HomeMy WebLinkAbout82-16 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 82-16
File Number: 2016-0189
PIERCE MANUFACTURING, INC. 2016 ARROW XT FIRE ENGINE:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 ARROW XT FIRE ENGINE FROM
PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF $551,396.00
PLUS A PERFORMANCE AND PAYMENT BOND AT A COST OF $3,453.00 PURSUANT TO THE
HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, TO
APPROVE A CONTINGENCY OF $16,625.00, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, the Fire Department needs to replace a 2000 Freightliner Fire Engine based on the
recommendation of the Fleet Division; and
WHEREAS, the City will receive a pre -pay discount of $24,053.00 in exchange for the purchase of a
performance and payment bond at a cost of $3,453.00 which will allow the City to receive a net total
discount of $20,600.00; and
WHEREAS, the Fire Department recommends the purchase of a 2016 Arrow XT Fire Engine from Pierce
Manufacturing.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a the purchase
of a 2016 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of $551,396.00 plus a
performance and payment bond at a cost of $3,453.00 pursuant to the Houston -Galveston Area Council
Contract, approves a contingency in the amount of $16,625.00, and authorizes Mayor Jordan to sign any
contract or other document to exercise and pay for this approved contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
Page 1 Printed on 514116
Resolution: 82-16
File Number: 2016-0189
a copy of which is attached to this Resolution.
PASSED and APPROVED on 5/3/2016
Attest:
L'rc� zii:i&
Sondra E. Smith, City Clerk
TreasurerT 11
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Page 2 Printed on 514116
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Fire Adjustment Number
2016 Dept.: Fire
Requestor: David Dayringer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
This Budget Adjustment will take funding from Fire Act 833 and move it into account 4470.9470.5802.00 Project
#03019.1 Fire Apparatus Purchases to allow additional funding to complete the purchase of an 2016 Fire Engine from
Pierce Manufacturing through the Houston Galveston Area Council ( Contract #FS12-15 HGAC Membership #14-3975) at
the purchase price of $554,849 + an approximate 3% contingency of $16,625 taken from Project #10015 --Fire Mobile
Radios. This apparatus replaces Unit #30, Engine 13- Position Control FIRE—F018.
RESOLUTION/ORDI NANCE
COUNCIL DATE
LEGISTAR FILE ID#
5/3/2016
2016-0189
13 cwbvwal FeW
4/14/2016 9:10 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL 64,240 64,240 v.20160125
Increase / (Decrease) Proiect.Sub#
Account Number
Expense Revenue
1010.6600.7602.47
32,120 -
1010.0001.4308.00
- 32,120
4470.0947.6602.01
- 32,120
4470.9470.5802.00
32,120 -
4470.9470.5801.00
(16,625)
4470.9470.5802.00
16,62S
Project Sub
33047 1
33047 1
03019 1
03019 1
10015 1
03019 1
AT Account Name
EX Transfer to Cap Improvement Fund
RE Fire Act 833
RE Transfer from General
EX Vehicles And Equipment
EX Fixed Assets
EX Vehicles And Equipment
CAUsers\Ismith\AppDafa\Roo ming\L5\1errip\OfI a73f8-4fcb-4bI3-a4fd-b2ffI a9d7d3!
