The URL can be used to link to this page

Home My WebLink About64-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 64-16 File Number: 2016-0095 RFQ #15-04 BURNS & MCDONNELL ENGINEERING COMPANY, INC.: A RESOLUTION TO AWARD RFQ #15-04 AND AUTHORIZE A CONTRACT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $557,695.00 FOR ENGINEERING SERVICES ASSOCIATED WITH THE SAM STREET EXTENSION FROM NORTH FRONT STREET TO VANTAGE BOULEVARD, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #15-04 and authorizes a contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $557,695.00 for engineering services associated with the Sain Street extension from North Front Street to Vantage Boulevard. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 3/15/2016 ��` ; •.G\j Y �OF'�s%� -U• FAYETTEVILLE•° = Appro �ci: Attest: � Lioneld lords or Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 3/16116 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0095 Agenda Date: 3/15/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 9 RFQ #15-04 BURNS & MCDONNELL ENGINEERING COMPANY, INC.: A RESOLUTION TO AWARD RFQ #15-04 AND AUTHORIZE A CONTRACT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $557,695.00 FOR ENGINEERING SERVICES ASSOCIATED WITH THE SAIN STREET EXTENSION FROM NORTH FRONT STREET TO VANTAGE BOULEVARD, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #15-04 and authorizes a contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $557,695.00 for engineering services associated with the Sain Street extension from North Front Street to Vantage Boulevard. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 3/1612016 City of Fayetteville Staff Review Form 2016-0095 Legistar File ID 3/15/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Libertini 2/26/2016 Engineering / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: A Resolution to approve an Agreement with Burns & McDonnell Engineering Company, Inc. in the amount of $557,695.00 for professional services associated with the design of Sain Street Extension from N. Front Street to Vantage Boulevard, and to approve a Budget Adjustment. Budget Impact: 4520.9555.5314.00 Account Number 06035.3400 Transportation Bonds Fund Sain Street Construction Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost $ 557,695.00 Budget Adjustment Attached? Yes Budget Adjustment $ 557,695.00 Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF Tay s ,01 T le ARKANSAS MEETING OF MARCH 15, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Jeremy Pate, Development Services Director Chris Brown, City Engineer FROM: Paul Libertini, Staff Engineer-�� DATE: February 26, 2016 SUBJECT: A Resolution to approve an agreement with Burns & McDonnell Engineering Company, Inc. in the amount of $557,695.00 for engineering services associated with the Sain Street Extension from N. Front Street to Vantage Blvd., and to approve a Budget Adjustment. RECOMMENDATION: Staff recommends City Council approval of an agreement with Burns & McDonnell Engineering Company, Inc. (Burns & McDonnell) in the amount of $557,695.00 to provide professional services to design the extension of Sain Street to connect to Vantage Drive and the authorization for the Mayor to execute said agreement, and approval of the attached Budget Adjustment. The executed agreement will then be sent back to AHTD for approval by FHWA and obligation of federal funds. BACKGROUND: Federal -aid Surface Transportation Program -Attributable (STP -A) funds are now available to Northwest Arkansas after the Census Bureau determined the urbanized population to be over 200,000 and the FHWA designated Northwest Arkansas as a Transportation Management Area (TMA). In becoming a TMA, the Northwest Arkansas Regional Planning Commission, of which Fayetteville is a member, will have STP -A discretionary funding available at approximately $7M per year. Under current legislation, these STP -A funds can be utilized for all