HomeMy WebLinkAbout72-16 RESOLUTION113 West Mountain
Street Fayetteville,
AR 72701
(479) 575-8323
Resolution: 72-16
File Number: 2016-0129
ARKANSAS FORESTRY COMMISSION GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 50/50 MATCHING GRANT FROM THE
ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF $14,105.00 FOR THE PLANTING OF
NATIVE SPECIES IN THE MEDIANS OF GARLAND AVENUE AND COLLEGE AVENUE, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
a 50/50 matching grant from the Arkansas Forestry Commission in the amount of $14,105.00 for the
planting of native species in the medians of Garland Avenue and College Avenue.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 4/5/2016
K
_�. MYETTEVILEE * �=
Attest:
Sondra E. Smith, City Clerk
Treasurer
Page I Printed on
416116
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
-- (479) 575-8323
fI i
Text File
File Number: 2016-0129
Agenda Date: 4/5/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
ARKANSAS FORESTRY COMMISSION GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 50150 MATCHING GRANT FROM THE
ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF $14,105.00 FOR THE PLANTING
OF NATIVE SPECIES IN THE MEDIANS OF GARLAND AVENUE AND COLLEGE AVENUE,
AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
50150 matching grant from the Arkansas Forestry Commission in the amount of $14,105.00 for the
planting of native species in the medians of Garland Avenue and College Avenue.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 41612016
John J. Scott
Submitted By
City of Fayetteville Staff Review Form
2016-0129
Legistar File ID
4/5/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/10/2016 Parks & Recreation /
_ Parks & Recreation Department
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the matching grant for $14,105 from Arkansas Forestry Commission to plant native
species plants in the Garland Avenue and College Avenue medians. Staff recommends approval of the budget
adjustment.
Budget Impact:
4470.9470.5315.00
Account Number
15012.1601
Project Number
Sales Tax
Fund
OF Native Planted Medians
Project Title
Budgeted Item? No Current Budget $
Funds Obligated $
Current Balance
Does item have a cost? Yes Item Cost $ 14,105.00
Budget Adjustment Attached? Yes Budget Adjustment $ 14,105.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
'ttvIIie
ARKANSAS
MEETING OF APRIL 05, 2016
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
Alison Jumper, Park Planning Superintendent
FROM: John J. Scott, Urban Forester
DATE: March 10, 2016
SUBJECT: Grant Award from Arkansas Forestry Commission
RECOMMENDATION:
Staff recommends approval of the matching grant for $14,105 from Arkansas Forestry
Commission to plant native species plants in the Garland Avenue and College Avenue medians.
Staff recommends approval of the budget adjustment.
BACKGROUND:
The City of Fayetteville strives to create environmental programs that demonstrate innovation.
This project would continue that tradition of innovation with environmental benefits but would
also demonstrate economic benefits of native planted environments.
The City of Fayetteville has been awarded funds through the Arkansas Forestry Commission
Grant in the amount of $14,105 for the installation of a low impact native planting in existing
street medians. The grand is a 50/50 reimbursable matching grant. Award funds and matching
funds will be used to create a cost effective Monarch Butterfly habitat with native plantings in
street medians on College Avenue and Garland Avenue.
DISCUSSION:
A recent cost analysis conducted by Urban Forestry staff found that long term maintenance of
turf grass medians on Garland Avenue is more expensive to maintain than the same median
planted with native plantings. The annual cost of maintenance for Garland Avenue to be mowed
is $2,678.28 per year and the annual cost estimate to maintain a native planting on the Garland
Avenue medians is $672.00. Native plantings become more cost effective for the City of
Fayetteville after the first year of installation and maintenance than Bermuda grass planted
medians. Over a 10 year period the City of Fayetteville would spend $18,298.20 less with a
native planted median than through a regular mowing schedule of grass covered median. Native
plantings will serve as habitat and food sources for birds and insects.