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
is ') (479) 575-8323
Text File
File Number: 2016-0189
Agenda Date: 5/3/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A 2
PIERCE MANUFACTURING, INC. 2016 ARROW XT FIRE ENGINE:
A RESOLUTION
TO APPROVE THE PURCHASE OF A 2016 ARROW XT
FIRE
ENGINE FROM
PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN
THE
AMOUNT OF
$551,396.00 PLUS
A PERFORMANCE AND PAYMENT BOND AT A
COST
OF $3,453.00
PURSUANT TO
THE HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE
PURCHASING
CONTRACT, TO
APPROVE A CONTINGENCY OF $16,625.00, AND TO
APPROVE A BUDGET
ADJUSTMENT
WHEREAS, the Fire Department needs to replace a 2000 Freightliner Fire Engine based on the
recommendation of the Fleet Division; and
WHEREAS, the City will receive a pre -pay discount of $24,053.00 in exchange for the purchase of a
performance and payment bond at a cost of $3,453.00 which will allow the City to receive a net total
discount of $20,600.00; and
WHEREAS, the Fire Department recommends the purchase of a 2016 Arrow XT Fire Engine from
Pierce Manufacturing.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a the purchase of
a 2016 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of $551,396.00 plus a
performance and payment bond at a cost of $3,453.00 pursuant to the Houston -Galveston Area Council
Contract, approves a contingency in the amount of $16,625.00, and authorizes Mayor Jordan to sign any
contract or other document to exercise and pay for this approved contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 5/4/2016
City of Fayetteville Staff Review Form
2016-0189
Legistar File ID
5/3/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
David Dayringer 4/13/2016
Submitted By Submitted Date
Action Recommendation:
Fire /
Fire Department
Division / Department
Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire Department from Pierce
Manufacturing, Inc. of Appleton, Wisconsin through the Houston -Galveston Area Council (HGAC) Contract #FS 12-
15 Member #14-3975. The purchase amount will be $551,396 plus the performance and payment bond cost of
$3,453.00 for a total of $554,849.00 using the bonded pre -pay net discount; and Approval of a budget adjustment
with approximately 3% Contingency of $16,625.
Budget Impact:
4470.9470.5802.00
Account Number
03019.1
Project Number
Sales Tax Capital
Fund
Fire Apparatus Purchases
Project Title
Budgeted Item? Yes
Current Budget
$
522,729.00
Funds Obligated
$
Current Balance
$
522,729.00
Does item have a cost? Yes
Item Cost
$
554,849.00
Budget Adjustment Attached? Yes
Budget Adjustment
$
48,745.00
Remaining Budget
$
16,625.00
IVIUO% nVjuawi i tcl let
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments: The quote from Pierce Manufacturing through the HGAC Contract # FS12-15 is for one Pierce Arrow XT
Fire Engine for $575,449.00 with pre -payment discount of $24,053.00 minus the cost of $3,453.00 for
the Performance and Payment Bond. This makes the amount $554,849.00. With approximately 3%
contingency funds of $16,625 added, the total funds needed will be $571,474.00.
CITY OF
Tay 7-11ea
ARKANSAS
MEETING OF MAY 3, 2016
TO: Mayor and City Council
FROM: David Dayringer, Fire Chief
DATE: April 13, 2016
CITY COUNCIL AGENDA MEMO
SUBJECT: Approval of a resolution to purchase a new fire apparatus for use by the
Fayetteville Fire Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin
through the Houston -Galveston Area Council (HGAC) Contract # FS12-15 Member #14-
3975. The purchase amount will be $551,396 plus the performance and payment bond
cost of $3,453.00 for a total of $554,849.00 using the bonded pre -pay net discount; And
Approval of a budget adjustment with approximately 3% Contingency of $16,625 from
Capital Mobile Radio Project 10015.1 which will remain in capital budget along with
approval of $32,120 from Fire ACT 833 Revenue to provide the additional funding
necessary for the purchase.
RECOMMENDATION:
Approval of a resolution to purchase a new fire apparatus for use by the Fayetteville Fire
Department from Pierce Manufacturing, Inc. of Appleton, Wisconsin through the Houston -
Galveston Area Council (HGAC) Contract # FS12-15 Member #14-3975. The purchase amount
will be $551,396 plus the performance and payment bond cost of $3,453.00 for a total of
$554,849.00 using the bonded pre -pay net discount; Approval of a budget adjustment with
approximately 3% Contingency of $16,625 from Capital Mobile Radio Project 10015.1 which will
remain in capital budget along with approval of $32,120 from Fire ACT 833 Revenue to provide
the additional funding necessary for the purchase.