permitted transportation projects at the discretion of the TMA Policy Committee. An application for federal funding of the Sain Street Extension between N. Front Street and Vantage Boulevard was submitted to and selected by the Northwest Arkansas Regional Planning Commission (NWARPC). On September 24, 2014, the NWARPC approved funding of the design phase for $320,000 (80%) from STP -A funds, but the City must provide a minimum 20% local match of $80,000 for a total of $400,000. Other project phases such as right-of-way, utilities and road construction will be submitted for future year's available STP -A funding. In October 2015, the AHTD sent a letter to the FHWA requesting that the remaining unexpended High Priority Projects funds for the Fayetteville Expressway Economic Mailing Address: 113 W. Mountain Street www.fayetteville-argov Fayetteville, AR 72701 Paul Libertini Submitted By Burns & McDonnell Engineering Company, Inc. Supplemental Agreement City of Fayetteville Staff Review Form #4 2023-0473 Item ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/17/2023 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: For the Mayor's Signature - Supplemental Agreement #4 to the Contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $49,846.00 for Professional Services associated with the construction of the Sain Street Extension Project. Budget Impact: 4470.800.8835-5809.00 4602.800.7213-5809.00 Sales Tax Capital Improvement Streets Project 2019 Bonds Account Number Fund 06035.7213 Sain Street Ext Const (2019 Bond Project) 46020.7213 Sain St. Extension (2019 Bonds) Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 273,812.00 $ 64,105.00 $ 209,707.00 $ 49,846.00 159,86: V20221130 Purchase Order Number: 2019-00000449 Previous Ordinance or Resolution # 64-16, 114-19, 305-20 Change Order Number: 4 Original Contract Number: 2408 Comments: Approval Date: 04/19/2023 CITY OF FAYETTEVILLE ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Paul Libertini, Staff Engineer DATE: April 17, 2023 STAFF MEMO SUBJECT: Mayor's Signature — Supplemental Agreement #4 — Burns & McDonnell Eng. Sain Street Extension Construction Project RECOMMENDATION: Staff recommends that the Mayor sign Supplemental Agreement #4 which will increase the contract amount by +$49,846. BACKGROUND: On December 1, 2020, Burns & McDonnell Engineering Company was hired by the City to provide construction management services for the construction of the Sain Street Extension project. Like many other projects, Sain Street has been plagued with material shortages, labor shortages, utility relocation delays, archeological monitoring delays, design modifications/revisions of the roundabout and Hemlock Avenue as well as delays incurred with working with the adjacent Lindsey development. The Certificate of Substantial Completion was issued on November 16, 2022. The Ribbon Cutting Ceremony was held the next day after which the roadway was open to traffic. The project is now essentially complete, and this Supplemental Agreement is part of the final documents. DISCUSSION: This Supplement Agreement will cover costs associated with additional construction inspection, construction management and design services related to delays for the above -mentioned items. This also covers the design of a mid -block refuge island for a Mud Creek Trail crossing, revisions to the stormwater system affected by the Lindsey apartment complex, and alignment modifications to Hemlock Avenue, bus stops and driveways to be in compliance with the standards for the University of Arkansas for its Uptown Campus. BUDGET/STAFF IMPACT: This change order will be paid from the contingency funds set aside for this project. However, 80% of this amount or $39,876.80 will be reimbursed by ARDOT using federal -aid funding. The City's match of 20% will be $9,969.20 Attachments: Supplemental Agreement #4 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Supplemental Agreement No. 4 Job No. 040688 FAP. No. STPU-9142(39) Sain Street Extension (Fayetteville) (S) Date: 04/19/2023 WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering Company, Inc. entered into an Agreement for Engineering Services on March 15, 2016; and, WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in addition to that defined in the Agreement. NOW THEREFORE, the following modifications will be made to the Agreement to include the additional work requested: MODIFICATIONS 1) The "Contract Ceiling Price" (Section 1.2) is increased from $970,968 to $1,020,814. 