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Home My WebLink About89-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 89-16 File Number: 2016-0203 REPEAL RESOLUTION NO. 23-16: A RESOLUTION TO REPEAL RESOLUTION NO. 23-16 AND AUTHORIZE THE PURCHASE OF A VOLVO MC135C SKID STEER FROM HUGG & HALL EQUIPMENT OF SPRINGDALE IN THE AMOUNT OF $50,323.00, PURSUANT TO A HOUSTON GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE AT THE WEST SIDE WASTEWATER TREATMENT FACILITY WHEREAS, Resolution No. 23-16, which was passed on January 5, 2016, included the incorrect price for a skid steer needed for the West Side Wastewater Treatment Plant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution No. 23- 16 and approves the purchase of a Volvo MC135C Skid Steer from Hugg & Hall Equipment of Springdale in the amount of $50,323.00, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use at the West Side Wastewater Treatment Facility. owl II ':� •. CITY � •.�',J,':. '. PASSED and APPROVED on 5/3/2016 = F y �7 "�' Z 4 Attest: .,�' • ... • •,�.. "ONy s D,0.� Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 514116 City of Fayetteville, Arkansas o Text File -- File Number: 2016-0203 Agenda Date: 5/3/2016 Version: 1 In Control: City Council Meeting Agenda Number: A 9 REPEAL RESOLUTION NO. 23-16: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO REPEAL RESOLUTION NO. 23-16 AND AUTHORIZE THE PURCHASE OF A VOLVO MC135C SKID STEER FROM HUGG & HALL EQUIPMENT OF SPRINGDALE IN THE AMOUNT OF $50,323.00, PURSUANT TO A HOUSTON GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE AT THE WEST SIDE WASTEWATER TREATMENT FACILITY WHEREAS, Resolution No. 23-16, which was passed on January 5, 2016, included the incorrect price for a skid steer needed for the West Side Wastewater Treatment Plant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Resolution No. 23-16 and approves the purchase of a Volvo MC135C Skid Steer from Hugg & Hall Equipment of Springdale in the amount of $50,323.00, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use at the West Side Wastewater Treatment Facility. City of Fayetteville, Arkansas Page 1 Printed on 51412016 City of Fayetteville Staff Review Form 2016-0203 Legistar File ID 5/3/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Jesse Beeks/Sara Glenn 4/13/2016 Fleet Operations Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to repeal resolution 23-16 and authorize the purchase of one 2016 Volvo MC135C Skid Steer available through Hugg & Hall Equipment of Springdale, AR for the HGAC contract price of $50,323.00 for use at the Wastewater Treatment Plant. Original Contract Number: Comments: Approval Date: Budget Impact: 9700.1920.5802.00 Shop Fund Account Number Fund 02076.2015 Backhoes/Loaders Project Number Project Title Budgeted Item? Yes Current Budget $ 139,040.00 Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost $ 50,323.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget I X _} 7. 1 J. Y "U V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF 1ayVIc AS MEETING OF MAY 3, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: April 13, 2016 SUBJECT: Purchase of one Skid Steer for Wastewater RECOMMENDATION: That City Council approve the purchase of one Volvo MC135C Skid Steer available through Hugg & Hall Equipment of Springdale, AR for the HGAC contract price of $50,323.00. BACKGROUND: Unit 695 is a 2011 Bobcat S330 Skid Steer with over 3,000 hours on it. This is a high use piece of equipment and is utilized in the bio solids for the Wastewater Treatment Plant. This is a rough environment to work in. DISCUSSION: This Volvo will provide several features the other options do not have. Solid tires and a heavier weight to help with the slippery terrain and traction; a 100" bucket, the largest offered; there is only one arm holding the bucket, allowing for a side entry. The ability to have a side entry door is the best safety feature, the current unit has trapped employees because of the front entry being blocked by the double arm bucket. This purchase was originally brought forward and approved on January 5, 2016, however the contract price was incorrect and should be changed to $50,323.00. Fleet recommends the purchase of one Volvo MC135C Skid Steer available through Hugg & Hall Equipment of Springdale, AR for the HGAC contract price of $50,323.00. