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HomeMy WebLinkAbout59-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 59-16 File Number: 2016-0041 CARAHSOFT TECHNOLOGY CORPORATION: A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) NIMBLE STORAGE EXPANSION SHELVES AND A FIVE (5) YEAR HARDWARE MAINTENANCE CONTRACT FROM CARAHSOFT TECHNOLOGY CORPORATION IN THE AMOUNT OF $246,677.91 PLUS APPLICABLE TAXES, PURSUANT TO A GENERAL SERVICES ADMINISTRATION FEDERAL ACQUISITION SERVICE COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of three (3) Nimble Storage expansion shelves and a five (5) year hardware maintenance contract from Carahsoft Technology Corporation in the amount of $246,677.91 plus applicable taxes, pursuant to a General Services Administration Federal Acquisition Service cooperative purchasing contract. PASSED and APPROVED on 3/15/2016 Page 1 3116/16 Attest: ��o�rtnrrti�� .U• •cnr. FAYETTEVILLE: :��� • �kA NSP yy rrnir0 Sondra E. Smith, City Clerk Treasurer Printed on r 113 West Mountain Street City of Fayetteville, Arkansas Fayetteville, AR 72701 �.� (479) 575-8323 Text File File Number: 2016-0041 Agenda Date: 3/15/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 CARAHSOFT TECHNOLOGY CORPORATION: A RESOLUTION TO APPROVE THE PURCHASE OF THREE (3) NIMBLE STORAGE EXPANSION SHELVES AND A FIVE (5) YEAR HARDWARE MAINTENANCE CONTRACT FROM CARAHSOFT TECHNOLOGY CORPORATION IN THE AMOUNT OF $246,677.91 PLUS APPLICABLE TAXES, PURSUANT TO A GENERAL SERVICES ADMINISTRATION FEDERAL ACQUISITION SERVICE COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of three (3) Nimble Storage expansion shelves and a five (5) year hardware maintenance contract from Carahsoft Technology Corporation in the amount of $246,677.91 plus applicable taxes, pursuant to a General Services Administration Federal Acquisition Service cooperative purchasing contract. City of Fayetteville, Arkansas Page 1 Printed on 3/16/2016 Brad Fulmer Submitted By City of Fayetteville Staff Review Form 2016-0041 Legistar File ID 3/15/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/25/2016 Submitted Date Action Recommendation: Information Technology / Division / Department A resolution authorizing a contract with Carahsoft Technology Corporation for the purchase of three (3) Nimble Storage 90TB Expansion shelves with 5 year hardware maintenance, in the amount of $246,677.91 plus applicable taxes. This pricing is pursuant to the General Services Administration (GSA) Schedule #GS -35F -0119Y. 4470.9470.5801.00 Account Number 09031.1 14008.1 Project Number Budget Impact: Sales Tax Capital Improvements Fund Storage Area Network (SAN) Police Network/Server Replacements Project Title Budgeted Item? Yes Current Budget $ 383,849.00 Funds Obligated $ - Current Balance :33,;349, irc Does item have a cost? Yes Item Cost $ 246,677.91 Budget Adjustment Attached? NA Budget Adjustment Remaining Budget 1 :37,1.7I.i �7 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF 01 T1Tay Ivie ARKANSAS MEETING OF MARCH 15, 2016 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Greg Tabor, Police Chief CITY COUNCIL AGENDA MEMO FROM: Keith Macedo, Information Technology Director Brad Fulmer, Infrastructure Manager DATE: February 25, 2016 SUBJECT: Storage Area Network (SAN) Hardware Replacement RECOMMENDATION: Staff recommends authorizing a contract with Carahsoft Technology Corporation for the purchase of three (3) Nimble Storage 90TB Expansion shelves, and a 5 -year hardware maintenance contract, in the amount of $246,677.91 plus applicable taxes. This pricing is pursuant to the General Services Administration (GSA) Schedule #GS -35F -0119Y. BACKGROUND: The City currently utilizes two (2) EMC SANs to store the majority of citywide documents. Both devices were purchased in 2009 and will reach their end of support (EOS) in December of this year. The City budgeted to replace both SAN units, within our 2016 Capital Improvements Plan (CIP), to address our growing storage needs, improve performance, and replace prior to their end of support date. The Fayetteville Police Department's currently utilizes an Equall_ogic SAN that was purchased in 2011. The Police Department