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HomeMy WebLinkAbout56-16 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 56-16 File Number: 2016-0075 2016 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,220,000.00 TO FUND THE CITY-WIDE 2016 EMPLOYEE COMPENSATION ADJUSTMENT, AND TO APPROVE A CERTIFICATION PAY PLAN FOR SWORN POLICE PERSONNEL WHEREAS, the most recent forecast shows that City will have a net operating surplus for the General Fund of about $1,600.00 for 2015; and WHEREAS, Mayor Jordan's proposed Employment Compensation Adjustment will cost the General Fund about $819,000.00 for 2016 for General Fund employees; and WHEREAS, including all employees (Water and Sewer, Recycling and Trash Collection, etc. as well as General Fund employees), the cost will be about $1,220,000.00 for 2016; and WHEREAS, Mayor Jordan and Chief Tabor also recommends the approval of a certification pay plan for sworn police officers which will pay the amount of $25.00 per month for each certificate achieved by an officer beyond the basic certificate at a cost of approximately $77,000.00 for the remainder of 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof, in the amount of $1,220,000.00 to fund the city-wide 2016 Employee Compensation Adjustment. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the Page 1 Printed on 312116 File Number: 2016-0075 Resolution 56-16 proposed certification pay plan for sworn police officers which will pay the amount of $25.00 per month for each certificate achieved by an officer beyond the basic certificate. PASSED and APPROVED on 3/1/2016 Attest: Sondra E. Smith, City Clerk Treasurer �11111ti FIIIIIII T ib 09, FAYE EVIL LE Page 2 Printed on 312116 113 West Mountain Street City of Fayetteville, Arkansas s: Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2016-0075 Agenda Date: 3/1/2016 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 6 2016 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,220,000.00 TO FUND THE CITY-WIDE 2016 EMPLOYEE COMPENSATION ADJUSTMENT, AND TO APPROVE A CERTIFICATION PAY PLAN FOR SWORN POLICE PERSONNEL WHEREAS, the most recent forecast shows that City will have a net operating surplus for the General Fund of about $1,600.00 for 2015; and WHEREAS, Mayor Jordan's proposed Employment Compensation Adjustment will cost the General Fund about $819,000.00 for 2016 for General Fund employees; and WHEREAS, including all employees (Water and Sewer, Recycling and Trash Collection, etc. as well as General Fund employees), the cost will be about $1,220,000.00 for 2016; and WHEREAS, Mayor Jordan and Chief Tabor also recommends the approval of a certification pay plan for sworn police officers which will pay the amount of $25.00 per month for each certificate achieved by an officer beyond the basic certificate at a cost of approximately $77,000.00 for the remainder of 2016. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof, in the amount of $1,220,000.00 to fund the city-wide 2016 Employee Compensation Adjustment. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the proposed certification pay plan for sworn police officers which will pay the amount of $25.00 per month for each certificate achieved by an officer beyond the basic certificate. City of Fayetteville, Arkansas Page 1 Printed on 3/2/2016 City of Fayetteville Staff Review Form 2016-0075 Legistar File ID 3/1/2016 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Chief Financial Officer/ Paul A. Becker 2/11/2016 Finance & Internal Services Department Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION APPROVING A BUDGET AMENDMENT IN THE AMOUNT OF $1,220,000 TO FUND A CITY-WIDE 2016 EMPLOYEE COMPENSATION ADJUSTMENT. xxxx.xxxx.51xx.xx Account Number N/A Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Budget Impact: CITYWIDE Fund N/A Project Title Current Budget $ 50,221,870.00 Funds Obligated $ 6,222,399.15 Current Balance Item Cost $ - Budget Adjustment $ 1,220,000.00 Remaining Budget V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: CITY OF 7ay r1le � ARKANSAS MEETING OF MARCH 1, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO FROM: Paul A. Becker, Chief Financial Officer DATE: February 11, 2016 SUBJECT: Appropriation Authority for Employee Compensation Adjustments RECOMMENDATION: The Mayor's recommendation is for the City Council to appropriate funds to provide for the compensation package outlined above. DISCUSSION: As discussed during the 2016 Budget process, the Mayor is recommending a compensation package to the City Council based on the fiscal results of 2015 operations. The operating results from the fourth quarter of 2015 have been forecasted to be a net operating surplus of approximately $1.6 million in the General Fund. This surplus was achieved through both expense control and revenue increases as the Administration was able, through good management, to hold expenditures under budget. Other operating funds such as the Street, Parks Development, Water & Sewer and Recycling & Trash Collection funds have the capacity to afford these salary increases. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The Mayor's Guiding Philosophy • Recommendation supports on-going funding without risking future layoffs. • Non -uniformed employees with at least six (6) months of service to the City qualify for an appropriate increase in compensation. Based on these results, the Mayor is recommending the following compensation package to the Council: • The plan would provide for a one step increase for eligible Police and Fire uniformed personnel beginning 3/14/2016 keeping everyone in a step. • The plan would provide for merit increases for other employees comparable to the amount provided for a step to uniformed personnel, to be distributed based on merit (3.7% merit pools will be created for that purpose). • Amounts to merit employees will be based on performance as determined by the appropriate department/division head. These increases will go into effect beginning 3/14/2016. • Employees at the top of their ranges will be eligible for a single year service award which will not be factored into the employee's base pay. • To be eligible merit employees must have completed at least six (6) months of service as of 3/31/2016. • Uniformed personnel must have completed at least one year of service as of 3/31/2016 to receive a step increase. • The 2016 cost of this plan is projected to be $819,000 in the General Fund. The 2016 cost for all funds would be $1,220,000. • The on-going cost of the plan in future years will be $1,065,000 for the General Fund and $1,585,000 for all funds. BUDGET/STAFF IMPACT: The impact of this proposal would be to increase the budgets for various funds as follows: 1010 - General 2100 - Street 2130 - Parking 2180 - Community Development Block Grant 2250 - Parks Development i 2930 - Drug Law Enforcement 5400 - Water & Sewer 5500 - Recycling & Trash Collection 5550 - Airport 9700 -Shop ;Total 819,000 1,065,000 3.70% 79,000 —_ 103,000 - 3.70% 11,000 14,000 3.70% 7,000 9,000 3.70%! 37,000 48,000 3.70% 8,000 10,000 3.70%, 138,000 179,000 3.70% 81,000 105,000 3.70%; 14,000 18,000 3.70%i 26,000 34,000 3.70%': 1,220,000 1,585,000 3.70%; 3 CITY OF Tay r lle ARKANSAS MEETING OF MARCH 1, 2016 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO FROM: Greg Tabor, Chief of Police�� DATE: February 18, 2016 SUBJECT: Certificate Pay for Police Officers RECOMMENDATION: Staff recommends the approval of a certificate pay plan for sworn police personnel. BACKGROUND: The State of Arkansas Commission on Law Enforcement Standards and Training (CLEST) offers five (5) law enforcement certificates (Basic, General, Intermediate, Advanced, and Senior) based upon a combination of experience, training, and education. All but one other similarly sized municipal law enforcement agency in Arkansas have a certificate pay plan in place (see attached). DISCUSSION: Our Certificate Pay Plan will not include the basic certificate. Our plan will offer $25 per month for each certificate achieved beyond the basic certificate. We believe implementation of this certificate pay plan will assist in our recruitment and retention efforts, and make us more comparable to other law enforcement agencies. Implementation of our certificate pay plan is projected to be approximately $77,000 for the remainder of 2016. BUDGET/STAFF IMPACT: Funds are currently budgeted within the Police Department's 2016 Annual Budget and Capital Improvements Program. Attachments: Certificate and entry level salary comparison CLEST Specification S-15 Mailing Address: L13 W. Mountain Street www.fayetteville-ar.gov =ayetteville, AR 72701 Police Departments' Starting Officer Pay with Incentives, 02012016 AGENCY OFFICER STARTING PAY INCENTIVES Little Rock PD 40,119 Certificate Pay, Educational Pay, Language Pay, Tuition Reimbursement, Shift Differential North Little Rock PD 38,600 