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This purchase was approved by the Equipment Committee on April 12, 2016. Attachments: PO — Purchase Requisition Mailing Address: 113 W. Mountain Street vr,v�v.faye:°tteville-argov Fayetteville, AR 72701 City of Fayetteville - Purchase Order Request (PO) equisition o.: Date: (MC1 a Purchase Ort[ery 411312016 P•Q Number: All PO Requests shall be scanned to the Purchasing e-mail. Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Venttar 5571 Vendor Hugg & Hall Equipment Mail Legistar#: # Name teIrs a,� 2016-0203 Address: FOB Point: Taxable 3, '° Expected Delivery Date: City: Slate: Zip Code: Ship to code: Quotes Attached 5o DYE. Requester Sara Glenn Requester's Employee #: Extension: 3912 3485 Item Description Quantity Unit of Issue Unit Cast Extended Cost Account Number Project.Sub# inventory # Fixed Asset # 1 Volvo MC136C Skid Steer 1 ea 50,323.00 $50,323.00 9700.1520.5802.00 02076.2015 5018 706018 2 To be unit 6018, Fixed Asset# 706018 $0.00 3 HGAC Contract Price 50.00 `t $0.00 5 $0.00 6 $0.00 7 $0.00 8 50.00 9 $0.00 10 $0.00 ShippinglHandling Lot $0.00 Special Instructiow Subtotal: $50,323.00 Tax: $0.00 Total: $50,323.00 Approvals: Mayor. Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: Revised tf2112015 CON'TRAC'T` PRICING WORKSHEET + *"Cft For Catalog & Price Sheet TyW Purchases C No.ntr EI'K. 06-15 Bate : 3/212016 No.Prepared: uote Valid for 90 Days This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be e-mailed to lawanda.james@b-gae.com. Therefore please type or print legibly. Buying 'City of Fayetteville Agency; Contractor:Hg Equipment & Hall E ut ment Contact 'Jesse Beeks Person: Prepared By: Randy Moss Phone: =479-444-3494 Phone: :479-361-1262 Fax: :479-444-3425 Pax: 1479-361-1045 Email: jbeeks@fayetteville-ar.gov Email a:raudytnr@i bugghall.com .Please also send order confirmations to Email 2: Cola log I Price sheet Name: ::3 91.1- Volvo. Pricing Catalog: Skid $icer Loaders General Descriptina or Product: Skid Stccr . .. ....................... : . ri;:Ci;t&IdgY tc S{r flf�mS:C��ut p�iYch83 3;:It�rrttfeBelow.-AltachAdtlitieit, l:+I�ssiJf_�rts.�ar. ... .. ...... .. ...... Quaa Description Unit Pr Total 1 :Va]vahIC135C 541,432€ $47,432 :See next page for machine specs €eNote" Total price including options are Iisted at bottom of page k 1 Subtotal A: 547,432 13. tlnpubltsl} 0.'06't15,ALMSSEir}+trrSers'ice iIcros- ltcuslic Bzlo.rt 4tWell -ad litionai Sheet Spic t pubtishecf.[tcist� ars 4n ichtch a ine rZot sulirltirtr_t1 � hup.fitt l in contractors bidj . Quart Description Unit Pr Total 1 100"S/L Bucket 5],clV1 $1,941 I R Cutting Edge w/Bolts $300; $300 so 1 so i Total From Other Shects, If Any: Subtotal B; $2,241 Check: Total cost of Unpublished Options (B cannot execnnA#B)� For this transaction the percentage is: the Base nit Price plus Published Options (d . of the [Drat of U futal C oki before any othcr_spplic'tit.lc Charges T'r:ideAlia �Hairv3ntir�; I3psCourits l-tc. (•�-B) $49,673 ). 1'rade Ins-', Spec al Di4counts'Othcr Aflawa6ccs / Freight l Insmilat on I Nlisc llar.c;,ii.. C:harnes -night (Local) 5150 'Di 5500 $U S0 Subtotal D:11SGS4 De1iverq Dale 5/12/2016 ::E. 'Total Purchase Price (At)5-��}, Description Part # List Price MC135C MC1235C $58,078. Engine Tier 4 MZ33007 $0 Mechanical Suspension Seat Vinyl with 2" retractable Seatbelt MZ44001 $0 Canopy, Key MZ48001 $0 USA Packet MZ82067 $0 Platinum Cab MZ11031 $16,044 Includes: Revrsing Fan MZ32008 Included 2 -Speed MZ47021 Included ISO or H -Pattern Controls MZ47027 Included Foot Throttle MZ47024 Included Work Lights MZ51009 Included Parallel Lift MZ62014 Included Creep Speed MZ47028 Included Cab with Heat and AC MZ42010 Included 7 -Function control levers with 14 pin connector MZ43008 Included High Flow Hydraulics MZ63021 Includedtl Assisted Attachment Bracket MZ91005 I Included BSS Boom Suspension MZ62013 Included 3 PC Impact Protection Laminated Glass with Frame with Wiper MZ47030 $0 Rotating Beacon (magnetic) MZ52001 $258 12 x 16.5 Brawler Solid Flex Industrial, Threaded Tires. Width over Tires 74:5" MZ21007 $3,378 Total List Pricel $77,758 HGAC % off List (enter as % here) 39% HGAC Price $47,432 **Note** Total Price is on Page 1