2) The "Title I Services Ceiling Price" (Section 1.12) remains unchanged at $608,134. 3) The "Title II Services Ceiling Price" (Section 1.15) is increased from $362,834 to $412,680. 4) The fixed fee (Section 3.4) remains unchanged at $37,321. 5) See Attachment A for modifications to the scope of work. 6) See Attachment B for modifications to Appendix A - Justification of fees and costs 7) See Attachment C for Subconsultant Agreement with McClelland Consulting Engineers, Inc. IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 4, to be effective upon the date set out above. BURNS & MCDONNELL ENGINEERING COMPANY, INC. BY:_ _ �r-- Steven Beam, P.E. Business Manager CITY OF FAYETTEVILLE, ARKANS S C' Lioneld Joudan Mayor j Attachment A SCOPE OF WORK MODIFICATIONS Supplemental Agreement No. 4 Job No. 040688 FAP. No. STPU-9142(39) Sain Street Extension (Fayetteville) (S) The City of Fayetteville (City), in cooperation with the Arkansas Department of Transportation (ARDOT), formerly known as the Arkansas State Highway and Transportation Department (AHTD), and the Federal Highway Administration (FHWA), engaged Burns & McDonnell Engineering Company, Inc. to provide engineering services for the extension of Sain Street in Fayetteville, Arkansas. Section 7 of the Agreement for Engineering Services set forth the scope of services to be performed. The following Title II Services are now being added to or modified in the Scope of Work. CONSTRUCTION MANAGEMENT AND ADMINISTRATION A. GENERAL Construction Schedule is being extended through end of November 2022. B. CONSTRUCTION OBSERVATION Construction Observation services are increasing due to schedule extension and observation of the additional design changes. DESIGN CHANGES DURING CONSTRUCTION The following design changes were directed by the City during construction: • Addition of a mid -block refuge island east of Mud Creek • Modifications to Hemlock approaching the roundabout to address UA request for changes. • Revisions to the stormwater drainage system design in order to account for proposed apartment complex development adjacent to the project. Attachment A — Scope of Work Modifications Supplemental Agreement No. 4 Attachment B - Justification of Costs and Fees - SA 4 April 5, 2023 Job 040688 Sain Street Extension (Fayetteville) (S) Washington County TOTAL PROJECT SUMMARY SUPPLEMENTAL AGREEMENT NO. 4 TITLE I SERVICES HOURS SALARY FEE EXPENSES TOTAL PROJECT MANAGEMENT 143 $22,395 $2,687 $0 $25,082 PM - SUPPLEMENTAL AGREEMENT NO. 1 32 $5,772 $693 $0 $6,465 ENVIRONMENTAL CLEARANCE DOCUMENTATION 240 $31,143 $3,737 $3,268 $38,148 INTERCHANGE JUSTIFICATION REPORT 148 $18,728 $2,247 $6,300 $27,275 TRAFFIC DESIGN & PLANS 186 $23,478 $2,817 $8,909 $35,204 TRAFFIC - SUPPLEMENTAL AGREEMENT NO. 1 48 $5,531 $664 $0 $6,195 ROADWAY DESIGN & PLANS 360 $46,174 $5,541 $340 $52,055 BRIDGE DESIGN & PLANS 1,188 $151.357 $18,163 $264 $169,784 BRIDGE - SUPPLEMENTAL AGREEMENT NO. 1 52 $6,433 $772 $0 $7,205 ORIGINAL SUBTOTAL TITLE 1 2,265 $293,275 $35,192 $19,081 $347,548 REVISED SUBTOTAL TITLE I (SA NO. 1) 2,397 $311,011 $37,321 $19,081 $367,413 SUBCONSULTANTS TITLE I McClelland Consulting Engineers, Inc. 2,054 $169,046 $20,282 $8,709 $198,037 MCE Supplemental Agreeement No. 1 316 $27,289 $3,275 $10 $30,574 Harbor Environmental, Inc. 123 $9,958 $1,195 $957 $12,110 SUBTOTAL SUBCONSULTANTS TITLE 1 439 $37,247 1 $4,470 