The project would require removal of the current sod in six medians on Garland Avenue and
replacement with Virginia Sweetspire - Itea virginica, Butterfly Milkweed — Asclepias tuberosa,
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
and Asters — Aster alpinus. The planting design for Garland Avenue would include planting
three gallon Virginia Sweetspire and seeding the Butterfly Milkweed and Asters. The
establishment of native seed plantings can take two years to become full and fruitful.
College Avenue has two smaller street medians between Dickson Street and Maple that have
newly replanted street trees and a sparsely planted mix of perennials. The project would include
removing the perennial plantings on College Avenue and planting a fully designed mixture of
Virginia Sweetspire, Butterfly Milkweed, and Asters from three gallon and one gallon plants. The
medians on College Avenue would fill in much sooner and serve as display garden for what the
medians planted from seed will look like in the future.
The project will serve as example of how native plants along our city streets and in medians can
create cost effective strategies for new infrastructure and improve safety of maintenance staff by
reducing maintenance hours. The medians will further demonstrate an economic solution to
adding more native habitat for insects, birds and specifically contribute habitat to the stressed
Monarch Butterfly population fulfilling one aspect of the Mayor's Monarch Pledge.
The short term research will focus on the cost of maintenance, the cost of installation and public
reception. The long term research will focus on maintenance cost, time of establishment of
native plantings from seeds in street medians and include butterfly counts for the Monarch
Butterfly. A successful project could provide a standard for choosing native plantings over sod
for future street rights of ways and medians.
Environmental Benefits: habitat for birds, insects and native plant restoration
Economic Benefits: lower maintenance cost, less manpower, less use of resources
Safety Benefits: less staff on busy highways, less use of machinery
Social Benefits: traffic calming, aesthetics, civic pride by contributing to the environment
The City of Fayetteville strives to create environmental programs that demonstrate innovation.
This project would continue that tradition of innovation with environmental benefits but would
also demonstrate economic benefits of native planted environments.
BUDGET/STAFF IMPACT:
Total project cost is estimated at $ 28,790 (see attached budget proposal). Staff was awarded $
14,105 in grant funds. Matching funds for the grant $ 14,685 are available in project 15012
Forestry and Habitat Improvements.
Attachments:
Staff Review Form
Budget Adjustment
Fayetteville Award Letter
Fayetteville Agreement between Arkansas Forestry Commission and City of Fayetteville
Project Budget Proposal
Planting Plan
Initial Cost Analysis for Median Plantings on Garland Avenue
ARKANSAS FORESTRY COMMISSION
2752 North Garland Avenue
Fayetteville, Arkansas 72704
(479) 442-4963 fax: (479) 587-1442
Joe Fox
State Forester
March 2, 2016
John Scott
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Dear Mr. Scott:
I am pleased to award a grant for $14,105 to the City of Fayetteville after a detailed review of
the Urban & Community Forestry Assistance Grant applications. This grant is funded
through U&CF#14-DG-11083105-004. The Arkansas Forestry Commission has assigned
this project the number UCF1416-o ,.
Please have the attached agreement signed and return to me.
This project is an opportunity to be a model showing the benefits of using native plants with
trees to enhance their health over the long term. Removing the competition of sod and
reducing the use of equipment around the trees will provide an educational opportunity to
display the proper procedure for growing trees in medians. Your vision will help to foster
stewardship of our natural resources and enhance the character and economic viability of our
communities. With eighty percent of citizens living in urban areas it is important that we
keep our communities healthy through proper planning and management of our community
forest.
Thank you for your dedication in furthering the importance of Arkansas' natural resources.
Sincerely yours,
Patty Evw
Patti Erwin
Urban Forestry Coordinator
GRANT AGREEMENT
BETWEEN
ARKANSAS FORESTRY COMMISSION
AND
City of Fayetteville
3/2/2016 - 8/1/2016
This Grant Agreement is hereby entered into by and between the Arkansas Forestry Commission,
hereafter referred to as `AFC', and the City of Fayetteville, hereafter referred to as 'Grantee.'
