requester: Sara Glenn Requester's Employee #; Extension. 3912 3485 liens Description Quantity Unit of Issue unit Cost Extended Cost Account Number Pro ect.Sub# Inventory # Fixed Asset # 1 Blue OE 921 back up bulb 24 ea 2.85 $68.40 9700.1820.5802.00 02081.2014 2 $0.00 3 Off Bid 16-34 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 ShippingHandling Lot J $0.00 1 Special Instructions. Subtotal: $33,912.00 Tax: $3,306.42 Total: $37,218.42 Approvals: Mayor: Department Director:. Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: [dispatch Manager: Utilities Manager: Other: Revised 3121x3415 CITY OF Fay e V1 le ARKANSAS Estimated 1 Including rear cargo barrier Pro -Guard 12 Price Per Each and outboard mounted seat Price Per Each Total Line Item Price Price Per Each SS705T150SB Rear Seat Price Per Each Total Line Item Price 2 including rear cargo barrier lotto 12 $1,079.50 an. I b or nnrnk- 5tii $1,307.87 $15,694,44 $395.00 $4,740.00 $ 396.67 $4,760.04 3 (425-3704) Dual cup holder lotto 12 4 (425-6260) Armrest lotto 12 529.99 (475-0192) single vertical 534,38 5412.56 5 weapon mount for AR -15: Jotto 12 $35.99 Handcuff lock head w / key $40.45 $485.40 $272.50 (475-0962) Window Armor No Bid $0-00 6 & door panel. Left & Right otto 12 $250.00 (475-0865) Space creator No Bid $0,00 7 partition with recessed lotto 12 5520.00 housing No Bid 50.00 $529.99 (425-2273) 12 volt outlets, 2 $523.18 $6,278.16 8 needed per vehicle lotto 24 $6.99 (10.750B) Hertz quick 58.91 $213.84 9 mount cargo side lights, 40 Hertz 24 $61.99 blue LED's Per light 881.99 $1,967.76 10 M-63BB Ghost light blue N/A 24 $61.99 LED (6 -light head) $119.36 $2,864.64 11 Blue OE 921 back up bulb I N/A 24 Color indicates calculation correction Bid 16-34, Police SUV Equipment Rebid 04.12.2016 2:00 PM City of Fayetteville Cap Fleet Upfitters Fleet Safety Equipment, Inc Light Em Up, Inc. SM LES Price Per Each Total Line Item Price Price Per Each Total Line Item Price Price Per Each Total Line Item Price Price Per Each Total Line Item Price $1,063.00 512,756 00 5 1.192.70 514,312.40 $1,079.50 512,954.00 $1,307.87 $15,694,44 $395.00 $4,740.00 $ 396.67 $4,760.04 $423 99 $5,087 88 $425.36 $5,104.32 $28.00 $336.00 $ 28.00 $336.00 529.99 $359.88 534,38 5412.56 $35.00 5420.00 5 33.99 $40788 $35.99 $431,88 $40.45 $485.40 $272.50 $3,270.00 No Bid $0-00 $273.99 $3,287.88 5192.84 $2,314.08 $250.00 $3,000.00 No Bid $0,00 $257.99 $3,095.88 $257.53 $3,090.36 5520.00 $6,240.00 No Bid 50.00 $529.99 $6,359.88 $523.18 $6,278.16 56.40 5153.60 $ 8.00 $192 00 $6.99 $167.76 58.91 $213.84 567.00 51,608.00 5 145.00 $3,480.00 $61.99 $1,487.76 881.99 $1,967.76 $55.00 $1,320.00 $ 92.00 $2,208.00 $61.99 $1,487.76 $119.36 $2,864.64 $2.85 $68.40 $ 8.0 $$192.00 $2.99 $71.76 $1.65 $39.60 533,912..00 $25.888.32 534,792-32 538 465J6 Not c: Failure to bid at line items results in rejection per Bidding Requirements, Section 111 of aid 16-34 note: Failure to bid all line items results in rejection rG aldding R«nulruments, SIntlnn 1 11 of &'d 16.34 Note: Failure to bid all line Items results In rejection per Bidding Requirements, Section 1 11 of Bid 16-34 Note: Failure to bid all line items results In rejection per Bidding Requirements, Section 1 11 of Bid 16-34 CERTIFIED - A. 1E7.A. 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