1 $967 $240,721 REVISED TOTAL TITLE I SA NO. 1 2,836 $348,258 1 $41,791 1 $20,048 1 $608,134 TITLE II SERVICES SA NO. 2 492 $71,003 $575 $71,578 TITLE II SERVICES SA NO. 3 315 1 $34,268 1 1 $11,4501 $45,71s SUBCONSULTANTS TITLE II (SA NO. 4) McClelland Consulting Engineers, Inc. 2,153 $212,377 $10,131 $222,508 McClelland Consulting Engineers, Inc. - Supplemental Agreement No. 3 246 $23,030 $0 $23,030 McClelland Consulting Engineers, Inc. - Supplemental Agreement No. 4 464 $49,846 $0 $49,846 ORGINAL TOTAL TITLE II SA NO. 3 3,206 1 $340,678 1 1 $22,156 $362,834 TOTAL TITLE II SA NO. 4 3,670 1 $390,524 1 $22,156 $412,680 ORIGINAL TOTAL PROJECT SA NO. 3 6,042 $688,936 $41,791 $42,204 $970,968 REVISED TOTAL PROJECT SA NO. 4 6,506 $738,782 $41,791 $42,204 $1,020,814 Attachment B - Justification of Costs and Fees - SA 4 April 5, 2023 Job 040688 Sain Street Extension (Fayetteville) (S) Washington County TITLE II SERVICES - SUPPLEMENTAL AGREEMENT NO. 4 MCCLELLAND CONSULTING ENGINEERS, INC. MANHOURS TASK PRE TM PE CO TECH PLS PC GE CD DRAFT TOTAL Project Management Construction Contract Administration 7 15 116 138 Design Changes During Construction Design & Coordination Mid -Block Refuge 1 3 32 36 Hemlock Tie -In 9 12 40 61 Lindsey Development Storm Drainage Rework 3 4 34 41 Construction Observation Additional Construction Observation 2 8 16 162 188 TOTAL MH -TITLE II - SA NO. 3 22 42 238 162 0 0 0 0 0 0 464 LABOR COSTS Category - Description Rate MH Amount PRE - Principle Engineer $56.00 22 $1,232 TM - Task Manager $46.00 42 $1,932 PE - Project Engineer $37.00 238 $8,806 CO - Construction Observer $36.00 162 $5,832 TECH - Technician $34.50 0 $0 PLS - Registered Land Surveyor $41.00 0 $0 PC - Survey Party Chief $30.00 0 $0 GE - Geotechnical Engineer $46.00 0 $0 CD - Chief Draftsman $26.44 0 $0 DRAFT - Draftsman $18.27 0 $0 Subtotal $17,802 Title II Multiplier 2.80 $49,846 Subtotal Labor Costs 1 $49,846 EXPENSES ITEM Quantity Unit Rate Amount Mileage (540 trips @ 1 miles) Mile 0.58 $0 Concrete Cylinder Breaks (62 4"x8" Sets of 5) Each 20.00 $0 Asphalt SG of Cores (14 Binder and 14 Surface Cores) Each 35.00 $0 Proctor and Classification Testing of Select Fill Material Each 300.00 $0 Nuclear Gauge Density Daily Usage Fee Each 1 12.00 $0 Subtotal Expenses $0 TOTAL COSTS - TITLE II SERVICES - SUPPLEMENTAL AGREEMENT NO. 4 $49,846 BASIS OF ESTIMATE Description Construction Contract Administration: Addendums/ ESI's/ RFI's/ Attend Project Meetings/ Meeting Agendas/ Minutes/ Prepare Additional Pay Applications associated with the design changes and extension of time. Design Change during Construction Design Revisions & Coordination ref. Mid -Block Refuge Revisions to Alignment and Length of Hemlock tie-in, including design changes as a result of adding mini -roundabout Coordination and rework of storm drainage to accommodate the Lindsey development at new mini -roundabout Construction Observation Provide ongoing Construction Observation for project for the seven (7) months added to Contract Time Supplemental Agreement No. 4 Job No. 040688 FAP. No. STPU-9142(39) Sain Street Extension (Fayetteville) (S) Date: WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering Company, Inc. entered into an Agreement for Engineering Services on March 15, 2016; and, WHEREAS, Burns & McDonnell Engineering Company, Inc. ("Consultant') and McClelland Consulting Engineers, Inc. ("Subconsultant') entered into a Subconsultant Agreement for professional and related services on March 15, 2016; and, WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in addition to that defined in the Agreement. NOW THEREFORE, the following modifications will be made to the Subconsultant Agreement to include the additional work requested: MODIFICATIONS: 1) The "Contract Ceiling Price" (Section 3.2) is increased from $474,149 to $523,995. 2) The "Title I Services Ceiling Price" remains unchanged at $228,611. 