This grant is funded through U&CF#14-DG-11083105-004. All funds must be used for the
purposes stated below. Any modification of purpose, final product, grant award, or matching
contribution must be requested in writing and approved by the AFC. Grantee must raise the
entire balance of funds necessary to complete the budget as proposed, from non-federal sources.
Purpose: Native Planted Street Tree Medians Grant
The $14,105 grant will be paid on a reimbursement basis upon submission of approved cost
records AND a project final report. The amount paid will equal 50% of the approved project
costs, not to exceed either the grant amount or the out-of-pocket expenses. The Grantee shall be
responsible for a minimum match of $14,105, in eligible cash purchases or in -kind contributions.
The Grantee shall be responsible for providing proof -of -payment records for all purchases and
in -kind contributions. These include source documentation such as invoices, canceled checks,
paid receipts, payroll or time and attendance records, contract documents, and valuation letters
for third -party in -kind contributions. Cost records must be retained for three years following
conclusion of the project.
The Grantee shall submit a final project performance report, a financial summary with
supporting documentation, and a copy of any product developed through the grant within 30
days of project completion, or by August 1, 2016, at the latest.
The State Forester and the Comptroller General of the United States, or any of their authorized
representatives, shall have the right of access to any pertinent books, documents, papers, or other
records of the Grantee which are pertinent to the grant in order to make audits, examinations,
excerpts, and transcripts.
The Grantee agrees to include in all promotion, publicity, programs, advertising, and in any
printed materials pertaining to all AFC Urban Forestry funded programs and/or projects, the
following credit line: "This project is supported in part by the Arkansas Forestry Commission's
Urban Forestry Program and the U. S. Forest Service."
If a Grantee materially fails to comply with any term of this award, as stated above, the AFC
may disallow all or part of the cost of the activity or action not in compliance, wholly or partly
suspend or terminate the current award for the Grantee, withhold further awards for the program,
demand repayment of the grant, or take other legally available remedies.
The Grantee agrees not to discriminate against any employee, applicant for employment or any
person participating in any aspect of this grant on the basis of race, creed, color, national origin,
religion, sex, age or physical or mental disability.
The Grantee may terminate this entire Agreement, without cause, prior to the expiration of the
grant period, upon sixty (60) days written notice. Upon cancellation of this Agreement and
release of the unexpended grant funds, the Grantee is fully released of all obligations under this
Agreement.
If any part of this Agreement shall be deemed to be or shall, in fact, be invalid, inoperative, or
unenforceable as applied, such circumstance shall not have the effect of rendering any other
provision of this Agreement invalid, inoperative, or unenforceable to any extent whatever.
We accept this grant subject to the terms and provision-, -,tnted Anve
Signature
Date
Patti Erwin, Urban Forestry Coordinator
Arkansas Forestry Commission
Lioneld Jordon, Mayor
City of Fayetteville
Detailed Project Budget Proposal
Categories
Non- Federal Match
Personnel (include fringe benefits)
Federal Grant
Cash
In -Kind
Total
Labor to plant and seed Garland Avenue
$ 3,240.00
Labor for prep and scrape for seeds
$ 2,160.00
Sod removal applications
$ 1,330.00
In house College Avenue Installation Labor
$ 9,520,00
Equipment
Supplies
Virginia Sweetspire on College (18)
$ 288,00
Virginia Sweetspire on Garland (200) Blue Ribbon
$ 6,720.00
Milkweed 1 gal. (360)
$ 2,160.00
Aster 1 gal. (262)
$ 1,572.00
Milkweed Seeds In house purchase
$ 1,028.13
Aster Seeds In house purchase
$ 116.87
Other
Tax 9.75% on Plant materials under supplies
$ 655,20
Totals
$ -
$ 5,165.00
$ 9,520.00
$ 14,105.20
Garland Avenue and College Avenue Native Median Planting Plan
2016 for the
City of Fayetteville
PLAN INDEX
SHEET NO. DESCRIPTION
1 TREE LOCATIONS AND QUANTITIES
2.3 PLANTING DETAILS College Avenue
4-6 PLANTING DETAILS Garland Avenue
ARK.HWY.DIST.NO.4
<N'
CITY SF
a e vile
ARKANSAS
www,f oyettevllle-or.gov
Park Planning/ Urban Forestry
Phone 479-444-3471 Fax 479-521-7714
9- Virginia Sweetsptre-lt_ea virginica Little Henry(3 gal Planted 3' O C.) fl
132- Aster- Aster alprnus (1 gal. 1' O.G ) q lm
m y M
148- Milkweed- Asclepias tuberosa (1 gal 1` O G
=pZ R m ng b Vi lie O r m
Southern Median of College
Avenue Page 3
02-01-2016
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9- Virginia Sweetspire- itea virginica (3 gal. Planted 3' O.C.)