budgeted to replace the unit, within their Police Network/Server Replacement CIP, to address storage needs and improve performance. As part of our recent Enterprise Resource Planning (ERP) and Public Safety software upgrades, the City purchased three (3) Nimble SANs to provide the needed storage capacity for both projects. Staff utilized this initial purchase to further analyze Nimble to ensure their SAN solution provided the City with adequate performance, reliability, and scalability. Staff has determined the Nimble storage platform meets and/or exceeds the requirements in each of those areas and requires minimal staff resources to maintain. DISCUSSION: The productivity of much of our City office staff relies on the ability to quickly access files and applications that reside on existing SANs infrastructure. The Nimble SAN solution provides a cost effective, high performance, modular storage infrastructure that can meet our planned storage demands and provide flexibility to increase capacity for future needs. Mailing Address: 113 W. Mountain Street v, rww.fayetteville-ar.gov Fayetteville, AR 72701 Storage Area Networks (SANs) have the following benefits: • Centralized management and scalability- Manage storage for a large group of servers as a single storage pool, as opposed to managing the storage for each server individually. Simplifies the process of adding storage capacity as needs arise; with pooled storage, adding storage capacity can be done "on the fly" with no or minimal downtime. • Multiple copies of data- Our current and proposed SAN infrastructure will be installed at three locations, City Hall, Police Department, and Data Center. This strategy allows for critical data at one physical location to be replicated to a different physical location which is an essential component for disaster recovery preparedness. It also allows for high availability of critical enterprise data and minimizes potential disruption of service. IT staff have executed a phased approach to implementing SANs due to the significant capital cost and staff time required. Phase one of the Nimble SAN implementation was purchasing arrays capable of supporting our ERP and Public Safety software upgrade projects. Phase two consists of expanding the Nimble arrays to take over work loads of all existing aging storage and adding enough capacity to accommodate all near future projects as well. This phased approach has allowed City Staff to utilize and further analyze the initial phase one (1) purchase for an extended period of time before migrating all data into a single system. It also ensures that the correct technology is in place, verifies that the purchase provides good value, has demonstrated to be reliable, and safeguards information by slowly migrating to the new SAN environment. The Police Department IT has followed suit in this phased approach. With the transition of all citywide SAN storage to a unified platform, both the City and Police can leverage their investments to improve storage performance, data resiliency, and disaster recovery. BUDGET/STAFF IMPACT: This project is funded from the Storage Area Network Capital Improvement Project (CIP) and the Police Network/Server Replacement Project (CIP). Attachments: Staff Review Form Carahsoft Quote Purchase Request/W9 GSA Contractor Information mai ai 1.")U1 Lt TO: Chris Doughty FROM: Tyler Person City of Fayetteville Carahsoft Technology Corp. AR 1860 Michael Faraday Drive Suite 100 Reston, Virginia 20190 EMAIL: cdoughty@fayetteville-ar.gov EMAIL: Tyler.Person@carahsoft.com PHONE: (479) 575-8306 FAX: PHONE: (703) 889-9830 (703) 871-8505 TERMS: GSA Schedule No: GS -35F -0119Y QUOTE NO: 7681377 Term: December 20, 2011 - December 19, 2016 QUOTE DATE: 01/27/2016 FTIN:52-2189693 QUOTE EXPIRES: 02/26/2016 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX RFQ NO: Remit To: Same as Above SHIPPING: FREIGHT Payment Terms: Net 30 (On Approved Credit) TOTAL PRICE: $246,677.91 Cage Code: 1 P3C5 DUNS No: 088365767 Business Size: Small Sales Tax May Apply TOTAL QUOTE: $246,677.91 LINT= NO, PART NO. DESCRIPTION PRICING QUOTE PRICE QTY EXTENDER PRICE 1 UPGD-FLC-4T 3.84TB Cache field upgrade; 4x960GB SSD LIST 