3) The "Title II Services Ceiling Price" is increased from $245,538 to $295,384. 4) The fixed fee (Section 3.4) remains unchanged at $23,557. 5) See Attachment A for modifications to the scope of work. IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 4, to be effective upon the date set out above. BURNS & MCDONNELL ENGINEERING COMPANY, INC BY: Steven Beam, P.E. Business Manager MCCLELLAND CONSULTING ENGINEERS, I C. BY: Daniel Barnes, P.E. President -Fayetteville Paul Libertini Submitted By Burns & McDonnell Engineering Company, Inc. Supplemental Agreement City of Fayetteville Staff Review Form #4 2023-0473 Item ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/17/2023 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: For the Mayor's Signature - Supplemental Agreement #4 to the Contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $49,846.00 for Professional Services associated with the construction of the Sain Street Extension Project. Budget Impact: 4470.800.8835-5809.00 4602.800.7213-5809.00 Sales Tax Capital Improvement Streets Project 2019 Bonds Account Number Fund 06035.7213 Sain Street Ext Const (2019 Bond Project) 46020.7213 Sain St. Extension (2019 Bonds) Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 273,812.00 $ 64,105.00 $ 209,707.00 $ 49,846.00 159,86: V20221130 Purchase Order Number: 2019-00000449 Previous Ordinance or Resolution # 64-16, 114-19, 305-20 Change Order Number: 4 Original Contract Number: 2408 Comments: Approval Date: 04/19/2023 CITY OF FAYETTEVILLE ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Paul Libertini, Staff Engineer DATE: April 17, 2023 STAFF MEMO SUBJECT: Mayor's Signature — Supplemental Agreement #4 — Burns & McDonnell Eng. Sain Street Extension Construction Project RECOMMENDATION: Staff recommends that the Mayor sign Supplemental Agreement #4 which will increase the contract amount by +$49,846. BACKGROUND: On December 1, 2020, Burns & McDonnell Engineering Company was hired by the City to provide construction management services for the construction of the Sain Street Extension project. Like many other projects, Sain Street has been plagued with material shortages, labor shortages, utility relocation delays, archeological monitoring delays, design modifications/revisions of the roundabout and Hemlock Avenue as well as delays incurred with working with the adjacent Lindsey development. The Certificate of Substantial Completion was issued on November 16, 2022. The Ribbon Cutting Ceremony was held the next day after which the roadway was open to traffic. The project is now essentially complete, and this Supplemental Agreement is part of the final documents. DISCUSSION: This Supplement Agreement will cover costs associated with additional construction inspection, construction management and design services related to delays for the above -mentioned items. This also covers the design of a mid -block refuge island for a Mud Creek Trail crossing, revisions to the stormwater system affected by the Lindsey apartment complex, and alignment modifications to Hemlock Avenue, bus stops and driveways to be in compliance with the standards for the University of Arkansas for its Uptown Campus. BUDGET/STAFF IMPACT: This change order will be paid from the contingency funds set aside for this project. However, 80% of this amount or $39,876.80 will be reimbursed by ARDOT using federal -aid funding. The City's match of 20% will be $9,969.20 Attachments: Supplemental Agreement #4 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Supplemental Agreement No. 4 Job No. 040688 FAP. No. STPU-9142(39) Sain Street Extension (Fayetteville) (S) Date: 04/19/2023 WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering Company, Inc. entered into an Agreement for Engineering Services on March 15, 2016; and, WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in addition to that defined in the Agreement. NOW THEREFORE, the following modifications will be made to the Agreement to include the additional work requested: MODIFICATIONS 1) The "Contract Ceiling Price" (Section 1.2) is increased from $970,968 to $1,020,814. 