130- Psters- Aster alpinus (1 gal 9' O.C.)
212- Milkweed- Asclepius tuberosa (1 gal. 1 0 C) FNorthern Median of Coltege Avenue
Page 2
02-01-2016
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URBAN FORESTRY 02-01-2016
The Costs for Median Plantings
on Garland Avenue
A ten year cost comparison of a median planted
with sod versus a median planted with native plants
y °:mow
'...L:
Added Values of a Native planting
Environmental: Provides habitat for birds and insects
Economic: lower maintenance cost
Safety: less staff hours on high speed roadway
Social: traffic calming
Garland Avenue Installation Costs
Installation Cost of Sod: $5,846.78
Installation Cost of Native Plantings: $8,548.58
Garland Avenue Annual Maintenance Costs
Maintenance Cost of Sod: $2,678.28
Maintenance Cost of Native Plantings: $ 672.00
After the first year of installation, the cost of Native
Plantings becomes less than the cumulative cost of Sod.
*Costs are based on estimation from plans submitted for HWY 112 project #040489. Maintenance costs are based on information provided by the Transportation
Departments cost for maintaining the Garland Avenue medians and Parks Maintenance cost for a similar space in the city. All numbers are approximation based on
real world conditions, however costs may vary depending on labor and material cost at time of purchase.
Estimates were done for the recently installed 12,485 Sq. Ft. median on Garland Avenue.
The trees in the median, shown below, were given 4 Sq. Ft. of space under each tree,
which was not included in the estimate. These areas were left for mulch.
t
_-` Z 2
I Iayc l!L HWY 1!2 PRCT 004.M0
50 % of the native planting estimate is native Milkweed—Asciepias tuberosa. Native
Milkweed is the primary habitat and food source for the Monarch Butterfly.
26 % of the native planting is Asters- Aster novae. Asters are an excellent source of food
for bees and butterflies.
24 % of the native planting is for Virginia Sweetspire — Itea virginica. Virginia Sweetspire
has showy fragrant blooms in the spring and provides nectar for birds and insects.
A Cumulative 10 Year Cost Garland Avenue Median
Installation Cost of Sod:
$5,846.78
1st Year Includes Installation Cost
First Year Maintenance Sod:
$2,678.28
$37,000.00
Total for First Year with Sod:
$8,618.78
$32,000.00
Installation Cost of Native Plantings:
$8,548.58
$27,000.00
First Year Maintenance Native Plants:
672.00
Total for First Year with Native Plants:
$9,220.58
$22,000.00
$17,000.00
$12,000.00
After 1 year, including
s7,°°°°
installation native plantings
,
Year 1 Year 2 Year 3 Year4 Year 5 Year 6 Year 7 Year 3 Year9 Year �C
are more cost effective.
Native Plants Sod
Cost Per Square Foot for Ten Years
Sod
Native Planting
Difference
$2.76/Sq. Ft.
-$1.25/Sq. Ft
$1.51/Sq. Ft.