BACKGROUND:
We will be replacing (fleet recommendation) unit 30, a 2000 Freightliner Fire Engine. The
replacement will be a 2016 Arrow XT Fire Engine from Pierce Manufacturing of Appleton,
Wisconsin. The Fire Department's internal equipment committee has spent almost a year in
researching available units in order to get the best buy for the City. They have chosen a unit
from Pierce Manufacturing. The Bid Price is $575,449.00. Pierce provides a prepay discount of
$24,053.00 minus performance/payment bond costs of $3,453.00. This net discount amount is
$20,600. With the prepay discount, the total amount is $554,849.00 The truck the Fire
Department Equipment Committee has proposed to buy was approved by the Council
Equipment Committee at their meeting of April 12, 2016.
DISCUSSION:
The Truck is designed and built to National Fire Protection Association (NFPA) 1901, Standard
for Fire Apparatus. The unit proposed for purchase is a 2016 Arrow XT Fire Engine. NFPA
standards spell out the necessary equipment required and the performance specifications for a
certified fire apparatus. By adhering to these standards, the Fire Department is assured of
getting the necessary required equipment.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
The quote from Pierce Manufacturing through the HGAC Contract # FS12-15 is for one Pierce
Arrow XT Fire Engine for $575,449.00 with pre -payment discount of $24,053.00 minus the cost
of $3,453.00 for the Performance and Payment Bond. This makes the amount $554,849.00.
With approval of approximately 3% contingency funds of $16,625 added, the total funds needed
will be $571,474.00. $ 522,729.00 funds for payment are budgeted and available in the Capital
Project: Fire Apparatus Purchases Project #03019.1 along with approval of the proposed budget
adjustment of $48,745 from Fire ACT 833 Revenue and Fire Mobile Radio Project #10015.1.
This will provide the funding necessary for the purchase.
ATTACHMENTS:
Budget Adjustment, Purchase Order, and Purchasing Documentation
City of Fayetteville - Purchase Order Request (PO)
rcequisition No.:
nate:
441312016
(Not a Purchase Order)
P.O Plumber:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor 19470 Vendor Pierce Manufacturing
Mail f` Yes F No
Legistar#=
2016-0189
FOB Point
Taxable
Address: P.O. Box 2017 2600 American Dr.
I^ Yes V No
Expected Delivery Dale:
Zip Code:
Ship to code:
Quotes Attached
City: Appleton
State: Wisconsin
54913
t— Yes r No
April, 2077
Requester: Granville Wynn
Requester's Employee #
Extension:
3806
7613
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset 9
1
2016 Arrow XT Pierce l=ire Engine
1
551,396.00
4470.9470.5802.00
03019.1
Unit #43
7000043
2
Performance and Payment Bond
1
3,453.00
4470.9470.5802.00
03019.1
3
4
5
6
7
8
9
10
ShippinglHandling
Lot
special instructions:
Purchasing apparatus from Pierce Manufacturing of Appleton, Wisconsin through Houston-Galvestion Area Council (HGAC) Contract Subtotal:
# FS12-15 Member #14-3975.. The Bid Price is 5575.449.00, Pierce provides a prepay discount of $24,053.00 minus
perform ancelpayment bond costs of $3,453.00 This discount amount is $20,600.00. With the prepay discount, the total amount is Tax:
$554,849.00. This includes cost of apparatus $551,395.00 and bond cost of 53,453.00 Total: $554,849.00
Aoorovals
Mayor: Department Director. Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch tr";anager: Utilities Manager: Other:
Rewsed &8,'2014
Fayetteville Fire Department February 25, 2016
The undersigned is prepared to deliver, upon an order being placed by you, for final
acceptance by Pierce Manufacturing, Inc., at its home office in Appleton, Wisconsin, the
apparatus and equipment herein named and for the following prices:
One (1) Pierce Pumper mounted on an Arrow XT Chassis per our proposal for a total
price of:
$ 575,449.00 to include all equipment in attached Proposal
A pre pay discount of $24,053.00 is available with a payment
bond cost of $3,453.00 with a final price of $554,849.00
Said apparatus is to be built and shipped in accordance with the specifications hereto
attached, delays due to strikes, war or international conflict, failures to obtain chassis,
materials, or other causes beyond our control not preventing, within about 300-330
calendar days or less after receipt of this order and the acceptance thereof at our
Appleton, Wisconsin office, and to be delivered to you at the Fayetteville Fire
Department.
