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Home My WebLink About66-16 RESOLUTIONa� rxrciT� i r u }m O JIM, e w}. �44h� 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 66-16 File Number: 2016-0103 ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FEDERAL -AID FUNDS: A RESOLUTION TO APPROVE TWO BUDGET ADJUSTMENTS RECOGNIZING FEDERAL -AID FUNDS RECEIVED FROM THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT IN THE AMOUNT OF $48,928.00 FOR THE HIGHWAY 45/OLD WIRE ROAD SIGNAL AND INTERSECTION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves two budget adjustments, copies of which are attached to this Resolution, recognizing federal -aid funds received from the Arkansas Highway and Transportation Department in the amount of $48,928.00 for the Highway 45/Old Wire Road Signal and Intersection Project. PASSED and APPROVED on 3/15/2016 Page 1 3116116 Attest: _ t�tisirrrrar�� Sondra E. Smith, City Clerk Treasm��tK / �• ori, ♦ r.r r /, LIT Y 0 '�: .� r .qr°a `FAYE77EVILL, r,,riG I'01 N C..' Printed on City of Fayetteville, Arkansas 113 West Mountain Street 7._ _t•, Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0103 Agenda Date: 3/15/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 11 ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FEDERAL -AID FUNDS: A RESOLUTION TO APPROVE TWO BUDGET ADJUSTMENTS RECOGNIZING FEDERAL -AID FUNDS RECEIVED FROM THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT IN THE AMOUNT OF $48,928.00 FOR THE HIGHWAY 45/OLD WIRE ROAD SIGNAL AND INTERSECTION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves two budget adjustments, copies of which are attached to this Resolution, recognizing federal -aid funds received from the Arkansas Highway and Transportation Department in the amount of $48,928.00 for the Highway 45/Old Wire Road Signal and Intersection Project. City of Fayetteville, Arkansas Page 1 Printed on 311612016 City of Fayetteville Staff Review Form 2016-0103 Legistar File ID 3/15/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Libertini 2/26/2016 Engineering / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: A Resolution to approve the attached Budget Amendment to move Federal -aid reimbursement funds received from the Arkansas State Highway & Transportation Department (AHTD) from the project Revenue account to the project Easement account to be eligible for expenditure. Budget Impact: 4470.9470.5810.00 Sales Tax Capital Improvements Account Number Fund 06035.2600 Old Wire Rd (Mission to 265) Project Number Project Title Budgeted Item? Yes Current Budget $ 1,086,526.00 Funds Obligated $ 892,455.84 Current Balance ,J4,0="sj.s�a Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 48,928.00 Remaining Budget V20140710 Previous Ordinance or Resolution # 31-10 Original Contract Number: Comments: Approval Date: CITY OF -OFayle ARKANSAS MEETING OF MARCH 15, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Jeremy Pate, Development Services Director Chris Brown, City Engineer FROM: Paul Libertini, Staff Engineev�O DATE: February 26, 2016 SUBJECT: A Resolution to approve the attached Budget Adjustment to recognize Federal -aid funds received from the Arkansas Highway and Transportation Department for the Hwy. 45/01d Wire Road Signal & Intersection Project. RECOMMENDATION: Staff recommends approval of the attached Budget Adjustment to recognize Federal -aid funding in the amount of $48,928.00 received from the Arkansas Highway and Transportation Department (AHTD) for reimbursement of City funds spent on easement acquisition for the Hwy. 45/Old Wire Rd. Signal and Intersection Improvements Project. BACKGROUND: City Council passed Resolution No. 31-10 on February 16, 2010, approving an Agreement of Understanding with the Arkansas Highway and Transportation Department (AHTD) to design and construct the signal and intersection improvements. This project includes improvements to the lane configuration to allow for the installation of a traffic signal. Sidewalk installation and storm sewer are also included in the work proposed by the AHTD. The original agreement was for a Federal -aid funding amount of $350,000. The agreement has been amended since then to add an additional $850,000 through the Surface Transportation Program -Attributable Funds (STP -A) for a total of $1.2 million of Federal -aid funding. DISCUSSION: The City has acquired easements from 13 properties within the project limits at a cost of $61,160. In compliance with the Agreement of Understanding, the AHTD will reimburse the City for 80% of this expenditure or $48,928. The City has already received a check in this amount, but this money must be recognized by the City Council to be eligible to be added back into the project budget. BUDGET/STAFF IMPACT: This budget adjustment will add funds to the project as the City is being reimbursed with Federal -aid money for City funds which have already been