A unique native planting can afford the City of Fayetteville opportunities for grants
available for Monarch Butterfly Habitat.
*Costs are based on estimation from plans submitted for HWY 112 project #040489. Maintenance costs are based on information provided by the Transportation
Departments cost for maintaining the Garland Avenue medians and Parks Maintenance cost for a similar space in the city. All numbers are approximation based on
real world conditions, however costs may vary depending on labor and material cost at time of purchase.
Yearly Maintenance Cost for
Cost Comparison: Sod v Native Planting of 12,174 Sq. Ft. mowing:
Garland Avenue (12,174 Sq. Ft.) 1 year
$2,772
Maintenance
Based on $ 14/ hour pay, 21 mowing's in a year
1 person at 9 hours per mow. Gas is included
at $2,00 gallon and the use of 3 gallon per
visit. Information provided by Transportation.
Yearly Maintenance Cost for
12,174 Sq. Ft. of
$500.00 $1,000.00 $1,500.00 $2,000.00 $2,500.00 $3,000.00 native planting:
$672.00
Native Planting Sod
Based on $ 14/hour and a similar site
maintenance provided by Parks Maintenance.
Cost Comparison Sod v. Native Planting of 12 hours per visit and four visits a year for
Garland Avenue (12,174 Sq. Ft.) Installation litter and weed clean up. *
and 10 year Maintenance Overall savings after ten years
with native plantings for
12,174 Sq. Ft.
$5,000.00 $10,000.00 $15,000.00 $20,000.00 $25,000.00 $30,000.00 $35,000.00 $40,000.00
Native Planting Sod
$33,566.78 Sod
-$15,268.58 Plantings
$18,298.20 Saving with
Native Plantings
'Costs are based on estimation from plans submitted for HWY 112 project 4040489, Maintenance costs are based on information provided by the Transportation Departments cost for maintaining the Garland
Avenue medians and Parks Maintenance cost for a similar space in the city. All numbers are approximation based on real world conditions, however costs may vary depending on labor and material cost at time of
purchase.
Environmental
-habitat
-food source
-beautification
Safety
-less staff on busy highways
-less chance of throwing
debris (gravel) into traffic
-less use of machinery
Benefits
Cost
-less gas used
-less manpower required
-significantly lower cost
Social
-traffic calming
-aesthetics
-contributing to a healthy
environment
Federal Highway Administration has had a highway beatification project since 1973
Iowa is using native plantings to restore prairie habitat along new highways
Other Midwestern states are using roadsides for prairie and native grass restoration
Sacramento Valley has been using native plantings along roadways since the 90's
The consensus results for all these projects is lower cost, lower maintenance, and habitat
restoration.
*Costs are based on estimation from plans submitted for HWY 112 project #040489. Maintenance costs are based on information provided by the Transportation Departments cost for maintaining the Garland
Avenue medians and Parks Maintenance cost for a similar space in the city. All numbers are approximation based on real world conditions, however costs may vary depending on labor and material cost at time of
purchase.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Parks & Recreation Adjustment Number
201 6 Dept.: Parks & Recreation
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Urban Forestry Group - To receive/recognize matching grant funds of $14,105 from U.S. Department of Agriculture
(USDA) through the Arkansas Forestry Commission (funded through U&CF # 14 -DG -11083105-004) for use to plant
native trees & plants in the medians on Garland & College avenues. There is a 50% matching requirement by the City.
This will be provided with in -kind labor and landscape materials from the current budgeted expenses.
COUNCIL DATE: 4/5/201 6
LEGISTAR FILE ID#: 2016-0129
3/11/2016 10:54 f1M
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
RESOLUTION/ORDINANCE
POSTED:
/
TOTAL
14,105 14:105
v.20160125
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project Sub AT
Account Name
4470.9470.5315.00
14,105 -
15012 1601 EX
Contract Services
4470.0947.4309.00
- 14,105
15012 1601 RE
Federal Grants - Capital
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