The specifications herein contained shall form a part of the final contract, and are subject
to changes desired by the purchaser, provided such alterations are interlined prior to the
acceptance by the company of the order to purchase, and provide such alterations do not
materially affect the cost of the construction of the apparatus.
The proposal for fire apparatus conforms to all Federal Department of Transportation
(DOT) rules and regulations in effect at the time of the bid and with all National Fire
Protection Association (NFPA) Guidelines for Automotive Fire Apparatus as published at
the time of bid, except as modified by customer specifications. Any increased costs
incurred by first party because of fiiture changes in or additions to said DOT or NFPA
standards will be passed along to the customers as an addition to the price set forth above.
Respectfully,
Steve Haile
Sales Representative
Pierce Manufacturing, Inc.
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
Contract FS12-1S
No.:
Date 03/28/16
Prepared:
This Worksheet is prepared by Conti-actor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying Cily of Fayetteville
Agency:
Contractor: ' EVS
Contact
Person:
Prepared Steve Ilaile
By: -
Phone:
x
Fax:
Phone:
hax.
Email:
Email:
Product t
Cie: TC06
nescription: Pierce Enforcer Pumper
A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $384,990.00
IB. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid)
Description Cost Description t Cost
106 TAC-4 Suspension $12,723.0(1
143 Mirrors-change to bus style cab corner ? $2,732.00
I I Tire Chains Rear Axel $4,110.00
155 EMS Compartment w outside access $2,940.00
113 Aluminum Wheels, Front51,951.00
1.56 Upgrade SCBA brackets to hands free 4@.$724 each $2,896.00
114 Aluminum Wheels, Rear Single Axel ! $3,076.00
169 Upgrade Enforcer to Arrow 536,589.00
118 Mud Flaps ; $573.00
189 Intercom system $5,727.0E
1 19 Wheel Chocks and Mounts $912.00
191 Intercom Headsets 5(EtS503 each i $2,515.00
125a Brakc fittings c6nnpression type $342.00
196 Kussmaul Pump Plus $2,556.00
127 Cummins ISL9 400HP to 4501-IP ISL9 i $1,131.00
199 Auto-eject l5 amp $300.00
128 Cummins 1SL9450HP to Detroit DD13 450HP $13,707.00
209 LED brow light $1,988.00
129 Detroit DDI 3 to Cummins ISX 500UP € S 17.634.00
:208 LED Scene light 2@$1,236 $2,472.00
135 Magnetic Grabber $3,634.00
Subtotal Front Additional Sheet(s): $67,996.00
141 Bumper tray with cover $ I,636.00
Subtotal B: 5190,140.00
C'. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractors bid.)
Description Cost Description Cost
Prelixmance Bond $3,453.00 Additional l lowbed Dividers 2 a, $500 each 51,000.00
I 'oa[ingtop of front bumper 5345.110 Subtotal From Additional Sheet(s): $] 3,361.00
iUpgrade to 314 high compartment PS $2,000.00 1 Subtotal C: e $20,159.00
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit'•,
For Ibis transaction the percentage is:
Price plus Published Options (A+B).
50.01
1). Total Cost Before Any Applicable Trade-Li / Other Allowances / Discounts (A+B+C)
Quantity Ordered: X Subtotal of A + B + C;
595289
= Subtotal D; ° 5595,289.00
E. H-GAC Order Processing Charge (Amount Per Current Policy) Subtotal E: $2,000.00
F. Trade-Ins / Other Allowances / Special Discounts / Freight/ Installation
Description i Cost
Description i Cost
Chassis Pre-Payment Discount
Aerial Pre-Payment Discount
100% Pre-Payment Discount -524,053.00
Trade-in Allowance t
1'reffered Customer Discount -518,387.00
Subtotal F: ° 442,440.m1
Delivery Date:!