Certificate Pay, Educational Pay (Either/or, not both) Texarkana PD 38,386 Certificate Pay, Educational Pay Fort Smith PD 36,233 Certificate Pay, Educational Pay, Language Pay, Longevity Pay, Tuition Reimbursement Hot Springs PD 36,088 Certificate Pay, Educational Pay, Longevity Pay Fayetteville PD 35,656 FTO Pay Conway PD 35,594 N/A Bentonville PD 34,029 Certificate Pay, Tuition Reimbursement, Special Assignment Pay Rogers PD 33,280 Certificate Pay, Educational Pay, Language Pay, Tuition Reimbursement, Longevity Pay Springdale PD 32,902 Certificate Pay, Language Pay, FTO Pay Jonesboro PD 32,382 1 Certificate Pay, Educational Pay, Language Pay, Fitness Pay Pine Bluff PD 30,8461 Certificate Pay, Educational Pay Created by J. Fields, January 2016 SPECIFICATION S-15 S-15 TITLE: CERTIFICATION OF LAW ENFORCEMENT OFFICERS This specification supplements Section 1010, 1011, and 1012 of the Regulations which provides for the issue of Basic, General, Intermediate, Advanced, Senior, Part-time I, Part-time II and Auxiliary Certificates to law enforcement officers meeting prescribed standards of training, education and experience. REQUIREMENTS 1. GENERAL PROVISIONS (a) To be eligible for the award of a certificate, each applicant must be a law enforcement officer appointed by a law enforcement unit located within the State of Arkansas. (Refer to Regulation 1001 (9)) (b) Each applicant shall meet the Commission's prescribed minimum standards for employment established pursuant to Regulation 1002 except those Full-time law enforcement officers who were employed before January 1, 1978. Those persons are "grandfathered" and exempt from meeting any selection or training requirements, provided they have been continually employed by the same agency since December 31, 1977. Amended by Act 1472 of 1999. (c) Each applicant should attest that he subscribes to the Law Enforcement Code of Ethics. (d) All applications for an award of the Basic, General, Intermediate, Advanced or Senior Certificates shall be completed on the Form F-7, Application for Award of Law Enforcement Officer Certificate. (e) In addition to the requirements set forth above for the award of a General, Intermediate, Advanced or Senior Certificate, each applicant shall have completed the designated education and training combined with the prescribed law enforcement experience. (e) College credits earned in law enforcement related subjects may be counted for either training points or education points, whichever is to the advantage of the applicant. 4. LAW ENFORCEMENT EXPERIENCE Experience acquired as a sworn law enforcement officer employed full-time and having statutory authority to enforce state or federal criminal, traffic, or highway laws may be approved. Experience acquired with a police agency whose standards are lower than minimum standards established by the Commission will be rejected. Law Enforcement experience claimed is subject to staff evaluation and final approval of the Commission. 5. ELIGIBILITY QUESTIONS When determination of "eligibility of certification" of persons defined in Act 452 of 1975, becomes necessary for establishing qualifications to apply for, file for, or hold certain positions or elective office, as required by laws, the following procedures shall apply: (a) The applicant shall submit a letter to the commission requesting voluntary participation in the certification program. The commission also reserves the right to initiate the exploration of eligibility. (b) Any person approved for certification will be required to meet the minimum standards for employment or appointment as defined in Regulation 1002 and the training requirements established or approved by the Commission. (c) The acceptance of previous military police experience will be determined on an individual basis. That experience which is limited to the enforcement of the Uniform Code of Military Justice is not acceptable as being the equivalent experience of a federal, state, county, or municipal law enforcement officer who enforces the criminal, traffic, or highway laws of the Federal Government or a state. (a) Shall possess or be eligible to possess a General Certificate. (b) Shall have satisfactorily completed six (6) semester hours of college English or its equivalent from a college or university, approved in accordance with Specification S-8, paragraph (a) with at least a _2.0 grade average on a 4.0 point scale. (Note: Equivalency will be