The URL can be used to link to this page

Home My WebLink About84-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 84-16 File Number: 2016-0198 PROFESSIONAL TURF PRODUCTS, L.P.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2016 TORO GROUNDS MASTER 4000D FROM PROFESSIONAL TURF PRODUCTS, L.P. OF LENEXA, KANSAS IN THE AMOUNT OF $62,441.17 PURSUANT TO A NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COOPERATIVE PURCHASING CONTRACT FOR USE BY THE PARKS AND RECREATION DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 2016 Toro Grounds Master 4000D from Professional Turf Products, L.P. of Lenexa, Kansas in the amount of $62,441.17, pursuant to a National Intergovernmental Purchasing Alliance cooperative purchasing contract, for use by the Parks and Recreation Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/3/2016 Will 7f�L�1" R� r FAYETTEV#LLE; Attest: � 1100% '% Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 514116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 3 t (479) 575-8323 I 1�R, l Text File -- File Number: 2016-0198 Agenda Date: 5/3/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A 4 PROFESSIONAL TURF PRODUCTS, L.P.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2016 TORO GROUNDS MASTER 4000D FROM PROFESSIONAL TURF PRODUCTS, L.P. OF LENEXA, KANSAS IN THE AMOUNT OF $62,441.17 PURSUANT TO A NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COOPERATIVE PURCHASING CONTRACT FOR USE BY THE PARKS AND RECREATION DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 2016 Toro Grounds Master 4000D from Professional Turf Products, L.P. of Lenexa, Kansas in the amount of $62,441.17, pursuant to a National Intergovernmental Purchasing Alliance cooperative purchasing contract, for use by the Parks and Recreation Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 5/4/2016 City of Fayetteville Staff Review Form 2016-0198 Legistar File ID 5/3/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jesse Beeks/Sara Glenn 4/13/2016 Fleet Operations / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one 2016 Toro Grounds Master 4000D with all wheel drive, 11 foot cutting area and canopy is available through Professional Turf Products, L.P. of Lenexa, KS for the National IPA price of $62,441.17 for use in the Parks Department and to approve a budget adjustment. Original Contract Number: Comments: Approval Date: Budget Impact: 9700.1920.5802.00 Shop Fund Account Number Fund 02083.2016 Tractors/Mowers Project Number Project Title Budgeted Item? Yes Current Budget $ 127,800.00 Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost $ 62,441.17 Budget Adjustment Attached? Yes Budget Adjustment $ 4,500.00 Remaining Budget, V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF • ayve e i le ARKANSAS MEETING OF MAY 3, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: April 13, 2016 SUBJECT: Purchase of one Grounds Master for Parks RECOMMENDATION: That City Council approve the purchase of a 2016 Toro Grounds Master 4000D with all -wheel drive, 11 foot cutting area and canopy available through Professional Turf Products, L.P. of Lenexa, KS for the National IPA price of $62,441.17. BACKGROUND: This expansion purchase was approved with the 2016 budget to be used in the Regional Park. Phase one of the Regional Park will be completed in the fall of 2016 with an additional 26.2 acres of fescue lawn. This wide area mower is needed to mow the additional acreage in an efficient and timely manner in order to maintain our current service levels in our other park properties. We are bringing this purchase forward at this time to ensure the mower is ready for the Parks department when they need it this fall. DISCUSSION: Fleet recommends the purchase of a 2016 Toro Grounds Master 4000D with all -wheel drive, 11 foot cutting area