527,000.00 $12,650.15 1 $12,650.15 for base CS500 GSA: $35,916.88 GSA Part # 417-UPGD-FLC-4T License - SN: AF -124631 2 SLA-4HR-UPG 4HR Parts Del Sery/Softw Support for LIST: $3,71250 $3,518.31 1 $3,518.31 Controller Upgrade GSA: 53,529.10 GSa Part # 417-HEAD-FLC-4T-4HR-5YR ***Co -Term Support pricing to 9/6/20*** 5 ESI -AFS -3840-1 All Flash Exp Shelf; Qty 1 x 3.84TB Flash LIST: $47,000.00 $23,761.38 1 $23,761.38 Pack GSA: $45,333.79 GSA Part #417 -ES 1 -AFS -3840-1 License - SN: AF -124631 6 SLA-4HR-AFS 4Hr Parts Del, SW Sup & InfoSight-ES1- LIST: $6,886.44 $6,526.23 1 $6,526.23 AFS GSA: $9,117.03 Part # ESI-AFS-3840-1-4HR-5YR ***Co -Term Support pricing to 9/6/20*** 7 ES1-H90T 90TB Raw, 66-132TB Usable, 1920GB LIST: $90,000.00 $45,500.51 1 $45,500.51 Flash Cache, Hyb Exp Shelf, 2x1 M Qual GSA: $86,200.50 SAS cable GSA Part # 417-ES1-H90T License - SN: AF -124631 8 SLA-4HR-ES1 4Hr Parts Del, SW Sup & InfoSight-ES1 LIST: $16,473.60 $15,611.90 1 $15,611.90 GSA Part # 417-SLA-ES1-H90-4HR-5YR GSA: $17;212.33 ***Co -Term Support pricing to 9/6/20'** 11 UPGD-FLC-4T 3-84TB Cache field upgrade; 4x960GB SSD LIST: $27,000.00 $13,650.15 1 $13,650.15 for base CS500 GSA: $35,916.88 GSA Part # 417-UPGD-FLC-4T License - SN: AF -124629 CARANSCOFT TECHNOLOGY CORP LINE NO. PART NO. DESCRIPTION PRICING QUOTE PRICE QTY EXTENDED PRICE 12 SLA-4HR-UPG 4HR Parts Del Sery/Softw Support for LIST: $3,712.50 $3,518.31 1 $3,518.31 Controller Upgrade GSA: $3,529.10 GSA Part # 417-HEAD-FLC-4T-4HR-5YR ***Co -Term Support pricing to 9/6/20"** 13 ES1-H90T 90TB Raw, 66-132TB Usable, 1920GB LIST: $90,000.00 $45,500.51 1 $45,500.51 Flash Cache, Hyb Exp Shelf, 2x1 M Qual GSA: $86,200.50 SAS cable GSA Part # 417-ES1-H90T _ License - SN: AF -124629 14 SLA-4HR-ESI 4Hr Parts Del, SW Sup & InfoSight-ESI LIST: $16,473.60 $15,611.90 1 $15,611.90 GSA Part # 417-SLA-ES1-H90-4HR-5YR GSA: $17,212.33 ***Co -Term Support pricing to 9/6/20*** 15 ES1-H90T 90TB Raw, 66-132TB Usable, 1920GB LIST: $90,000.00 $45,500.51 1 $45,500.51 Flash Cache, Hyb Exp Shelf, 2x1M Qual GSA: $86,200.50 SAS cable GSA Part# 417-ES1-H90T **For Police Department** License - SN: AF -124902 16 SLA-4HR-ES1 4Hr Parts Del, SW Sup & InfoSight-ES1 LIST: $16,174.08 $15,328.05 1 $15,328.05 GSA Part # 417-SLA-ES1-H90-4HR-5YR GSA: $17,212.33 ***Co -Term Support pricing to 9/6/20*** SUBTOTAL. $246,677.91 TOTAL PRICE: $246,677.91 TOTAL QUOTE: $246,677.91 ***$150 shipping charge has been worked into pricing*** Form w_9 Request for Taxpayer — m —_T1 Give Form to the (Rev. December 2014) Identification Number and Certification entities, it is your employer identification number (El N). If you do not have a number, see How to get a requester. not Department oFthe Treareasury TIN on page 3. send to the IRS. Internal Revenue Service 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. CARAHSOFT TECHNOLOGY CORPORATION 2 Business name/disregarded entity name, if different from above N a� rn co a 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to C: 0 ❑ Individual/sole proprietor or ❑ C Corporation ❑✓ S Corporation Partnership TruWe'sIW p ❑ L' certain entities, not individuals; see instructions nstructions on page 3): U) d c CL o single -member LLC F] Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) to, Exempt payee code (if any) p Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting W the tax classification of the single -member owner, code (if any) — c (L o ❑ Other (see instructions) ► (Applies to accounts mainiained outside the U.S) — 5 Address (number, street, and apt. or suite no.) Requester's name and address (optional) U a 1860 MICHAEL FARADAY DR SUITE 100 6 City, state, and ZIP code u) RESTON, VA 20190 '7 List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid L Social security number backup withholding. For individuals, this is generally your social security number ( However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other page — m —_T1 entities, it is your employer identification number (El N). If you do not have a number, see How to get a TIN on page 3. or Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer identification number guidelines on whose number to enter. 