2) The "Title I Services Ceiling Price" (Section 1.12) remains unchanged at $608,134. 3) The "Title II Services Ceiling Price" (Section 1.15) is increased from $362,834 to $412,680. 4) The fixed fee (Section 3.4) remains unchanged at $37,321. 5) See Attachment A for modifications to the scope of work. 6) See Attachment B for modifications to Appendix A - Justification of fees and costs 7) See Attachment C for Subconsultant Agreement with McClelland Consulting Engineers, Inc. IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 4, to be effective upon the date set out above. BURNS & MCDONNELL ENGINEERING COMPANY, INC. BY:_ _ �r-- Steven Beam, P.E. Business Manager CITY OF FAYETTEVILLE, ARKANS S C' Lioneld Joudan Mayor j Attachment A SCOPE OF WORK MODIFICATIONS Supplemental Agreement No. 4 Job No. 040688 FAP. No. STPU-9142(39) Sain Street Extension (Fayetteville) (S) The City of Fayetteville (City), in cooperation with the Arkansas Department of Transportation (ARDOT), formerly known as the Arkansas State Highway and Transportation Department (AHTD), and the Federal Highway Administration (FHWA), engaged Burns & McDonnell Engineering Company, Inc. to provide engineering services for the extension of Sain Street in Fayetteville, Arkansas. Section 7 of the Agreement for Engineering Services set forth the scope of services to be performed. The following Title II Services are now being added to or modified in the Scope of Work. CONSTRUCTION MANAGEMENT AND ADMINISTRATION A. GENERAL Construction Schedule is being extended through end of November 2022. B. CONSTRUCTION OBSERVATION Construction Observation services are increasing due to schedule extension and observation of the additional design changes. DESIGN CHANGES DURING CONSTRUCTION The following design changes were directed by the City during construction: • Addition of a mid -block refuge island east of Mud Creek • Modifications to Hemlock approaching the roundabout to address UA request for changes. • Revisions to the stormwater drainage system design in order to account for proposed apartment complex development adjacent to the project. Attachment A — Scope of Work Modifications Supplemental Agreement No. 4 Attachment B - Justification of Costs and Fees - SA 4 April 5, 2023 Job 040688 Sain Street Extension (Fayetteville) (S) Washington County TOTAL PROJECT SUMMARY SUPPLEMENTAL AGREEMENT NO. 4 TITLE I SERVICES HOURS SALARY FEE EXPENSES TOTAL PROJECT MANAGEMENT 143 $22,395 $2,687 $0 $25,082 PM - SUPPLEMENTAL AGREEMENT NO. 1 32 $5,772 $693 $0 $6,465 ENVIRONMENTAL CLEARANCE DOCUMENTATION 240 $31,143 $3,737 $3,268 $38,148 INTERCHANGE JUSTIFICATION REPORT 148 $18,728 $2,247 $6,300 $27,275 TRAFFIC DESIGN & PLANS 186 $23,478 $2,817 $8,909 $35,204 TRAFFIC - SUPPLEMENTAL AGREEMENT NO. 1 48 $5,531 $664 $0 $6,195 ROADWAY DESIGN & PLANS 360 $46,174 $5,541 $340 $52,055 BRIDGE DESIGN & PLANS 1,188 $151.357 $18,163 $264 $169,784 BRIDGE - SUPPLEMENTAL AGREEMENT NO. 1 52 $6,433 $772 $0 $7,205 ORIGINAL SUBTOTAL TITLE 1 2,265 $293,275 $35,192 $19,081 $347,548 REVISED SUBTOTAL TITLE I (SA NO. 1) 2,397 $311,011 $37,321 $19,081 $367,413 SUBCONSULTANTS TITLE I McClelland Consulting Engineers, Inc. 2,054 $169,046 $20,282 $8,709 $198,037 MCE Supplemental Agreeement No. 1 316 $27,289 $3,275 $10 $30,574 Harbor Environmental, Inc. 123 $9,958 $1,195 $957 $12,110 SUBTOTAL SUBCONSULTANTS TITLE 1 439 $37,247 1 $4,470 1 $967 $240,721 REVISED TOTAL TITLE I SA NO. 1 2,836 $348,258 1 $41,791 1 $20,048 1 $608,134 TITLE II SERVICES SA NO. 2 492 $71,003 $575 $71,578 TITLE II SERVICES SA NO. 3 315 1 $34,268 1 1 $11,4501 $45,71s SUBCONSULTANTS TITLE II (SA NO. 4) McClelland Consulting Engineers, Inc. 2,153 $212,377 $10,131 $222,508 McClelland Consulting Engineers, Inc. - Supplemental Agreement No. 3 246 $23,030 $0 $23,030 McClelland Consulting