spent on the project. Attachments: Resolution 31-10 Letter from Scott Bennet, AHTD dated July 14, 2014 Mailing Address: 113 W. Mountain Street www,fayetteville-ar.gov Fayetteville, AR 72701 RESOLUTION NO. 31-10 A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID MONIES FOR A TRAFFIC SIGNAL AT THE INTERSECTION OF OLD WIRE ROAD AND STATE HIGHWAY 45 WHEREAS, the City of Fayetteville understands Federal -Aid Surface Transportation funds are available for state roadway projects at the following federal participating ratios: Type Work Work Phase Federal Share State Share City_ Match Traffic Construction & 80% 10% 10% Signals/Intersection Engineering Improvements State Highway 45 & Old Wire Road Right-of-way & 0% 0% 100% Utilities Projects All Phases 0% 0% 100% programmed but not let to contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City of Fayetteville will participate in accordance with its designated responsibility in this project, which includes providing electrical service and maintenance of the traffic signal and associated control equipment. Section 2. That the Mayor is hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of this project. Section 3. That the City of Fayetteville pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action and construct. this project. PASSED and APPROVED this 16"' day of February, 2010. APPROVED: ATTEST: R By: By {O ELD JO , Mayor '��l�t4i�ltrt;rs 6 tistiX�gi� a 1 V0 �.a.� ° 'j, 1 i ar�u" ef SONDRA E. SMITH, City Clerk/T&Arerr 9 FA 1 6--1 C JILLC- C' ` p �9�'1°a'i",�111tiS �a V�4o ARKANSAS STATE HIGHWAY COMMISSION JOHN I D RFvENUD d ['�� —' —� : ,.0 E 11/ E D ROBERT S. MOORE, JR. ARKn 4SA5 CITU C HALWAA�d ` niti,cR.L t JUL 17 2014 FRANK D. SCOTT, JR, � DICK TRAMMEL � LITTLE. ROCK VIr_F C HAIRIMA i CITY OF FAYETTEVILLE 2S P.O. Box 2261 MAYOI:R'S OFFICE SCOTT ERP.E. RO GEP' /3 AS 22 2261 l_�I 1'"I'I.I^7�'i73- ROOK, ARKANSAS DIRECT G`R OF TIiOMAS II- SCHUECK : PHONE (5011569-2000 • Vowi-:/`I'"[" Y 711 • FAX (501) 569-2400 HIGH4:AYS AND TRANSPORTATION L I-T;.E ROCK ;4`=1`S4',i1kKi1N.1ASI IlliilG r11"S.i'!} '1 1•V1VL's-,II)IiIVI;A1�KANSASX0%,,t July 14, 2014 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Re: Job 040642 F.A.P. STP -9142(32) Hwy, 45/01d Wire Rd, Signal & Inters. Impvts. (Fayetteville) (S) Washington County Dear Mayor Jordan: Reference is made to the City's request to use Federal -aid Surface Transportation Program Attributable funds for right-of-way acquisition and utility relocation on the referenced project. This request is acceptable to the Department. This letter, when signed by you and returnetl to the Department, will constitute a Supplement to the Resolution executed on February 16, 2010. ()lice approved by you. Federal -aid funds will be available F(),- right -cif -way and utility activities. We look forward to working with the City to complete this project. If you have any lirrther questions, please contact Carlos Meredith at (501) 569-2261. Sincerely, d. ?Xv� Scott l„ Hennctt. P.1:. Director of Highways and Transportation APPROVED: Lioneld Jordan Mayor of Fayetteville c: Deputy Director and Chief Engineer Assistant Chief Engineer -Planning Programs and Contracts Right of Way Transportation Planning and Policy District 4 Job 040642'C' File NWA Regional Planning Commission City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Engineering Adjustment Number 2015 (Py) Dept.: Development Services Requestor: Kristin Cavette BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Move Federal -aid reimbursement funds received from the Arkansas State Highway & Transportation Department from the project Revenue account to the project Easement account. RESOLUTION/ORDINANCE COUNCIL DATE: 3/15/2016 LEGISTAR FILE ID#: 2016-0103 Ib a4rb-cwa- F01V 3/2/2016 11:25 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: TOTAL - - v.20160125 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 4520.0952.4309.00 48,928 06035 2600 RE "Federal Grants - Capital 4520.0952.4999.99 (48,928) 06035 2600 RE Use of Fund Balance C:\Users\Ismifh\AppData\Roaming\L5\Temp\b7cO3227-8068-4cOb-89f4-9071 bcf26723 1 of 1 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Engineering Adjustment Number 2016 Dept.: Development Services Requestor: Kristin Cavette BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Move Federal -aid reimbursement funds received from the Arkansas State Highway & Transportation Department from the project Revenue account to the project Easement account. COUNCIL DATE: 3/15/2016 LEGISTAR FILE ID#: 2016-0103 3/2/2016 10:43 AM Budget Director TYPE: DESCRIPTION: Date GLDATE: RESOLUTION/CII RDINANCE POSTED: / TOTAL 48,928 48,928 v.20160125 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 4520.0952.4999.99 48,928 06035 2600 RE Use of Fund Balance 4520.9555.5810.00 48,928 - 06035 2600 EX Easements C:\Users\Ismith\AppData\Roaming\L5\Temp\97811250-6625-4275-a015-37c07f15808i 1 of 1