5 2- 2 1 1 8 9 6 1 9 1 3 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return, For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign I Signature of ► / Here U.S. person�_ Date► I sj'2 Z s / General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at www.irs.gov/fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: • Form 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U,S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding, See What is backup withholding? on page 2, By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S, exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information. Cat, No. 10231X Form W-9 (Rev. 12-2014) 0 V) r Q } � N CS7 N � 0 W O !+ ycr N h IR Vl C4 t6 O O � w O :3 r r G Q N co V ty .p C7 O p. P 0 �� ¢I C L 6l O N ,,��, CD Q x m o m 'c Fes- C ti It p o v o a O a r r L7. a E E CS tWOp C� Ln in M U.J I-,eq R� N N 6�1 R 00! 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N_ Q 1/19/2016 GSA eLibrary Contractor Information GSA Federal Acquisition Service �prt� r��:��tir�1/� firt`rr�c9t��r1 Contract #: ( GS-35F-0119Yy] Contractor: CARAHSOFT TECHNOLOGY CORPORATION Address: 1860 MICHAEL FARADAY DR, SUITE 1 RECOV RESTON, VA 20190-5328 Phone: (703)871-8500 E -Mail: contracts@carahsoft.com Web Address: http://www.carahsoft.com DUNS: 088365767 N AICS : 443120 Contract Source Title Number 70 GENERAL PURPOSE COMMERCIAL GS -35F -0119Y INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE, AND SERVICES Search all the words (Vendors) How to change your company information Socio -Economic EPLS : Small business Contractor not found on the Excluded Parties List System Govt. Point of Contact: Jessica L. Ocampo Phone: 816-823-2674 E -Mail: jessica.ocampo@gsa.gov Contract Clauses/Exceptions: View the specifics for this contract Contractor T&Cs Contract End /Pricelist Date Category 91 Dec 19, 2016 132 12 132 32 132 33 132 34 132 50 132 51 132 52 132 8 Additional Contracts held by this contractor. To view more details of a contract, click the Contract Number below. Contractor Contract T&Cs Contract End Source Title Number /Pricelist Date Category 738 X HUMAN RESOURCES & EQUAL EMPLOYMENT GS -02F -0263P Sep 9, 2019 595 21 OPPORTUNITY SERVICES 595 22 595 26 View Catalog View Catalog RECO'd o-"'aritogt4 FURCH RECOV RECOV I tJ 3rli FURc,4i IiECQ'�` UP mo FURCH 1[e® �, d`d7ni8r f FURcH RE® ®.di'3riiaG"' PORCH RE® rvRcm RE© ®AU'vt9r4a;; r FURCH RE® m f'I FURCH KECOV 9i G"f Additional Contracts held by this contractor. To view more details of a contract, click the Contract Number below. Contractor Contract T&Cs Contract End Source Title Number /Pricelist Date Category 738 X HUMAN RESOURCES & EQUAL EMPLOYMENT GS -02F -0263P Sep 9, 2019 595 21 OPPORTUNITY SERVICES 595 22 595 26 http:/twww.gsael i brary.gsa. gov/EI i bM ai n/contractorl nfo.do?contractN um ber= GS-35F-0119Y&contractorN am e=CARAH SOFT+TECHNOLOGY+C ORPORAT... 1/1 View Catalog RECO'd m a,L�Y,3r3itlirni RECOV RECOV�11`;:�rliiy;.f http:/twww.gsael i brary.gsa. gov/EI i bM ai n/contractorl nfo.do?contractN um ber= GS-35F-0119Y&contractorN am e=CARAH SOFT+TECHNOLOGY+C ORPORAT... 1/1 State and Local Government Customers By using the purchasing power of the federal government, GSA can help cities and towns meet their mission while reducing costs and maximizing efficiency. Multiple authorized programs allow state and local governments to use GSA Schedules for select goods and services. Check outthe links below for more information on conditions for the use of these programs, the Schedules included (when limited to select Schedules), and ordering procedures. GSA eLibrary designates vendors who are participating in the state and local Disaster and Cooperative Purchasing programs with an icon next to their names, as shown. Programs Program Name Description of Program Cooperative A variety of Information Technology products and services, as well as security and Purchasing law enforcement products and services, are available through Schedule 70 and Schedule 84. Disaster Purchasing Items can be purchased directly from Schedule contractors to aid in recovery from Presidentially -declared major disasters or acts of terrorism. 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