G. Total Purchase Price (D+E+F):
5554,a49.ao
O tion
5384,990.00
Published
Unpublished
Number
City
Description
O tions
Options
211
2
LED Flood Pole Light $1.994 each
$3,988.00
230
1
LED Compartment lights base u crack
$1,733.00
244
6
Adjustable Compartment Shelves $192 Each
$1,152.00
251
3
SCBA Cylinder storage double wide $832 Each
$2,496.00
255
1
increase Pump from 1250 to 150.0 GPM
$6.091.00
267
1
1.5" Front Discharge
$2.130.00
276
1
Extenda- un 18"
$4,235.00
287
1
Hose Reel above 2Urn2 eannel
$3,479.00
306
1
,Airhorn Activation at pump pannel
$161.00
343
1
Additional Speaker
$707.00
344
1
Q26 Siren$3,694.00
423
9
5" X 100' Rubber Lined hose $570 each
$5,130.00
429
4
Complete SCBA $6.500 each
$26,000.00
3
Streamli ht LED Survivor $107 each
$321.00
446
1
Intake valve
$1,800.00
449
4
Spare SCBA bottle $1.300 each
$5,200.00
2
5" X 50' Rubber Lined hose $510 each
$1,020.00
10
3" X 50' Double Jacket hose $225 each
$2,250.00
14
1.88" X 50' Combat Ready Hose $240 each
$3,360.00
1
-Crossfire Package
$3,200.00
1
Ram Package
$3,000.00
3
Zico Nozzle Cu $70
$210.00
Base Bid
5384,990.00
Published Options
$67,996.00
Total Published Options
$452.986.00
Unpublished Options
$13,561,00 2.95%
Total Options w/o HGAC Fee
$466,347.00
Bond No. 9214299
Fidelity and Deposit Company of Maryland
HOME OFFICE
3910 KESWICK ROAD BALTIMORE, MARYLAND 21211
PERFORMANCE AND PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS, THA
(hereinafter called Principal), as Principal and 1400 American Lane, To r 1, 18th Floor, Schaumbur [L60196-1056
a corporation organized and existing under the laws of the State of D with its principal office in the City of
Schaumburg, IL , (hereinafter called Surety) as Surety are held and firmly bound unto
(hereinafter called the Owner) and to all persons who furnish labor or material directly to the Principal for use in
the prosecution of the work hereinafter named, in the just and full sum of Five Hundred Seventy Five
Thousand Four Hundred Forty Nine Dollars and 00/100 Dollars (5575,449.00 )
to the payment of which sum well and truly to be made, the said Principal and Surety bind themselves, and their
respective heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Owner, dated the 9th
day of May , 2016 , for One (1) Pierce Arrow -XT Pumper
which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length
herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal
shall fully indemnify the Owner from and against any failure on his/her part faithfully to perform the obligations
imposed upon him/her under the terms of said contract free and clear of all liens arising out of claims for labor
and material entering into the work, and if the said Principal shall pay all persons who shall have furnished labor
or material directly to the Principal for use in the prosecution of the aforesaid work, each of which said persons
shall have a direct right of action on this instrument in his/her own name and for his/her own benefit, subject,
however, to the Owner's priority, then this obligation to be void; otherwise to remain in full force and effect.
PROVIDED, HOWEVER, that no action, suit or proceeding shall be had or maintained against the Surety on
this instrument unless the same be brought or instituted and process served upon the Surety within two years
after completion of the work mentioned in said contract, whether such work be completed by the Principal,
Surety or Owner; but if there is any maintenance or warranty period provided in the contract for which said
Surety is liable, an action for such maintenance or warranty may be brought within two years from the expiration
of said maintenance or warranty period, but not afterwards.
IN WITNESS WHEREOF the said Principal and Surety have signed and sealed this instrument this 10th
day of June 2016
Pierce Manu cturing Inc.