determined in writing from the English Department Head of the college or university granting credit for the course) (c) Shall have acquired the following combinations of education and training points combined with the prescribed years of law enforcement experience: Education Points 15 30 45 Associate Degree 0 Associate And/or 30 45 60 75 Degree Training Points AND & & & & & Years of 8 4 7 6 5 Experience 9. THE ADVANCED CERTIFICATE Semester Hours Training Hours Years of Experience In addition to the requirements set forth 'in Section 1 of this specification, the following are required for the award of the Advanced Certificate: (a) Shall possess or be eligible to possess the Intermediate Certificate. (b) Shall have acquired the following combinations of education and training points combined with the prescribed years of law enforcement experience and have attained the college level indicated with an overall grade average of at least 2.0: 4 6 20 6 15 30 45 Associate Degree 0 Bachelor's Dearee 210 _ 6 , 360 14 300 12 2402 10 �:3 1 1 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Citywide Adjustment Number 2016 Dept.: Citywide Requestor: Barbara Fell BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: $1,213,000 in additional funding is requested Citywide in Salary Contingency for 2016 Employee Compensation Adjustments. The $1,213,000 will come from the Use of Fund Balance accounts Citywide and the $7,000 will come from within existing grant funds RESOLUTION/ORDINANCE COUNCIL DATE: 3/1/2016 LEGISTAR FILE ID#: 2016-0075 Scab-cwal Fell 2/11/2016 11:17 AM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: I Date C:\Users\Ismith\AppData\Roaming\LS\Temp\d25803b8-b5f8-44b4-ad99-a01 1 a62d4953 1 of 2 TOTAL 1,213,000 1,213,000 v.20150925 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.0001.4999.99 - 819,000 RE Use of Fund Balance 1010.6600.5100.01 819,000 EX Salary Contingency 2100.0910.4999.99 79,000 RE Use of Fund Balance 2100.4100.5100.01 79,000 EX Salary Contingency 2130.0913.4999.99 11,000 RE Use of Fund Balance 2130.9130.5100.01 11,000 EX Salary Contingency 2180.4930.5100.01 7,000 EX Salary Contingency 2180.4930.5120.01 (7,000) EX Personnel Services Adjustments (Turnove 2250.0925.4999.99 37,000 RE Use of Fund Balance 2250.9250.5100.01 37,000 - EX Salary Contingency 2930.0993.4999.99 - 8,000 RE Use of Fund Balance 2930.2960.5100.01 8,000 EX Salary Contingency 5400.0940.4999.99 - 138,000 RE Use of Fund Balance 5400.4000.5100.01 138,000 - EX Salary Contingency 5500.0950.4999.99 - 81,000 RE Use of Fund Balance 5500.5000.5100.01 81,000 - EX Salary Contingency 5550.0955.4999.99 - 1_4,0. 00 RE Use of Fund Balance 5550.3940.5100.01 14,000 - EX Salary Contingency 9700.0970.4999.99 - 26,000 RE Use of Fund Balance 9700.1910.5100.01 26,000 - EX Salary Contingency C:\Users\Ismith\AppData\Roaming\LS\Temp\d25803b8-b5f8-44b4-ad99-a01 1 a62d4953 1 of 2 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name C:\Users\Ismifh\AppData\Roaming\L5\Temp\d25803b8-b5f8-44b4-ad99-a01 1 a62d4953 2 of 2 CITY OF Tayl�ille General Fund ASAS 2015 Operating Results & Mayor Recommended Compensation Plan February 23, 2016 2015 General Fund Operating Results Revenues $ 41,200,000 Expenses (39,600,000) Operating Surplus $ 1,600,000 Cost of Recommended Plan Full Year 2016 (2017) Funds Im act Impact p General $ 819,000 $ 11#0651000 Street 7%000 ,1:03,000 Parking 111000 141000 Community Development Block Grant 7,000 91000 Parks Development 371000 48,000 Drug Law Enforcement 8,000 10,000 Water & Sewer 138,000 179,000 Recycling & Trash Collection „ 81,000 1'05,000 Airport 141000 18,000 Shop 26,000 341,0.00 . i - -.. ,....., _ - - aha. ..tn+' •;._••. General Fund 2016 Projected Ending Fund Balance (If Revenue Projections are Met) Projected ,12/31/2015 Fund Balance Less: Cash Funded Re -budget Adjustment Lelss.:Pay Plan Adjusted Fund Balance Less'.Req u i red Reserve $ 15,750,000 (11300,000) (819,000) $ 131P631,000 (6,600,000) Significant Considerations General Fund Operating surplus for 2015 is estimated to be $1,600,000 after adjusting for one time transfers. Impact of the plan on the General Fund for 2016 would be $819,.000. Ongoing cost to the General Fund in 2017 would be $1,065.,000 If sales tax revenue alone was needed to continue this salary increase in 2016 sales taxes would d need t0 increase by 3.2% over 2015 collections. 14, The first month of sales tax results for Fiscal 2016 is 7.8% over 2015 collections.