and canopy available through Professional Turf Products, L.P. of Lenexa, KS for the National IPA price of $62,441.17. BUDGET/STAFF IMPACT: This purchase is $4,500.00 more than was expected and budgeted for. A Budget Adjustment is attached for Council's approval to move $3,300.00 of excess funds budgeted for the expansion Parks Truck and $1,200.00 from other Parks project accounts in to cover the amount we under budgeted for this expansion mower. This purchase was approved by the Equipment Committee on April 12, 2016. Attachments: PO — Purchase Requisition BA — Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville - Purchase Order Request (PO) Requisition o.: Date: (Nol a Purchase order) 411312016 P.O Number: All PO Requests shall be scanned to the Purchasing e-mail., Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor 20151 Vendor Professional Turf Products, LP Mail Legistar#: # Name: [}res t3�o 2018-0198 Address FOB Paint: Taxable a " Expected Delivery Date: Cite' State: Zip Code. Ship to code: Quotes Attached 50 Ia'rs D-o Requester: Sara Glenn Requester's Employee #. Extension: 3412 3485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Toro Groundsmaster 4000D with Universal Sunshade and Maint kit 1 ea 62,441.17 $62,441.17 9700.1920.5802.00 02083.2016 5067 705067 2 Off National IPA Contract #120535 $0.00 3 To be unit 5067, Fixed Asset# 705067 $0.00 4 $0.00 5 $0.00 6 $0.00 $0.00 8 50.00 $0.00 10 $0.00 Shipping/Handling Loi $0.00 Special Instructions. REMIT TO RMT1 Subtotal: $62,441.97 PO BOX 201349 DALLAS, TX 75320-1349 Tax: $0.00 Total: $62,441.17 Approvals: Mayor: Department Direclor: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager; Utilities Manager: Other: Revised 1/2112015 PROFF.SSIONAi. i1 ff }R 1f 111 11I Professional Turf Products, L.P. 10935 Eicher Dr. Lenexa, Kansas 66219 Brad Davisson (888) 776-8873 ext, 5471 davissonb@proturf.com Count on ilL Ship To City Of Fayetteville - Fleet Services Date 3/21/2016 Bill To NATT IPA Tax Rate Contact Nesse Beeks Destination 2.50% Address 1525 South Happy Hollow Rd Trade -In City Fayetteville, AR Finance State AR i_^omments: AccountType I Contract Postal Code Phone Fax '72701 'Toro National IPA Contract #120535; City of Fayetteville participation number NIPA0356 Proposal Qty Madel #>: Description Unit Extended 1 30609 Groundsmaster 4000-D (Tier 4 Final Compliant) $ (30609 / 30609A) 1 30349 Universal Sunshade (White) $ 1 30408 800 Hour Maintenance Kit $ GM4000_GM4010 TIV 60,133.45 $ 60,133.45 523.16 $ 523.16 261.60 $ 261.60 $ 60,918.21 SubTotal $ 60,918.21 Destination $ 1,522.96 Tax (Estimated) $ - TOTAL $ 62,441.17 Confidential Property of Professional Turf Products Page 1 of 2 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Fleet Operations Adjustment Number 2016 Dept.: Transportation Services Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Parks was approved for an expansion mower and truck for the Regional Park. There was ample funds budgeted for the truck (to be Unit# 2200, PC# PRKS_F062), but there was not enough for the mower (to be Unit#5067, PC# PRKS_F060) RESOLUTION/ORD] NANCE COUNCIL DATE LEGISTAR FILE ID# 5/3/2016 2016-0198 3a41UaWw Felt, 4/13/2016 1:04 PM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date TOTAL Account Number 1,200 1,200 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub AT v.20160125 Account Name 9700.1920.5802.00 (3,300) - 02078 2016 EX Vehicles And Equipment 9700.1920.5802.00 4,500 - 02083 2016 EX Vehicles And Equipment 9700.0970.6602.25 - (3,300) 02078 2016 RE Transfer from Parks Dev 9700.0970.6602.25 - 4,500 02083 2016 RE Transfer from Parks Dev 2250.9250.7602.70 1,200 57032 2016 EX Transfer to Shop 2250.9255.5210.00 (1,200) 02002 1501 EX Minor Equipment C:\Users\Isrnith\AppData\Roaming\L 5\Temp\b77e5885-eed2-4b21-af9e-66424c4Oi172