Witness: Katherine P1sc ke ia on ey sr. Mgr der Mgt. Principal
Idelity and Deposit Company of Maryland
Surety
9� 1890
Sarah E. DeYoung tt ey-In- act
ti
Bond Number 9214299
Obligee: City of Fayetteville Fire Department
ZURICH AMERICAN INSURANCE COMPANY
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation of the State of New
York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Maryland, and the FIDELITY
AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Maryland (herein collectively called the "Companies"), by
Michael P. Bond, Vice President, in pursuance of authority granted by Article V, Section 8, of the By -Laws of said Companies, which are
set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate, constitute,
and appoint Sarah E. DeYoune 'its true and lawful agent and Attorney -in -Fact, to
make, execute, seal and deliver, for, and on its behalf as surety, and as its act and deed: any and all bonds and undertakings, and the
execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all
intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN
INSURANCE COMPANY at its office in New York, New York, the regularly elected officers of the COLONIAL AMERICAN
CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of the FIDELITY AND
DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons.
The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of
the By -Laws of said Companies, and is now in force.
IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said
ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and
FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 22" day of July, A.D. 2015.
ATTEST:
ZURICH AMERICAN INSURANCE COMPANY
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
By: Michael P. Bond
Vice President
By: Eric D. Barnes
Secretary
State of Maryland
County of Baltimore
,jr""OKs
On this 22nd day of July. A.D. 2015, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, Michael P.
Bond, Vice President and Eric D. Bum", Secretary of the Companies, to me personally known to be the individuals and officers described in and who
executed the preceding instrument, and acknowledged the execution of same, and being by me duly swam, deposeth and saith, that he/she is the said officer of
the Company aforesaid, and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and
the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Oficial Seal the day and year first above written.
ly
Constance A. Dunn, Notary Public
%d'<i;•--ei�d
Or 4):1
My Commission Expires: July 9, 2019
EXTRACT FROM BY-LAWS OF THE COMPANIES
"Article V, Section 8, Attomeys-in-Fact. The Chief Executive Officer, the President, or any Executive Vice President or Vice President
may, by written instrument under the attested corporate seal, appoint attomeys-in-tact with authority to execute bonds, policies,
recognizances, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such
attomey-in-fact to affix the corporate seal thereto; and may with or without cause modify of revoke any such appointment or authority at any
time."
CERTIFICATE
I, the undersigned, Vice President of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN
CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the
foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that Article V, Section 8, of
the By -Laws of the Companies is still in force.
This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of
Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 15th day of December 1998.
RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary
and the Seal of the Company may be affixed by facsimile on any Power of Attorney ... Any such Power or any certificate thereof bearing such
facsimile signature and seal shall be valid and binding on the Company."
This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of
Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of
May, 1994, and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a
meeting duly called and held on the 10th day of May, 1990.
RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature
of any Vice -President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a
certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect
as though manually affixed.
IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seals of the said Companies,
this 10th day of June , 2016
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Thomas O. McClellan, Vice President
UPS CampusShip: Shipment Label
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3. GETTING YOUR SHIPMENT TO UPS
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UPS Access PointTM UPS Access PointTM UPS Access PointTM
THE UPS STORE ACE HARDWARE OF APPLETON SAFE SHIP
691 S GREEN BAY RD
NEENAH ,WI 54956
FOLD HERE
500 E NORTHLAND AVE W3178 VAN ROY RD
APPLETON,Wl54911 APPLETON,WI54915
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Fayetteville Fire Dept- Res #82 -16 --Pierce Fire Apparatus -
Change Order#36795
City of Fayetteville Staff Review Form
2017-0358
Legistar File ID
N/A
City Council Meeting Date -Agenda Item Only
N/A for Non -Agenda Item
David Dayringer 6/27/2017 Fire /
Fire Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of change order items connected to Resolution #82-16—Pierce Fire Apparatus(Engine 1) purchase to allow
for payment of Change Order #36795 in the amount of $1,618.16.
Remaining Budget $ 74,388.84
V20140710
Previous Ordinance or Resolution # 82-16
Original Contract Number: FS -12-15 Approval Date:-
Comments: The total amount of $554,849 was paid by Purchase Order #16-0000279-001 in Spring, 2016. Change
Orders were made to the Apparatus adding an additional amount of $1,618.16 which is covered in the
contingency amount approved by Resolution #82-16.