Engineers, Inc. - Supplemental Agreement No. 4 464 $49,846 $0 $49,846 ORGINAL TOTAL TITLE II SA NO. 3 3,206 1 $340,678 1 1 $22,156 $362,834 TOTAL TITLE II SA NO. 4 3,670 1 $390,524 1 $22,156 $412,680 ORIGINAL TOTAL PROJECT SA NO. 3 6,042 $688,936 $41,791 $42,204 $970,968 REVISED TOTAL PROJECT SA NO. 4 6,506 $738,782 $41,791 $42,204 $1,020,814 Attachment B - Justification of Costs and Fees - SA 4 April 5, 2023 Job 040688 Sain Street Extension (Fayetteville) (S) Washington County TITLE II SERVICES - SUPPLEMENTAL AGREEMENT NO. 4 MCCLELLAND CONSULTING ENGINEERS, INC. MANHOURS TASK PRE TM PE CO TECH PLS PC GE CD DRAFT TOTAL Project Management Construction Contract Administration 7 15 116 138 Design Changes During Construction Design & Coordination Mid -Block Refuge 1 3 32 36 Hemlock Tie -In 9 12 40 61 Lindsey Development Storm Drainage Rework 3 4 34 41 Construction Observation Additional Construction Observation 2 8 16 162 188 TOTAL MH -TITLE II - SA NO. 3 22 42 238 162 0 0 0 0 0 0 464 LABOR COSTS Category - Description Rate MH Amount PRE - Principle Engineer $56.00 22 $1,232 TM - Task Manager $46.00 42 $1,932 PE - Project Engineer $37.00 238 $8,806 CO - Construction Observer $36.00 162 $5,832 TECH - Technician $34.50 0 $0 PLS - Registered Land Surveyor $41.00 0 $0 PC - Survey Party Chief $30.00 0 $0 GE - Geotechnical Engineer $46.00 0 $0 CD - Chief Draftsman $26.44 0 $0 DRAFT - Draftsman $18.27 0 $0 Subtotal $17,802 Title II Multiplier 2.80 $49,846 Subtotal Labor Costs 1 $49,846 EXPENSES ITEM Quantity Unit Rate Amount Mileage (540 trips @ 1 miles) Mile 0.58 $0 Concrete Cylinder Breaks (62 4"x8" Sets of 5) Each 20.00 $0 Asphalt SG of Cores (14 Binder and 14 Surface Cores) Each 35.00 $0 Proctor and Classification Testing of Select Fill Material Each 300.00 $0 Nuclear Gauge Density Daily Usage Fee Each 1 12.00 $0 Subtotal Expenses $0 TOTAL COSTS - TITLE II SERVICES - SUPPLEMENTAL AGREEMENT NO. 4 $49,846 BASIS OF ESTIMATE Description Construction Contract Administration: Addendums/ ESI's/ RFI's/ Attend Project Meetings/ Meeting Agendas/ Minutes/ Prepare Additional Pay Applications associated with the design changes and extension of time. Design Change during Construction Design Revisions & Coordination ref. Mid -Block Refuge Revisions to Alignment and Length of Hemlock tie-in, including design changes as a result of adding mini -roundabout Coordination and rework of storm drainage to accommodate the Lindsey development at new mini -roundabout Construction Observation Provide ongoing Construction Observation for project for the seven (7) months added to Contract Time Supplemental Agreement No. 4 Job No. 040688 FAP. No. STPU-9142(39) Sain Street Extension (Fayetteville) (S) Date: WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering Company, Inc. entered into an Agreement for Engineering Services on March 15, 2016; and, WHEREAS, Burns & McDonnell Engineering Company, Inc. ("Consultant') and McClelland Consulting Engineers, Inc. ("Subconsultant') entered into a Subconsultant Agreement for professional and related services on March 15, 2016; and, WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in addition to that defined in the Agreement. NOW THEREFORE, the following modifications will be made to the Subconsultant Agreement to include the additional work requested: MODIFICATIONS: 1) The "Contract Ceiling Price" (Section 3.2) is increased from $474,149 to $523,995. 2) The "Title I Services Ceiling Price" remains unchanged at $228,611. 3) The "Title II Services Ceiling Price" is increased from $245,538 to $295,384. 4) The fixed fee (Section 3.4) remains unchanged at $23,557. 5) See Attachment A for modifications to the scope of work. IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 4, to be effective upon the date set out above. BURNS & MCDONNELL ENGINEERING COMPANY, INC BY: Steven Beam, P.E. Business Manager MCCLELLAND CONSULTING ENGINEERS, I C. BY: Daniel Barnes, P.E. President -Fayetteville