HomeMy WebLinkAbout78-16 RESOLUTION113 West Mountain
Street Fayetteville,
AR 72701
(479) 575-8323
Resolution: 78-16
File Number: 2016-0176
BID #16-26 HD SUPPLY WATERWORKS, LTD:
A RESOLUTION TO AWARD BID #16-26 AND AUTHORIZE THE PURCHASE OF TREE GRATES
AND FRAMES FROM HD SUPPLY WATERWORKS, LTD. IN THE AMOUNT OF $55,995.00 PLUS
APPLICABLE TAXES FOR THE COLLEGE AVENUE ENHANCEMENT PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #16-26 and
authorizes the purchase of tree grates and frames from HD Supply Waterworks, Ltd. in the amount of
$55,995.00 plus applicable taxes for the College Avenue Enhancement Project.
PASSED and APPROVED on 4/19/2016
FAYETTEVILLE:
Attest: �',�''"9,�Ci{y�SP.• �'',+'.
Sondra E. Smith, City Clerk
Treasurer
Page I Printed on 4120/16
wr City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2016-0176
Agenda Date: 4/19/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
BID #16-26 HD SUPPLY WATERWORKS, LTD:
A RESOLUTION TO AWARD BID #16-26 AND AUTHORIZE THE PURCHASE OF TREE
GRATES AND FRAMES FROM HD SUPPLY WATERWORKS, LTD. IN THE AMOUNT OF
$55,995.00 PLUS APPLICABLE TAXES FOR THE COLLEGE AVENUE ENHANCEMENT
PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #16-26 and
authorizes the purchase of tree grates and frames from HD Supply Waterworks, Ltd. in the amount of
$55,995.00 plus applicable taxes for the College Avenue Enhancement Project.
City of Fayetteville, Arkansas Page 1 Printed on 4/2012016
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2016-0176
Legistar File ID
4/19/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/30/2016 Transportation Services/
Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution to award Bid #16-26 and authorize the purchase of tree grates and frames from HD Supply
Waterworks, Ltd in the amount of $55,995 plus applicable taxes for College Avenue Enhancements.
4520.9555.5809.00
Account Number
06035.2900
Budget Impact:
4520 - Sales Tax Construction Bond
Fund
Transportation Bond Street Improvements
College Ave
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
955,500.00
Funds Obligated
$
222,542.06
Current Balance
71; q91-7a?4
Does item have a cost? Yes
Item Cost
$
55,995.00
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget
6-i�>
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
IVIC
ARKANSAS
MEETING OF APRIL 19, 2016
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Terry Gulley, Transportation Services Department Sr. Director
DATE: March 30, 2016
SUBJECT: Bid 16-26, Tree Grates
RECOMMENDATION:
A resolution to award Bid #16-26 and authorize the purchase of tree grates and frames from HD
Supply Waterworks, Ltd in the amount of $55,995 plus applicable taxes for College Avenue
Enhancements.
BACKGROUND:
The College Avenue project is a necessary part of the City's continued effort to make
Fayetteville's neighborhoods walkable by 2030. Enhancements include installation of trees in
grated tree wells.
DISCUSSION:
Sealed bids in accordance with state statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo. Continental Pole & Lighting
cannot meet delivery requirements. HD Supply Waterworks meets all specifications and
requirements.
BUDGET/STAFF IMPACT:
Transportation Bond Fund is providing funding for this street enhancement project.
Attachments:
Bid 16-26, Tree Grates
Purchase Requisition
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Bid: 16-26
03.24.2016
TIME: 2:00 PM
CITY OF FAYETTEVILLE
Bid 16-26, Tree Grates
_ I -A- R K A NS A S
Continental Pole & Lighting
HD Supply Waterworks
Neenah Foundry
Scurlock Supply
Item
Description
Units
Price Per Unit
Extended Price
Price Per Unit
Extended Price
Price Per Unit Extended Price
Price Per Unit
Extended Price
1
Tree Grate, 48 inch x 96 inch w 18 inch tree
opening
50
$ 988.00
$ 49,400.00
$ 988.90
$ 49,445.00
$ 1,055.00
$ 52,750.00
$ 1,040.00
$ 52,000.00
2
Grate Frame w/ hardware
50
$ 50.00
$ 2,500.00
$ 131.00
$ 6,550.00
$ 220.00
$ 11,000.00
$ 212.00
$ 10,600.00
TOTAL BID BASED ON ESTIMATE
$ 51,900.00
$ 55,995.00
$ 63,750,00
$ 62,600.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
City of Fayetteville - Purchase Order Request (PO)
Requisition No.:
ate:
3/30/2016
(Not a Purchase Order)
P.O Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor
#; 16111
Vendor
HD SUPPLY WATERWORKS
Mali
pies two
Legistar#:
Name:
2016-0176
Address:
I=ves Point:
T axaDle
OS l
Expected Delivery Date:
City:
State:
Zip Code:
Ship to code:
Quotes Attached
104
Ares pdo
equester: Terry Gulley
Requester's Employee #:
Extension:
1432
3491
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
I
Bid 16-26; Res. No.
2
Tree Grate
50
EA
988.90
$49,445.00
4520.9555.5809.00
06035.2900
3
Grate Frame w/Hardware
50
EA
131.00
$6,550.00
4520.9555.5809.00
06035.2900
4
For College Ave
5
6
7
8
9
10
Shipping/Handling
Lot
Special nstruc ions:
Subtotal: $55,995.00
Tax: $5,459.51
Total: $61,454.51
Approvals:
Mayor: Department Direc r:✓ Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:.___________________
Dispatch Manager: Utilities Manager: Other:
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