Budget Impact:
4470.300.8300-5802.00
Sales Tax Capital
Account Number
i
Fund
03019.1
Fire
Apparatus Purchases
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 616,625.00
Funds Obligated
$ 540,618.00
Current Balance
$ 76,007.00
Does item have a cost? Yes
Item Cost
$ 1,618.16
Budget Adjustment Attached? NA
Budget Adjustment
Remaining Budget $ 74,388.84
V20140710
Previous Ordinance or Resolution # 82-16
Original Contract Number: FS -12-15 Approval Date:-
Comments: The total amount of $554,849 was paid by Purchase Order #16-0000279-001 in Spring, 2016. Change
Orders were made to the Apparatus adding an additional amount of $1,618.16 which is covered in the
contingency amount approved by Resolution #82-16.
CITY OF
.� FAYETTEVILLE STAFF MEMO
ARKANSAS
TO: Mayor Jordan
FROM: David Dayringer, Fire Chief C
DATE: June 27, 2017
SUBJECT: Approval of Change Order Items for Pierce Apparatus Purchase per
Resolution #82-16.
RECOMMENDATION:
Staff requests the Mayor's approval of change order items connected to Resolution #82 -16 --
Pierce Fire Apparatus Purchase (Engine 1) to allow for payment of Change Order #36795 in the
amount of $1,618.16.
BACKGROUND:
The new unit will be a 2016 Arrow XT Fire Engine from Pierce Manufacturing of Appleton,
Wisconsin. The total amount of $554,849 was paid by Purchase Order #16-0000279-001 in
June, 2016. Change Orders were made to the apparatus adding an additional amount of
$1,618.16 which is covered in the contingency amount approved by Resolution #82-16.
DISCUSSION:
The Truck is designed and built to National Fire Protection Association (NFPA) 1901, Standard
for Fire Apparatus. The unit proposed for purchase is a 2016 Arrow XT Fire Engine. NFPA
standards spell out the necessary equipment required and the performance specifications for a
certified fire apparatus. By adhering to these standards, the Fire Department is assured of
getting the necessary required equipment. The Fire Department's internal equipment
committee reviewed the specifications from Pierce manufacturing and modified some of
these specifications which create the Change Order #36795.
BUDGET/STAFF IMPACT:
The funds for the Apparatus change order items are budgeted and available in the Fire
Apparatus Purchases Account 4470.300.8300-5802.00 Project #03019.1
ATTACHMENTS:
Change Order Summary Sheet, Resolution #82-16
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
s0Xvs INVOICE
Remit To: G&W Diesel
EMIACCNCY WHIM 1P1C1AU$" P.O. Box 257
Memphis, TN 38101
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M.mDM it11tl06 Cmwy], Mi]TUi
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D.])01-41s]U) F.1501143742011
Bill To: FAYETTEVILLE FIRE DEPT (AR) Ship To: FAYETTEVILLE FIRE DEPT (AR)
303 WEST CENTER ST 303 WEST CENTER ST
FAYETTEVILLE AR 72701 FAYETTEVILLE AR 72701
rluoi a# �O NBrrd� u iCustomer p:? ti
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128438 36795 136 ENGINE 1 NET 10TH PROX UPS
06/23/17 06/23/17 ITL
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Units
LIM
Item Description
Isc
Unit Price
Amount
1
EA
*PF
1518.16
1,518.16
TRUCK CHANGES
ENGINE 1
..
JOB#30477 -.
Subtotal
1,518.16
SHIPPING CHARGES
100.00
Total Due
1,618.16
No returns on smdal orders.
20% restocking lee on dome nghnnoO for aedit.
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.ret:xymcu.�e;n.ru,0mttlotlOnt.DDT: ]tl'te,mnwgpu4sy,CJWgoftl Srko.bc.mrovalertetbowmmmrlpnnv./xyytwpnyry.
7olffv�
EMERGENCY VEHICLE SPECIALISTS
CONWAY, AR OLIVE
SALES QUOTE
Toll Free: 800-233-5053
Fax: 501-327-3208
www.gwevs.com
MS MEMPHIS, TN
BILL TO: SHIP TO: C
Fayetteville Fire
Telephone: Attention:
Fax:
salesperson: Date: Payment Quote Number
Jones, S 1 SJ -170232 El
Shi Com fete: Freight: Customer Purchase Order
Yes F To Be Added On Order
QTY.
PART NUMBER/ DESCRIPTION
UNITS
TOTAL 5 -
1
1010 US Coupling 1.5" Female x 2.5" Male
$
12.73
$
12.73
1
1019 US Coupling 2.5" Female x 1.5" Male
$
12.73
$
12.73
1
1026 US Coupling 2.5" Rigid Female x S" Storz
$
84.09
5
84.09
1
1020 Kochek 2.5" Female Rigid NH x 5" Ston x 2.5" Male, 2N1
$
212.63
$
212.63
1
1090 Chemguard 3%z 6%AR-AFFF, 5 Gallon Pail (C363P?)
$
100.00
S
100.00
2
11092 Chemguard Class A Plus, 5 Gallon Pail
$
' 60.23
$
120.45
1
1111 Firehooks Unlimited 8' Roof Hook
$
93.18
$
93.18
1
1155 Ladder Pad Skull Saver
$
79.03
$
79.03
1
1088 Streamlight flashlight Survivor Light Only, 905003 ordered)
$
109.94
$
109.94
1
1041 R&B Cervical Collar Bag Medical Back Board Bag 68SOR
$
23.98
$
23.98
1
1166 Henery Schein Red Medical -Bag Pediatric, 4997120
$
35.35
$
35.35
1
1216 Elkhart rope hose tool, Ladder Strap, 632
$
45.45
$
45.45
2
1217 Rescue Tech 3/8" Poly 50',Rope Throw Bag 598301050
$
36.82
5
73.64
4
1220 Ergodyne Safety Vest Public Safety Orange, 8245PSV
$
17.68
S
70.70
2
1244 Akron Quickfit Sprinkler Shutoff 1078
$
38.41
$
76.82
1
1259 TNT 11.SLB Tool, 35" Long, Yellow
$
222.44
$
222.44
1
Add Storz Spanner with mounting from Rescue and nozzle cup holder
$
145.00
$
145.00
for booster line
$
-
$
-
$
-
5
-
QUOTED BY: Stott Jones Seo-ff javz -
cell (479) 422-6800 sjones@gwevs.com
FREIGHT:
TAR:
TOTAL:
5
5
5
$
1,518.16
100.00
-
1,618.16
Diesel Services. Inc.
0
113 West Mountain street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 82-16
File Number: 2016-0189
PIERCE MANUFACTURING, INC. 2016 ARROW XT FIRE ENGINE:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2016 ARROW XT FIRE ENGINE FROM
PIERCE MANUFACTURING, INC. OF APPLETON, WISCONSIN IN THE AMOUNT OF $551,396.00
PLUS A PERFORMANCE AND PAYMENT BOND AT A COST OF $3,453.00 PURSUANT TO THE
HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, TO
APPROVE A CONTINGENCY OF $16,625.00, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, the Fire Department needs to replace a 2000 Freightliner Fire Engine based on the
recommendation of the Fleet Division; and
WHEREAS, the City will receive a pre -pay discount of $24,053.00 in exchange for the purchase of a
'performance and,payment bond at a cost of $3,453.00 which will allow the City to receive a net total
discount of $20,600.00; and
WHEREAS, the Fire Department recommends the purchase of a 2016 Arrow XT Fire Engine from Pierce
Manufacturing.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS: '
Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves a the purchase
of a 2016 Arrow XT Fire Engine from Pierce Manufacturing, Inc. in the amount of $551,396.00 plus a
performance and payment bond at a cost of $3,453.00 pursuant to the Houston -Galveston Area Council
Contract, approves a contingency in the amount of $16,625.00, and authorizes Mayor Jordan to sign any
contract or other document to exercise and pay for this approved contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
Page 1 Printed on 514116
Resolution: 82-16
File Number: 2016-0189
a copy of which is attached to this Resolution.
PASSED and APPROVED on 5/3/2016
Attest:
L-n�
Sondra E. Smith, City Clerk
Treasurer ..I
Page 2 Printed on 5MMS